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HomeMy WebLinkAbout2009-01-06; Agricultural Conversion Mitigation Fee Committee Ad Hoc; MinutesApproved: 6/1/2009 Page 1 CITY OF CARLSBAD AGRICULTURAL CONVERSION MITIGATION FEE AD HOC CITIZENS’ ADVISORY COMMITTEE MINUTES Tuesday, January 6, 2009 Faraday Center, Room 173A 1635 Faraday Avenue, Carlsbad, CA 92008 1. CALL TO ORDER: ACTION: Chairperson Larson called the meeting to order at 1:04 p.m. Committee Members Present: Jackie Stone, Hope Wrisley, Irv Roston, Richard Erhardt, Vice Chairperson Julie Baker, Chairperson Eric Larson Committee Members Absent: Ken Alfrey Staff Members Present: Minutes Clerk, Sabrina Michelson; Associate Planner, Kevin Pointer 2. APPROVAL OF NOVEMBER 17, 2008 MINUTES: ACTION: Committee member Hope Wrisley moved to approve the minutes of the November 17, 2008 Committee meeting with the deletion of the 3rd paragraph under the heading, “DISCUSSION,” on Page 6 of the drafted minutes. The motion was seconded by Vice Chairperson Julie Baker and carried unanimously. 3. REPORT ON PROJECTS RECEIVING RECENT AGRICULTURAL CONVERSION MITIGATION FUND DISBURSEMENT: The Committee received a report from Mr. Pointer on the status of the fund, including recent disbursement to grantees. 4. RECEIVE REPORT ON AWARDED GRANT AGP 06-10 (CARLSBAD BEACH NOURISHMENT): The Committee received a report from Mr. Pointer on the status of AGP 06-10 (Carlsbad Beach Nourishment). Approved: 6/1/2009 Page 2 5. COMMITTEE DISCUSSION ON AWARDED GRANT AGP 06-16 (LA POSADA FARMWORKER HOUSING): The Committee received a report from Mr. Pointer pertaining to the Committee’s request for additional information made at the November 17, 2008 meeting for staff to report on the use of the fund to finance operational costs for the La Posada Farm worker Housing Project. Committee discussion ensued with testimony provided by the applicant’s representative Sister Raymonda Duvall, Farm worker Housing Committee representative Tom Maddox, and community member Neil Turner. ACTION: Motion made by Chairperson Larson to establish a six-month time period for the applicant to update the Committee on progress being made with an expectation that the project be viable within one year or that the Committee may suggest to the City Council that the funding for the La Posada project be reprogrammed for use of the funding for other projects. Chairperson Larson clarified that the motion includes a report to Council informing City Council of the progress and direction of this project. Vice Chairperson Baker clarified that any review of a different farm worker housing project will require review and consideration through a separate application process. The motion was seconded by Vice Chairperson Baker and carried unanimously. 6. COMMITTEE DISCUSSION ON POTENTIAL GRANT SOLICITATION PROCESS AND STRATEGY A. UNENCUMBERED/AVAILABLE FUNDING The Committee received a report from Mr. Pointer on the unencumbered balance available within the fund. B. EVALUATION OF INITIAL GRANT SOLICITATION PROCESS The Committee received a report from Mr. Pointer on the requirement established by the Committee’s mandate for agencies and organizations to submit a certified financial statement to be considered for award of grant funding. Vice Chairperson Baker dismissed herself from the meeting at 1:46 p.m. The Committee received testimony from community members Fred Sandquist and Kasey Cinciarelli. ACTION: Committee member Hope Wrisley made a motion recommending the City Council authorize a cafeteria plan to require agencies and organizations to submit 1) an audited financial, statement; 2) a reviewed financial statement; or, 3) an IRS-990 tax return, which would be required for submission after approval of the project for review to the satisfaction of the City. The motion was seconded by Committee member Jackie Stone and carried unanimously. The Committee received a report from Mr. Pointer on use of the quantitative Proposal Evaluation Criteria form to assess grant applications under consideration. Approved: 6/1/2009 Page 3 ACTION: A motion was made by Chairperson Larson to recommend that the City Council modify the Committee’s mandate to indicate that the use of a quantitative Proposal Evaluation Form be a working tool utilized by the Committee and would not be an indication of guarantee/elimination of funding. The motion was seconded by Committee Member Richard Erhardt and carried unanimously. C. OUTREACH, ADVERTISING AND MARKETING PROGRAM The Committee received a report from Mr. Pointer on the outreach, advertising and marketing program utilized in 2006 during the first grant proposal solicitation period and potential modifications to the program that may be applied to the 2009 program. Committee discussion ensued with testimony provided by Joni Miringoff, representing The Flower Fields. ACTION: By consensus, the Committee agreed to direct staff to utilize all media types discussed within the agenda report for this item and authorize staff to expend an amount not to exceed $2,800 for such efforts. D. TENTATIVE CALENDAR FOR THE 2009 GRANT SOLICITATION/REVIEW PROCESS The Committee received a report from Mr. Pointer on the tentative calendar for the 2009 grant solicitation/review process. ACTION: By consensus the Committee had no modifications to the tentative schedule and agreed that based on the number of project proposals received during the grant solicitation process, Chairperson Larson would direct staff on whether to involve a facilitator at subsequent meetings to evaluate and review grant proposals. 7. PUBLIC COMMENT The Committee received the following public comments: Nikki Weaver, Director of the Agua Hedionda Discovery Center addressed the Committee with questions pertaining to the expiration of the Committee’s life and potential increases in the Agricultural Conversion Mitigation fund. Kasey Cinciarelli indicated that that follow-up from staff on a comment she made at a previous Committee meeting results in use of the fund for land acquisition (and other) projects located outside the coastal zone as long as the project benefits the coastal zone. Fred Sandquist, representing the Batiquitos Lagoon Foundation updated the Committee on the status of AGP 06-03 (Batiquitos Nature Center Improvements) and AGP 06-12 (Batiquitos Lagoon Monitoring/Management Plan). 8. POTENTIAL FUTURE MEETING DATES Approved: 6/1/2009 Page 4 By consensus, the Committee agreed not to select future meeting dates based on the tentative schedule established to review grant proposals. The Committee requested that staff coordinate with the Committee to establish the next future meeting date which is anticipated to occur in June 2009. 9. ADJOURN Chairperson Larson adjourned the meeting at 2:13. RESPECTFULLY SUBMITTED, Sabrina Michelson, Minutes Clerk