HomeMy WebLinkAbout2010-04-13; City Council; 20189; Award Contract for Northwest Quadrant Storm Drain Program -Chestnut Avenue, Pio Pico Drive and Crest Drive Project No 6608CITY OF CARLSBAD - AGENDA BILL
AB# 20.189
MTG. 4/13/10
DEPT. UTIL
AWARD OF CONTRACT FOR THE NORTHWEST
QUADRANT STORM DRAIN PROGRAM -
CHESTNUT AVENUE, PIO PICO DRIVE AND
CREST DRIVE, PROJECT NO. 6608
DEPT. DIRECTOR f^
CITY ATTORNEY / (^?,
CITY MANAGER (^
RECOMMENDED ACTION:
Adopt Resolution No. 2010-077 accepting bids and awarding the contract to Burtech Pipeline
Inc., for the Northwest Quadrant Storm Drain Improvement Program - Chestnut Avenue, Pio Pico Drive
and Crest Drive, Project No. 6608.
ITEM EXPLANATION:
The Northwest Quadrant Storm Drain Replacement Program is a multi-year program to address non-
master drainage plan needs within the northwest quadrant of the City. Carlsbad Operations and
Maintenance staff was interviewed regarding their field observations and knowledge of drainage issues
throughout the northwest quadrant. Site locations were identified and prioritized based on
recommendations from field observations. The locations of the sites, status and current priority are
included in Exhibit 2.
Four sites are included in this contract request as shown on Exhibit 1. The Chestnut Avenue storm drain
comprises two of the sites and will install 1,350 feet of 18-inch diameter reinforced concrete pipeline. The
pipeline will carry nuisance groundwater, which surfaces in the street and currently flows in the gutter
year round, to the existing storm drain system. New curb inlets and cleanouts will be installed. The
project includes work within CALTRANS right-of-way, where Chestnut Avenue crosses under Interstate
5, and an encroachment permit has been obtained.
The third site includes replacement of the existing storm drain located at the intersection of Pio Pico
Drive and Forest Avenue. This existing storm drain is undersized and unable to convey storm water flow
tributary to that location. The new storm drain system is designed to provide capacity to accept a 100-
year flood event. The project includes the construction of 565 feet of reinforced concrete pipeline
consisting of 105 feet of 18-inch diameter pipeline, 65 feet of 24-inch diameter pipeline and 395 feet of
30-inch diameter pipeline plus curb inlets, cleanouts, and street surface improvements including
reconstruction of 355 feet of concrete channel.
The fourth site includes the Crest Drive storm drain improvement to replace a temporary system installed
by City crews to protect the steep slope between Crest Drive and Monroe Street. The temporary system
was situated on private property to convey storm flows. The new system will construct 150 feet of 18-inch
diameter reinforced concrete storm drain pipeline and 380 feet of 18-inch diameter high density
polyethylene pipeline through publicly owned land and convey the storm flows to the existing City storm
drain system. The project includes construction of cleanouts and roadway improvements. In addition, 380
feet of the pipeline will be installed using a tunneling method referred to as "directional drill" to avoid
surface impacts to Hosp Grove, thereby reducing environmental impacts.
DEPARTMENT CONTACT: Sherri Howard 760-602-2756 Sherri.Howard@carlsbadca.gov
FOR CITY CLERKS USE ONLY
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
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CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER -SEE MINUTES
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On January 12, 2010, through Resolution Number 2010-002, Agenda Bill 20,089, Council approved the
plans and specifications and authorized the advertisement for bids for the Northwest Quadrant Storm
Drain Improvement Program - Chestnut Avenue, Pio Pico Drive and Crest Drive, Project No. 6608.
On March 18, 2010, Eighteen (18) sealed bids were received, opened and witnessed for the construction
of this project as shown in the following Table 1.
TABLE 1 - NORTHWEST QUADRANT STORM DRAIN PROGRAM -
CHESTNUT AVENUE, PIO PICO DRIVE AND CREST DRIVE, PROJECT NO. 6608
CONTRACTOR
1. Burtech Pipeline, Inc.
2. Cass Construction Inc.
3. Basile Construction
4. Kip Inc.
5. HPS Mechanical
6. All Star Services
7. Dick Miller Inc.
8. HTA Engineering and Construction
9. LB Civil Engineering
10. New Century Construction
1 1 . Garcia Juarez Construction
12. Remedial Civil Constructors
13. Weir Construction
14. Don Hubbard Contracting Company
15. Schilling-Paradise Corporation
16. Tri Group Construction
17. Southern California Pipeline
18. Atlas Allied, Inc.
BID LUMP SUM
$558,000
$586,447
$628,754
$641,175
$674,900
$679,998
$704,224
$745,500
$765,743
$777,130
$778,700
$818,282
$838,850
$848,051
$877,877
$890,870
$1,009,710
$1,197,405
The Engineer's Estimate for construction costs, prepared by Harris and Associates, was $940,000. Bid
documents submitted by the lowest bidder, Burtech Pipeline, Inc., were determined to be responsive
after staff completed a review of the contract documents and determined that they were in order. Based
on a review of the bids submitted, staff recommends awarding the construction contract to Burtech
Pipeline, Inc., in the amount of $558,000.
ENVIRONMENTAL IMPACT:
The project is exempt from the California Environmental Quality Act (CEQA) per State CEQA Guidelines
Section 15301(b) - minor alteration of existing facilities of public utility services involving negligible or no
expansion and 15304(f) - minor trenching or backfilling.
Page 3
FISCAL IMPACT:
Table 2 shows the current status of the Northwest Drainage Program:
TABLE 2 - NORTHWEST QUADRANT STORM DRAIN IMPROVEMENT PROGRAM -
CHESTNUT AVENUE, PIO PICO DRIVE AND CREST DRIVE, PROJECT NO. 6608
TASK DESCRIPTION
Design
Construction, Inspection, Materials Testing
Environmental Mitigation & Monitoring
Real Property Acquisition
TOTAL
APPROPRIATED
TO DATE
$482,228
$870,550
$21,100
$0
$1,373,878
EXPENDITURES/
ENCUMBRANCES
TO DATE
$242,564
$986
$10,134
$0
$253,684
REMAINING
BALANCES
$239,662
$869,563
$10,966
$0
$1,120,194
With the lowest bidder included, the total estimated construction cost for replacement of the pipelines is
shown in Table 3.
TABLE 3 - PROJECT CONSTRUCTION COST ESTIMATE
NORTHWEST QUADRANT STORM DRAIN IMPROVEMENT PROGRAM -
CHESTNUT AVENUE, PIO PICO DRIVE AND CREST DRIVE, PROJECT NO. 6608
Construction Contract
Construction Contingency (15%)
Construction Management and Inspection (10%)
Testing (5%)
TOTAL ESTIMATED CONSTRUCTION COSTS
( CHESTNUT AVENUE, PIO PICO DRIVE AND CREST DRIVE )
PROJECT AVAILABLE BALANCE
ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION
ESTIMATED COSTS
$558,000
$83,700
$55,800
$27,900
$725,400
$1,120,194
-0-
Sufficient funds have been appropriated from the General Capital Construction Fund and Gas Tax Fund
to fund this project. Annually, funds are added to the project through the Capital Improvement Program.
This funding source is not subject to State or Federal restrictions regarding prevailing wage. Therefore,
pursuant to Carlsbad Municipal Code Section 3.28.130, prevailing wages are not required for 'the
construction of Northwest Quadrant Storm Drain Improvement Program - Chestnut Avenue, Pio Pico
Drive and Crest Drive, Project No. 6608. Staff recommends awarding the contract for the construction of
Northwest Quadrant Storm Drain Improvement Program - Chestnut Avenue, Pio Pico Drive and Crest
Drive, Project No. 6608 to Burtech Pipeline Inc.
EXHIBITS:
1. Location map.
2. Northwest Quadrant Storm Drain Program Project List.
3. Resolution No. 2010-077 accepting bids and awarding the contract to Burtech Pipeline
Inc. for the for the Northwest Quadrant Storm Drain Improvement Program - Chestnut Avenue,
Pio Pico Drive and Crest Drive, Project No. 6608.
EXHIBIT 1
LOCATION MAP
SITE
SITE
NOT TO SCALE
SITE
VICINITY
MAP
HOT TO
SCAU
PROJECT NAME
NW QUADRANT STORM DRAIN IMPROVEMENT PROGRAM
CHESTNUT AVENUE, PIO PICO DRIVE AND CREST DRIVE
PROJECT
NUMBER
6608-1
EXHIBIT
1
WMKN 8ft SCOTT EKWS, CWSBM3 WONEBWe Off?. ff/84/W
Y
EXHIBIT 2
NORTHWEST QUADRANT STORM DRAIN
IMPROVEMENT PROGRAM PROJECT LIST
Site
Number
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
Site Location
Mountain View and Pacific Avenue
Madison Street, Grand Avenue to Arbuckle Place
Oak Avenue and Lincoln Street
Roosevelt Street n/o Beech Avenue
Roosevelt Street and Madison Street, Carlsbad
Village Drive to Grand Avenue
Ocean Street north of Oak Avenue
Valley Street and Buena Vista Way
Valley Street north of Carlsbad Village Drive
Cynthia Lane to Pio Pico Drive
Pio Pico Drive and Forest Avenue
Elmwood Street and Laguna Drive
Wilson Street north of Buena Vista Way
Macarthur Avenue and Sunnyhill Drive
Chestnut Avenue and Pio Pico Drive
Chestnut Avenue and Adams Street
Adams Street and Palm Avenue
Adams Street north of Magnolia Avenue
Adams Street north of Tamarack Avenue
Basswood Avenue and Valley Street
Linda Lane Cul de Sac's
Donna Drive west of Chestnut Avenue
Palisades Drive and East Pointe Avenue
Calavo Court
Ridgecrest Drive
Adams Street south of Hoover Street
Park Drive, Monroe Street to Woodvale Drive
Monroe Street, Alder Drive and Sunnyhill Drive
Park Drive, Cove Drive to Marina Drive
Sevilla Way
Park Drive east of Valencia Avenue
Harrison Street south of Chinquapin Avenue
Crest Drive Drainage Project
Priority
2
2
7
2
2
3
3
3
1
1
4
4
4
1
1
6
6
6
4
5
5
5
5
1
2
7
7
*
7
7
2
1
Status
Pre-Design
Pre-Design
Pre-Design
Pre-Design
Pre-Design
Pre-Design
Pre-Design
Pre-Design
Construction Completed
Contract Award
Pre-Design
Pre-Design
Pre-Design
Contract Award
Contract Award
Pre-Design
Pre-Design
Pre-Design
Pre-Design
Pre-Design
Pre-Design
Pre-Design
Construction Completed
Construction Completed
Pre-Design
Construction Completed
Construction Completed
Removed from Program
Removed from Program
Construction Completed
Pre-Design
Contract Award
* - Moved to separate CIP project due to project size and environmental considerations
1 RESOLUTION NO. 2010-077
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING
3 THE CONTRACT TO BURTECH PIPELINE INC., FOR THE
NORTHWEST QUADRANT STORM DRAIN IMPROVEMENT
4 PROGRAM - CHESTNUT AVENUE, PIO PICO DRIVE AND
CREST DRIVE. PROJECT NO. 6608.
5
WHEREAS, on December 1, 2009, the City Council of the City of Carlsbad, through
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Resolution No. 2010-002, has previously authorized to advertize for bids to construct the
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Northwest Quadrant Storm Drain Improvement Program - Chestnut Avenue, Pio Pico Drive and
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Crest Drive, Project No. 6608.; and
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WHEREAS, eighteen (18) sealed bids were received on March 18, 2010, by the City for
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the construction of said project; and
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WHEREAS, the lowest responsive and responsible bid to construct said project was
submitted by Burtech Pipeline Inc., in the amount of $558,00; and
WHEREAS, the City Council of the City of Carlsbad, California, has determined it14
necessary, desirable, and in the public interest to accept bids and award a contract to construct
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the Northwest Quadrant Storm Drain Improvement Program - Chestnut Avenue, Pio Pico Drive16
and Crest Drive, Project No. 6608; and
._ WHEREAS, funding for said project has been appropriated from the General Capital1o
Construction Fund and Gas Tax Fund to cover all project costs and is sufficient; andI y
__ WHEREAS, the City Manager is hereby authorized to approve change orders in the
21 cumulative amount equal to the contingency hereby set at fifteen percent (15%) of the contract
22 award.
23 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
24 California, as follows:
25 1. That the above recitations are true and correct.
2Q 2. That the bid amount of $558,000 submitted by Burtech Pipeline Inc., is hereby
27 accepted and the Mayor is hereby authorized to execute a contract with Burtech Pipeline Inc., for
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the construction of the Northwest Quadrant Storm Drain Improvement Program - Chestnut
Avenue, Pio Pico Drive and Crest Drive, Project No. 6608, in accordance with plans,
specifications, and contract documents referred to herein.
3. That the award of contract is contingent upon the bidder submitting the lowest
responsive bid executing the required contract and submitting the required bonds and insurance
policies, as described in the contract, within twenty (20) days of adoption of this resolution. The
City Manager may grant reasonable extensions of time.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 13th day of April, 2010, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard and Blackburn.
NOES: None.
ABSENT: None.
7IS, May
ATTEST:
l/ORRAINEM.
/(SEALJL/
D, City Clerk