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Home My WebLink About2016-02-09; City Council; 22211; Adoption of Resolution to Accept and Appropriate $81,856 in State Homeland Security Grant Program Funds to the Fire and Police Departments for Equipment PurchasesAB# MTG. DEPT. ~.21~1----l 2/9/16 POLICE/FIRE RECOMMENDED ACTION: CITY OF CARLSBAD-AGENDA BILL ADOPTION OF RESOLUTION TO ACCEPT AND APPROPRIATE $81,8561N STATE HOMELAND SECURITY GRANT PROGRAM FUNDS TO THE FIRE AND POLICE DEPARTMENTS FOR EQUIPMENT PURCHASES DEPT. DIRECTOR CITY ATTORNEY CITY MANAGER ·- City Council adopt Resolution No. 2016-029 authorizing the Interim City Manager to accept the FY2015 State Homeland Security Grant Program funds, and authorizing the Administrative Services Director to appropriate $81,856 to a special revenue grant fund for equipment purchases. ITEM EXPLANATION: The FY 2015 State Homeland Security Grant Program (SHSGP) provides funds to build capabilities at the state and local levels and to implement the goals and objectives included in state homeland security strategies. State goals include: • Enhance Information Analysis and Law Enforcement Capabilities • Strengthen Communications Capabilities • Enhance Planning and Community Preparedness, among others The County of San Diego is the entity that applies for, receives, and locally administers federal grant funds associated with the State Homeland Security Grant Program. The County's Unified Disaster Councit of which the City of Carlsbad is a member, is the governing body that determines the local grant fund distribution formula, which is based on the population in each jurisdiction. The proposed federal grant funds allocated to the City of Carlsbad are $81,856. The City of Carlsbad Fire and Police Departments jointly review allowable grant expenditures, determine the needs of each department and allocate funds based on identified department needs. Planned expenditures are detailed in this table: Item Description Cost Department 83 Self-Contained Breathing Apparatus Masks and Chem-Bio filters $40,953 Fire 23 Communications Headsets $21A87 Police 9 Speaker Microphones for Motors $5,833 Police 20 cases of sand-less sandbag barriers $13,583 Fire DEPARTMENT CONTACT: Fiona Everett 760-931-2279 fiona.everett@carlsbadca.gov FOR CLERK USE. COUNCIL ACTION: APPROVED ·v5 CONTINUED TO DATE SPECIFIC D DENIED D CONTINUED TO DATE UNKNOWN D CONTINUED D RETURNED TO STAFF D WITHDRAWN D OTHER-SEE MINUTES D AMENDED D REPORT RECEIVED D 7 FISCAL IMPACT: The total cost of listed purchases is $81,856 which is fully reimbursable by the Fiscal Year 2015 State Homeland Security Grant Program. No matching funds are required for the State Homeland Security Grants. There are no ongoing expenses associated with the purchases. ENVIRONMENTAL IMPACT: Pursuant to Public Resources Code section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. EXHIBITS: 1. Resolution No. 2016-029 authorizing the Interim City Manager to accept the FY2015 State Homeland Security Grant Program funds, and authorizing the Administrative Services Director to appropriate $81,856 to a special revenue grant fund for equipment purchases. 2. Fiscal Year 2015 State Homeland Security Grant Program Approved Allocations 3. Fiscal Year 2015 State Homeland Security Grant Program, San Diego County Office of Emergency Services, Jurisdiction Award Letter 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2016-029 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING AND APPROPRIATING $81,856 IN STATE HOMELAND SECURITY GRANT PROGRAM FUNDS TO THE FIRE AND POLICE DEPARTMENTS FOR EQUIPMENT PURCHASES Exhibit 1 WHEREAS, Carlsbad Fire and Police Departments have been allocated funds through the Fiscal Year 2015 State Homeland Security Grant Program to build capabilities at the state and local levels and to implement the goals and objectives included in state homeland security strategies which include strengthening communications capabilities and enhancing planning and community preparedness; and WHEREAS, the County of San Diego locally administers federal grant funds associated with the State Homeland Security Grant Program; and WHEREAS, the County's Unified Disaster Council, of which the City of Carlsbad is a member, is the governing body that determines the local grant fund distribution formula, which is based on the population in each jurisdiction; and WHEREAS, the proposed federal grant funds allocated to the City of Carlsbad are $81,856; and WHEREAS, the Carlsbad Fire and Police Departments propose to use the funds to purchase self-contained breathing apparatus, chemical biological filters, communication headsets, speaker microphones and sand-less sandbag barriers. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the purchases specified are authorized in compliance with the grant. 3. That the Interim City Manager of the City of Carlsbad or her designee is hereby authorized to accept said award, and execute any required reports and/or final statements. 4. That the Administrative Services Director is authorized to appropriate $81,856 for Fiscal Year 2015 State Homeland Security Grant Program purchases to the Public Safety Grant Special Revenue Fund. 1 2 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council of the City of Carlsbad on the 9th day of February 2016, by the following vote to wit: 4 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AYES: Council Members Wood, Schumacher, Blackburn, Packard. NOES: None. ABSTAIN: None. ABSENT: Mayor Matt Hall LORRAINE WOOD, Mayor Pro Tern ATTEST: BARBARA ENGLESON, qM, Clerk (SEAL) FY 2015 STATE HOMELAND SECURITY PROGRAM (SHSP) GRANT ALLOCATION PROPOSALS JURISDICTION FY2014 -ALLOCATION FY2015-APPROVED ALLOCATION LE -25% of LE-25% of CITIES FY14 Non-LE TOTAL FY15 Non-LE TOTAL Allocation ' Allocation CARLSBAD 16,744 66,762 83,506 16,150 65,706 81,856 CHULA VISTA 30,645 148,594 179,239 31,684 146,537 178,221 CORONADO 6,634 18,129 24,763 6,306 17,891 24,197 DELMAR -7,374 7,374 -7,325 7,325 ELCAJON 19,271 61,765 81,036 18,764 60,654 79,418 ENCINITAS -39,312 39,312 -38,750 38,750 ESCONDIDO 23,852 87,467 111,319 24,301 85,808 110,109 ESCONDIDO RINCON DEL DIABLO -7,731 7,731 -7,644 7,644 IMPERIAL BEACH -19,954 19,954 -19,682 19,682 LAMESA 10,741 37,946 48,687 10,459 37,266 47,725 LEMON GROVE -19,535 19,535 -19,373 19,373 NATIONAL CITY 12,637 38,290 50,927 12,612 37,822 50,434 NATIONAL CITY· LINCOLN ACRES -904 904 -895 895 OCEANSIDE 31,593 100,967 132,560 31 ,684 99,188 130,872 POWAY DECLINED FY14 . . 31 ,905 31,905 SAN DIEGO 285,912 -285,912 276,852 -276,852 SAN MARCOS -55,555 55,555 -54,829 54,829 SAN MARCOS FPD . 8,118 8,118 -8,027 8,027 SANTEE . 36,285 36,285 . 35,616 35,616 SANTEE • CSA 115 -2,592 2,592 . 2,562 2,562 SOLANA BEACH . 12,343 12,343 -12,189 12,189 VISTA . 58,887 58,887 -57,894 57,894 VISTAFPD -11 ,801 11,801 . 11 ,669 11,669 TOTAL CITIES 438,029 840,311 1,278,340 428,812 859,232 1,288,044 FIRE DISTRICTS/OTHER 2-1-1 SAN DIEGO -70,000 70,000 -70,000 70,000 ALPINE FPD -13,548 13,548 -13,478 13,478 BORREGO SPRINGS FPD -7,068 7,068 -7,068 7,068 DEER SPRINGS FPD -11 ,789 11,789 -11 ,696 11,696 JULIAN-CUYAMACA FPD -7,002 7,002 -6,980 6,980 NORTH COUNTY FPD -33,369 33,369 -33,033 33,033 PORT OF SAN DIEGO 18,956 -18,956 18,149 -18,149 RANCHO SANTA FE FPD -22,610 22,610 -22,592 22,592 SAN MIGUEL FPD -73,798 73,798 -72,939 72,939 VALLEY CENTER FPD -14,411 14,411 -14,260 14,260 TOTAL FIRE DISTRICTS/OTHER 18,956 253,595 272,551 18,149 252,046 270,195 COUNTY DEPTS OES, HHSA-EMS -1,384,998 1,384,998 . 1,384,998 1,384,998 SHERIFF 369,317 -369,317 385,132 -385,132 TOTAL COUNTY DEPTS 369,317 1,384,998 1,754,315 385,132 1,384,998 1,770,130 TOTAL ALLOCATIONS 826,302 2,478,904 3,305,206 832,093 2,496,276 3,328,369 Notes: *Personnel Cap: Each jurisdiction's allocation has a personnel cap of 50%. *San Diego Sheriff includes: Unincorporated San Diego County and the contracted cities of Del Mar, Encinitas, Imperial Beach, Lemon Grove, Poway, San Marcos, Santee, Solana Beach and Vista. %Change from FY2014to FY2015 -2% -1% -2% -1% -2% -1% -1% -1% -1% -2% -1% -1% -1% -1% N/A -3% -1% -1% -2% -1% -1% -2% -1% 1% 0% -1% 0% -1% 0% -1% -4% 0% -1% -1% -1% 0% 4% 1% 1% EDMUND G. BROWN JR. GOVERNOR MARKS. GHILARDUCC! September 25,2015 Ms. Holly Crawford Director San Diego County 5555 Overland Ave., Ste. 1911 San Diego, CA 92123 SUBJECT: NOTIFICATION OF SUBRECIPIENT A WARD APPROVAL FY 2015 Homeland Security Grant Program Grant# 2015-00078 Cal OES ID# 073-00000 Subrecipient Performance Period: September 1, 2015, to May 31, 2018 Dear Ms. Crawford: The California Governor's Office of Emergency Services (Cal OES) approved your FY15 Homeland Security Grant Program (HSGP) award in the amount of $3,328,369. Once your completed application is received and approved, you may request reimbursement of eligible grant expenditures using the Cal OES Financial Management Forms Workbook available at www.caloes.ca.gov. DIRECTOR During the review process, a Cal OES Program Representative will examine and evaluate your FY15 HSGP grant application. Throughout the grant cycle, Cal OES will use performance milestones set in your HSGP application as indicators of performance and grant management capacity and this information may be used in assessing future competitive grant applications. All activities funded with this award must be completed within the subrecipient performance period. You are required to comply with all applicable federal, state, and local environmental and historic preservation (EHP) requirements. Additionally, Aviation/Watercraft requests, Establish/Enhance Emergency Operations Center projects, projects requiring EHP review, and sole source procurement requests require additional approvals from Cal OES. Subrecipients must obtain written approval for these activities prior to incurring any costs, in order to be reimbursed for any related costs under this grant. Subrecipients are also required to obtain a performance bond prior to the purchase of any equipment item over $250,000, including any aviation or watercraft financed with homeland security dollars. Performance bonds must be submitted to your Program Representative no later than the time of reimbursement. 3650 SCHRIEVER AVENUE, MATHER, CA 95655 (916) 845-8506 TELEPHONE, (916) 845-8511 FAX Ms. Holly Crawford September 25,2015 Page 2 of2 Following acceptance of this award, you must enter your grant information into the Department of Homeland Security/FEMA Grants Reporting Tool (GRT) for the Biannual Strategy Implementation Report (BSIR) period. The GRT can be accessed online at https://www.reporting.odp.dhs.gov/. Your agency must prepare and submit the BSIR to Cal OES via the GRT semi-annually for the duration of the grant period or until you complete all activities and the grant is formally closed. You must also submit a copy of the performance reports to your Cal OES Program Representative. Failure to submit required reports could result in grant reduction, suspension, or termination. This grant is subject to all provisions of 2 CFR Part 200, Subpart F -Audit Requirements. Any funds received in excess of current needs, approved amounts, or those found owed as a result of a final review or audit, must be refunded to the State within 30 days upon receipt of an invoice from Cal OES. Your dated signature is required on this letter. Please sign and return the original to your Cal OES Program Representative within 20 days of receipt and keep a copy for your files. For further assistance, please feel free to contact your Cal OES Program Representative or the Homeland Security Grants Unit at (916) 845-8186. Sincerely, MARKS. GHILARDUCCI Director