HomeMy WebLinkAbout2009-04-08; Sister City Committee; MinutesSISTER CITY COMMITTEE
REGULAR MEETING
MINUTES
April 8, 2009
Call to Order
Jacquie Thye, Chair, called the Special Meeting to order at 5:40 p.m.
Roll Call
Present: Committee Members Bedord, Gibson, Hersant, Miller, Morris, and Thye
Absent: Committee Members Lahargoue
Staff present: Isabelle Paulsen, Minutes Clerk
I. Approval of Minutes
Motion by Committee Member Hersant, second by Committee Member Morris, to
approve the Minutes of the Regular Meeting held January 15, 2009, as amended.
AYES: Committee Members Bedord, Gibson, Hersant, Miller, Morris, and Thye
NOES: None
ABSENT: Committee Member Lahargoue
Motion by Committee Member Gibson, second by Committee Member Bedord, to
approve the Minutes of the Special Meeting held March 4, 2009.
AYES: Committee Members Bedord, Gibson, Hersant, Miller, Norris, and Thye
NOES: None
ABSENT: Committee Member Lahargoue
II. Old Business
Edna Gibson, Chair of Futtsu/Carlsbad Sister City Visit, distributed suggested
recommendations for working committees for the next sister city visit and distributed a
letter from Mr. Takeyoshi Wakanabe, who was one of the visitors from Carlsbad's Sister
City of Futtsu, Japan.
Some of the items discussed:
Committee Member Norris left at 6:14 p.m.
• Sister City Committee Members should be doing all the planning for homestay visits
• Have a list ready of available homestay homes
• Letter signed by Chair of Sister City Committee to all host families
Committee Member Morris returned at 6:16 p.m.
III. New Business
A. Recruitment of New Members
Discussion ensued regarding possible qualified citizens to join the Sister City
Committee.
Ideas suggested:
• Prospective members could be interviewed by the Committee to explain what the
purpose of the Committee is
• Interview day could be advertised in the newspaper for prospective members
Committee Member Bedord announced that she would be resigning from the
Committee effective at the close of this meeting. She said that her letter of recognition
would be sent to the Mayor.
Chair Thye announced that Committee Member Lahargoue had also resigned and had
sent a letter notifying her of the resignation.
B. Elections for Chair and Vice Chair
Motion by Committee Member Hersant, second by Committee Member Bedord, to
nominate Committee Member Thye as Chair.
AYES: Committee Members Bedord, Gibson, Hersant, Miller, and Morris
NOES: None
ABSTAIN: Committee Member Thye
ABSENT: Committee Member Lahargoue
Motion by Committee Member Thye, second by Committee Member Bedord, to
nominate Committee Member Gibson as Vice Chair.
AYES: Committee Members Bedord, Hersant, Miller, Norris, and Thye
NOES: None
ABSTAIN: Committee Member Gibson
ABSENT: Committee Member Lahargoue
Sister City Committee - 2 - April 8, 2009
C. Committee Appointments
Chair Thye appointed Committee Member Morris as Chair for the Programs Sub-
Committee.
Chair Thye appointed Committee Members Hersant and Miller as Co-Chairs for the
Public Awareness Sub-Committee.
IV. Public Comment
There was no public comment.
V. Committee Reports
There were no committee reports.
VI. Adjournment
The meeting for May was cancelled and by general consensus, the regular meeting
adjourned at 6:40 p.m.
Respectfully submitted,
COLLEEN M. FINNEGAN
Community Arts Coordinator
Isabelle Paulsen
Minutes Clerk
Sister City Committee - 3 - April 8, 2009