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HomeMy WebLinkAbout1988-01-05; City Council; 9366; janitorial services contractRIECOMMENDED ACTION: r-- Staff recommends the Council adopt Resolution No. 678-,408 , awarding the contract for janitorial services to Advanced Building Maintenance Company. I ITEM EXPLANATION The City of Carl sbad has fourteen facil i ties that require outside janitorial slervices. For a number of years, each facility included the cost of janitorial slervice in their operating budget. However, in September 1987, when the Building M(aintenance Division was transferred from Parks and Recreation to Utilities and Maintenance, the responsi bi 1 i ty for outside jani tori a1 servi ce was pl aced under the direction of the Building Maintenance Division. Requests for Proposal s were developed for jani tori a1 services and in accordance with Section 3.28.120 of the Municipal Code, Notice to Bidders was published on February 5, 1988. Four responses were received, opened, witnessed and recorded on February 2 1988. The lowest responsive bid for janitorial services was from Advanced Building Maintenance Company, 10830 E. Whittier Boulevard, Whittier, CA 90606. I USCAL IMPACT Unencumbered funds in the amount of $10,327.56 are available in Building Maintenance Account 001-820-5320-2484. The cost for the remaining three months of fiscal year 1987-88 will be $7,482. In 1988-89, the cost of the janitorial service will be $22,446 and adequate funds will be available in Building Maintenance Account 001- 820-5320-2484 for this service. EXHIBITS - 1, Tabulation of Bids - Exhibit I 2, Agreement for Janitorial Services - Exhibit I1 3, Resolution No. f/-/& . TABULATION OF BIDS for Exhibit I JANITORIAL SERVICES SERVICE MASTER CANNON PACIFIC ADVANCED PROFESSIONAL MAINT. AREA Fa1 1 brook, CA Encinitas, CA Whittier, CA San Dieqo, CA Monthly Annaul Monthly Annual Monthly Annual Monthly Annual Rate Rate Rate Rate Rate Rate Rate Rate BRANCH LIBRARY $ 623 $ 7,476 $ 878.40 $10,540.80 $ 439 $5,268 $ 411.75 $4,941.00 LEVANTE COMMUNITY CENTER 198 2,376 272.00 3,264.00 146 1,752 200.20 2,402.40 KRUGER HOUSE SCOUT HOUSE HOLIDAY HOUSE 139 1,668 153.90 1,846.80 8 1 972 111.15 1,333.80 FLEET MAINTENANCE 389 4,668 408.00 4,896.00 288 3,456 360.00 4,320.00 CITY COUNCIL CHAMBERS 383 4,596 450.30 5,403.60 206 2,472 413.10 4,957.20 HERITAGE HALL 185 2,220 273.36 3,280.32 153 1,836 241.20 2,894.40 LIBRARY ANNEX 5 1 612 187.00 2,244.00 7 5 900 70.00 840.00 HOUSING & REDEVELOPMENT 289 3,468 528.00 6,336.00 160 1,920 300.00 3,600.00 GRANARY MAGEE HOUSE P & R ADMINISTRATION 193 2,316 210.54 2,526.48 60 720 176.40 2,116.80 P & R MODULAR BREAK ROOM 328 3,936 465.30 5,583.60 135 1,620 253.80 3,045.60 TOTAL $3,633 $43,596 $5,159.44 $61,913.28 $2,494 $29,928 $3,362.09 $40,345.08 JANITORIAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into this /& day of A; 1988 , by and between the CITY OF CARLSSAD, 7- - California, a municipal corporation, hereinafter referred to as " C i t y I' , and Advanced Building Maintenance , hereinafter ref erred to as "ContractorTf. WITNESSETH: WHEREAS, the City does find that the proposal tendered by the Contractor for janitorial services, including the furnishing of all labor, services, materials, and equipment, was a responsible proposal and of high standards; WHEREAS, the City of Carlsbad does further find and determine that it would be in the best interests of the City that said proposal be accepted and the contract be awarded to the Contrsctor; MOW, THEREFORE, for and in consideration of the mutual covenants and promises of the parties hereto and upon the express terms and conditions hereinafter set forth; it is agreed by and between them, and each with the other, as follows: 1. This agreement shall consist of and include the following documents attached hereto, as Exhibits A, B, C and D, and incorporated by reference herein: A. Bid Proposal B. Client Listing C. Statement of Financial Responsibility D. List of Facilities to be Maintained C' All agreement documents are intended to cooperate and be coordinated so that any one called for and any one not mentioned in the other or vice versa, is to be executed the same as if mentioned in all contract documents. 2. The said Contractor agrees to furnish all tools, equipment, apparatus, facilities, labor, services and materials, including paper products, and perform all work necessary to maintain in good and workerlike manner, all facilities according to the proposal submitted and accepted as in all agreement docu.inents hereinabove ref erred. It is understood and agreed that all said labor, services, materials, and equipment shall be furn.ished and said work performed and completed by the Contractor as zn independ.ent Contractor, subject to the inspection and a.pprova1 of the City acting throxgh its Utilities and Maintenance Director or designated representative. The Contractor shall assume all risks for loss of or damage to tools or equipment owned/rented by the Contractor. 3. The Contractor, prior to commencing work under this agreement, shall provide to the Utilities & Maintenance Director and have accepted and approved, a listing of all materials, incl.uding paper products, that will be used. With this listing will be a legible copy of the Materia.1 Safety Data Sheet (MSDS) for each product that requires a MSDS. The listing must be corrected with revised MSDS, as appropriate, and submitted to the Util-ities & Maintenance Director for acceptance and approval prior to a material being changed. C 4a. The Contractor shall provide the janitorial services of the facilities as set forth in this section, unless directed otherwise by the Utilities and Maintenance Director or authorized representative. Standards are set forth as shown. b. These specifications are intended to indicate an acceptable level of service. Cleaning frequencies set forth are meant to be general guidelines; upon approval of the Utilities & Maintenance Director, the contractor may supplement these general guidelines or cleaning frequencies to the extent necessary to properly clean the baildings. C. The term licleanl' means the removal of trash, dirt, dust, lint, marks, stains, spots, odors, film (dirt, grease, etc. ) . d. The contractor shall be responsible for instructing his employees in safety measures considered appropriate. Personnel will not place or use mops, brooms, or any equipment in traffic areas or other locations in such a manner as to create safety hazards. The workers shall provide, place and remove appropriate warning signs for wet or slippery floor areas caused by cleaning or floor finishing operations. General safety requirements shall be followed in all functions under this agreement. A. Daily Maintenance Work Items: Empty trash containers; re-line, as needed; wipe containers clean, as necessary; remove all trash to a designated central location for disposal. Empty and damp wipe all ashtrays and cigarette urns. Hand dust and/or damp wipe all flat surfaces, including but not limited to, counters, and office furnishings such as file cabinets, desk chairs, tables, bookcases; hand dust and/or damp wipe all other types of office furnishings such as telephones, lamps, pictures; desk tops will be excluded unless the employee has cleared the desk top and requested cleaning. Hand dust and/or damp wipe all ledges and flat surfaces below 72" from the floor. Remove all finger marks, smudges, and other marks around light switches, door knobs, entry doors, metal partitions and corridor walls. Wash, sanitize, and polish all water coolers/drinking fcuntains. Clean out outside ashtrays at entrances. Wipe clean all chrome, aluminum, stainless steel and other metal trims, such as,. but not limited to, push plates, kick plates, door handles and railings. Dry wipe all chalkboards when chalkboards contain no writinq/drawings; vacuum chalk dust from chalk trays and erasers; clean marker boards with appropriate cleaning solutions, as needed, when board contains no writing/drawings. Dust mop all resilient tile floor surfaces; sweep all stairways. Vacuum traffic areas of all carpets and rugs; spot clean carpets, as needed. Note: Building Maintenance Superintendent will schedule soil extraction on a annual basis. Clean glass entrance doors, inside/outside; spot clean metal framing, as needed. Clean restrooms: use germicidal detergent to clean all toilets and urinals, inside and outside including seats; clean and polish all flushometers and piping; Clean all wash basins/sinks and wipe dry; clean and polish all basin fixtures and exposed pipes underneath; Clean all mirrors, shelves under mirrors, and other shelves or brackets; Spot clean partitions, doors, and wall areas, as needed; Fill all paper and soap dispensers; wipe clean all dispensers and trash receptacles (no refill supplies shall be stocked in vicinity of dispenser); Damp mop floor using germicidal detergent; wet mop ceramic tile and terrazzo tile. Clean outside walkway/stairs leading to building entryway. Report an emergency for a safety, security or health problem to the City Police/Fire Dispatcher (9-931- 2157). An emergency problem ~~ould be an unlockable exterior door, broken ground floor window, plumbing stops or leaks, electrical power outage, cooling or heating malfunction or other similar problem that cannot wait to be repaired until the next work day. Emergency problems reported to the Dispatcher and non- emergency items that require attention will be expeditiously submitted in writing to the Building Maintenance Superintendent, Utilities & Maintenance, 2075 Las Palmas Drive, Carlsbad, CA 92009-1519 on the next workday. B. Weekly Maintenance Work Items: Those work items listed under daily maintenance. Vacuum all carpeted areas completely. Vacuum all upholstered furniture; spot clean, as needed. Damp mop all resilient tile and wood floors, including stairs; spray buff all resilient tile areas. Clean all inside glass partitions. Clean acd polish all metal entrance doors and jambs. Dust all baseboards, picture frames and other vertical surfaces of all office furniture; dust all molding, ledges, tops of partitions, trim, ventilators, louvers and light fixtures above 72" from the floor. Clean inside of toilets and urinals using bowl cleaner; be sure to remove all scale and deposits, especially under the lip of the bowl. Pour one gallon of water containing two ounces of germicidal detergent down the floor drain; scrub and leave clean the custodian's deep sink. C. Monthly Maintenance Work Items: Those work items listed under daily and weekly maintenance. Scrub all resilient tile floors and stairs; strip off old wax; apply new floor finish, as needed and polish floors . Strip, re-seal ceramic tile floors, as needed. ~ust all wood paneling; add lemon oil, as needed. Dust all partition and door tops and ceiling vents and light fixtures. Dust exposed pipes and overhead exposed mechanical equipment. Clean all windnws, inside and outside. Wipe down plastic and leather furniture. Vacuum upholstered furniture thoroughly. Vacuum all office spaces thoroughly D. Quarterly Maintenance Work Items: Those work items listed under daily, weekly, and. monthly maintenance. (To Se performed during the first month of each quarter). Clean walls and ceilings (including partitions). Clean and polish marble, wood, etc., walls and paneling. Shampoo all carpeted traffic areas using methods approved in writing by the Utilities and. Maintenance Director. Machine scrub all hard tile (ceramic, quarry, etc.) floors. Vacuum all upholstered furniture. E. Semi-annual Maintenance Work Items: Those work items listed under daily, weekly, monthly and quarterly maintenance. (To be performed during the first and seventh month of the calendar year). Clean (wash) all windows blinds. Clean all baseboards. Wash all windows inside and outside (this includes outside screens). F. Annual Maintenance Work Items: Those work items listed under daily, weekly, monthly, quarterly and semi-annual maintenance. (To be performed during the first two months of each calendar year). Vacuum, spot clean, and shampoo all carpets using a method approved in writing by the Utilities and Mainteaance Director. Proper shampooing shall result in a carpet free from all types of airborne soil, dry dirt, water-soluble soils, and petroleum soluble soils. A clean carpet shall Se uniform in appearance when dry and vacuumed, Strip and refinish all resilient tile floor surfaces. Upon completion of this task, floor shall be free of all scuff marks, dirt, dust, soil, spots, stains, d.eposits, and film (d-irt, oil, grease, etc. ) . 5. No chemicals or cleaning agents shall be stored at the facilities, but shall be carried to and from the job site daily. 6. The Contractor shall obtain and pay for a City of Carlsbad business license at the time of signing this Contract. 7. The Contractor will provide the City with a Blanket Fidelity Bond covering all employees. 8. The Contractor shall comply with all Federal, State, < County, and City Statutes, Ordinances and Regulations, including Workers' Compensation & Immigration Reforms Control Act of 1986. 9. The Building Maintenance Superintendent will furnish keys to the Co~tractor who shall be responsible for locking and securing buildings when leaving. The Contractor may - NOT duplicate keys to buildings; additional keys, as needed, will be provided by the Building Maintenance Superintendent. 10. All lights are to be turned off when leaving. 11. The Building Maintenance Superintendent shall monitor the custodial contract service and act as liaison to the Cont,ractor. 12a. Contractor's employees shall be required to Se clean and neat in appearance and wear identification. Contractor will be required to submit verification that employees have the right to work in the United States. Contractor shall perform all obli.gations in a good professional and lawful manner, provide competent arid sober personnel, efficient and clean equipment, ar,d service the City iil courteous, l-ielpful and impartial manner. The Cont:ractor shall remove any of its employees for justifiable cause upon the request of the City. b. The Contractor will agree to and pay for background cheeks if required on all personnel providing custodial services a.t City facilities in cooperation with the Carlsbad Police Department. In the event such background check reveals an item which Carlsbad Police deems a security problem, the City may * request that such individual be removed from the list of personnel authorized to provide custodial services in City facilities. 13a. Work hours shall be between the hours of 6:00 p.m. and 6:00 a.m., Monday through Friday, except holidays, dependent upon scheduled use. Any change in work hours by the Contractor must be approved, in advance, by the Utilities & Maintenance Director or the Building Maintenance Superintendent. b. Holidays observed will be: New Year's Day, Lincoln's Birthday, Washingtonls Birthday, Memorial Day, July 4th, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, ~riday after Thanksgiving Day and Christmas Day. 14. The Contractor shall maintain a record of work accomplished which shall include date, time in, time out and 1ocati.cn of work and costs for equipment used, parts and supplies used and persons who did the work. This report shall be submitted with the monthly billing. In addition, the report shall indicate any work that needs to be accomplished. 15. Once each year after the first year of this agreement (but not retroactively), upoil written request by the Contractor and approval by the Utilities and Maintenance Director, said monthly maintenance sum shall be subject to change in accordance with the Consumer Price Index, San Diego, as published. by the U.S. Department of Labor, based on one-half of the percentage change in the index from the first month of this agreement to each succeeding anniversary thereof. % 16. In the event notification is made at other than the begfcning of the monthly agreement period, payment for that month shall be prorated from the day the Contractor is notified. 17. The Contractor agrees to commence the work provided for herein immediately upcn the completion of the execution of this agreement an6 the delivery to Contractor of an executed copy thereof and to continl_le in a d.ue and diligent workerlike manner and without interruption. This agreement shall extend for a peri.od of one (I) year from the date hereof. The Utilities & Maii:itenance Cirector may extend this contract for three (3) additional one (1) year periods for a total contract period of four (4) years, upon satisfactory performance, 18a. The Contractor shall carry public liability and property dai~age insura~ice in an amount not less than 3ne Million Eoll.ars (51,000,000) for injuries; including accidental death, for any one person, and subject to the same limit for each person in an amount not less than One Million Dollars ($1,000,000) on account of any one accident, and property damage insurance in an amocnt not less than One Million Dollars ($1,000,000) for any liabilities arising from this Agreement. Said insurance shall be provided by a company or companies satisfactory to the City. The Contractor shall also take and maintain during the life of this Agreement, Workers1 Compensation Insurance covering all of Contractor's employees on the project, in a company satisfactory to the City and shall furnish to the City certificates issued by such companies showing that all of the above mentioned insurance % has been issued, is in effect, and that coverage may not be terminated without thirty (30) days written notice to the City. b. The Contractor shall likewise obtain public liability and property damage insurance to cover vehicles used or maintained in the performance of said work connected with this agreement with liability limits of not less than One Million Dollars ($1,000,000) for any one person and One Million Dollars ($1,000,000) for any one accident, and property damage of One Million Dollars ($1,000,000). c. The City shall be named as an additional insured by endorsement to ail of the liability policies. Contractor shall provide copies of the endorsements to City for review prior to conin~encing work. 19. The City, its agents, officers, and employees shall not be liable for any claims, liabilities, penalties, fines, or any damage to goods, properties, or effects of any person whatever, nor for personal injuries or death caused by, or resulting from, or claimed to have been caused by, or resulting from any act or omission of Contractor or Contractor's agents, employees, or representatives. Contractor agrees to defend, indemnify, and save free and harmless the City and its authorized agents, officers, and employees against any of the foregoing liabilities or claims of any kind and any cost and expense that is incurred by the City on account of any of the foregoing liabilities, unless the liability or claim is due to or arises out of the City's sole and active negligence. > 20. This agreement may be terminated by either party by giving thirty (30) days' written notice to the other, and this agreement shall terminate forthwith thirty (30) days following the date such notice is given. 21. In the event that any of the provisions of this agreement are violated by the Contractor, the City may terminate the agreement by serving written notice uson the Contractor of its intentien to terminate such agreement and, unless within ten (10) days after the service of such notice such violation shall cease, the agreement shall, upon the expiration of said ten (10) days, cease and terminate. As to violations of the provisions of this zgreernent which cannot be remedied or corrected within ten (10) days, said agreement shall, at the option of the City, cease and terminate upon the giving of like notice. In the event of any such termination for any of the reasons above mentioned, the City may take over the work in progress and prosecute the same to completion by agreement or otherwise for the amount and at the expense of the Contractor. 22. The Utilities and Plaintenance Director and other concerned City pe-rsonnel, as apsrcpriate, will meet periodically to review the agreement performance. The Contractor will be appraised how the City views the Contractor's performance and the Contractor will appraise the City of problems, if any, being experienced. The Contractor will also notify the Utilities & Mai~ntenance Director in writing of any work being performed, if any, that the Cont.ractor considers to be over and above the \ requirements of the agreement. Appro2riate actioa shall be taken to resolve outstanding issues. 23a. All performance (which includes services, materials, supplies and equipment furnished or utilized in the performance of this agreement, and workmanship in the performance of services) shall be subject to inspection and approval by the City at a.11 times during the term of the agreement. The Contractor shall provide adequate cooperation to any inspector assigned by the City to permit the inspector to determine the Contractor's conformity with these specifications and the adequacy of the services being contractually provided. All inspection by the City shall be aade in such a manner as not to unduly interfere with Contractor performance. b. If any services performed hereunder are not in conformity with the specifications and requirements of this agreement, the City shall have the right to require the Contractor to perform the services in conformity with said specifications and requirements at no additional increase in total contractual amcunt. When the services to be performed are of such nature that the difference cannot be corrected, the City shall have the right to (1) require the Contractor immediately to take all necessary steps to ensure future performance of the services in conformity with requirements of the agreement, and. (2) reduce the contractual price to reflect the reduced value of the services pe.rformed. In the event the Contractor fails to perform the services promptly or to take necessary steps to . ensure future performance of the service in conforlnity with the specifications and requirement of the agreement, the City shall have the right to either (1) Sy agreement or to other wise have the services performed in conformity with the agreement specifications and charge to the Contractor any cost occasioned to the City that is directly related to the performance of such services, or (2) terminate this agreement for default. 24. Within five (5) work days after the award of contract, the Contractor shall submit to the Utilities & Maintenance Director, a complete plan of his operations, indicating the names and addresses of the custodians (including all specialists and relief personnel) and the specific areas assigned to each, the days a.nd times on which other than nightly duties will be performed, and the names and addresses of all supervisors. The plan will be kept current by the Contractor. 25. The Contractor shall have an "on-sitet1 representative with authority to contractually bind the Contractor in matters which may arise during the agreement performance period. The Contractor shall provide, prior to commencement of work under this agreement, in writing to the Utilities & Maintenance Director, a statement indicating by name the specific authority vested in the lron-siteH representative. The Contractor of 'Ion- sitet1 representative will be responsible for instructing and training of Cont.ractorts personnel in the proper and specified work method and procedcres; directing, scheduling, and coor5ina.ting a.11 custodial services and functions to completely accomplish the work as required Sy the agreement. The "on-site" representative shall be available for consultation regarding problems on a daily basis at some time during regular working hours (7 a.m. - 4 p.m., Monday - Friday). 26. It is expressly understood and agreed that the Contractor herein named in the furnishing of all laSor, service, materials, and equipment performing the work as provided in this Contract, is acting as an independent Contractor and not as an ager.t, servant, or employee of the City. 27. Except for the manufacturers1 factory warranties, the Contractor disclaims all warranties with respect to materials supplied hereunder and further disclaims any and all liability for failure to perform or delay in performance hereund-er where the same is due in whole or in part to any cause beyond Contractor's reasonable control, such as, but not limited to, fire, flood, earthquake, lightning, strike or other labor difficulty. 28. This agreement or any part thereof shall not be assigned by Cont.ractor without prior written consent of City. 29. This agreement may be amended or modified only by written agreement signed by both parties, and failure on the part of either party to enforce any provision of this agreement shall not be construed as a waiver of the right to compel enforcement of such provisi~n or provisions. 30. The Contractor shall be aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including but not limited to verifying the eligibility for employment of all agents, employees, sub- contractors and consultants that are include6 in this agreement. IN WITNESS WHEREOF, the parties hereto have executed this agreement in the day and year first above written, CONTRACTOR CITY OF CARLSBAD, a ddicipal APmqVED AS TO FORM: ATTEST : P c;/ Assistant City Attorney ALETHA L. RAUTENKRANZ c/./t* E? City Clerk 1?00 ELM AVENUE CARLSBAD, CP. 92008-1989 TELEPHONE (6 19) 434-2803 ait~ of UIarltibah PURCHASING DEPARTMENT BID PROPOSAL Bid No. 9 Y - Opening 4:00 P.M. February 29, 1988 FOR: JANITORIAL SERVICE AS PER CITY OF CARLSBAD AGREEMENT Seal bids will be received at the office of the Purchasing officer, City Yall, 1200 Zlm Avenue, Carlsbad, California 92008 until 4:00 P.M. on the 29th day of February, 1988, at which time they will be opened and read. The City reserves the right to add, delete, or switch service areas with apprcpriate written notice to the Contractor; changes in the basic service area will be computed based on the bid proposal c'osts of the Agreement. Carlsbad Branch Library 7750-M El Camino Real Lavante Community Center 3055 Lavante Street Kruger House 3215 Eureka Street Scout House 3225 Eureka Street Holiday House 3235 Eureka Street Fleet Maintenance 2560 Orion Way City Council Chambers 1200 Elm Avenue Monthly Annual Sq Ft Rate Rate Rate Bid. No. 9 - Page 2 Heritage Hall 2560 Garfield Sq Ft Rate $.095 Library Annex $ .10 Colonial Mall bL&O Housing & Redevelopment 2965 Roosevelt +B $.083 Granary $. 090 258 Beech Magee House 258 Beech $. 095 P & R Administration 1166 Elm Avenue $ .095 P & R Modulars & Break Room 1166 Elm Avenue -$-a=-- Monthly Rate Annual Rate TOTAL $2494.00 $29,928.00 Read Agreement carefully. It is part of bicl"; Provide a listing of clients and statement of financial responsibility as set forth in Exhibits B & C of the Agreement. Addendum (a) No(s) NONE has/have been received and is/are included in this proposal. Price is firm 90 days. (Minimum 90 days) Guarantee of good faith required: $ None (Failure to submit guarantse of good faith will void the bid. See paragraph 3, General Provisions.) EXHIBIT A + Bid No. 9 Page 3 Firm ADVANCED BUILDING MAINTENANCE Signed By b &&4l2k~& Title SALES & CONTRACTS Address 10830 E. WHITTIER BLVD City WHITTIER State CA Zip 90606 Telephone (213 ) 695-0711 Date FEBRUARY 25, 1988 (Notarize or Corporate Seal) EXHIBIT A CLIENT LISTING The bidder is required to state what work of a similar character to that included in the proposed agreement the bidder has successfully performed and give references, with telephone numbers, which will enable the City to judge the bidder's responsibility, experience and skill. An attachment can be used if notarized or sealed. Date of Work Name and Address of Client Name and Phone No. of Person to Contact (Notarize or Corporate Seal) EXHIBIT B Larry Steel 213-869-7331 Ken Tate 213-866-9429 I City of Downey 19t3-1 - Still Servicing: 11111 Brookshire - B36 - Still Servicing City of Lakewood 5050 W. Clarke Ave 19(31 - Still Servicing - 19136 - Still Servicing - 19130 - Still Servicing - 1980 - Still Servicing - City of S. El Monte 1415 N. Santa Anita Av Doyle Smith 818-579-6540 City of San Clemente 100 Avenida Presido General Telephone over 40 locations Pacific Telephone over 100 locations (714) Mark Somerville 361-8200 Carol Faris 714-623-7411 (818) Liliiana Lopez 578-2115 STATEMENT OF FINANCIAL RESPONSIBILITY The ~indersigned submits he^-ewith a notarized or sealed statement of his/her most current year's financial responsibility or financial statement. SEE ATTACHED / Signature (Notarize or Corporate Seal) EXHIBIT C J+ A. /Y2C$i?z Certif~ed Public Accountant -AEVANCED I3UILDING >lrlINTES.-I,h;C% 10830 E. \<HITTIER BLL-D KHITTIER, CALIFORTI-A 90606 I HAVE COYFILED THE ACCOMP-ANYING 3-\LANCE SHEET OF ADVANCED I BUILDISG ?IAINTEYASCE AS OF DECEYBER 31, 1987 AYD THE RELATED STATEMENT OF NET IKCOME FOR THE EIGHT XONTH PERIOD THE5 f i ENDED, IS ACCORDAKCE WITH STANDARDS XSTABLISHED BY THE 1 -4?lERICAN INSTITUTE OF CERTIFIED PLBLIC ACCOUSTANTS. I i XANAGEMEKT HAS ELECTED TO OMIT SCBSTAKTIALLY ALL 04 THE DISCLOSURES AXD THE STATEYEST OF CHANGES 13 FINANCIAL POSITION REQUIRED BY GENERALLY ACCEPTED ACCOUNTING PRINCIPLES. IF THE OYITTED DISCLOSURES WERE INCLUCED IN THE FINANCIAL STATEMSNTS, THEY XIGHT INFLUENCE THE USER'S COKCLUSIONS ABOUT THE COMPASY'S FIXANCIAL POSITION, RESULTS OF OPERATIOSS, AND CHANGES IN FINASCIAL POSITIOh. ACCORDINGLY, THESE FINAKCIAL STATEYESTS ARE NOT DESIGNED FOR THOSE kHO ARE NOT ZSFORMED XBOZf2 SUCK >IXTTERS. A CO?IPILATION IS LIYITED TO PRESENTING IS THE FORY OF FINANCIAL STATEYESTS INFORXATIOX THAT IS THE REPRESEXTATION I 2 I i J $ 1 16262 E. Whittier Boulevard, Suite 8, Whittier, California 90603 (21 3) 943-3743 L A Profess~onal Corporat~on t - OF Y4NAGEXENT. I HAVE NOT AUDITED OR REVIEWED THE 1: ACCONPANYISG FINANCIAL STATEMENTS ASD, ACCORDISGLY, DO SOT i EXPRESS AS OPINION OR ANY OTHER FORM OF ASSGRANCE 03 THEY. 1 B -.- . "n-T , ,, .. .,.... ..,,_. '%i \.2~?.is: .:- A,< 14 7 !; %L\>rj< - i.i-,;,!<2 -7 7- r :>;-\-ES-rn" "-* : ,;1~2 LNS T>I't.-zST?lE>;T -.i(:CT/S,?>;\<$ B>TI< C.ASH CLE-IRING XOTIS RECEIL:AELE XOTZS RECEIXy.ABLE-fROhN YT NOTES REC, / >!.ASTERCLEAN ACCCUSTS RECEIVASLE ?I/': .ACCT. - LLOYD'S SS ACCTS. REC. - STOCI<HOLDER .\CCTS. REC. - EXPLOTEE I MVEYTORT PREPAID SERVICE CONTRACT PREF4ID STATE INCOXE TAX PREPAID FED. INCOME TAX EXPENSE ACCT. ADVAXCE TOTAL CURREKT ASSETS i i PROPERTY AND EQUIPYENT: XACilINERY A5D EQUIPYIENT S 54,200.83 DEP. ALLOW. - ?I & E (15,302.44) FURSITURE & FISTLRES 48,280.08 DEP. ALLOWASCE - F & F (36,363.55) AUTOS & TXUCKS 258,543.93 DEP. ALLOW. - ACTC (151,696.12) --------------- LEASEHOLD IYFROVENENTS 24,4C9.68 DEP. ALLOW. - L H IYP. (10,350.44) --------------- ORG-451 Z-\TIOX ESPEXSE 200.00 A?~OXTIZ.~TIOX-ORGAS. EYP . (200.00) --------------- CZSTG?JER LIST 5,557 00 .A>iCRTIZATIOX - CUST . LIST (4,150.00) TOTAL PEOPSRTY & EQUIP OTHER ASSETS SEE ACCOUNTANT'S COMPILATION REPORT 7, ,,r.,SITs 7-, - 3:7 3C>;Z 3FPOS LTS - S;CL-R,IT" r,r-> :c ;-"C-FD ?xC;jIsE TI; 323 .,LYC.., L - U - I".>. T7T'T -TIFC: DEPOSITS - L, SEE ACCOUNTANT'S COMPILATION REPORT ,.. -; - . FCT,~-F - !":: 7-7- \,,, ' .-A. -la-&- L : :cs : .--- - :.:_3 5C;C' 5-c -yS:\; y.~~i~-\~Lr q'y<\*y7 y(yr-\fr 7j\- r:T-T TT-zT ,., dL .A- A. --L ,V L : iJr1~L-3 ST.?>'?z CIS.\STLJT'- F.\y$BLx T,IT% i:?;E?l'pLSk->ff ?;\?- FED CNE?lFLOY?IENT PAT< STA\T% TRh>lI!,.;Z4C FUXB SCTES P.APABL% - CROX:.i YT. lCCRUED ?ATLRCLL INS. ACCRLED PAYROLL LOXG TERX LIABILITIES NOTES PAY.ABLE-STOCKHOLDER $ 50,000.00 CCNTRACTS P.AYABLE 90,750.16 TOTAL LOSG TERX LIABS TOTXL LIABILITIES STOCKHOLDERS EQUITY C3?!305 STOCK RETAINED EARYINGS-BEG. CURRENT YR'S INCOME TOTAL STOCKHOL-DERS EQUITY STOCKHOLDER'S EQUITY TOTAL LIAB AND EQUITY SEE ACCOUNTANT'S COMPILATION REPORT 5 :I. ;.. 2 :;&;;>Zs - t;.'i:,;IT,zF~ ~~~;T"-~[;~ ,- m7F- (-tT j\<Th7P s.:!.LZs - L>*ItkLl UL4kPLA l.-\.u - - S.-ILES - =LOOR V-4:TING SALZS - WFNDOK CLE.4TING S-ALES. - EII;TR.\ Szzl,-ICES RENTAL INCOYE - EQUIP>IEN'; S:<LZ'S SCc,fiEEFI!<C SERVICES SALES SL?ER:,'ISIO?< SERVICE S-ALES FOR RES:ij-E LOAN FEES INTEREST INCOYIE YI SCELL.ANEOUS ISCO?lE TOTAL INCOYE COST OF SALZS PURCH - CLEANING SUPPLIES PURCH - PAPER SUPPLIES { PLRCH - LINERS ' PURCH - LIGHTS PURCH - SUPPLIES CZPRECiATI3N OUTS1223 L-ABOR DIRECT LABOR - :GASERS DIRECT L+-IBOR - JASITORS SLPEiZl'ISOF2'S SALXRISS PAYROLL T.AX - FICA PAYROLL T-AX -CNE?IPLOYXENT EMPLOYEE TRAVEL OPSRATIXG SUPPLIES EQUIPMEST RENT-AL INSLR.ASCH AUTO & TRUCKS REPAIRS & ?lAINT. - EQUIP. CLAIMS COST OF SALES GROSS 'ROFIT GESERL4L AND AS>iIS EXPEYSE ADT.'SRTI S INC SALES PRO2OTICN SALES LEAOS , COMMISSIOSS BANK CHARGES EXTERTAIN?IEST SEE ACCOUNTANT'S COMPILATION REPORT .J~7-~,~;---: ,.--,,\- - !,T\\l - b.. .LL .- ..-7 L -."., 10. ' ->a -7r-.." - u\,-> ;% 2~BSC~~~T;,~:i' r..-\\-?-n~ n--rn~,n LU.? i-L c,L : - ,)>>-s T 1 T-r i=t.r,S - PiS'3Ci.L T,ASES-OFFICZ L-NZ)jPLSYYENT 7.'-AXES - ?ROFERTy LEGAL -413 -4CCO'LXTING YAINT & XEFAIRS - OFFICE ?'',ECTCA&L CFFICZ EXPESSE OFFICE SAL.ARIES OFFICERS SALARIES IKTEREST EXPENSE PROPIOT ION REXT TAXES AND LICEKSES TELEPHCXE PlEETIXGS & SEYIXARS EXPLOYEE ESPEXSES UTILITIES CHRISTMAS EXPENSE 1 [ TOTAL GEN AXE ADXI3 EX? EARSISGS FROM OPERATION SEE ACCOUNTANT'S COMPILATION REPORT PROPOSED FACILITIES TO BE MAINTAINED The City reserves the right to add, delete, or switch service areas with appropriate written notice to the Contractor; changes in the basic service area will be computed based on the bid proposal costs of the Agreement. Service shall be performed at the following locations: Square Feet Carlsbad Branch Library 7750-M El Camino Real 5,490 Levante Community Center 3055 Levante Street 1,540 Kruger House 3215 Eureka Street 1,250 Scout House 3225 Eureka Street 1,908 Holiday House 3235 Eureka Street 855 Fleet Maintenance 2560 Orion Way 2,400 City Council Chamber 1200 Elm Avenue 2,754 Heritage Hall 2650 Garfield 1,608 Library Annex Colonial Mall - #L,O 200 Housing & Redevelopment 2965 Roosevelt Street kB 2,000 Granary 258 Beech 572 Magee House 258 Beech 4,089 P & R Administration 1166 Elm Avenue 504 P & R Modulars & Break Rm 1166 Elm Avenue 1,410 EXHIBIT D RESOLUTION NO. 88-108 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING A BID AND AUTHORIZING THE EXECUTION OF A CONTRACT FOR JANITORIAL SERVICES. BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the bid of Advanced Building Maintenance Co., 10830 E. Whittier Boulevard, Whittier, CA 90606, is hereby accepted and the Mayor is hereby authorized to execute a contract for janitorial services in the amount of $2,494 per month. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 5th day of April , 1988, by the following vote, to wit: * d AYES: Council Members Lewis, Kulchin, Pettine, Mamaux and Larson NOES: ABSENT: ATTEST: a4kttUl~- ALETHA L. RAUTENKRANZ, City Cldrk (SEAL)