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HomeMy WebLinkAboutRoesling Nakamura Terada Architects Inc; 2015-07-15; TRAN1670TRAN1670 AMENDMENT NO. 3 TO EXTEND AND AMEND AGREEMENT FOR PROFESSIONAL SERVICES FOR THE PINE AVENUE COMMUNITY PARK MASTER PLAN IMPLEMENTATION -CIP PROJECT NO. 4603 ROESLING NAKAMURA TERADA ARCHITECES, INC. This Amendment No. 3 is entered into and effective as of the I :f--H,y day of Mtl\r'< 1,\, , 2018, extending and amending the agreement dated July 15, 2015 (the "Agreement") by and between the City of Carlsbad, a municipal corporation, ("City"), and Roesling Nakamura Terada Architects, Inc., ("Contractor") (collectively, the "Partiesn) for the Pine Avenue Community Park Master Plan Implementation Project. RECITALS A. On March 16, 2016, the Parties executed Amendment No. 1 to the Agreement to add services to design a Photo Voltaic (PV) system for the new community center building; and B. On December 13, 2016, the Parties executed Amendment No. 2 to the Agreement to add design services to revise the power source for the new gardens site; and C. The Parties desire to alter the Agreement's scope of work to add design services for a new sewer system connection at the new Pine Avenue Community Center; and D. The Parties desire to extend the Agr~ment for a period of two (2) months; and E. The Parties have negotiated and agreed to a supplemental scope of work and fee schedule, which Is attached to and incorporated in by this reference as Exhibit "A", Scope of Services and Fee. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. The Parties agree to extend the Agreement for an additional two (2) months, expiring on September 15, 2018. 2. In addition to those services contained in the Agreement, as may have been amended from time to time, Contractor will provide those services described in Exhibit "A". 3. City wlll pay Contractor for all work associated with those services described in Exhibit "A" on a time and materials basis not-to-exceed two thousand forty five dollars ($2,045). Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City. 4. Contractor will complete all work described in Exhibit "A" by September 15, 2018. 5. All other provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect. 6. All requisite insurance policies to be maintained by the Contractor pursuant to the Agreement, as may have been amended from time to time, will include coverage for this Amendment. City Attorney Approved Version 1/30/13 TRAN1670 7. The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Amendment. CONTRACTOR ROESLING NAKAMURA TERADA ARCHITECTS, a California corporation By: (sign here) Chikako Terada/ President (print name/title) By: (sign here) Romme Olaes I Secretary (print name/title) CITY OF CARLSBAD, a municipal corporation of the State of California ATTEST: If required by City, proper notarial acknowledgment of execution by Contractor must be attached. If a corporation, Agreement must be signed by one corporate officer from each of the following two groups: Group A Chairman, President, or Vice-President Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CELIA A. BREWER, City Attorney BY:_~-----=---- Deputy City Attorney City Attorney Approved Version 1/30/13 2 TRAN1670 EXHIBIT "A" SCOPE OF SERVICES AND FEE Redesign of the existing sewer main line at the new Pine Avenue Community Center. The City's existing as-built drawings for the site were incorrect requiring a reroute of the sewer line to connect the new Pine Avenue Community Center to the city's sewer infrastructure. Contractor will capture changes on as-built drawings for the new building. tee: $2,045 City Attorney Approved Version 1/30/13 3 < 0 ( ( ~ V - Ralph Roesing Kotcro Nakamura Ml.x1 Yhg KLOg Oukako Terada JoeMaruflald Rommel Olaes Rau Diaz ll 0 ,. • ,.. EXHIBIT A Ro•sllno Nakemurn Terada Architect• www. rntarchl'tect• .com 3113 Plfth Ave I Ste 202. I &en Diego CA 92101 May 10, 2017 Steve Didier I Pll18.233.102.3 CITY OF CARLSBAD PARKS & REcREATION ADMINISTRATION . 799 Pine Avenue, Suite 200 Carlsbad, CA 92008 Re: Request for Additional Services 09 TRAN1670 I Fll18.233,00111 Additional services for redesign of the existing sewer main line at the proposed building site due to as-built drawing errors for the for Pine Avenue Park Community Center and Garden Dear Steve: We have prepared the fee proposal for additional services for the following:' 1. Redesign of the existing sewer main line at the proposed building site. Existing City as-built drawings indicated the sewer lateral was previously rerouted in 2004, which was inaccurate. Reroute was necessary to allow for the new work to proceed. See attached document for detailed fee information. RNT Architects Berger ABAM Subtotal Item 10% RNT Mark Up on Consultants Fee Grand Total Hours If you have any questions, please contact me. Thank you. Sincerely, Rommel Olaes, Principal ROESUNG NAKAMURA TERADA ARCHITECTS Attachment: See attached CC: File Amount. $145.00 $1,728.00 $1,873.00 $172.00 $2,045.00 EXHIBIT A TRAN1670 f) BergerABAM 1052S V1st,~ Sorr~nto P,ltk\v.ly. Suite> 3S0. San Die-go, Ca!lfotnlii 921) 1·2745 858/S00,4500 · •. RS8/S00·4S01 Fax • wwvi..:ib;im.<om May 8, 2017 Roesling Nakamura Terada Architects 363 5th A venue, #202 · San Diego, CA 92101 Attention: Project: Dear Mr. Olaes, Mr. Rommel.Olaes Carlsbad Pine Park & communicy·Ctr. Additional Civil Engineering Services Al 6.0040~00 ASA 3 / In accordance with the request of Mr. Oleas of Roesllng Nakamura Terada Architects by ,email, Berger A BAM has prepared this additional service agreement to perform the following additional services: Task 107: Fee 107: Civil Engineering Services for Additional Design, consisting of revfs'ing civil sheet C~3. I to ·reroute.the existing sewer around proposed building. City records indicated that rerouting was done in 2004. The as-built survey as perfomied by tfre contractor indicated that.the sewer main was never rerouted. Hence a new design 'is ·needed to clear the. footprints of the proPQ~e.d community center. Time and Matenal (12 hrs.@$144/hr.) ....................... , ... _ .............................................. · ...... $ 1,728 All other terms and conditions of the existing contract are incorpor,ated as part of this .agreement. We are prepared to commence this additional service upon receipt of a signed faxed copy' of this agreement. Payments: All payments are to be mailed to the followfog address: Sincerely, BergerABAM BergerABAM 13301 Ninth Avenue South, Suite 300 Federal Way, Washington,98003'-2600 Lill/~ William R. Lund, PE, QSD Vice President WRUnh Additional Service Accepted: RNT Architect!'> Date ROESNAK-01 CERTIFICATE OF LIABILITY INSURANCE DA TE (MIIIDDIYYYYJ · 9/12/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CO.NSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOl,.DER. IMPORTANT: If the certlftcate holder Is an ADDmONAL INSURED, the poUcy(lea) must have ADDmONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,. subject to the terms and conditions of the pollcy, certain policies may require an endorsement A statement on this certificate does not confer rt hts to the certificate holder In lieu of such endorse • INSURED Roesllng Nakamura Terada Architects, Inc. 363 Fifth Avenue, Suite 202 San Diego, CA 92101 r.nVER4t::il=~ r.l=RTIFICATE NUMBER: INSURERD: INS\JRl!R E : INSURER F: 13056 27154 REVISION NUYRl=R: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER D.OCUMENT 'MTH RESPECT TO WilCH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITlONS OF SUCH POLICIES. Lt.11TS SHO'Ml MAY HAVE BEEN REDUCED BY PAID Ci.AIMS. ~SR 1YPE OF INSURANCE I~ ~ POUCYNUMBl!R POUCYEFF POLICY eJCP LIJIITS .,.., A X COIIIIERCIAL Gl!NERAL LIABILITY EAQ-l OCCURRENCE $ 1,000,000 -D CLAJMS-MADE [Kl OCCUR I rw.tAnF TO RENTED 1,000;000 X X PSB0003043 06/13/2017 06/1312018 ~· "'~"~/Ea = $ x Cont Uab/Sev of Int MED EXP (Am cna DflBCVll s 10,000 -. \ 1,000,000 PERSONAL & AfN IN.JI JRY s -2,000,000 REN,_ AGGREGATE LIMIT APPLIES PER GEt-ERAL AGGREGATE s POLICY [Kl ~ D LOC PROnlJCTS -<'i1MPIOP AGG s 2,000,000 OTHER · " Deductible s 0 A AUTOUOBILE UASUTY ~~;SJNGLE LIMIT . s 1,000,000 X ANY AUTO X X PSA0001257 OS/17/2017 06/17/2018 BODILY INJURY IPMD8f'8Clll s - ~ONLY =~ BODILY INJURY tP.,, acdo<An!1 S ~llf&ONLY -~-~AGE s X Comp.: $6()0 X . s A X UMBREllA UAB ~ OCCUR EAQ-l OCCURRENCE s 5,000,000 eJ<CESS LIAS CLAIMS-MADE PSE0001122 06/1312017 06/1312018 AGGREGATE s 5,000,000 DIED I X I RETENTION s 0 \ -s A ~ COMPl!NSATlON XI ~ffnm= I 1~-PLOYERS' UABIUTY Y/N X PSW0001175 09/01/2017 09Xl1/2018 1;000,000 f,J,f'( PROPRIETCR'PARTNER,£XECUT1VE D E.L EACH AOODENT s ~~~ffl EXCLUDED? . NIA 1,000,000 E.L nl"EASE -EA EMPLOYEE S I~~ ~PERATIONS""""' EL DISEASE -P<1I tr,v IJWT S 1,000,000 B Prof Llab/Clms Made DPL676217 06121/2017 06/21/2018 Per Claim 2,000,000 B Ded: $50K Per Clam DPL676217 06121/2017 06/21/2018 Aggregate 4,000,000 I DESCRFT10N OF a>ERATlONll / LOCA 110NS / V&IICLES (ACORD 101, Addftlonal Rarrarb Schedule, may be -D' moR apaoe II raquhd) Re: AD Operations . . City of Carlsbad/CMWD la Additional Insured with respect to General and Auto Liability per the attached endorsements as required by written contract. Insurance Is prtmary and Non-Contributory . .Waiver of Subrogation applles to General Uablllty, Auto UabUlty.and Workers' Compensation. Umbrella follows ifonn.' . . 30 Days Notice of Cancellation with 10 Daya Notice for Non.Payment of Premium In accordance with the policy provisions.. City of Cartabad/CMWD c/o EXIGIS Insurance Compliance Services P.O. Box 4668 -ECM #35060 ACORD 25 (2016/03) CANC N 'SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCEllED BEFORE THE EXPIRATION DATE THEREOF, NOTICE Will BE DEI.JVERED IN ACCORDANCE WITH THE POI.JCY PROVISIONS. Cl 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD / / Named Insured: Roesllng Nakamura Terada Architects, Inc. Polley Number: PS80003043 RLI Insurance Company THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAPU!FULLY. RLIPack® FOR PROFESSIONALS BLANKET ADDITIONAL INSURED ENDORSEMENT Thia endoroement modifies lnsuranoe provided under the TollowtnQ; BUSINESSOWNERS COVERAGE FORM -SECTION II -LIABILITY 1. C. WHO IS AN INSURED Is amended to Include as an additional Insured any ~n or organization that you ai;,ee In a oontreot or agreement req..Jlrlng Insurance to Include as en mdditlorn:11 Insured on this policy, but only wlth respeot to Hablllty for 'bodily Injury'', "property damage" or ''personal and adVertlslng lnJury" oaused In wtiole or In part by you or those acting on yo,.,; behalf: a. In the performance of your ongolrig operations; b. In connection with premises owned by or rented to you; or e. In oonneotlon wtth "y01.1r work" and lnoluded within the "proctuct-completed operations hazard". 2. The lnsurence provided to th8 eddltkinal Insured by this endorsament Is l1mtted as rollows: a. This lnsuranoe does not apply on any basl:. to any paraon Of' o,gani~tion fot which covenllge a& an adcfftlonal insured specifloally Is added ~ another endorsamertt to this polrcy. b. This Insurance does not apply to the rendering of or ranure to render any "protesslonal services". c. This endorsement does not Increase any of the limil:e of insurance stated In D. Llablllty And Madk:al Expanses Limits of lmlurance. 3. The follow'lng Is added to SECTION Ill H.2. other Insurance = COWJION POLICY CONDln0NS (BUT APPLICABLE ONLY TO SliiCTION II - LIABILITY) However, tf you speclflcalty agee in a contract o, agreement that the Insurance provided to an additional Insured under th!:$ polloy must 1;tpply on e. primary basl$, Of' a primary and l'IOli-contrtbltory basis, this iraurancei ts primeiry ta oth8r lnsurnncs that Is avaUable to such additional Insured which oovers suoh additional lnaured as a named ln$ured, and we wlll not ihare with that other lnslM'tilnce, provided that a. Toe "bodlly Injury" or "property damage'' ro, which coverage Is sought occu~ after you have entered Into that contrac:t or agreement; or b. The "peraonal and advertising lnji.ry'' fof whloh ooverage ls sougtt arises out of en offense committed atter you have entered into that contract or agraamant. 4. The following le added to Sl!CTION Ill K. 2. Tr11111sfar of RJghts of Recovery Agelnst Dt:har"$ to Us -'COMIVION POLICY CONDmONs. (BUT APPLICABLE TO ONLY TO SECTION II - UABIUTV) we waive any rights or recovery we may have against any person or organization bec!uee of payments we make for ''bodily Injury", ''property damage" or "personal anct advertising lnJi.ay' arising out or "your 1Ncirk" performed tJ./ you, or on your behalf, under a oontraot or agreement with that person or organization. We we.lVfl these rlght8 only whsre you havEI agreed to do eo as part of a controot or agreement with suoh pel'ljOJ1 or organization entered Into by you before the "bodily lnj ury" or "property damage" occu111, or the ''personal and advertising Injury'' offense Is committed. ) ALL OTH~ T&RMS AND CONDITIONS OF THIS POUCY REMAIN UNCHANGED. PP8304 0212 Page 1 or 1 Named Insured: Roeslfng Nffiamura Terada Architects, Inc. Polley Number: PSA0001257 This endorsement modifies insuraroe provided under the following: BUSINESS AUTO COVERAGE FORM A. Broad Form Named Insured The following Is added to the SECTION II . - LIABILITY Coverage, Paragraph A.1. Who Is An Insured Provision: Arr; business entity newly acquired or formed by you during the pollcy pertod, provided you own fifty percent (50%) or more of the business entity and the busil188S entity Is not separately insured for Business Auto Coverage. Coverage Is extended up to a maximum of one hUndred eighty (180) days following the acqlli$ition or formation of the business entity. This provision does not apply to arr.; person or organization for which coverage Is excluded by endorsement · B. Employees As Insureds The following is added to the SECTION II - LIABILITY COVERAGE, Paragraph A.1. Who Is An Insured Provision: Arry ''employee•· of yours is an ·~nsured" while using a rovered "auto" you don't own, hire or borrow in your business or your personal affaire. c.. Blanket Additional Insured The following is added to the SECTION II - LIABILITY COVERAGE, Paragraph A.1. Who Is An Insured Provision: Afo/ person or organization that you are required to Include as an additional insured on this coverage form In a contract or agreement that Is execu:ed by you before the "bodlly ltiury" or "property damage" occurs Is an "insured' for liability coverage, but orfy for damages to which this insurance applies and only to thB extent that person or organization qualll'les as an "insured" under the Who ts An Insured f:(ovision contained in SECTION It - LIABILITY COVERAGE. The Insurance provided to the additional insured WIii be on a primary arK:! non-contributory basis to the additional insured's own business auto coverage if yoo ere required to do so In a contract or agreement that is executed by you before the "bodily Injury" or 'property damage• occurs. D. Blanket Waiver Of SUbrogatioil The following is added to the SECTION IV - BUSINESS-AUTO CONDITIONS, A. Lon Condition,, 6. Transfer Of Rights Of Recovery Against others To Us: PPA 300 0311 We watve any right of recovery we may have against any person or organization to the extent required of you by a contract executed prior to arry "accident" or "loss", provided that the "accident" or "loss" arises out of the operations contemplated by such contract The waiver applies only to the person or organization designated in such _contract E. Employee Hired Autos 1. The following 18 added to the SECTION II - LIABILITY COVERAGE, Paragraph A.1. Who ls An Insured Provision: An "employee" or yours Is an "Insured'' whlle operating an "auto" hired or rented under a contract or agreement In that "employee's" name, with your permission, while perfonnlng dUtieS related to the conduct of your business. 2. Changes In General Conditions: Paragraph 6.b. of the Other Insurance Condition in the BUSINESS -AUTO CONDfOONS Is deleted and replaced with the following: b. For Hi red Al!f:o Physical Damage Coverage, · the folk:Mllng are deemed to be covered ''autos" you own: (1) Arty covered "auto" you lease, hire, rent or borrow; and (2) Arfl/ covered ''auto" hired or rented by your "employee" under a contract in that Jndivldual "employee's" name, with your permlssk>n, while performing dUtles related to the conduct of your business. However, any "auto" that is leased, hired, rented or borrowed with a drtver Is · not a covered ''auto". F. Fellow Employee Coverage SECTION I -LIABILITY COVERAGE, Exclusion B.5. ooes not apply ff you haVe workers compensation insurance In-force covering all of your employees. G. Auto Loan Lease Gap Coverage ' SECTION Ill -PHYSICAL DAMA.GE COVERAGE, c. Limit Of Insurance, Is amended 0)1 the addtlon of the following: In the event of a total "loss" to a covered "auto" shown In the Schedule of Declarations, we will pay any unpaid amount due on the lease or loan ror a covered "autd', less: i Named Insured: Roesling Nakamura Terada Architects, Inc. WORKERS' COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY Polley Number: PSW0001175 WC 0403 06 (Ed. 04-84) WAIVER Ofl OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT-CALIFORNIA We have the right to recover our payments from anyone liable for an Injury oovered by this policy. We will not enforce our right 1 against the person or organization named in the Schedule. (This agreement applles only to the extent that you perform work under a wrltlBn contract that requires you to obtain this agreement rrom us.) You must maintain payroll records accurately segregating the remuneration of your employees while eogaged in the work desoribed in the Schedule. The additional premlt.rn for this endorsement shall be __ % of the cantomia worki,rs' compensation premium otherwise due on such remuneration. Person or organ tzatlon All persons or organizations that are party to a contlilct that req ul res you to obtal n this agreement provided yoo exeouted the contract before the loss Schedule Job Oesor1ptlon Jobs performed for an person 6r organization that you have agreed with In a written contract to provide this agreement AMENDMENT NO. 2 TO AMEND AGREEMENT FOR PROFESSIONAL SERVICES FOR THE PINE AVENUE COMMUNITY PARK MASTER PLAN IMPLEMENTATION -CIP PROJECT NO. 4603 ROESLING NAKAMURA TERADAARCHITECTS, INC. b This Amendment No. 2 is entered into and effective as of the J 3+!1 day of )Q.J,1 orobo ./\,"" ' 201J.e_, amending the agreement dated July 15, 2015 (the "Agreement") by and between the City of Carlsbad, a municipal corporation, ("City"), and Roesling Nakamura Terada Architects, Inc., ("Contractor") (collectively, the "Parties") for the Pine Avenue Community Park Master Plan Implementation Project. RECITALS A. On July 15, 2015, the Parties executed a Professional Services Agreement for the Pine Avenue Community Park Master Plan Implementation Project; and B. On March 16, 2016, the Parties executed Amendment No. 1 to the Agreement to include additional services for the design of a rooftop Photo Voltaic (PV) system for the new Pine Avenue Park Community Center; and C. The Parties desire to alter the Agreement's scope of work to revise the power source for the new ornamental and community gardens; and D. The Parties have negotiated and agreed to a supplemental scope of work and fee schedule, which is attached to and incorporated in by this reference as Exhibit "A", Scope of Services and Fee. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. In addition to those services contained in the Agreement, as may have been amended from time to time, Contractor will provide those services described in Exhibit "A". 2. City will pay Contractor for all work associated with those services described in Exhibit "A" on a time and materials basis not-to-exceed six thousand five hundred dollars ($6,500.00). Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City. 3. Contractor will complete all work described in Exhibit "A" by December 31, 2017. 4. All other provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect. 5. All requisite insurance policies to be maintained by the Contractor pursuant to the Agreement, as may have been amended from time to time, will include coverage for this Amendment. City Attorney Appro-;ed Version 1/30/13 6. The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Amendment. CONTRACTOR By: (sign here) Chikako Terada I President (print name/title) > (print name/title) CITY OF CARLSBAD, a municipal corporation of the State of California ATTEST: If required by City, proper notarial acknowledgment of execution by Contractor must be attached. If a corporation, Agreement must be signed by one corporate officer from each of the following two groups: Group A Chairman, President, or Vice-President Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: City Attorney Approved Version 1/30/13 2 EXHIBIT "A" SCOPE OF SERVICES AND FEE 1 . Scope of Services Revise the power source for the ornamental and community gardens (gardens) to connect to the existing electrical source near the corner of Harding and Chestnut and add a new power pedestal at the gardens. 2. Description A. Revise power and lighting plans illustrating the addition of a power pedestal at the new gardens. B. Specify new power pedestal. C. Re-circuit garden loads to the new pedestal. D. Coordinate plans with existing field conditions. E. Update panel schedules. F. Update load calculations. G. Update singleline diagram. 3. Fees Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include work completed and costs for approval by City. Total amendment amount shall not exceed six thousand five hundred dollars {$6,500). City Attorney Approved Version 1/30/13 3 AMENDMENT N0.1 TO AGREEMENT FOR PROFESSIONAL SERVICES FOR THE PINE AVENUE COMMUNITY PARK MASTER PLAN IMPLEMENTATION-CIP PROJECT NO. 4603 ROESLING NAKAMURA TERADAARCHITECTS, INC. ~o. 1 is entered into and effective as of the ) (.Q~ day of L , 2016, amending the agreement dated July 15, 2015 (the "Agreement") by and betw~en the City of Carlsbad, a municipal corporation, ("City"), and ROESLING NAKAMURA TERADA ARCHITECTS, INC., ("Contractor") (collectively, the "Parties") for the Pine Avenue Community Park Master Plan Implementation Project. RECITALS A. On July 15, 2015, the Parties executed a Professional Services Agreement for the Pine Avenue Community Park Master Plan Implementation Project; and B. The Parties desire to alter the Agreement's scope of work to include additional services for the design of a rooftop Photo Voltaic (PV) system for the new Pine Avenue Park Community Center; and C. The Parties have negotiated and agreed to a supplemental scope of work and fee schedule, which is attached to and incorporated by this reference as Exhibit "A", Scope of Services and Fees. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. In addition to those services contained in the Agreement, as may have been amended from time to time, Contractor will provide those services described in Exhibit "A". 2. City will pay Contractor for all work associated with those services described in Exhibit "A" in an amount not to exceed Forty-Nine Thousand Seven Hundred Fifty dollars ($49,750.00). Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include work completed and costs for approval by City. 3. Contractor will complete all work described in Exhibit "A" by December 31, 2017. 4. All other provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect. City Attorney Approved Version 1/30/13 EXHIBIT "A" SCOPE OF SERVICES AND FEES 1. SCOPE OF SERVICES A. Electrical construction documents for the design of a new Photo Voltaic Power Generating (PV) system to be installed at the Pine Avenue Park Community Center. The PV System shall be roof mounted atop the building. B. PV System Description: • The PV power capacity is anticipated to be approximately 130kWAC. • The PV system shall be mounted on the roof. • The PV system shall be fixed mount (no solar tracking). C. Power Systems • Design for compliance to National Electrical Code (NEC) and City electrical requirements. • Coordination with SDG&E utility requirements for interconnection; including design compliance for net metering, system protection, and grid interconnection requirements. • Single line diagrams including electrical system capacity and configuration, load calculations, net metering, load summaries, system sizing, and system ratings. • PV system sizing and layout based upon client performance criteria and goals (kWh, 't<JN, cost, area, etc.) • PV module selection and specification. • PV inverter selection and specification. • PV array layout and configuration. • PV system design including DC systems, array configuration, strings, combiners, DC branch circuitry, disconnects, etc. • Net-energy metering design in compliance with SDG&E requirements. • Layout and location of all AC electrical equipment designed. • Interface with the existing main electrical service equipment. • Fault current calculations based upon SDG&E input for incoming available fault current capacity. D. Determination of Design Criteria • Consulting in regard to PV system scope, design goals, and overall system performance. • Determination of the PV system target power generating capacity (kW and kWh/year). • Determination of PV location, mounting, and integration with architecture. • Determination of the PV system space requirements. • Coordination in regard to PV system design criteria. • Selection of preferred PV system equipment manufacturers. • Participation in selection of pre-qualified PV System contractors. City Attorney Approved Version 1/30/13 3 E. Review and coordination with existing electrical conditions at the existing site. F. Meeting on site with SDG&E to determine utility service and interconnect requirements. G. Specifications for all DC and AC electrical systems designed for the project. H. Meeting minutes documenting electrical issues discussed for all meetings. I. Plan check submittal package and plan check corrections. J. Construction administration including one (1) site visit to observe electrical construction, response to RFis, review of submittal drawings, and final punch list. K. Final field observation of system to identify conformance to project specifications and design criteria. L. As-built electrical drawings based upon field mark-ups. 2. EXCLUSIONS A. Off-site electrical utility system design. B. U.L. certification of equipment. C. Detailed construction cost estimating. D. Utility interconnect application or processing. E. Design of system monitoring or data collection. F. Structural, civil, or mechanical engineering. G. System start-up or commissioning. H. Design of module racking systems or roof attachment systems. I. Modifications to the existing main circuit breaker settings or relay settings. J. Creation of AutoCAD base files. K. Electrical inspection services. L. Invasive or destructive field investigation or testing. M. Guarantees, certifications or warranties. City Attorney Approved Version 1/30/13 4 EXHIBITS AGREEMENT FOR PROFESSIONAL SERVICES FOR THE PINE AVENUE COMMUNITY PARK MASTER PLAN IMPLEMENTATION - CIP PROJECT NO. 4603 ROESLING NAKAMURA TERADA ARCHITECTS, INC. AGREEMENT is made and entered into as of the day of , 2015, by and between the CITY OF CARLSBAD, a municipal 5rpolation,/('W'), and ROESLING NAKAMURA TERADA ARCHITECTS, INC., a California 3ration,\(3contractor"). RECITALS A. City requires the professional services of an architecture firm that is experienced in public park development. B. Contractor has the necessary experience in providing professional services for the preparation and coordination of construction documents for public parks. C. Contractor has submitted a proposal to City and has affirmed its willingness and ability to perform such work. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. SCOPE OF WORK City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in attached Exhibit "A" - PINE AVENUE COMMUNTY PARK, which is incorporated by this reference in accordance with this Agreement's terms and conditions. 2. STANDARD OF PERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise. 3. TERM The term of this Agreement will be effective for a period of three (3) years from the date first above written. 4. TIME IS OF THE ESSENCE Time is of the essence for each and every provision of this Agreement. 5. COMPENSATION The total fee payable for the Services defined in EXHIBIT "A" - PINE AVENUE COMMUNITY PARK to be performed during the initial Agreement term shall not exceed nine hundred ninety- nine four hundred ninety-seven dollars ($999,497). No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. The City reserves the right to withhold a ten percent (10%) retention until City has accepted the work and/or Services specified in Exhibit "A". Incremental payments, if applicable, should be made as outlined in attached Exhibit "A". REV. 07/02/2015 6. STATUS OF CONTRACTOR Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under control of City only as to the result to be accomplished, but will consult with City as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of City for any purposes. The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which City may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At the City's election, City may deduct the indemnification amount from any balance owing to Contractor. 7. SUBCONTRACTING Contractor will not subcontract any portion of the Services without prior written approval of City. If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by City. 8. OTHER CONTRACTORS The City reserves the right to employ other Contractors in connection with the Services. 9. INDEMNIFICATION Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorney's fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement. 10. INSURANCE Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor's agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:VH"; OR with a surplus City Attorney Approved Version 4/1/15 line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest quarterly listings report. 10.1 Coverage and Limits. Contractor will maintain the types of coverage and minimum limits indicated below, unless the Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits ofthe insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense. The full limits available to the named insured shall also be available and applicable to the City as an additional insured. 10.1.1 Commercial General Liabilitv Insurance. $2,000,000 combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits will apply separately to the work under this Agreement or the general aggregate will be twice the required per occurrence limit. 10.1.2 Automobile Liabilitv. (if the use of an automobile is involved for Contractor's work for City). $1,000,000 combined single-limit per accident for bodily injury and property damage. 10.1.3 Workers' Compensation and Emplover's Liabilitv. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to City's satisfaction, a declaration stating this. 10.1.4 Professional Liabilitv. Errors and omissions liability appropriate to Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work. 10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions: 10.2.1 The City will be named as an additional insured on Commercial General Liability which shall provide primary coverage to the City. 10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. 10.2.3 This insurance will be in force during the life ofthe Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant to the Notice provisions of this Agreement 10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to City. 10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then City will have the option to declare Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by City to obtain or City Attorney Approved Version 4/1/15 I'L maintain insurance and City may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement. 10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements. 11. BUSINESS UCENSE Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as may be amended from time-to-time. 12. ACCOUNTING RECORDS Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period ofthree (3) years from the date of final payment underthis Agreement. 13. OWNERSHIP OF DOCUMENTS All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of City. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor's records. 14. COPYRIGHTS Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor relinquishes all claims to the copyrights in favor of City. 15. NOTICES The name ofthe persons who are authorized to give written notice or to receive written notice on behalf of City and on behalf of Contractor under this Agreement. For Citv For Contractor Name Kyle Lancaster Name Chikako Terada Title Parks Superintendent Title Principal-ln-Charge City of Carlsbad Parks & Department Recreation Department Address 363 Fifth Avenue, Suite 202 Address 799 Pine Avenue. Suite 200 San Diego, CA 92101 Carlsbad, CA 92008 Phone No. 619-233-1023 Phone No. 760-434-2941 Email terada(S)rntarchitects.com Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. City Attorney Approved Version 4/1/15 13 16. CONFLICT OF INTEREST If requested by City, Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report investments or interests in all four categories. 17. GENERAL COMPLIANCE WITH LAWS Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance of the Services by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations. Contractor will be aware ofthe requirements ofthe Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants whose services are required by this Agreement. 18. DISCRIMINATION AND HARASSMENT PROHIBITED Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. 19. DISPUTE RESOLUTION If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties. Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The City Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the City Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law. 20. TERMINATION In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and ofthe percentage of work that Contractor has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment ofthe Agreement. Either party upon tendering thirty (30) days written notice to the other party may terminate this Agreement. In this event and upon request of City, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made. City Attorney Approved Version 4/1/15 21. COVENANTS AGAINST CONTINGENT FEES Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the rightto annul this Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee. 22. CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be asserted as part ofthe Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 ef seq., the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement. 23. JURISDICTION AND VENUE Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county. 24. SUCCESSORS AND ASSIGNS It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of City, which shall not be unreasonably withheld. 25. ENTIRE AGREEMENT This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties. 26. AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. City Attorney Approved Version 4/1/15 IS CONTRACTOR ROESLING NAKAMURA TERADA ARCHITECTS, INC. By: (sign here) (print name/title) CITY OF CARLSBAD, a municipal corporation of the State of California Mayor ATTEST: (sign her^ oiprint najTie/title) If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a corporation. Agreement must be signed by one corporate officer from each of the following two groups. Group A Chairman, President, or Vice-President Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CELIA A. BREWfeK.,^ Attorney iyC ASSIS City Attorney Approved Version 4/1/15 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE §1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of. ) On ji^/'^ f»'20l< ""beforeme, /^f/^^ ^l^^ % , Vl^^tl fOhli ' ' Date He/e Insert Name and Title of tfie Officer personally appeared J^k^ V/h ^ fCm^ W iJ^ Ch'K^^ ^ /NaniQopSign^^J who proved to me on the basis of satisfactory evidence to be the persoifeyi)hose nanT^^is<ar^ subscribed 4p the within instrument and acknowledged tcune that he/she/1!^e|3p<ecuted the same>r his/her/lQi^thorized capacity(ies), and that bi^iis/her/(hdpsignatur(^on the instrument the person^ or the entity upon behalf of which the persott(§)Jbted, exSSuted the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. HUNGQUOCTU Commission No. 205S313 NOTARY PUBtlC-CAUFORNIA SAN DIEGO COUNTV Uy Qpmm. Expire* JANUARY 16.2018 •»< wt' • WITNESS my hand and official seal Signature Signature of Notary Public Place Notary Seal Above OPTIONAL Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Docu Title or Type of Document: Number of Pages: Sig Capacity(ies) Claimed by Signer(s) Signer's Name: 'eauacnmeni OT inis Turni lu ail uiiiiiLciiucu uui^uiiiciiL. . 3igher(s) Other Than Named Above: ^::(J^^'^S • Corporate Officer - Title(s): • Partner — • Limited • General • Individual • Attorney in Fact • Trustee • Guardian or Conservator • Other: Signer Is Representing: Signer's Name: . • Corporate Officer — Title(s): • Partner — • Limited • General • Individual • Attorney in Fact • Trustee • Guardian or Conservator • Other: Signer Is Representing: ©2014 National Notary Association • www.NationalNotary.org • 1 -800-US NOTARY (1 -800-876-6827) Item #5907 EXHIBIT "A" - PINE AVENUE COMMUNITY PARK PINE AVENUE PARK COMMUNITY CENTER AND GARDEN - SCOPE OF WORK TASK 0 - PROJECT INITIATION 0.1 - Pre-Kick-Off Strategy IVIeeting Meet with the City to develop better understanding of the project scope and confirm an overall project strategy • Develop interactive planning techniques. • Establish "Scheduling Workshop" process. The garden areas and community center will be on the same track for planning and review. • Outline the agenda for the project kick-off meeting • Determine the critical attendees who would contribute to the development of an overall project schedule. • Ornamental/Community Garden: Project Goals and Design Process • Review City and community objectives for Gardens • Review and approval of conceptual plans will be by staff. The Carlsbad Community Garden Collaborative (CCGC) will be a stakeholder in the design review for the community gardens. • Off-site improvements: Determine feasibility of repurposing alley. The Transportation Division will be included in discussions and will provide feedback on repurposing the alley and the feasibility of providing off-site parking improvements on Chestnut Ave. and/or Madison St. 0.2 - Project Kick-Off IVIeeting Conduct a project kick-off meeting at Parks & Recreation office • Review of project goals and objectives • Confirm the project scope • Assign initial tasks • Confirm the project schedule 0.3 - IVIeetings • Not to exceed two (2) meetings with the City as described. 0.4 - Deliverables • Meeting minutes • Project Schedule 0.5 - CITY Responsibilities • Assist the Design Team in outlining the Agenda for the project kick-off • Determine attendees who would contribute to the development of the project. • Define roles and responsibilities Pine Avenue Park Community Center and Garden Scope of Work Page 1 June 11, 2015 n TASK 1 - IVIASTER PLAN REFINEMENT PHASE 1.1 - Project Research and Information Gathering Research and review available project information, including Building Codes, Fire Truck Access and other regulatory considerations that may impact the project. COMMUNITY CENTER & GARDEN AREAS • Research building code and permit requirements for the project • Analyze integration of Zero Net Energy features into the project in accordance with CALGreen, Title 24 and Net Zero Energy Standards. • Review available Record Drawings • Team Site Visit/Walk with the City The Design Team will perform limited field investigation to verify existing conditions in all disciplines. The field investigation and observation will be reflected in the background drawings described in Task 1.3. • Site Civil Survey: The city will provide CAD drawings for the existing site improvements. The Civil Engineer wili include the additionai parcels at the southwest corner of the site (in the ornamental garden area) on the base map and verify all field conditions in the areas of work. • Geotechnical Study at Specific Site Locations as described in Task 1.4. • Analyze Opportunities and Constraints • Program Ornamental/ Community Garden Maintenance responsibilities; review of models for maintenance and management (include CCGC in discussions for community garden) Define users, space needs and capacity requirements, support and storage structures Analysis and Program Diagrams: Prepare diagrams, capacity calculations and narrative describing conclusions and findings. • Review regional examples of garden areas • Interpretive Planning Concept plan - identify interpretive themes and opportunities for ornamental and community garden areas. • Study Parking reconfiguration: Feasibility or repurposing alley, rearrangement of parking and drop-off areas Off-site parking improvements at Chestnut Ave. and Madison St. (Optional) • Determine project irrigation water source (e.g. recycled or potable) and any speciai permitting requirements. 1.2 - Validation of Scope of Work Conduct a Design Workshop with the City and the designated stakeholders to refine the scope as indicated in the Master Plan. • Validate programming and scope for the Community Center including associated site work • Validate programming and scope for Ornamental Garden and Community Garden • Establish Sustainable Design Goals for both the Community Center and Gardens Pine Avenue Park Community Center and Garden Scope of Work Page 2 June 11, 2015 IS • Validate approach for Ornamental/ Community Gardens to integrating new amenities with existing park / Limit of Work (e.g. if parking is moved to south end, knuckle is further developed, etc.) 1.3 - Supplemental Survey and Topographic Base Drawing The design firm shall supplement with additional topographic information using surveyors to collect design level details on existing topography, property boundary, existing utilities, and any other necessary supplemental field survey data to prepare a comprehensive base plan. 1.4 - Geotechnical Report The engineer will explore the community center site by drilling three (3) borings to depths up to 20 feet or to refusal whichever comes first; and will explore the garden area site by drilling two (2) borings to a depth of 5 feet. A report will be prepared and address the existing soil composition, percolation test results, laboratory test results and recommendations for earthwork, compaction, flatwork, and walls/footings. 1.5 - Refine the Master Plan Design and Convert Concept Master Plan to Schematic Design Drawings • Create background drawings in digital format where new work will be performed as needed. In general. Architectural Building Plans will be in Revit and the remaining, such as Civil, Landscape, Mechanical, Plumbing, Electrical Plans and Site Plans, will be in CAD. • A maximum of three (3) alternative designs shall be prepared for the community center and garden components. • The design firm will coordinate with the selected project artist to include an area for pubiic art into the plan. Coordination meetings with the artist are listed under Sections 2.11 and 3.10. • Develop drawings to best communicate the design intent and program. The following drawings will be included: COMMUNITY CENTER,- the Architect will prepare schematic level plans for the community center based on the City's recreational programming needs, general building requirements and previous community input. The Architect will study the building program and provide alternative recommendations for the building floor plan. • Enlarged Site Plans - Community Center and Gardens Site Sections • Community Center Floor Plans and Sections • Exterior Elevations of Building and Structures indicating materials and finish • Preliminary Landscape Plans • Landscape Concept Package: Illustrative plan, sketches, sections and/or elevations indicating proposed landscape design with notes and legend indicating elements such as gathering places, hardscape, site structures, special features, planting, site lighting and site furnishings. • Design Narrative: describing building and landscape concepts, materials and design intent Pine Avenue Park Community Center and Garden Scope of Work Page 3 June 11, 2015 GARDENS Concept alternatives plan configurations and design studies: Sketch plans, material and landscape concept images will be developed. Concept Refinement: Prepare draft illustrative plan and preliminary Sketch-Up model views, sections and/or elevations of selected alternative to develop and refine landscape character. Landscape Concept Package: Illustrative plan, sketches, sections and/or elevations indicating proposed landscape design with notes and legend indicating elements such as gathering places, hardscape, site structures, special features, planting, site lighting and site furnishings. Preliminary materials may be reviewed. Design Narrative: describing landscape concepts, materials and design intent. OFF-SITE PARKING IMPROVEMENTS Prepare a preliminary study for off-site parking improvements on Chestnut Avenue and Madison Street (Optional). Prepare conceptual plan for modifications to on-site circulation, drop-off and parking areas. 1.6 - Validation of Schedule Review the project schedule provided by the City and update with project milestones. 1.7 - Meetings Meet with the City every other week to monitor the project progress (e.g. project scope, scheduie, budget, and process). The meetings for the Community Center will coincide with the meetings for the Gardens. • Progress Meeting with City's project manager • City Building Department for Preliminary Review • Meetings will include, but not be limited to: Programming/ analysis Concept alternatives Selected Concept Refinement 1.8 - Opinion of Probable Costs Prepare an opinion of construction costs to reflect the scope and anticipated construction costs as reflected bythe selected schematic design drawings. 1.9 - Design Refinements - The design team will make refinements to the schematic design package based on feedback received by City staff. A total of two (2) rounds of review and revision is anticipated, schedule permitting. 1.10 - Final Design presentations to City Staff Present the final design to City Staff and key project stakeholders to obtain final approval prior to commencing with the Design Development Phase. Pine Avenue Park Community Center and Garden Scope of Work Page 4 June 11, 2015 to 1.11 - Meetings • Not to exceed eight (8) meetings with the City as described above in Carlsbad. 1.12 - Deliverables (8-1/2" x 11" unless otherwise noted) Consultant Contact Directory Opportunities and Constraints Report Updated Detailed Project Schedule Progress set of Community Center/Garden Master Plan refinement/Schematic Design Drawings (24" x 36") to confirm scope and budget Community Center/Garden Master Plan refinement/Schematic Design Drawings (24" x 36") Presentation materials (Electronic fiie and a hard copy in 8-1/2" x 11") Geotechnical Report Estimate of Probable Costs Meeting minutes 1.13 - CITY Responsibilities • Provide Record documents and drawings, including relevant As-Builts in pdf or Auto CAD format, and any survey or topographic information in digital format. Provide any programming, studies and analysis performed to date for the project Provide City Park Standards List Provide list of City Facilities Equipment and Standards Review and comment on the design, presentations, and cost reports Work with the Design Team to prioritize the program and scope to maintain the project within the budget TASK 2 - DESIGN DEVELOPMENT PHASE After completion ofthe Master Plan Refinement Phase (Schematic Design), the design team will work closely with the City to refine the design into 30% complete Design Development drawings and specifications. 2.1 - Design Development Drawings and Phasing Plan • Prepare design development documents consisting of drawings, outline specifications, incorporating the City's comments from the Master Plan Refinement Phase. The Design Development Level Drawings will include the following. • Code Analysis Sheet showing the summary of the analysis • Demolition Plan • Construction Staging/Laydown areas • Civil Drawings (in CAD) Utility Plan (wet and dry utilities) Grading and Drainage Plans Pine Avenue Park Community Center and Garden Scope of Work Page 5 June 11, 2015 Paving Plan (paved surfaces and permeable paving) Preliminary SWPPP/Erosion Control Plan Off-site parking Improvement Plans (Optional) On-site parking, circulation and drop-off areas (as required) Preliminary Storm Water Management Plan • Landscape Drawings (in CAD) Landscape Construction Plans (Hardscape Plan (excluding on and off-site vehicular), seat wails, fencing, site furnishing, raised beds, etc.)_ Landscape Construction Materials - identify decorative paving, mow strips, seat walls, fencing, shade structures, and site furnishings (benches, picnic tables, trash receptacles, bike racks, drinking fountains, etc.). Product literature describing site furnishings and fixtures wili be updated from Schematic Design submittal. Planting Plan Irrigation Plan Recycled Water Plan In progress details and legends for hardscape, planting, irrigation Input into grading/ stormwater treatment measures Input into site lighting and site signage Design interpretive panels at garden areas • Architectural Drawings (in Revit) - Building Information Modeling, at a LOD of 200-300, shall be used as a tool for the design development phase of the community center. Site Plans Floor Plans and furniture layout Elevations and Sections Interior Elevations for the key spaces Reflected Ceiling Plans for the key spaces - Roof Plan • Mechanical and Plumbing (in CAD) Floor Plans • Electrical and Site Lighting (in CAD) Title 24 Energy Compliance Floor Plans showing light fixture locations Light Fixture Schedule Initial electrical will be routed and coordinated with other disciplines. Photometric plans illustrating proposed foot-candle distribution across the site. • FF&E - Requirements for cabinets, casework, hardware and related specialties shall be determined. A preliminary furniture plan shall be prepared indicating usage and furniture layout of every work station, office and support space. 2.2 - Outline Specifications Pine Avenue Park Community Center and Garden Scope of Work Page 6 June 11, 2015 Prepare Specifications, in the 16 Division, CSI format, in order to identify and define the materials and system components selected for the project. Outline specifications will be in summary outline form. 2.3 - Basis of Design Report Assemble a technical manual with organized product literature and data selected for the project to include: • Key Materials • Cutsheets • Equipment and fixtures RNT will incorporate City Standard Equipment into the project as applicable. 2.4 - Building Code Analysis Analyze the proposed design based upon applicable building codes having jurisdiction over the project. • Prepare a preliminary occupancy and exiting plan to identify the type of construction, type of occupancy, required fire rating/separation, and location/number of exits required. 2.5 - Design Development Opinion of Cost Update the opinion of construction cost to reflect the design development drawings (30% design), specifications and anticipated construction costs 2.6 - Project Schedule Update the project schedule to show anticipated time frames required for the preparation of final construction documents, plan check/approval, bidding, and construction. 2.7 - SDG&E Savings by Design Program Engage SDG&E for Savings by Design Program for incentive. • Initiate a meeting with SDG&E to explore the opportunities in the Savings by Design program funded by SDG&E. • Consult with the City in regards to the scope or cost impact if any and make recommendations. 2.8 - Development of Renderings and Color/Material Boards Provide rendering and color/material boards for use in public venues including the City's marketing and public relations strategy to support the proposed design for the community center and gardens. 2.9 - City and Stakeholder Approvals Obtain the approval of City Staff and the designated stakeholders once the design development phase is complete and prior to beginning final construction document plans and specifications. Pine Avenue Park Community Center and Garden Scope of Work Page 7 June 11, 2015 2.10 - Public Art Coordination Coordinate with the artist and the City for the design criteria and the placement of the installation(s) 2.11 - Meetings • Not to exceed four (4) meetings with the City as described above in Carlsbad. (Confirm the number of meetings with the City). • Not to exceed one (1) meeting for the Public Art coordination. 2.12 - Deliverables (8-1/2" x 11" unless otherwise noted) Design Development Drawings (30% drawings) (24" x 36") Presentation Rendering Boards and Color / Materials Boards(24" x 36") Outline Specifications Basis of Design Report Building Code Analysis Updated Detailed Project Schedule Updated Estimate of Probable Costs Recommendations for SDG&E Savings by Design Program Meeting minutes 2.14 - CITY Responsibilities • Provide City's standard Public Works Contract language and Supplemental Provisions. • Provide City Standard Equipment List and specifications • Provide City's AV and IT equipment and specifications list • Feedback on the design, presentations, and Estimate of Probable Costs • Continue working with the Design Team to assist with decisions on building system design options, materials and finish to maintain the project within the budget TASKS 3 - CONSTRUCTION DOCUMENT PHASE After compietion ofthe Design Development Phase, the design team will prepare the Construction Documents, including final drawings, specifications, calculations, geotechnical reports. Storm Water Management Plan, SWPPP, and updated estimate of probable costs. The disciplines include: Architectural Civil Engineering Landscape Architecture Structural Engineering Mechanical Engineering Electrical Engineering (site and building) Low Voltage /Technology Consultant (as needed) Audio Visual Consultant (as needed) Acoustical Consultant Interior Design (as needed) Furniture, Fixtures and Equipment Pine Avenue Park Community Center and Garden Scope of Work Page 8 June 11, 2015 ^4 • Interior Design • IT (City's contracted consultant) 3.1 - Construction Documents The Construction Documents are prepared setting forth in detail the project requirements for construction. The 80% and 100% Construction Documents submittal packages will include plans, specifications, and estimates in city-approved format. Final construction drawings shall be prepared for project bidding purposes and shall include all related details and schedules. The following plans will be included: • Title Sheet: A title sheet will be prepared for the construction document package. • Demolition Plan: A demolition plan shall be prepared showing the removal or protection of existing structures, utilities, drainage facilities, trees and vegetation, along with clearing and grubbing limits of work. • Staging & Laydown Plan: A plan showing the staging and laydown areas for construction activities shall be prepared. • Precise Grading, Drainage and Paving Plans: The plans shall show the limits of proposed improvements, including the design of finish grades for the parking lots, on-site parking and/or drop-off areas, curbs and gutters, sidewalks, landscape features, building and shade structures, landscaped areas and drainage facilities. • Improvement Plans: Improvement plans shall be prepared for off-site parking areas and related improvements on Chestnut Avenue and Madison Street. • Earthwork Calculations: Calculations for earthwork/cut/fill will be prepared based on the park grading design. • Storm Drain Plans: All proposed drainage infrastructure will be included on the Grading and Drainage Plans identified above. NPDES treatment requirements will be shown on the Plan and this treatment methodology will be utilized in the design to the extent practical. • Water & Sewer Improvement Plans: Consultant shall prepare and process Water and Sewer Improvement Plans that include construction notes, lateral locations, individual meters, fire hydrants and valves. Profiles for types 8" or larger will be provided. • Wet & Dry Utility Plans: The team's civil engineering consultant will provide water, sewer and dry utility design plans for the park. Pine Avenue Park Community Center and Garden Scope of Work Page 9 June 11, 2015 • Horizontal Control Plans: Plans will provide dimensioning to all new improvements and provide sufficient detail forthe selected contractor to perform construction layout and staking. • Landscape Hardscape and Materials Plans: Plans and details will illustrate the layout and placement of elements including sidewalks, gathering spaces, seat walls, shade structures, and site furnishings. A materials schedule will denote the manufacturer, model number, color, and finish of all proposed park improvements. • Construction Details: Construction details will be provided for all proposed improvements. Details will be custom and project specific or reference regionally accepted standards. • Architectural Plans: The architect will prepare construction documents for the community center. Plans will include all information required to successfully construct the community center. This includes building plans, structural, MEP, low voltage technology, fire alarm, security system, AV, and acoustics. • Lighting & Electrical Plans and Details: The team's electrical engineering consultant will provide lighting and electrical plans and details identifying the location of site lighting for walkway / path lighting (community center and garden areas), security lighting, service to the community center, and service for AV requirements, and Title 24 Energy Compliance. • Landscape Planting Plans and Details: Plans will indicate the locations, sizes, and species of all park landscape materials, including lighting. Details will be provided or will reference appropriate City standards or drawings. • Irrigation Plans and Details, including Recycled Water Plan: Equipment and details will consist of a listing of irrigation system components including irrigation heads, valves, and smart controllers (manufacturer and equipment model numbers) utilizing City park standard for irrigation components and equipment. The irrigation system will be designed to meet AB 1881 requirements. • Art Component: Plans will include the final placement and footing/fastening requirements for the installation(s). The City will provide information for the coordination of the artwork installation. 3.2 - Revit Model/BIM The design firm shall develop and incorporate into the Construction Documents for the Pine Avenue Park community center, a Revit Model to be used by the city, the city's Project Manager, and the construction contractor as part of the Building Information Model at a LOD of 400. The Civil and Landscape plans are excluded from the BIM requirements and will remain in AutoCAD. Pine Avenue Park Community Center and Garden Scope of Work Page 10 June 11, 2015 The architect shall provide a completed REVIT model for the community center. The BIM model LOD 400 will be provided illustrating the various building systems, placements, sizing, etc. Revit Model and BIM shall become the property of the city. At the request of the contractor, the design firm shall provide electronic files for the Pine Avenue Park community center as a convenience for use on the referenced projects. 3.3 - Contract Documents and Supplemental Provisions Manual Assist the City in preparing a Contract Documents and Supplemental Provisions Manual (manual) which includes all instructions to bidders, bidding forms, general conditions, supplementary special conditions, and the final project specifications for the project. The manual provides detailed technical information pertaining to the administration of the contract for construction, materials and equipment to be furnished, acceptable manufacturers, and the requirements for executing the work. • RNT will incorporate the City's standard contract language and supplemental provisions (both provided by the City) into the manual. • RNT will incorporate design features to achieve Savings by Design program. 3.4 - Final Design Calculations Submit the final design calculations with the final plans and specifications for review and approval by the City's Building Department. Structural calculations, hydrology/drainage calculations, mechanical/electrical (Title 24 Energy Compliance) and ADA compliance shall be completed during this phase. 3.5 - Storm Water Management Plan (SWMP) The team's civil engineer will prepare a Storm Water Management Plan based on the proposed project improvements and submit it to the applicable agencies. 3.6 - SWPPP/NOI/Erosion Control Plan The team's civil engineer will prepare a Storm Water Pollution Prevention plan (SWPPP) forthe on-site improvements and prepare the Notice of Intent (NOI) following the requirements ofthe State Water Resources Control Board's General Construction Activity Storm Water Permit. The SWPPP will be developed for the site construction and is intended to provide a framework of criteria to guide the implementation of storm water control during construction. The document is intended to be flexible to add additional detail as construction progresses and conditions change in the field. Additionally, consultant shall prepare an Erosion Control Plan for the project. The plan will show how to mitigate erosion during construction using the State of California standard requirements. Consultant shall prepare and process the Erosion Control Plan as part ofthe Precise Grading, Paving and Drainage Plan submittal. Pine Avenue Park Community Center and Garden Scope of Work Page 11 June 11, 2015 3.7 - Updated Opinion of Probable Cost Update opinion of probable cost at the 80% and 100% completion levels that will address the refinement or modifications made during the development of construction documents. The cost opinion will be prepared utilizing specific area and quantity take-offs applied to labor and material cost, and will include industry standards allowances for general conditions, contractor's profit and overhead, city costs and contingencies. 3.8 - City Submittal: The 80% and 100% Construction Document packages will be submitted to the City for review. The design team anticipates meeting with City staff after the plans have been reviewed to discuss comments and final revisions. 3.9 - Permit Submittal and Plan Check Review for Building Permit Submit the final plans, specifications, and supporting calculations to the appropriate agencies having jurisdiction over the project. The final construction documents shall be revised and amended to incorporate all plan check requirements and address all comments and necessary revisions. It is anticipated that the City of Carlsbad Building Division (Esgil), Engineering Division, Planning Division, Parks & Recreation Department, and the County of San Diego Department of Environmental Health will be providing plan check reviews. Upon completion, construction documents will be made ready for competitive bidding. 3.10 - Meetings • Not to exceed four (4) meetings with the City as described above in Carlsbad. • Not to exceed one (1) meeting for the Public Art coordination. 3.11 - Deliverables (8-1/2" x 11" unless otherwise noted) • Submittal for Building Permit - Construction Drawings (24" x 36") and Technical Specifications, Design Calculations as needed. Submittal for Public Improvement Plans Approval work if needed SWMPP in pdf format SWMP in pdf format Submittal for Bidding - Construction Drawings (24" x 36") and Project Manual (pdf. Auto CAD files, one hard copy and one half-size copy) Digital file of Revit Model (Community Center only) LOD of 400. Updated Detailed Project Schedule Updated Estimate of Probable Costs (Excel-based cost estimate) Submittal to SDG&E Savings by Design Program Meeting minutes 3.12 - CITY Responsibilities • Feedback on the design, presentations, and cost reports • Provide the required documents and the City's language for Bidding Pine Avenue Park Community Center and Garden Scope of Work Page 12 June 11, 2015 2ft • Continue working with the Design Team to help making decisions on building system details, materials and finish to maintain the project within the budget TASKS 4 - BIDDING PHASE After completion of the Construction Documents Phase, RNT will provide support to the City in obtaining competitive bids for the project. 4.1 - Bid Support Provide administrative support services to assist the City in obtaining competitive bids for the proposed project. • Prepare Addenda to resolve Questions, clarifications, or conflicts arising out of the bidding process. • Assist the City in writing any Addenda to the contract for construction if needed. • Prepare Addenda to document any clarification or modifications made to the contract documents and for distribution by the City's Contract Administrator. 4.2 - Meetings • Not to exceed two (2) meetings with the City as described above in Carlsbad 4.3 - Deliverables (8-1/2" x 11" unless otherwise noted) • Respond to bid RFIs • Prepare Bid Addenda 4.4 - CITY Responsibilities • Advertisement of bid and printing of bid sets • Distribution of bid RFIs, questions or clarification requests from bidders, to RNT • Distribute Addenda to bidders • Collection and review of Bids TASK 5 - CONSTRUCTION ADMINISTRATION PHASE After completion of the Bid Phase and selection of Contractor to perform the work, RNT will provide Construction Administration and Management support for the project to ensure that the vision and design intent for the park is fulfilled. The design team will attend job site meetings in order to generally review and evaluate the construction schedule, monitor performance, review quality control standards, and provide assistance for any clarification or revision to the contract for construction. 5.1 - Preconstruction Meeting: The design team will assist the City in conducting a Preconstruction meeting to review general and special requirements of construction. Pine Avenue Park Community Center and Garden Scope of Work Page 13 June 11, 2015 2^ 5.2 - Requests for Information (RFI): The design team will review and respond to the contractor's requests for information, proposal requests and other related construction administration communications throughout the duration of construction. 5.3 Submittals: The design team will review, mark-up and approve shop drawings and related submittals for appropriate action and provide responses to contractor submittals throughout the duration of construction. 5.4 - Landscape Architecture: The design team will conduct site visits to assess forms, flatwork, planting, and irrigation improvements. 5.5 - Architecture: The design team will conduct site visits to assess the installation progress of the building systems. 5.6 - Civil Engineering: The design team will conduct site visits to assess staking, site grading, drainage infrastructure installation, and wet and dry utility installation. 5.7 -Electrical Engineering: The design team will conduct site visits to assess conduit, electrical panels, light fixtures, and miscellaneous electrical improvements. 5.8 - Pre-Final Walkthrough: The design team will assist in the preparation of the final "punch list" for corrections and remaining work. A pre-final walkthrough will be conducted to verify all of the issues outlined on the "punch list" have been resolved. The maintenance period for the project will commence upon approval ofthe revisions outlined in the "punch list." 5.9 - Final Walkthrough: A final walkthrough will be conducted after the contractor verifies the corrections ofthe punch list items. The result ofthe final walkthrough will be final approval ofthe landscape and irrigation work. 5.10 — Warranty Walkthrough: The design team will conduct a walkthrough with the contractor prior to the expiration ofthe 12-month warranty period. A punch list will itemize necessary repairs and / or replacements to be performed by the contractor. 5.11 - As-Built Plans: The design team will prepare final record as-built's based on the contractor's redline mark-ups ofthe bid plans. The Record Set shall be produced in Revit at a level LOD 500, based upon contractor's As-built drawings for the Community Center and CAD for the site plan and Gardens. Final as-built's will be submitted to the City Project Manager for filing. 5.12 - Meetings • Attend meetings every other week, not to exceed (26) site visits for 12 month construction duration. Pine Avenue Park Community Center and Garden Scope of Work Page 14 June 11, 2015 30 5.13 - Deliverables (8-1/2" x 11" unless otherwise noted) • Response to RFIs, Preparation of Architect's Supplemental Instructions, Review of Submittals and Shop Drawings • "Punch list" Documents • (1) digital copy of a Record Set BIM Model for the Community Center, CAD for the Site Plan and Gardens • Final Mylar plans (for Irrigation Plans only), bond paper prints for all others plans, digital scans (tiff and/or pdf files) 5.14 - CITY Responsibilities • Coordination with RNT on Construction Administration, including assistance in contractor requests and questions. ASSUMPTIONS AND EXCLUSIONS 1. Exterior Way finding Graphics/ Signage - Excluded. 2. Design of Entry Monuments - Included. 3. The project will be designed to meet the LEED Silver level, but not certified. If LEED certification is desired, the Certification process is provided as an additional service. 4. The Community Center and Gardens are on the same schedule for design and construction. 5. Community Outreach meetings for the Community Center and Garden Areas - Excluded. 6. Planning Commission and City Council approvals - Excluded. 7. Large Custom Water Feature design and engineering - Excluded 8. Small Water Feature design and engineering - Included. 9. Assuming no multiple phased construction or separate submittal packages. 10. Nursery visits - Up to two (2) nursery visits are included. 11. Traffic Studies and Engineering - Excluded, except for engineering work associated with on-site and off-site (Madison Street and Chestnut Avenue) parking studies. 12. New upgrade work on the Existing Senior Center building prompted by code as a result of the new Community Center - Excluded. 13. Public Right of Way work beyond the scope associated with off-street parking on Madison Street and Chestnut Avenue and sidewalks - Excluded. 14. Meetings in excess of those enumerated will be considered additional services. 15. Environmental documentation including, but not limited to, EIR / MND, biological reports, and archeological reports - Excluded. 16. The construction documents will not be separated into multiple bid packages. 17. The Client shall pay all fees required by the approving agencies including, but not limited to, school districts, water districts, sewer districts, and other agencies which have jurisdiction over the project. 18. The following expenses are Reimbursable: Lodging and Transportation expenses for travel outside of San Diego County, Reproduction and delivery of deliverables. Pine Avenue Park Community Center and Garden Scope of Work Page 15 June 11, 2015 PROJECT MILESTONE DATES Pine Avenue Community Parl< The design firm shall provide work and services in accordance with the following project milestone dates. DESIGN PHASE - PINE AVENUE COMMUNITY PARK MILESTONE DATE City issues Notice To Proceed (NTP) to design firm: July 15, 2015 Kick-off meeting: July 16, 2015 Design firm completes Master Plan refinement: Oct. 16, 2015 Design firm completes Design Development documents (30% completion): Dec. 30, 2015 Design firm completes Construction Documents (80% completion) and submits an updated opinion of probable cost: March 18, 2016 Design firm finalizes construction documents (100% completion) and submits for plan check: April 22, 2016 City reviews grading, building and landscape plans and design firm completes all necessary revisions to plans and specifications: June 14, 2016 City approves plans. Building & grading permits ready to issue: June 15, 2016 City Council approves plans & specifications, and authorizes solicitation of bids: June 28, 2016 BIDDING PHASE Pre-bid meeting: July 19, 2016 Bidding phase complete: Oct. 4, 2016 City Council authorizes award of construction contract: Oct. 25, 2016 CONSTRUCTION ADMINISTRATION & MANAGEMENT PHASE City issues Notice To Proceed (NTP) to construction contractor: Nov. 15, 2016 Pre-construction meeting: Nov. 22, 2016 Construction begins: Nov. 28, 2016 Construction completed: Nov. 28, 2017 NOTE: Milestone dates may be adjusted only by mutual consent if needed to facilitate city meetings, reviews, and coordination with various city departments or other factors. 3^ 19. Off-site Public Improvements for work associated with street parking along Chestnut Avenue and Madison Street is Optional. Pine Avenue Park Community Center and Garden Scope of Work June 11, 2015 Page 16 ^3 PINE AVENUE PARK COIVIMUNITY CENTER AND GARDEN - FEE PROPOSAL Roesling Nakamura Terada Architects, Inc. *Refer to Scope of Work document for full description of Tasks Fees Task 1 - Master Plan Refinement Phase (Schematic Design Phase) 1.1 Project Research and Information Gathering 1.2 Validation of Scope of Work 1.3 Supplemental Survey and Topographic Base Drawing 1.4 Geotechnical Report 1.5 Refine Master Plan Design into Schematic Design Drawings 1.6 Validation of Schedule 1.7 Meetings 1.8 Opinion of Probable Costs 1.9 Design Refinements 1.10 Final Design Presentation to City Staff 1.11 Meetings 1.12 Deliverables SCHEMATIC DESIGN SUBTOTAL $ 146,384 Task 2 - Design Development Phase 2.1 Design Development Drawings and Phasing Plan 2.2 Outline Specifications 2.3 Basis of Design Report 2.4 Building Code Analysis 2.5 Design Development Opinion of Probable Cost 2.6 Project Schedule 2.7 SDG&E Savings by Design 2.8 Develop Renderings and Color Boards 2.9 City and Stakeholder Approvals 2.10 Public Art Coordination 2.11 Meetings 2.12 Deliverables DESIGN DEVELOPMENT SUBTOTAL $ 144,147 Task 3 - Construction Document Phase 3.1 Construction Drawings 3.2 Revit Model/BIM 3.3 Contract Documents and Supplemental Provisions Manual 3.4 Final Design Calculations 3.5 Storm Water Management Plan (SWMP) 3.6 SWPPP/NOI/Erosion Control Plan Pine Avenue Park Community Center and Garden Fee Summary June 11, 2015 Page 1 3^ 3.7 Update Opinion of Probable Costs 3.8 City Submittal at 80% CD and 100%CD 3.9 Permit Submittal and Plan Check Review for Building Permit 3.10 Meetings 3.11 Deliverables CONSTRUCTION DOCUMENT SUBTOTAL S 436,448 Task 4 - Bidding Phase 4.1 Bid Support 4.2 Meetings 4.3 Deliverables BID PHASE SUBTOTAL S 19,566.00 Task 5 - Construction Administration Phase 5.1 Preconstruction Meeting 5.2 RFIs 5.3 Submittals 5.4 Landscape Architecture 5.5 Architecture 5.6 Civil Engineering 5.7 Electrical Engineering 5.8 Pre-Final Walkthrough 5.9 Final Walkthrough 5.10 Warranty Walkthrough 5.11 As-Built Plans 5.12 Meetings 5.13 Deliverables CONSTRUCTION ADMINISTRATION SUBTOTAL $ 223,027 SUBTOTAL BY DISCIPLINE - ALL PHASES OFFSITE PUBUC IMPROVEMENTS (OPTIONAL) $ 969,572 $ 22,925 REIMBURSABLES - NOT TO EXCEED AMOUNT (See Scope of Work for details) $ 7,000 GRAND TOTAL FEE $ 999,497 Pine Avenue Parl^ Community Center and Garden Fee Summary June 11, 2015 Page 2 3^ Professional Fees FEE ASSUMPTIONS Design Engineer $115 The assumed construction budget cost is $7,565,501 Project Drafter $145 RNT would further discuss the scope, budget and Drafter/ CAD Operator $110 fee schedule with the City of Carlsbad if awarded the project T-Squared Mechanical and Plumbing Engineer FEE EXCLUSIONS Principal Engineer $185 Franchise Utility Coordination Project Manager $160 Underground Utility Locator Designer $150 Environmental Studies, CEQA Processing, and Drafting $90 Environmental Impact Report Administrative $90 Entitlements/discretionary/land use permits ROW Design and Approval Michael Wall Hazardous Material Removal Electrical Engineer Destructive Testing and Repair Principal $200 Destructive Testing and Repair Senior Project Engineer $150 FIRM HOURLY RATES Senior Lighting Designer $150 Roesling Nakamura Terada Architects, Inc. (RNT) Electrical Engineer $125 Architect Electrical Designer $100 Principal $225 CAD $85 Principal Architect/Coordinator $225 Associate/Project Manager $191 Hunter Pacific Group Project Architect $163 Cost Estimating Designer $141 Principal $170 Drafts person $123 Senior Cost Estimator $155 Clerical $78 Senior Electrical / Mechanical Cost Estimator Senior Scheduler $155 $170 Spurlock Poirier Landscape Architects Landscape Architect Aon Fire Protection Principal $200 Fire Protection Engineer Project Manager $150 Office Leader/ Practice Leader $215 Project Landscape Architect $125 Project Director/ Project Manager Senior Consultant/ Designer $204 $183 BergerABAM Associate Consultant/ Designer $173 Civil Engineer Consultant/ Designer $149 Associate/Project Manager $150 CAD Operator $93 Project Engineer $126 Civil Designer $108 Sweeney & Associates CADD Specialist $94 Irrigation Engineer Principal $140 KPFF Project Manager $120 Structural Engineer Irrigation Designers $90 Principal-in-Charge $195 CAD Drafters $75 Project Manager $160 Administrative Support $75 Project Engineer $130 Field Services $130 ROESLING NAKAMURA leRADA ARCHITECTS Professional Fees Southern California Soii &Testing, Inc. Geotechnical Engineer Pnncipal Engineer $174 Senior Engineer $146 Project Engineer $121 Quality Control Specialist $106 Drafter $87 Lab Technician $77 AS NEEDED CONSULTANTS Fehr& Peers Trafpc Engineer Project Manager Project Engineer Graphics Admin $215 $130 $115 $115 Walsh Norris Acoustics Principal Consultant Technical Support $160 $93 $63 Graphic Solutions Signage Principal Senior Designer Project Manager Production Artist/ Coordinator Production Assistant Clerical $135 $95 $85 $60 S45 $45 Plant Soup, Inc. Graphic Interpretive Senior Director $110 ROESLING NAKAMURA TERADA ARCHITECTS ^1 Donna Heratj^ From: Donna Heraty Sent: Thursday, July 16, 2015 2:03 PM To: 'terada@rntarchitects.com' Cc: Shelley Collins; Kyle Lancaster Subject: REQUIRED CONFUCT OF INTEREST Attachments: Resolution No. 201S-050.pdf To Whom It May Concern: You are receiving this email because your company has a consultant agreement with the City of Carlsbad. The City of Carlsbad's Conflict of Interest Code requires all consultants to file a statement disclosing certain economic interests, that may foreseeably be affected materially by any decisions made, or participated in, by a designated official because of their position. To comply with this requirement a Statement of Economic Interest Form 700 "Assuming Office" is required to be filed with the City of Carlsbad City Clerk's Office. To file your Assuming Office statement, please follow the instructions below: • As reflected in the City Conflict of Interest Code - Resolution No. 2015-050 (attached), the employee(s) of your company that work directly with citv staff are required to complete the Statement of Economic Interest Form (Form 700). Consultants are required to claim - Category (A) Investment and Real Property Disclosure Category (B) Personal Income Disclosure Category (C) Business Entity Income Disclosure Category (D) Business Position Disclosure • Your "Assuming Office" date for this filing is July 16,2015. • Even if there are no reportable interests, the cover page is still required to be completed with box "None" in Section 4 checked. • THE COMPLETED FORM 700 IS DUE IN THE CITY CLERK'S OFFICE BY 5:00 PM. AUGUST 16. 2015. Mailing Address: Citv Clerk's Office. 1200 Carlsbad Village Drive. Carlsbad. CA 92008. • Form 700 • Form 700 Reference Pamphlet Other documents vou mav use as reference: • FAQ: Form 700 Disclosure • Local Gift Fact Sheet In addition, when your contract with the City of Carlsbad is completed, the employee(s) that filed the Assuming Office statement is/are required to file a "Leaving Office" statement, utilizing the same Form 700 and entering the date the contract ended in the "Leaving Office" date line, and submitting to the City Clerk's Office no later than 30 days following completion ofthe agreement. ••Failure to file the Assuming and/or Uaving Office statement(s) could result in penalties assessed at $10.00 per day, not to exceed $100.00, in addition to any other penalties per California Government Section Code 91013. If you have any questions or need additional information, please feel free to contact me or the Fair Political Practices Commission (FPPC) at 1-866-ASK-FPPC (1-866-275-3772). Sincerely, Donna Heraty. CARLSBAD Donna Heraty, CMC Deputy City Clerk City of Carlsbad 1200 Carlsbad Village Drive Carlsbad, CA 92008 www.carlsbadca.gov P: 760-434-2808 F: 760-720-6917 donna.heratv@carlsbadca.gov Please consider the environment before printing this e-mail