HomeMy WebLinkAbout2014-06-24; City Council; 21656; Continuation of Declaration of Local Emergency, Appropriation of Funds 2014 Poinsettia FireCITY OF CARLSBAD - AGENDA BILL 13
AB#
MTG.
DEPT.
21,656
6/24/14
CA/ASD/FIN
CONTINUNATION OF THE
DECLARATION OF LOCAL
EMERGENCY AND APPROPRIATION
OF FUNDS RELATED TO THE 2014
POINSETTIA FIRE
DEPT.
DIRECTOR
CITYATTORNEY
CITY MANAGER
RECOMMENDED ACTION
Adopt Resolution No. 2014-157
and appropriating funds..
ITEM EXPLANATION:
proclaiming the continuing existence of a local emergency
On May 20, 2014, the City Council adopted a Declaration of Local Emergency recommended
by the City Manager due to a brush fire beginning on May 14, 2014. Santa Ana winds and hot
temperatures resulted in the rapid spread of the fire, ultimately resulting in evacuations and
power outages as well as damage to residential and commercial structures in Carlsbad and
around San Diego County. In addition, California Governor Jerry Brown proclaimed a state of
emergency in support of the San Diego County wildfires. The State proclamation notes that a
Federal Management Assistance Grant has been requested and approved by FEMA for the
Poinsettia Fire in Carlsbad. Under the Federal Management Assistance Grant program, the
Federal Government shares the cost of local fires.
There are two types of local emergency. Under Carlsbad Municipal Code (CMC) Chapter 6.04
and the California Emergency Services Act (Government Code Sections 8550-8668) the city
can declare a local emergency when conditions of extreme peril exist that are beyond the
control of the city's services, personnel, equipment, and facilities and the assistance of other
political subdivisions is required. State law requires that the City Council review the status of
this type of local emergency at least every 30 days.
The other type of local emergency is authorized under CMC 3.28.120 and California Public
Contract Code Section 22050 and allows the city to take any directly related and immediate
action required by that emergency to procure the necessary equipment, services, and supplies
without giving notice for bids to let contracts. This type of local emergency must be reviewed
every 14 days.
At the City Council meetings of June 3, 2014 and June 17, 2014 Council proclaimed the
continuing existence of the May 20, 2014 Declaration of Local Emergency and staff
recommends that the Council continues the emergency as it continues to assess the impacts of
the fire and the need for additional resources within and outside of the city's jurisdiction.
DEPARTMENT CONTACT: Celia A. Brewer 760-434-2891 celia.brewer(a)carlsbadca.aov
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AlVIENDED
•
•
•
•
CONTINUED TO DATE SPECIFIC •
CONTINUED TO DATE UNKNOWN •
RETURNED TO STAFF •
OTHER - SEE MINUTES •
Page 2
At the City Council meeting on June 3, 2014, Council approved the designation and
authorization of agents to act on behalf of the city in the processing of disaster claims for the
purpose of obtaining certain state/or federal assistance related to the 2014 Poinsettia Fire.
There continues to be a need for damage repairs, assessments, mitigation measures, erosion
control measures and other measures to further prevent perilous damage and to ensure the
health and safety of the citizens of Carlsbad.
FISCAL IMPACT:
Staff is requesting $1,000,000 from the General Fund balance to offset departmental costs
related to the 2014 Poinsettia Fire. The appropriation will cover citywide costs that were
incurred during the incident period ofthe 2014 Poinsettia Fire from May 14, 2014 through May
17, 2014 as well as temporary repairs of damage or clean-up that occurred within the first 30
days after the close of the incident period. Staff will be returning to Council as additional costs
related to the incident are identified and quantified.
Below is a breakdown of the estimated costs:
City of Carlsbad
Emergency Appropriations for Cost of Poinsettia Fire
Fire Suppression (Staff OT/Supplies/Equipment/Fuel) $ 450,000
EOC & Evacuation Centers (Staff OT/Supplies/Equipment) 50,000
Other Dept. Support (Staff OT/Supplies/Equipment) 250,000
Emergency Repairs 250,000
$ 1,000,000
There is the potential for partial reimbursement of these costs from either state and/or federal
agencies. The degree to which these costs are reimbursable is currently unknown and is
dependent upon the receipt of the necessary approvals from the state and federal agencies.
The total costs to respond to the local emergency are unknown at this time. However, prior to
the conclusion of the emergency, the Council will be presented with a full accounting of all costs
including all material, labor, regular and professional services and if any state and/or federal
government reimbursement will be available.
ENVIRONMENTAL IMPACT:
Emergency projects are statutorily exempt from CEQA pursuant to CEQA Guidelines section
15269.
Page 3
EXHIBITS:
1. Resolution No. 2014-157 proclaiming the continuing existence of a local
emergency and appropriating funds
2. Declaration of Local Emergency dated May 14, 2014
3
RESOLUTION NO. 2014-157
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, PROCLAIMING THE CONTINUING
EXISTENCE OF A LOCAL EMERGENCY AND APPROPRIATING
4 FUNDS
5
6 WHEREAS, on May 14, 2014 the City Manager of the City of Carlsbad proclaimed
the existence of a local emergency due to conditions of extreme peril to the safety of persons and
8 property caused by a wildfire in Carlsbad; and
9 WHEREAS, the City Council declared a local state of emergency on May 20, 2014,
10 by Resolution No. 2014-104; and
WHEREAS, on June 3, 2014 and June 17, 2014 the City Council proclaimed the
''2 continuing existence of a local state of emergency by Resolution No's. 2014-115 and 2014-126;
and
WHEREAS, on June 3, 2014 the City Council designated and authorized agents to
act on the behalf of the City of Carlsbad in the processing of disaster claims related to the 2014
Poinsettia Fire by Resolution No. 2014-121; and
WHEREAS, in accordance with the laws of the State of California and the laws of
the City of Carlsbad, the City Council declares a state of local emergency continues to exist
throughout Carlsbad; and
WHEREAS, it is the intent of the City Council to seek the maximum aid, comfort and
restitution to its citizens who are victims of this calamity; and
WHEREAS, it is the intent of the City Council to do all things necessary to effectuate
this intent; and
WHEREAS, state law requires the City Council review the need for continuing the
state of local emergency every 14 days pursuant to Public Contract code section 22050(c)(1) and
the Council shall proclaim the termination of the local emergency at the earliest possible date that
the conditions warrant; and
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1 WHEREAS, the Council has received the necessary information and update in
2 order to evaluate the continuing need for a local state of emergency; and
3 WHEREAS, even though the fires are out, there is still a need for the state of local
4 emergency to continue requiring damage repairs, assessments and mitigation measures; and
5 WHEREAS, the City of Carlsbad has filed a notice of interest regarding applying
6 for federal and state disaster assistance in conjunction with the Declaration of Local Emergency
7 filed on May 20, 2014.
8 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
9 Carlsbad, California, as follows:
^ 0 1. That the above recitations are true and correct.
2. A local emergency continues to exist in Carlsbad.
3. That the Administrative Services Director is hereby authorized to appropriate one
million dollars ($1,000,000) from the General Fund to cover the cost of
expenditures related to the incident period of May 14, 2014 through May 17,
2014 as well as temporary repair work and/or clean-up occurring within the first
30 days after the end of the incident.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City
of Carlsbad on the 24th day of June 2014, by the following vote to wit:
AYES:
NOES:
Council Members Hall, Packard, Wood, Schumacher, Blackburn.
None.
ABSENT: None.
MATT HALL, Mayor
ATTEST:
^o^^^g||^A^A ENGLESON,f ity Clerk
DECLARATION OF LOCAL EMERGENCY
WHEREAS, the City Council of the City of Carlsbad empowers the City Manager
to proclaim the existence of a local emergency when said City is affected by a public
calamity and the City Council is not in session; and
WHEREAS, the City Manager of the City of Carlsbad, Califomia does hereby
find:
That conditions of extreme peril to the safety of persons and property have arisen
within the City of Ceirlsbad caused by wildfires that are currently burning in Carlsbad;
and
That these conditions are creating unexpected occurrences that pose a clear and
imminent danger and required immediate action to prevent or mitigate the loss or
impairment of life, health, property, or essential public services, and are or are likely to
be beyond the control of the services, personnel, equipment and facilities of the City of
Carlsbad; and
That these conditions do not permit a delay resulting from a competitive
solicitation for bids, and that the action is necessary to respond to the emergency; and
That the City Council of the City of Carlsbad was not in session and could not
immediately be called into session.
NOW, THEREFORE, IT IS HEREBY PROCLAIMED that a local emergency
now exists throughout the City of Carlsbad, Califomia; and
IT IS FURTHER PROCLAIMED AND ORDERED that durmg the existence of
said local emergency, the powers, functions and duties of the emergency organization of
the City of Carlsbad are those prescribed by state law, by ordinances and resolutions of
the City of Carlsbad Emergency Plan.
Dated: ^
Steven R/Sarkozy, City ManagBr
City of Carlsbad, Califomia