HomeMy WebLinkAbout1995-09-20; Library Board of Trustees; MinutesMINUTES
MEETING OF:
TIME OF MEETING: 3:OO p.m.
DATE OF MEETING:
PLACE OF MEETING: City Council Conference Room .
LIBRARY BOARD OF TRUSTEES
September 20, 1995
CALL TO ORDER:
President Moss called the Meeting to order at 300 p.m.
ROLL CALL:
Present: Library Board Trustees Moss, L'Heureux and Woodward. Library Board Trustee Curtin
arrived at 3:21 p.m.
Absent: Library Board Trustee McCann.
Also Present: Cliff Lange, Library Director
Geoff Arrnour, Assistant Library Director
Barbara Otwell, Friends of the Library
President Moss thanked the Board Members for their vote of confidence in her absence.
APPROVAL OF MINUTES:
The Minutes were trailed until later in the Meeting.
MONTHLY LIBRARY DIVISION HEADS REPORT
President Moss referred to the reports contained in the packet, and asked for comments or questions.
President Moss inquired whether, when children receive awards and prizes in the summer reading
program, does this information go back to their teacher in the fall?
Geoff Armour said he did not think so, but he felt that was an excellent idea.
President Moss inquired whether the young people from the high schools that do volunteer work have that
appear on their records as so many hours of volunteer work when they apply to a college.
Geoff Armour said they could verify that, if they were asked to do so.
President Moss stated she wanted staff to be certain to talk with the teachers about all not requiring the
same reference material at the same time, and Dr. Lange stated that was on the agenda for the meeting
tomorrow.
President Moss inquired whether there wasn't anyone to nominate on the CALTAC award this year, even
expanding the list to include staff and other volunteers, the Friends, or others. Dr. Lange said that was
a good point, and next year they will make certain they extend their search for a candidate.
September 20, 1995 LIBRARY BOARD OF TRUSTEES Page 2
LIBRARY BOARD COMMENTS
None.
LIBRARY BOARD RECOMMENDATION TO THE CITY COUNCIL FOR AN APPOINTMENT TO THE
SERRA COOPERATIVE LIBRARY SYSTEM ADVISORY BOARD
Dr. Lange referred to the Agenda Bill included in the packet and stated that the Board needs to make a
recommendation to send to City Council. He said he feels that this Member should be a Member of the
Board of Trustees to represent Carlsbad. It was noted that Board Member Woodward was just elected
Vice-president of the Board and could serve another term.
ACTION: On motion by Board Member L'Heureux, the Library Board of Trustees unanimously
recommended Board Member Woodward to serve another term on the Serra
Cooperative Library System Advisory Board.
LIBRARY ANNUAL REPORT TO THE CALIFORNIA STATE LIBRARY
Dr. Lange stated this is a report required by law every year and Geoff Armour compiles the report. He said
they are working on the Library Annual Report and will have it by the next Board meeting.
Board Member L'Heureux stated she was impressed with the Internet address.
Geoff Armour called attention to the fact that the report is formatted to enable the reader to compare the
figures with the previous year and see the trends.
President Moss commented that it is interesting to note that they are expected to deal with more and more
people with less and less money.
Geoff Armour stated that circulation was down a little; primarily, because of the non-book circulation, and
the fact that the Library was closed for a large portion of one month for recarpeting.
Board Member L'Heureux inquired about the non-English language materials, and whether there was just
one language. Mr. Armour stated that within the Serra System there are other language books available,
and through the inter-library loan process, the Library can request either a specific item or a number of
things in a specific language. He said that generally speaking, the demand here is for Spanish.
LIBRARY COFFEE CART UPDATE
Dr. Lenge stated that although the funds from the coffee cart will not be earmarked for the Library, the
Library will be able to ask and get that much more money in the next year's budget. He said the City
Manager made this commitment to him, and he is content with that.
Dr. Lange said the Friends of the Library are willing to take this project on, but he has strong reservations.
He felt there could be a problem with the contractual agreement between the vendor and the Friends and
the implications of lawsuits. The City would have a more powerful position to monitor rather than the
Friends. He said the Friends are a purely voluntary group, and he thought it would be a lot to expect of
them.
President Moss requested this item be trailed until later in the meeting.
September 20, 1995 LIBRARY BOARD OF TRUSTEES Page 3
TEACHERS' OPEN HOUSE, SEPTEMBER 21.1995
Or. Lange called attention to a copy of the flyer for the Teachers' Open House which was included in the
packet. This flyer was sent out to the teachers in the Carlsbad Unified School District with a cover letter
inviting the principals and teachers to attend the open house. This was first planned for the end of August,
but the teachers suggested the September 21 date. The openhouse will be in the Council Chambers from
2:30 p.m. until the tours and demonstrations at the Library are completed. As of today, there are 57
teachers planning to attend. Dr. Lange said this is the first time this type of open house has been held
and it is hoped it will become an annual affair.
STATE OF THE CITY VIDEO PRESENTATION
The Library Board Members watched the State of the City video, and at the conclusion Dr. Lange
commented that the construction of the new library has been moved back to 1997-98, instead of 1996-97,
as indicated in the video.
APPROVAL OF MINUTES:
On motion by Board Trustee Curtin, the Minutes of the regular Meeting held August 16, 1995,
were approved as presented.
AYES: Curtin, L'Heureux and Woodward
ABSTAIN: Moss
President Moss inquired about the proposed foundation for the Library, and Dr. Lange stated that it is on
hold until the City decides whether or not to form a community foundation.
President Moss stated she was delighted to read in the Minutes that it is now possible to dial in from home
to reserve books.
LIBRARY COFFEE CART UPDATE (Continued)
President Moss stated she was not in favor of how the funds are to be designated; however, it is necessary
to have more funds for books, even if it is not the entire amount realized from the coffee cart.
Dr. Lange reiterated that the City Manager had committed that money to the Library in addition to the
normal budget requests.
Board Member Curtin asked how the Library would know they were getting the income from the coffee
cart in addition to their regular budget, and Dr. Lange said this will be an amount over and above what
the Library would normally budget.
Dr. Lange said that the coffee cart will be on a trial basis for six months, and that the renewal time has
been reduced to six months instead of a year.
Board Member Curtin asked whether Dr. Lange preferred this arrangement to having the Friends of the
Library be responsible for the coffee cart, and Dr. Lange said that he felt it would be difficult for the Friends
as volunteers to have a contractual arrangement with the vendor and/or deal with any legal complications
that may arise. He said that is expecting a lot from a volunteer organization. Also, the City would have
more clout in dealing with the vendor rather than a volunteer group.
September 20, 1995 CITY COUNCIL Page 4
LIBRARY COFFEE CART UPDATE (Continued)
ACTION: On motion by Board Trustee L'Heureux, the Library Board recommended having staff
move ahead with the coffee cart for the Library.
AYES: Moss, Curtin, L'Heureux and Woodward
DIRECTOR'S REPORT:
Dr. Lange stated the strategic plan is being printed and should be available within the next two weeks.
There are two versions; 1) one for inhouse use with the Library Board, etc.; and 2) a shorter version in
bookmark format, giving the Vision and Mission Statements, Goals and Strategies, but without the
analyses. The short version will be printed in English and Spanish.
Dr. Lange said he gave a speech at the Women's Club and answered questions. He felt it was very
successful, and stated the speech is in four parts, with the last part about technology and the impact on
the library and what the staff sees for the future. On October 17, Dr. Lange said he will be giving a speech
at the Kiwanis Club.
Dr. Lange reported there will be a general staff meeting next Thursday, September 28, at 8:OO a.m., in the
Library, and Don Neu, Project Planner for the Carlsbad Ranch/Lego Project will speak. The Board
Members were invited to attend.
Dr. Lange said that vertical blinds have been ordered for the reading room, and the old draperies have
been taken down and thrown away. The atrium is being cleaned up in preparation for the Coffee Cart.
They are going to redo the benches and plantings.
Dr. Lange said he is serving on the City's selection committee for the new financial information system,
and there is one more hatf-day demonstration next week with a decision to be made in October. It will
take six months to a year to get all the software purchased, implemented and staff using it. He said it is
amazing what you can do and it will have a major impact on how everyone functions. He said the Finance
Department will be impacted the most and it will make their jobs much easier and more efficient.
Geoff Armour stated that the City is installing a bicycle rack at the front of the Library. There was one there
on the dirt area and it was stolen. There will be a cement pad at the end of the walk and the rack will be
anchored into the concrete.
Mr. Armour stated there is a large project--and the Board may wish to place this on a future agenda-;and
that is storage. He said they had looked at the storage facility by the airport, and are developing shadow
collections, from this Library and from the Branch Library. These are things that they want in the new
Library and in this Library when it is renovated. The area is getting full, and staff is looking at a massive
reorganization to have shelving built there. He said he will keep the Board informed, and in reply to query,
stated that the Maintenance Department will fund this.
Dr. Lange stated that he keeps getting complaints from staff about the furniture in the Library. This
furniture is approximately 28 years old and he is looking at replacing all or part of it by using money in the
budget for the remodel of this Library. He will return with a report on this.
September 20,1995 LIBRARY BOARD OF TRUSTEES Page 5
FRIENDS OF THE LIBRARY:
Barbara Otwell reported that the book sale on Saturday was a success, with beautiful weather and a large
crowd. The Friends made a profit of $4,563.08 as of this date, and maybe more than that. There are 80
new members of the Friends.
Ms. Otwell stated the Friends are having a meeting tomorrow night at 7:OO p.m., and all of the Board
Members are invited to attend.
GENEALOGICAL SOCIETY:
Dr. Lange said the Genealogical Society had a yard sale on Friday and Saturday and made approximately
$2,400.
SERRA ADVISORY BOARD:
Board Trustee Woodward reported that the Serra Coordinator made arrangements for a demonstration to
the Board of the Internet and the new equipment now available at the Chula Vista Branch Library. He
suggested Or. Lange schedule a demonstration of the Internet in Carlsbad.
Dr. Lange said that staff is online, but public access is hung up in three grant applications. He said that
they are working on hooking up the City and the Library on Internet, and something should happen in
three or four months.
PUBLIC COMMENT:
None.
ADJOU R N M ENT:
By proper motion, the Regular Meeting of September 20, 1995, was adjourned at 3:54 p.m.
Harriett Babbitt
Minutes Clerk
ADULT LEARNING PROGRAM
Monthly Report
August 1995
1. Tutor Trainings
Two tutor trainings were held during August, using the new, shorter format, and
spending about half the training tixhe in the computer lab. The tutors being
trained include volunteers just coming into the program and individuals who have
been tutoring for some time but have not previously used Accelerated Reading, the
intensive, structured phonics program which was recently adopted as the Adult
Learning Program’s core curriculum. Six new and five experienced tutors were
trained during August. In addition, seven Mentor Tutors have now been trained
to guide and monitor beginning tutors during the trainings and their first few
lessons with adult learners. The tutor training and the training notebook continue
to be revised as feedback is received from tutors and learners.
- 2. Tutor Orientation
Nine potential tutors attended a Tutor Orientation on August 23 to get an
overview of adult literacy and the Adult Learning Program before committing to
take training in methodology. The orientation was conducted by Coordinator
Lynda Jones, VISTA volunteer Shirley Taylor, and learner Gregory Jackson.
3. Proeram Management
The recent innovations at the Adult Learning Program have necessitated
redefinitions of staff responsibilities, more complex scheduling of people and
tutoring space, and a complete overhaul of forms and recordkeeping procedures.
Staff continue to revise and develop new procedures for learner intake, tutor
intake, tutor training, matching of learners and tutors, tracking learners’ progress
and instructional hours, and volunteer management.
CARLSBAD CITY LIBRARY/CENTRO DE XNFORMACION Monthly Report
August 1995
1.- Adult Pro- - E. - The Spanish literacy group met 9 times during the month of August. On August 23, the literacy group had a tour around Carlsbad. They visited
various historical sites in Carlsbad like the Barrio Carlsbad Museum, went to Calavera Hills
and ended with a picnic at the beach.
2.- Children’s Pronramrmn E. On August 3, a group of children from the neighborhood,
accompanied by Centro Supervisor Lizeth Simonson and a volunteer, walked to the City
Council Chamber to attend a special event arranged for the children as part of the Summer
Reading Program. On August 9, a group of kindergarten and first graders attending
summer school at Pine Elementary School visited the Centro for storytime followed by an
activity related to the story. Through the Centro, again this year, children from the
neighborhood had the opportunity to participate in the Jelly Bean Contest.
3.- Summer Readinn Promam. On August 10, the Centro de Infonnaci6n ended the
Summer Reading Program with 173 children enrolled. On August 18, at the City Council
Chamber, 10 children from the Centro received awards and prizes for their outstanding
participation in the Reading Program.
4.- Volunteer. During the Summer Reading Program Award Ceremony, Miguel Ibarra, a
Carlsbad High School student, and Sheryl Viertell, a CSU student, received plaques,
certificates, and T-shirts in recognition of their valuable help during the program.
5. Partnerships for Channe Conference. On August 9 and 10, Library Assistant Director
Geoff hour, PFC Coordinator Lynda Jones, and PFC Community Partner Ofelia Escobedo
attended a PFC conference in San Diego. Representatives from twenty-six libraries from
PFC Cycle One and Two also attended to celebrate the accomplishments of their PFC
programs and to share successes and challenges for the continuation of the PFC philosophy
in the future.
6.- Carlsbad Cityfit. During the month of August, Centro Supervisor Lizeth Simonson
attended a series of four City-sponsored programs called Cityfrt. Lizeth was part of the first
group of 32 employees, representing all levels and departments within the City.
7.- Friends of the Librarv Donation. The Friends of the Library Board approved a donation
of $1,500 to the library to be used to purchase bilingual materials for the Main Library and
the Centro de Informaci6n.
CHILDREN ' S DIVISION
MONTHLY STATEMENT
AUGUST 1995
It was a great summer!
taking a deep breath and preparing to plunge into our fall programs. This summer
program definitely didn't go to the dogs.
attendance of any summer (2,827), but also set a record for the number of participants
(1,207 at the three locations).
The 1995 Summer Reading Program is over and we are all
It was not only the highest in
The programs for August included Carlsbad's own Search and Rescue dog, a program with
Sunset L1 amas, the Vol unteer Appreciation Party, the Summer Readi ng Program Party,
the Cmmer Reading Program Awards Ceremony and the SoCal Cinemas Movie Party.
Our
P rc
of
a Twist of Mime and a Humane Society presentation.
1g volunteers contributed over 500 hours of service to the Summer Reading
so we showed our appreciation with a pizza and ice cream party. Thirty
lolunteers were able to attend. The Summer Reading Party featured Flusic With
Children's Library staff contacted SoCal Cinemas during the Summer Reading Program,
and the management agreed to sponsor a reading incentive plan as part of the program.
Children who read 15 books or more were invited to a special Movie Party at one
of the theatres. The theatre also provided refreshments and drawings for many prizes.
Two hundred children took advantage of this incentive and no one went home empty
handed. The management is hoping to participate in next year's Summer Reading Program.
SincE
and met our dual goals of being educational and entertaining.
demonstration at Holiday Park was one of these. The dog trainer not only brought her
dogs, but provided the sheep for them to herd.
?is summer's program centered around dogs, many of our programs featured dogs
The sheep herding dog
There were no special programs to go with the theme for the older students (Unexplained
Mysteries) , but booklists and displays were provided.
participated in the reading program and their participation is reflected in the good
circulation figures for the YA and JYA collections for the summer.
Sixty five older students
August, as usual, brought the teachers into the Children's Library to prepare units
for the coming school year. We spend quite a bit of time working with teachers,
showing them the new resources that we have for units or helping them discover some
of our collection that will be useful.
COLLECTION DEVELOPMENT AND ACQUISITIONS STATISTICS REPORT August 1995
Items Received
Books - Adult Main Branch Centro subtotal
Books - Children Main Branch Centro subtotal
Audio - Adult
Audio - Children
Video
Total Received
Current Month Fiscal
B&T Direct PMSC Total to Date
Year ......................................
359
82
0
441
89
59
0
148
105
6
94
794
115
14
45
174
104
0
167
271
38
29
12
524
474
96
45
615
193
59
167
419
143
35
-.
92 198
92 1,410
923
141
45
1 ,109
463
88
167
718
298
38
270
2,433
..........................................................
Direct-ordered Videos Cataloged at PMSC
B & T = Baker & Taylor PMSC = Professional Media Services Corporation
Genea1.0~ - Local. History Statistics F1' 1995 - 1996 Ausus t
HOLDINGS :
Ti t12s
Vol.umes
Current Total Total. Total.
Month Additions Holdings Hold i ngs
Additions Current FY Last FY
79 33,340 33 261 59
91117-m
Description of hol.dings: Titles Volumes Cataloged in INLEX
Books 9 , 563 12 , 1.90 Non-Circ. 15 , 720
Books - GEN-CIRC 854 Circ. 854
Books - Microform 17,425 19 , 287 Microform 15,241
Periodica1.s - Bound 47 6 3,250 Total 31,815
Periodicals - Microform 162 1 ,819
Maps 179 183
Microfilm (census, etc.! 5,455 5 I 480
CD-ROMs 86 113
Microforms added this month:
Film
Fiche
CALENDAR YEAR GOALS: This month Total calendar year
Volunteer hours 42 262
Programs held 4 32
Attendance 165 1 , 1.64
NSDCGS book/equipment expenditures $1,399.59 $17,687.21
ACTIVITY : This This +, - Total Total
Month Month This FY Last FY
Last FY
Reference questions 1 , 414 1,341 +63 2 , 785 15 I 433
Da i 1.y average 52 50 +2 52 52
Researchers registered 1 i 1.64 1,331 +33 2 , 339 11,664
Daily average 43 42 +1 45 40
2 , 1.38 Circulating checkout 158 168 -10 357
Daily average 6 6 - 7 7
DISTRIERJTION OF RESEARCHERS:
City This This County This . This Stote . This This
Month FY mnth FY Month FY
Carlsbad
Del Mar area
East S.D. area
Ehcinitas area Escondido area
Fa1 1 brook
Oceans ide
S.D. City etc.
San Marcos
Vista
178
19
76
40 80
31 203
157
54
85
386
35
110 109 144
63 396
374
119
181
Fresno
Imperial
Los Anqeles
Monterey
Orange
Placer
Riverside
S. Remardin
Santa Cruz
Sonoma
Tuolumne
2
2 46
CI L
120
1 33
10 4
1
1
1.
2
2 76 2
197
7 I 71
18
2
2
1
Arizona
Florida
10
2
Kansas
Minnesota
Missouri
Nevada
Maryland 1
other
12
4
2
It
LA COSTA BRANCH LIBRARY Monthly Report August, 1995
CIRCULATION
Branch circulation totaled 22,795 for August. This total included 11,803 adult items, 8,367 children's items and 2,625
video tapes. Daily circulation averaged 844 and hourly, 78. This was more than a 5% increase from August 1994.
This month's user count was 19,353. The average daily count was
717 and hourly, 66. The total increase was 5%.
CHILDREN'S SUMMER READING PROGRAH - PAWS TO READ
This summer proved to be the most active summer program in the 11 year history of the Branch. 419 children registered. Over 200 of these children read more than 10 books. And, 150 children and
parents gathered in front of the library on August 10 for the awards ceremony and entertainment by the musical group, Jackstraws.
With the end of the Summer Reading Program comes the advent of a new school year. Several school districts in the area began mid- August. Therefore, students have already begun to switch from the recreational to the informational mode. Programing too, will reflect the the new season. Book Buddies on hiatus for the summer will begin again in September. School tours and programs will also begin.
,-
Administration
Adult Learning
Branch
-
11313 I
1 j
6 {i 2
95-96
Non-profits/commtss,
Private sector
dia Graphics
I I
5 I
;I
I
TOTAL
TOTAL SEVICES [u 3 ,7
1
$1
3940 :I ‘i 7 A ....,, . ,- MEDIA STAT.99507
REFERENCE ACTIVITIES FOR AUGUST. 1995
Reference questions totaled 6296 during the month of August,
a decrease of 887. There were a total of 1842 Reserves, a
decrease of 9 over last year. On1 ine Search Requests totaled 67.
an increase of 50 over last year. Interlibrary Loans totaled 134
items received and 81 items were sent to other libraries.
During the month of July, there were 3 Reference Skill Classes
and 1 Library Tour.
There was a Reference Selection Meeting on August 4 $61 8.00
was spent on new materials and $1 226.00 was spent on updates.
Cat I ie Ahrens attended an Investment in Excellence Convention in
Seattle, Washington from August 8-1 1.
On August 14, Suzanne Smithson started as a Reference Librarian
Substitute: she formerly worked in Circulation parttime and was promoted
after receiving her MLS degree in Library Science.
Leila Dooley became the first person in Reference to attend CityFit,
a training program for all city employees, which began on August 16.
Technical Services Repore
August 1995
In August, Technical Services staff added 798 books and 413 audiovisual items to the library's collection. A total of 237 books and 97 A-V items were withdrawn from the collection.
Due to maintenance work on the mainframe computer, statistics on the number of people who dialed in with computers or used Main Street are not available this month.
Using the new Reporter program described last month, Mary Sasso has been compiling lists of new materials. As part of this
project, Technical Services staff have taken over the maintenance
of the "new bookvv area of the Main Library. As an experiment, we
retrieved 185 recent fiction titles that had been transferred
from the new book shelves to their permanent location in the
fiction room. Some of these books had not been checked out in
the past four months, since leaving the new book display area.
Within three days, however, every one of the 185 had been checked out. While this was a small and unscientific test, it indicates that special collection areas are popular with the public and can be a means to increase circulation.
hB#+ /6/93 LTB MTG.
DEPT.
RECOMMENDED ACTION:
TITLE: APPOINTMENT TO SERRA
COOPERATIVE LIBRARY SYSTEM
ADVISORY BOARD
Adopt Resolution No. 93 -&@ appointing a member to the Serra Cooperative Library System
Advisory Board.
ITEM EXPLANATION:
The California Library Services Act provides for the creation of an Advisory Board consisting
of members from each library in the Cooperative System. Since the City of Carlsbad is a
member of the Serra System, the City Council has the right to appoint one member to the
Advisory Board. That person must be a resident of Carlsbad.
The Library Board recommends Library Board members E. J. "Woody" Woodward and Dr.
Thomas Curtin as candidates for appointment to the Serra .Cooperative Library System
Advisory Board.
FISCAL IMPACT:
None.
EXHIBITS:
1. Resolution No. 73 -a appointing a member to the Serra Cooperative Library
System Advisory Board.
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RESOLUTION NO. 93-228
A RESOLUTION OF THE CITY OF CARLSBAD, CALIFORNIA,
APPOINTING A MEMBER TO THE SERRA COOPERATIVE
LIBRARY SYSTEM ADVISORY BOARD
WHEREAS, the City of Carlsbad is a member of the Serra Cooperative
Library System; and
WHEREAS, the Serra Cooperative Library System Advisory Board was
established pursuant to the California Library Services Act, which provides that the
governing body of each member jurisdiction of the Cooperative Library System shall
appoint one member to the Advisory Board;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Carlsbad, California, as follows:
1.
2.
That the above recitations are true and correct.
That Emmett Woodward is hereby appointed to the Serra Cooperative
Library System for a two-year term.
PASSED, APPROVED AND ADOPTED by the City Council of the City of
Carlsbad, California, at a regular meeting held on the 3rd day of AUGUST Y
1993, by the following vote, to wit:
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ABSENT:
ATTEST:
AYES: Council Members Lewis, Stanton, Kulchin, Nygaard, Finnila
NOES: None -
None
ALETHA L. MUTENKRANZ, City Clerk
PLEASE DO NOT FOLD OR STAPLE
16. ILL Period: #Weeks. 2
California State Library Federal-State Cooperative System for Public Library Data
CALIFORNIA PUBLIC LIBRARY REPORT 1995
17. ILL Photocopy free up to 10 pages? N
ending June 30,1995
DIRECTORY UPDATE Type or Handwrite Changes on this page.
1. Library. Carlsbad City Libmly
2. Director. Cliflord E. Lunge Director
3. Street Address.
1250 Carlsbad Village Drive
Carlsbad CA 92008-1991
5. Public Phone. (419) 434-2870
7. Library Director's INTERNET Address.
9. FAX Phone. (619) 729-2050
11. Size Sq. Miles. 40.00
13. State Senate. 38
4. Mailing Address.
1250 Carlsbad Villnge Drive
Carlsbad CA 92008-1991
6. Reference Phone. (619) 434-2871
8. Library's INTERNET Address, if applicable.
clsken. org
10. TDD for Deaf. (619) 434-8113
12. House Dist. 43
14. Assembly. 74
15. Affiliations.
ALA, cu, CLASS
M-Th 9-9; F, S 9-5.
GEOFF AFOlOUR 6 19-434-2889
NAME OF CONTACT FOR QUESiONS REGARDING REPORT DATA (Type or Print) Phone # of Contact
Signature of Library Director. Date.
) CALIFORNIA PUBLIC LIBRARY REPORT
Type Responses in indicated area ONLY,
Avoid other marLslc0mments on page.
POPULATION and OUTLETS
201. Pop. Children Age 0-5
203. Pop. Children Age 6-14
205. Registered Borrowers as of June 30.
206. Children Borrowers Age 0-14
207. MainLibrary.
208. Branches.
209. Stations.
(if open for public service)
(at least 1400 sq.ft. 7000 vols)
210. Bookmobiles. Vehicle count.
2 11. Other Outlets, Deposits.
2 12 . Hours per week Main Library is open.
LIBRARY STAFF
25 1. Total count of persons employed.
full and part time. (PERSONS NOT FTE)
252. ALA Librarians.(Full Time Equivalent)
253. FTE Total Librarians
(ALA or other.)
254. FTE Special Professionals
who have accredited ALA Masters.
255. FTE Lib. Tech. Assistants.
256. FTE other.
257. FTE Volunteers,
Average FTE per week (not hours)
M616 Carisbad
Response for FY 1993-94
___
100. 616
201.
203.
205.
206.
207. 1
208. 1
209. 1
210. 0
211. 0
5,200
7 , 000
76,357
14,500
212. 64.00
251. 115
252. 17.84
253. 17.84
254. 0.47
255. 9-00
256. 33.87
257. 8.00
Type Response for
994195 in box below.
100. 616
201.
203.
205.
206.
207.
208.
209.
210.
211.
212.
251.
252.
253.
254.
255.
256.
257.
5,300 ES
7,200 ES
83,750
15,000 ES
1
1
1
0
0
64
117
15.45
15.45
2.24
11.61
30.28
8
Page 2 QST-STAT DCR STAT. -
I CALIISORNIA PUBLIC LIBRARY REPORT
~
M616 Carlsbad
INCOME
Report whole dollars only, omit cents.
Enter funds for operational expenses,
and for capital outlay.
301. Local bvemment:
302. Statefunds:
303. Federal funds:
304. Other Income.
305. Special District Augmentation
funds for counties and districts.
306. Gifts, Fines, Fees
307. Contract Payments.
308. Capital Outlay.
taxes and allocations.Ciudes $Is from 305. dr 307.)
CLSA and PLF.
LSCA or other.
(ides $Is detailed in 306, below.)
and local fuad raising.
from another jurisdiction.
Page 3
Response for FY 1993-94
100.
301.
302.
303.
304.
305.
306.
307.
308.
616
2,483,057
291,200
40,000
123,500
0
120,466
0
Type Response for 1994/95 in box below.
100.
301.
302.
303.
304.
305.
306.
307.
308.
616
2,454,415
264,100
40,000
146,500
0
160,186
0
41,953
QST STAT - DCR STAT -
'CAL&ORNIA PUBLIC LIBRARY REPORT M616 Carlsbad
For OCR Scanning: Please Avoid Folding
Type Responses in indicated area ONLY,
Avoid other marks/comments on page.
STANDARD OPERATING EXPENDITURES Local. State and Federal funds.
401. Salaries.
402. Benefits.
403. Print Materials.
404. Current Serial Subscriptions.
If paid by Library.
405. Microforms.
406. Audiovisual materials.
407. Other materials.
408. All other Operating Expenditures.
409. Capital outlay.
Include sites, buildings,
vehicles, original equipment.
Page 4
Response for FY l993-94
100. 616
401.
402.
403.
404.
405.
406.
407.
408.
409.
1,578,422
351,359
204,175
129 , 058
39 , 000
77 , 139
0
521,147
41,500
QST - STAT
Type Rsponse for 1994/95 in box below.
100.. 616
401.
402.
403.
404.
405.
406.
407.
408.
409.
1,546,923
343 , 174
193,092
99,699
38,500 E:
85 , 990
0
526,417
41 , 953
DCR-STAT
CALIFORNIA PUBLIC LIBRARY REPORT M616 Carlsbad
For OCR Scanning: Please Avoid Folding Type Responses in indicated area ONLY,
'
EXPENDITURES - Detail
501. Postage and Delivery.
502. Telephone and Other
503. Contracted Computer services. Telecommunications.
504. Online Database Searching.
505. Preservation.
506. Expenditure for Children's
507. Adult Literacy Program.
Materials.
508. Transfer to CityKounty divisions
for services: mint, accounting, etc.
509. Payments for Contract Service
to another jurisdiction.
510. Estimate of services & Supplies
benefiting the library that were paid for by other City/County Division for report year.
PUBLIC LIBRARY FUND
5 11. Amount of PLF funds included in
5 12. PLF expended for Library Materials.
Total Operating Expenditure.
5 13. PLF expended for Personnel.
514. Hours of service provided by PLF-paid Personnel.
5 15 . PLF expended on General Operating
5 16 . PLF expended on Special Projects.
budget.
5 17 . PLF difference from Allocation.
Response for FY 1993-94
100.
501.
502.
503.
504.
505.
506.
507.
508.
509.
510.
511.
512.
513.
514.
515.
516.
517.
616
12,530
30,787
55,337
3,227
18 , 000
49 , 000
118,071
37,148
6,516
215,000
42 , 500
0
0
0.00
0
42 , 750
250
Type Response for
1994/95 in box below.
100.
501.
502.
503.
504.
505.
506.
507.
508.
509.
510.
511.
512.
513.
514.
515.
516.
517.
616
11,938
24 I 942
44 , 692
1 , 667
15,887
50 , 390
119,655
40 , 809
6,485
218,000
34 , 846
0
0
0
34 , 846
0
11,689
Page 5 QST-STAT DCR-STAT
CALIFORNIA PUBLIC LIBRARY REPORT
Avoid other markslcomments on page.
~~
COLLECTIONS.
All entries are annual for fiscal year,
and are in units or items.
601. Books Added Cataloged.
602. Books AduiUYA Added Cataloged.
603. Books Added Uncataloged.
604. Children's Books.
605. Children's Books.
606. Books Total Held as of June 30.
Added. Cataloged.
Added, Uncataloged.
607. Books Children Held as of June 30.
608. Books AdulUYA Held as of June 30.
609. Leased Books.
Inventory on hand.
610. Government Documents
in separate collections.
611. Microfilm (reels).
612. Microforms (not microfilm).
6 13. Children's Audio Materials
held as of June 30.
6 14. Total Audio Materials.
615. Film.
6 16. Children's Video Materials
held as of June 30.
617. Total Video Materials.
6 18. Number of Current Periodical
6 19. Book Titles Added (Cataloged)
. and Serial Subscriptions.
620. CD-ROM Data disks only,
62 1. Serial Volumes
not AudioNideo or public catalog.
held as of June 30.
M616 -bad
Response for FY 1993-94
100. 616
601.
602.
603.
604.
605.
606.
607.
608.
609.
610.
611.
612.
613.
614.
615.
616.
617.
618.
619.
620.
621.
14,303
10,252
5 , 000
4,051
1,000
212 , 870
50,992
161,878
0
0
7,165
215 , 569
2,172
12 , 504
0
1,995
11,980
1,162
10,229
11
0
Type Response for .
1994/95 in box below.
100.
601.
602.
603.
604.
605.
606.
607.
608.
609.
610.
611.
612.
613.
614.
615.
616.
617.
618.
619.
620.
621.
616
12,998
9,654
5,000 ES
3,344
1,000 ES
218,663
51,843
166,820
0
0
8,330
235,874
2,317
14,318
0
2,385
12,496
1,107
8,932
12
Page 6 QST-STAT DCR-STAT
C"0RNIA PUBLIC LIBRARY REPORT M616 Carlsbad
Scanning: Please Avoid Folding
Type Responses in indicated area ONLY,
Avoid other markslcomments on page.
NON-ENGLISH LANGUAGES
Print Materials ADDED as of June 30.
701. Armenian
702. Chinese
703. French
704. German
705. Hmong
706. Italian
707. Japanese
708. Korean
709. Laotian
710. Russian
711. Spanish
712. Vietnamese
Print Materials HELD as of June 30.
751. Armenian
752. Chinese
753. French
754. German
755. Hmong
756. Italian
7 5 7 . Japanese
758. Korean
759. Laotian
760. Russian
761. Spanish
762. Vietnamese
Response for FY 1993-94
100. 616
701.
702.
703.
704.
705.
706.
707.
708.
709.
710.
711.
712.
751.
752.
753.
754.
755.
756.
757.
758.
759.
760.
761.
762.
0
0
0
0
0
0
0
0
0
0
933
0
0
0
0
0
0
0
0
0
0
0
5,673
0
Type Response for
1994/95 in box below.
100.
701.
702.
703.
704.
705.
706.
707.
708.
709.
710.
711.
712.
751.
752.
753.
754.
755.
756.
757.
758.
759.
760.
761.
762.
616
787
6,188
Page 7 QST-LANG DCR-LANG
- CALIFORNIA PUBLIC LIBRARY REPORT
Avoid other markslcomments on page.
~
LIBRARY SERVICES, ANNUAL.
80 1. Total Public Service HOUS.
802. Attendance in Library.
803. Reference Questions.
Omit Directional.
804. Online Database Searches.
805. Circulation of children's Materiais.
806. Circulation Non-English.
807. Circulation Non-Book.
808. Total Circulation.
809. Children's Circ as Percent of
Total Circulation.
810. In-Library use of Materials.
811. ILL loans to others.
812. ILL loans received.
813. Pre-School Programs. Number.
814. Re-School Programs. Attendance.
815. School Age Programs. Number.
816. School Age Programs. Attendance.
817. Adult Programs. Number.
818. Adult Programs. Attendance.
819. Total Programs. Number.
820. Total Programs. Attendance.
Page 8
M616 Carlsbad
Response for FY 1993-94
100.
801.
802.
803
804.
805.
806.
807.
808.
809.
810.
811.
812.
813.
814.
815.
816.
817.
818.
819.
820.
616
7,774
763,798
145,951
375
322,614
20,972
310, a42
1,127,557
29.00
0
913
1,457
2 12
6,094
217
6,412
110
4,154
539
16,660
Type Response for
1994/95 in box below.
100.
aoi.
802.
803.
804.
805.
806.
807.
aoa.
809.
aio.
811.
812.
813.
814.
ais.
816.
817.
ala.
819.
820.
616
7,852
804,454
157,277
343
327,624
23,661
291,413
1,100,798
29.7
936
1,415
286
6,901
206
7 , 698
56
3 , 398
548
18 , 013
QST - STAT DCR-STAT
, CALIFORNIA PUBLIC LIBRARY REPORT M616 Carlsbad
For OCR Scanning: Please Avoid Folding
Type Responses in indicated area ONLY,
Avoid other marks/amments on page,
SALARY SURVEY. Survey is of monthly ranges
for selected classifications. Leave sections blank if inappropriate. But do not divide sections or
add new ones. List monthly ranges, whole dollars only, odt cents.
90 1. Director (monthly rate) Begin
902. Director (monthly rate) Final
903. Assistant Dir. Begin
904. Assistant Dir. Final
905. Chief Lib. Div. Begin
906. Chief Lib. Div. Final
907. Branch Libn. Begin
908. Branch Libn. Final
909. Librarian Begin
910. Librarian Final
9 11. Lib. Tech. Asst. Begin
912. Lib. Tech. Asst. Final
9 13 . Clerk Non-Pro. (Beginning) Begin
9 14. Clerk Non-Pro. (Beginning) Final
915. Mgr. of Spec. Service. (non-MLS) Begin
916. Mgr. of Spec. Service. (non-MLS) Final
(general clerical; no library skills requirement)
(e.g. Literacy, A-V, or I&R Specialist)
Response for FY 1993-94
100. 616
901.
902.
903.
904.
905.
906.
907.
908.
909.
910.
911.
912.
913.
914.
915.
916.
5,579
7,120
4,351
5,553
2,981
3,623
2,981
3,623
2,212
3,121
1,924
2,970
1,531
2,138
3,367
4,297
Type Response for
1994i95 in box below.
100. 616
901.
902.
903.
904.
905.
906 -
907.
908.
909.
910.
911.
912.
913.
914.
915.
916.
5,746
7,334
4,482
5,720
3,070
3,732
3,070
3,732
2,278
3,215
1,982
3,059
1,577
2,202
3,367
4,297
Page 9 QST - SUR DCR-SALR
t CALIFORNIA PUBLIC LIBRARY REPORT M616
For OCR Scanning: Please Avoid Folding Type Responses in indicated area ONLY,
Avoid other marks1comments on page. I
Special Report, 1994195 ELECTRONIC SERVICES
INTERNET ACCESS FOR YOUR LIBRARY
851. Lib- has access to the Internet for electronic mail?
(0 = No; 1 = Yes)
852. Library has access for other Internet services as well as e-mail?
(e.g. Telnet, gopher, ftp, WWW, etc.) (0= No; 1 = Yes)
INTERNET AVAILABILITY
(Answer 853-855 only if your answer to 852 is 1 (Yes))
853. Internet available ONLY to library staff?
(0 = No; 1 = Yes)
854. Internet available to staff AND to patrons, but ONLY through
a staff intermediary?) (0= No; 1 = Yes)
855. Available to patrons for their own direct use as well as to stafl?
(0 = No; 1 = Yes)
OTHER ELECTRONIC SERVICES
856. Is direct patron access to other electronic services available?
(e.g. bibliographic & full text databases; multi-media products) (0 = No; 1 = Yes)
ONLINE LIBRARY SYSTEMS
857. Library uses an integrated, online library system, with at
least 2 of the following modules operational: opac,
circulation, acquisitions, serials control?
(0 = No; 1 = Yes)
Carlsbad
Type Response for FY 1994195 in box below.
100.
851.
852.
853.
854.
855.
856.
857.
616
1
1
Page 10 d95elect
CALIFORNIA PUBLIC LIBRARY REPORT FOR : x6 16 CarLsbad
NEW MOBILE LIBRARIES.
Use this page to report NEW vehicles. Photocopy this page if several new vehicles. Type or Handwrite Responses on this page.
I ReportYear I FY1994/95 I
FILE DCR-BKM8 I
Bookmobile's Housing Address - Street:
City: Zip + 4:
~____
Type: (B)ookmobile 0railer Oan :
Description:
Make.
Model.
YW.
Chassis Manufacturer.
Length.
Book Capacity in Volumes.
Total miles traveled per year.
Number of individual Stops.
Total hours per month in public service.
(omit travel time)
Staffing in full-time equivalent:
Librarians on vehicle. WE.
Driver/clerks on vehicle. FTE.
Support Staff off vehicle. FTE. I TOM materials circulation per year.
~ ~~~~
Yearly operating and maintenance cost.
(fuel, maintenance, repair, labor and parts)
Has adult or children's programming been conducted from bookmobile? (Y/N)
Cite example.
Page 11
CIRCULATION
MAIN LIBRARY Print/Audio Video Equipment
TOTAL :
BRANCH Print/Audio Video
TOTAL :
CENTRO TOTAL :
GRAND TOTAL:
REFERENCE QUESTIONS
Centro Genealogy Children's Adult
Online
Branch
TOTAL :
MEDIA/GRAPHICS PROJECTS
Media Graphics
CARLSBAD CITY LIBRARY
STATISTICS
Aucrust 1995
Aug . Aug .
1994 - 1995 % Chanqe
52,795 56,170 +6
13 , 058 10,878 - 17
10 11 - 10
65,863 67,059 +2
18 , 772 20,500 +9
2,970 2,623 - 12
21,692 23 , 123 +7
833 1,033 + 24
88 , 388 91,215 +3
223 100 - 55
1,341 1,414 +5
1,467 1,592 +9
7,183 6,296 - 12
17 67 + 294
1,934 2,030 +5
12,165 11,499 -5
42 45 +7
20 24 + 20
TOTAL : 62 69 + 11
Aug . Aug .
1994 1995 % Chanse
PEOPLE COUNT (Daily Average)
Centro Main Library Branch
TOTAL :
ATTENDANCE AT PROGRAMS
Centro Genealogy Adult Main
Children's Main Branch
TOTAL :
INTERLIBRARY LOANS
Requests by Carlsbad
Received by Carlsbad Requests of Carlsbad Filled by Carlsbad
NEW REGISTRATIONS
Centro Main Library Branch
TOTAL :
ITEMS ADDED
ITEMS WITHDRAWN
94 74 - 21
1,648 1,710 +4
685 717 +5
2 , 427 2,501 +3
245 71 - 71
216 165 - 24
16 24 - 50
698 961 + 38
118 407 + 245
1,293 1,628 + 26
155 143 -8
132 134 +2
301 350 + 16
121 81 - 33
24 37 +5
791 795 +1
344 350 +2
1,159 1,182 +2
1,732 1,211 - 30
1,287 334 - 74
2
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-I F
FALL BOOK SALE
Saturday - September 16, 1995
9 am to 3pm
1250 Carlsbad Village Drive
Again it is book sale time and the "Friends" need help,
especially for the set-up of the sale 7: 15 am to 8: 15 am
and the breakdown after the sale is ended at 3 pm to 4
pm. If you can help or can talk your children, friends or
others into working call Maureen Tracy 942-0533.
Thanks to our loyal regulars. We want to avoid "burn-
out" and so alway need new workers.
The above picture is of the last sale in progress and a
loyal customer from Pensacola Florida who times his
visits to this area to be able to attend our book sales.
How is that for a testimonial for our sales!
So circle the date on your calendar. You will find a
whole new crop of books so come early and stay late.
LIBRARY DIRECTOR WRITES
"When are you going to build the new library?" I have
been asked that question hundreds of time over the past
five years. My answer usually has been, "Whe we have
the money to operate it". That is still the answer. As-
suming continued improvement in the local economy
and the consequent increase in City revenue, construc-
tion of the new library is scheduled for the 1997-98
fiscal year. That is the year that the City Council ap-
proved last June when it reviewed the City's Capital
Improvement Budget.
Even though the new library has not been built, the
library staff has been hard at work serving our users as
best they can from overcrowded facilities. In addition
to their day to day duties, the staff has spent the past
year and a half developing a strategic plan. a mission
statement, a values statement, a set of goals and several
strategies that will help attain the goals. Copies of the
Plan will be available at all library facilities in Septem-
ber.
As always, the continued support of the Friends of the
Library has been invaluable to the library. The library
board. staff and I appreciate your support and look
forward with you to the realization of a new library and
a remodeled Georgina Cole Library.
OUR PRESIDENT'S THOUGHTS
We are having our Fall Book Sale on September 16th.
Your tax deductible contributions of books, magazines.
records, software and games are crucial in these recy-
cling and money making ventures. We intend to con-
tinue our support at as high a level as possible with your
help.
Meet A Friend
Pam Strojny, staff administration, account clerk, is a
friend in two ways. She is a member of the "Friends",
but also is performing that roll during her work day as
she collects daily the money from the "Friends sale of
magazines and books in the collection box at the Main
Branch. She counts the money, and keeps it for our
treasurer's weekly pickups. Without her help someone
would have to make a daily trip in to do this. Her help
is greatly appreciated.
Pam joined the Carlsbad Library Staff 5 years ago. She
lives in Vista with her husband who is a retired Ocean-
side fireman & para-medic. They have 2 sons and a
grandson. The Strojnys make many trips back to Chi-
cago where they grew up & married when Pam was 20
years old. Their honeymoon was a trip to California
where they decide to remain and aren't we glad they
did? SELF CHECK SYSTEM
Patrons at the Georgina Cole Library no longer need
wait in line to check out books! Have your tried the
automatic self check-out near the left end of the news-
paper shelves'?
CD-ROM Installed at La Costa Branch
, CD-ROM access to PhoneDisc USA, American Busi-
ness Disc, Encyclopaedia Britannica, Business Peri-
odicals Index, Reader's Guide Abstracts and Health
Source is now available free, to any Branch Library
user. The new PC and CD-ROM drive were gifts from
the "Friends". Installed last July, it is an increasingly
popular source of current information and a major ad-
vantage to the inquisitive community the library serves.
Health Source, Readers Guide Abstracts and Business
Periodical index provide easy access to a wealth of
information in a short time compared to the labor inten-
sive hours spent using the multi-volumed set of
Reader's Guides. Health Source includes many very
current full text articles. Within a few months Reader's
Guide may also have full text articles.
American Business Disc provides information on mil-
lions of American businesses and offers vital informa-
tion for marketing, sales, and job hunting.
The Encyclopaedia Britannica and PhoneDisc USA
saves hunting through multi-volume sets of phone
books or encyclopedias. All the Britannica is on one
disk and the phone directories are on three. Users may
print any articles of interest. The first two pages are free,
lo$ for each additional page.
The Branch library staff is pleased to offer these CD-
ROM sources to their library users and wish to extend
their gratitude to the "Friends" for making the purchase
possible. We look forward to enlarging and updating
reference service by increasing this collection of CD-
ROMS.
CORPORATE MEMBERSHIPS
August was renewal month for Business and Corporate
"Friends" members. Thanks to Bill Livingston of Cul-
ligan Water Softening who wrote to his fellow business
leaders on behalf of the "Friends".
Next on our Business membership menu is a solicitation
to corporate executive officers and owners who have
not had the opportunity to join us as a "Business Friend".
Cliff Lange, Library Director, Helen Crosby, "Friends"
President and all of us actively involved in appreciating
the Carlsbad Library system thank you for your contin-
ued interest!
--
The awards ceremony for the Children’s Summer Reading Program was held in the
Carlsbad Council Chambers August 18,1995. All three libraries were represented.
THE CENTRO
This fiscal year "The Friends" are helping (in a rela-
tively small way) to support The Centro. We have
budgeted some monies for bilingual children's materi-
als and John Quartarone. the head of the children's
department at the Main Library. has planned some
programs to include them. This is a program started in
199 1, funded by federal grants, and administered by the
State Library. It is located at the Pine School, room 1 1.
The Carlsbad school board provides this space rent free
and the facility is open 23 hours per week staffed by 4
part time bilingual. bicultural employees.
The goals of the program are to insure that Spanish-
speaking residents obtain accurate and timely informa-
tion needed to adapt to life in the United States; to
support Spanish-speaking families in educating their
children toward productive, positive futures and to pro-
vide a transition for these families to the services and
resources of the main library.
The leaders have conducted tours for adults and children
from Centro to the Main Library, recruited bilingual
staff to fill vacancies at the Main, and increased bilin-
gual both print and non-print resources for the Centro.
During the past three fiscal years, the circulation of
items at the Main Library to patrons registered at the
Centro has gone up steadily, now averaging over 500
items a month. Since the program began over 1,500
residents received their first library cards at the Centro
and over 47,000 visits have been made to this neighbor-
hood resource.
AN EVENING IN SPAIN
Yaelisa & Solera Flamenco Dance Company will be
featured in a program presented by Carlsbad Arts As-
soicates and the Friends of the Carlsbad Library Satur-
day, September 30th at 8 pm at the Carlsbad Cultural
Arts Center, 3557 Monroe Street. Tickets are $6 ($5 for
seniors & students.
Yaelisa is an accomplished performer. She has won
many competitions of Spanish classical dance, fla-
menco and regional dance throughout Spain and
Europe. She was awarded an Emmy for choreography
in 1994 for her work on the performance piece Desde
Cud;,: N Sevilla which aired on KPBS.
For more information phone 434-2920 or 434-288 1
CHILDREN'S SUMMER READING PROGRAMS
The summer reading programs for children were a great
success with much interest shown and many in atten-
dance. La Costa had nine different programs, Centro
two and Main thirty one. All three libraries cooperated
and joined together at various programs. The theme,
Pa~cs To Read, presented the world of the working dog.
Included in the programs were Dog celebrities, Herding
dogs, Police dogs. a Dog Show, a Library sleep over
which parents also attended, Puppet dogs and contests
with prizes. Each child had booklets to log the books
they read and certificates were presented to those who
reached their goals. T-shirts with the Carlsbad Library
on the back and paw prints on the front were available.
These may still be purchased. They are a good quality
and priced at $6.50 for children's sizes small, medium,
or large and adults at $8.50 in sizes medium, large and
extra large.
A total of 1,207 children registered in the book reading
and 2,827 attended the programs at the three libraries.
The La Costa branch counted 840 in attendance, Cen-
tro's attendance was 145 attended, Main had 1,842 who
attended.
I
U U U U
dlZ ‘All3 sswaav miitvw
3NOHd 3WVN
Friends of the Carlsbad Library
1250 Carlsbad Village Drive
Carlsbad, CA 92008
About Your Dues:
NON-PROFIT ORG.
U.S. POSTAGE
Carfsbod. CA
If the date on your mailing label
is 9/95 or earlier, your membership.
has expired. Please renew today!
(No date = Life Member)