HomeMy WebLinkAbout2009-01-06; Agricultural Conversion Mitigation Fee Committee Ad Hoc; MinutesApproved: 6/1/2009
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CITY OF CARLSBAD
AGRICULTURAL CONVERSION MITIGATION FEE
AD HOC CITIZENS’ ADVISORY COMMITTEE
MINUTES
Tuesday, January 6, 2009
Faraday Center, Room 173A
1635 Faraday Avenue, Carlsbad, CA 92008
1. CALL TO ORDER:
ACTION: Chairperson Larson called the meeting to order at 1:04 p.m.
Committee Members Present:
Jackie Stone, Hope Wrisley, Irv Roston, Richard Erhardt, Vice Chairperson Julie Baker,
Chairperson Eric Larson
Committee Members Absent:
Ken Alfrey
Staff Members Present:
Minutes Clerk, Sabrina Michelson; Associate Planner, Kevin Pointer
2. APPROVAL OF NOVEMBER 17, 2008 MINUTES:
ACTION: Committee member Hope Wrisley moved to approve the minutes of the
November 17, 2008 Committee meeting with the deletion of the 3rd paragraph under
the heading, “DISCUSSION,” on Page 6 of the drafted minutes. The motion was
seconded by Vice Chairperson Julie Baker and carried unanimously.
3. REPORT ON PROJECTS RECEIVING RECENT AGRICULTURAL CONVERSION MITIGATION
FUND DISBURSEMENT:
The Committee received a report from Mr. Pointer on the status of the fund, including
recent disbursement to grantees.
4. RECEIVE REPORT ON AWARDED GRANT AGP 06-10 (CARLSBAD BEACH NOURISHMENT):
The Committee received a report from Mr. Pointer on the status of AGP 06-10 (Carlsbad
Beach Nourishment).
Approved: 6/1/2009
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5. COMMITTEE DISCUSSION ON AWARDED GRANT AGP 06-16 (LA POSADA FARMWORKER
HOUSING):
The Committee received a report from Mr. Pointer pertaining to the Committee’s
request for additional information made at the November 17, 2008 meeting for staff to
report on the use of the fund to finance operational costs for the La Posada Farm
worker Housing Project.
Committee discussion ensued with testimony provided by the applicant’s representative
Sister Raymonda Duvall, Farm worker Housing Committee representative Tom Maddox,
and community member Neil Turner.
ACTION: Motion made by Chairperson Larson to establish a six-month time period for
the applicant to update the Committee on progress being made with an expectation
that the project be viable within one year or that the Committee may suggest to the City
Council that the funding for the La Posada project be reprogrammed for use of the
funding for other projects. Chairperson Larson clarified that the motion includes a
report to Council informing City Council of the progress and direction of this project.
Vice Chairperson Baker clarified that any review of a different farm worker housing
project will require review and consideration through a separate application process.
The motion was seconded by Vice Chairperson Baker and carried unanimously.
6. COMMITTEE DISCUSSION ON POTENTIAL GRANT SOLICITATION PROCESS AND STRATEGY
A. UNENCUMBERED/AVAILABLE FUNDING
The Committee received a report from Mr. Pointer on the unencumbered
balance available within the fund.
B. EVALUATION OF INITIAL GRANT SOLICITATION PROCESS
The Committee received a report from Mr. Pointer on the requirement
established by the Committee’s mandate for agencies and organizations to
submit a certified financial statement to be considered for award of grant
funding. Vice Chairperson Baker dismissed herself from the meeting at 1:46
p.m. The Committee received testimony from community members Fred
Sandquist and Kasey Cinciarelli.
ACTION: Committee member Hope Wrisley made a motion recommending the City
Council authorize a cafeteria plan to require agencies and organizations to submit 1) an
audited financial, statement; 2) a reviewed financial statement; or, 3) an IRS-990 tax
return, which would be required for submission after approval of the project for review
to the satisfaction of the City. The motion was seconded by Committee member Jackie
Stone and carried unanimously.
The Committee received a report from Mr. Pointer on use of the quantitative
Proposal Evaluation Criteria form to assess grant applications under
consideration.
Approved: 6/1/2009
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ACTION: A motion was made by Chairperson Larson to recommend that the City
Council modify the Committee’s mandate to indicate that the use of a quantitative
Proposal Evaluation Form be a working tool utilized by the Committee and would not be
an indication of guarantee/elimination of funding. The motion was seconded by
Committee Member Richard Erhardt and carried unanimously.
C. OUTREACH, ADVERTISING AND MARKETING PROGRAM
The Committee received a report from Mr. Pointer on the outreach, advertising
and marketing program utilized in 2006 during the first grant proposal
solicitation period and potential modifications to the program that may be
applied to the 2009 program.
Committee discussion ensued with testimony provided by Joni Miringoff,
representing The Flower Fields.
ACTION: By consensus, the Committee agreed to direct staff to utilize all media types
discussed within the agenda report for this item and authorize staff to expend an
amount not to exceed $2,800 for such efforts.
D. TENTATIVE CALENDAR FOR THE 2009 GRANT SOLICITATION/REVIEW PROCESS
The Committee received a report from Mr. Pointer on the tentative calendar for
the 2009 grant solicitation/review process.
ACTION: By consensus the Committee had no modifications to the tentative schedule
and agreed that based on the number of project proposals received during the grant
solicitation process, Chairperson Larson would direct staff on whether to involve a
facilitator at subsequent meetings to evaluate and review grant proposals.
7. PUBLIC COMMENT
The Committee received the following public comments:
Nikki Weaver, Director of the Agua Hedionda Discovery Center addressed the
Committee with questions pertaining to the expiration of the Committee’s life and
potential increases in the Agricultural Conversion Mitigation fund.
Kasey Cinciarelli indicated that that follow-up from staff on a comment she made at a
previous Committee meeting results in use of the fund for land acquisition (and other)
projects located outside the coastal zone as long as the project benefits the coastal
zone.
Fred Sandquist, representing the Batiquitos Lagoon Foundation updated the Committee
on the status of AGP 06-03 (Batiquitos Nature Center Improvements) and AGP 06-12
(Batiquitos Lagoon Monitoring/Management Plan).
8. POTENTIAL FUTURE MEETING DATES
Approved: 6/1/2009
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By consensus, the Committee agreed not to select future meeting dates based on the
tentative schedule established to review grant proposals. The Committee requested
that staff coordinate with the Committee to establish the next future meeting date
which is anticipated to occur in June 2009.
9. ADJOURN
Chairperson Larson adjourned the meeting at 2:13.
RESPECTFULLY SUBMITTED,
Sabrina Michelson, Minutes Clerk