HomeMy WebLinkAbout1999-10-19; City Council; 15443; Design Agreement For Training Range Facility*
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5 3lTY OF CARLSBAD - AGENT BILL
AB# 15.493 m:
MTG. 1 O/l 9/99
DEPT. CD
APPROVAL OF DESIGN AGREEMENT FOR THE
CARLSBAD POLICE DEPARTMENT TRAINING
RANGE FACILITY, CITY PROJECT NO. 36861
CITY MGR w
RECOMMENDED ACTION:
Staff recommends the City Council ADOPT RESOLUTION NO. 99-464 approving an
agreement with P & D Consultants, Incorporated for the design of the Carlsbad Police Department
Training Range Facility, City Project No. 36861.
ITEM EXPLANATION:
The City Council appropriated funds in the 1999 - 2000 Capital Improvement Program budget (CIP)
for the relocation of the Carlsbad Police Department Training Range Facility. The appropriation of
these funds enables relocation of this facility from its current temporary location within City owned
property at Veterans Memorial Park to a portion of CMWD’s Lake Calavera property. Relocation
of this facility is necessary due to the upcoming construction of the Carlsbad City Golf Course
Project to begin in late 2000. The relocation of this facility to the Lake Calavera site is a component
of the “hard-line” project design for the Golf Course Project within the Carlsbad Habitat
Management Plan (HMP) recently approved by the City Council and now under review by the
United States Fish and Wildlife Service and the California Department of Fish and Game. The
project includes construction of an outdoor training range facility very similar to the existing
temporary facility, a small parking lot and equipment storage building, noise attenuation structures,
landscaping, and related improvements.
Attached for the City Council’s review and approval is a design agreement with P & D Consultants,
Incorporated to undertake the design of this project at the Lake Calavera site. P & D Consultants is
the civil engineering subconsultant on the Raven Golf Management team designing the Golf Course
Project. P & D’s initial work to site the Police Training Range somewhere else on the City’s Golf
Course is transferable to the Lake Calavera property. The schedule calls for preliminary design,
environmental review, acquisition of Federal, State, and local permits and entitlements, completion
of final design, and initiation of construction by September, 2000. This project is intended to be
constructed on a schedule parallel with the initiation of construction of the Carlsbad City Golf
Course Project in late 2000. Staff recommends approval of the attached agreement.
ENVIRONMENTAL REVIEW:
This design contract will initially gather data and prepare a preliminary site plan, concept layout of
the facilities, and prepare the “project description.” This initial data gathering phase is categorically
exempt from environmental review under the applicable provisions of the California Environmental
Quality Act. Once assembled, the initial project data and “project description” will be transmitted
to the City’s Planning Department to undergo formal environmental review. Final project design
will commence following completion‘of environmental review.
’ * PPGE 2 OF AGEN&ILL NO. 15,443
FISCAL IMPACT:
The City Council has appropriated $500,000 in the current CIP for the design and construction of
this project. The design agreement with P & D Consultants, Incorporated totals $91,900 and
includes all civil engineering design work, all environmental studies and permit processing,
structural design of all buildings and noise attenuation structures, and related design work.
EXHIBITS:
1. Resolution No. 99-464 approving a design agreement with P & D Consultants.
2. P & D Consultants, Incorporated agreement.
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AGREEMENT FOR ENGINEERING DESIGN SERVICES
FOR THE CARLSBAD POLICE TRAINING RANGE PROJECT
THIS AGREEMENT is made and entered into as of the 6th day of August, 1999,
by and between the CITY OF CARLSBAD, a municipal corporation, hereinafter referred
to as “City”, and P & D CONSULTANTS, hereinafter referred to as “Contractor.”
RECITALS
City requires the services of an engineering design Contractor to provide the
necessary design services for preparation of plans, specifications, and contract
documents for City’s Carlsbad Police Training Range Project, hereinafter referred to as
the “Project;” and Contractor possesses the necessary skills and qualifications to
provide the services required by the City;
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. CONTRACTOR’S OBLIGATIONS
Contractor shall perform the scope of work for the Project as defined in attached
“Exhibit A” dated August 4, 1999 incorporated by reference and made a part hereof.
2. CITY OBLIGATIONS
The City shall designate an authorized representative(s) to assist Contractor with
coordination of the Project. City shall make available to Contractor copies of all existing
and available studies, reports, maps, exhibits, photos, field data, or other related project
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materials and information to assist Contractor with the Project. City shall pay
Contractor in accordance with the terms and conditions of this agreement.
3. PROGRESS AND COMPLETION
The design work under this contract will begin within ten (10) days after receipt of
notification to proceed by the City and be completed within ninety (90) calendar days of
that date. Extensions of time may be granted if requested by the Contractor and
agreed to in writing by the City Manager or his authorized representative. The City
Manager or his authorized representative will give allowance for documented and
substantiated unforeseeable and unavoidable delays not caused by a lack of foresight
on the part of the Contractor, or delays caused by City inaction or other agencies’ lack
of timely action.
4. FEES TO BE PAID TO CONTRACTOR
The total fee payable for the services to be performed shall be a fixed fee of
$91,900. No other compensation for services will be allowed except those items
covered by supplemental agreements per Paragraph 8, “Changes in Work.”
Incremental payments, if applicable, should be made as outlined in attached
Exhibit “A.”
5. DURATION OF CONTRACT
This agreement shall extend for a period of three (3) years from the date thereof.
The contract may be extended by the City Manager for two (2) additional one (1) year
periods or parts thereof, based upon a review of satisfactory performance and the City’s
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needs. The parties shall prepare extensions in writing indicating effective date and
length of the extended contract.
6. PAYMENT OF FEES
Payment of approved items on the invoice shall be mailed to the Contractor
within 30 days of receipt of the invoice.
7. FINAL SUBMISSIONS
Within five (5) calendar days of completion and approval of the final plans,
specifications, and contract documents by the City, the Contractor shall deliver to the
City the following items:
One (1) camera ready set of 8.5” X 11” specification package
One (1) set of final drawings, reproducible mylar, ready for signatures
Three (3) sets of blackline prints of the final drawings
One (1) set of 3.5” floppy disk(s) of the latest CADD version of the final
drawings
One (1) set of 3.5” floppy disk(s) of the final specification package,
Windows 95 version, Word system compatible
Six (6) sets of the environmental letter report with maps
Six (6) sets of the acoustical assessment report with maps
6. GHANGES IN WORK
If, in the course of the contract, changes seem merited by the Contractor or the
City, and informal consultations with the other party indicate that a change in the
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conditions of the contract is warranted, the Contractor or the City may request a change
in contract. Such changes shall be processed by the City in the following manner: A
letter outlining the required changes shall be forwarded to the City by Contractor to
inform them of the proposed changes along with a statement of estimated changes in
charges or time schedule. A Standard Amendment to Agreement shall be prepared by
the City and approved by the City according to the procedures described in Carlsbad
Municipal Code Section 3.28.172. Such Amendment to Agreement shall not render
ineffective or invalidate unaffected portions of the agreement.
9. COVENANTS AGAINST CONTINGENT FEES
The Contractor warrants that their firm has not employed or retained any
company or person, other than a bona fide employee working for the Contractor, to
solicit or secure this agreement, and that Contractor has not paid or agreed to pay any
company or person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting
from, the award or making of this agreement. For breach or violation of this warranty,
the City shall have the right to annul this agreement without liability, or, in its discretion,
to deduct from the agreement price or consideration, or otherwise recover, the full
amount of such fee, commission, percentage, brokerage fees, gift, or contingent fee.
10. NONDISCRIMINATION CLAUSE
The Contractor shall comply with the state and federal laws regarding
nondiscrimination.
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11. TERMINATION OF CONTRACT
In the event of the Contractor’s failure to prosecute, deliver, or perform the work
as provided for in this contract, the City Manager may terminate this contract for
nonperformance by notifying the Contractor by certified mail of the termination of the
Contractor. The Contractor, thereupon, has five (5) working days to deliver said
documents owned by the City and all work in progress to the City Manager or his
authorized representative. The City Manager or his authorized representative shall
make a determination of fact based upon the documents delivered to City of the
percentage of work which the Contractor has performed which is usable and of worth to
the City in having the contract completed. Based upon that finding as reported to the
City Manager, the Manager shall determine the final payment of the contract.
This agreement may be terminated by either party upon tendering thirty (30)
days written notice to the other party. In the event of such suspension or termination,
upon request of the City, the Contractor shall assemble the work product and put same
in order for proper filing and closing and deliver said product to City. In the event of
termination, the Contractor shall be paid for work performed to the termination date;
however, the total shall not exceed the lump sum fee payable under paragraph 4. The
City Manager shall make the final determination as to the portions of tasks completed
and the compensation to be made.
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12. CLAIMS AND LAWSUITS
The Contractor agrees that any contract claim submitted to the City must be
asserted as part of the contract process as set forth in this agreement and net in
anticipation of litigation or in conjunction with litigation. The Contractor acknowledges
that if a false claim is submitted to the City, it may be considered fraud and the
Contractor may be subject to criminal prosecution. The Contractor acknowledges that
California Government Code sections 12650 et seq., the False Claims Act, provides for
civil penalties where a person knowingly submits a false claim to a public entity. These
provisions include false claims made with deliberate ignorance of the false information
or in reckless disregard of the truth or falsity of information. If the City of Carlsbad seeks
to recover penalties pursuant to the False Claims Act, it is entitled to recover its
litigation costs, including attorney’s fees. The Contractor acknowledges that the filing of
a false claim may subject the Contractor to an administrative debarment proceeding
wherein the Contractor may be prevented to act as a Contractor on any public work or
improvement for a period of up to five years. The Contractor acknowledges debarment
by another jurisdiction is grounds f
from the selection process. d
r the City of Carlsbad to disqualify the Contractor
(Initial)
The provisions of Carlsbad Municipal Code sections 3.32.025, 3.32.026,
3.32.027 and 3.32.028 pertaining to false claims are incorporated herein by reference.
CA I/ (Initial)
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13. JURISDICTION
The Contractor agrees and hereby stipulates that the proper venue and
jurisdiction for resolution of any disputes between the parties arising out of this
agreement is San Diego County, California.
14. STATUS OF THE CONTRACTOR
The Contractor shall perform the services provided for herein in Contractor’s own
way as an independent Contractor and in pursuit of Contractor’s independent calling,
and not as an employee of the City. Contractor shall be under control of the City only
as to the result to be accomplished, but shall consult with the City as provided for in the
request for proposal. The persons used by the Contractor to provide services under this
agreement shall not be considered employees of the City for any purposes whatsoever.
The Contractor is an independent Contractor of the City. The payment made to
the Contractor pursuant to the contract shall be the full and complete compensation to
which the Contractor is entitled. The City shall not make any federal or state tax
withholdings on behalf of the Contractor or its employees or subcontractors. The City
shall not be required to pay any workers’ compensation insurance or unemployment
contributions on behalf of the Contractor or its employees or subcontractors. The
Contractor agrees to indemnify the City within 30 days for any tax, retirement
contribution, social security, overtime payment, unemployment payment or workers’
compensation payment which the City may be required to make on behalf of the
Contractor or any employee or subcontractor of the Contractor for work done under this
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agreement or such indemnification amount may be deducted by the City from any
balance owing to the Contractor.
The Contractor shall be aware of the requirements of the Immigration Reform
and Control Act of 1986 and shall comply with those requirements, including, but not
limited to, verifying the eligibility for employment of all agents, employees,
subcontractors and Consultants that are included in this agreement.
15. CONFORMITY TO LEGAL REQUIREMENTS
The Contractor shall cause all drawings and specifications to conform to all
applicable requirements of law: federal, state and local. Contractor shall provide all
necessary supporting documents, to be filed with any agencies whose approval is
necessary. The City will provide copies of the approved plans to any other agencies.
16. OWNERSHIP OF DOCUMENTS
All plans, studies, sketches, drawings, reports, and specifications as herein
required are the property of the City, whether the work for which they are made be
executed or not. In the event this contract is terminated, all documents, plans,
specifications, drawings, reports, and studies shall be delivered forthwith to the City.
Contractor shall have the right to make one (1) copy of the plans for its records.
16A. ENVIRONMENTAL REVIEW
Contractor shall not proceed with final design of the Project prior to receipt of
written authorization from City notifying Contractor of completion of environmental
review of the Project.
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17. REPRODUCTION RIGHTS
The Contractor agrees that all copyrights which arise from creation of the work
pursuant to this contract shall be vested in City and hereby agrees to relinquish all
claims to such copyrights in favor of City.
18. HOLD HARMLESS AGREEMENT
Contractor agrees to indemnify and hold harmless the City of Carlsbad and its
officers, officials, employees and volunteers from and against all claims, damages,
losses and expenses including attorneys fees arising out of the performance of the
work described herein caused by any willful misconduct, or negligent act, or omission of
the contractor, any subcontractor, anyone directly or indirectly employed by any of them
or anyone for whose acts any of them may be liable.
19. ASSIGNMENT OF CONTRACT
The Contractor shall not assign this contract or any part thereof or any monies
due thereunder without the prior written consent of the City.
20. SUBCONTRACTING
If the Contractor shall subcontract any of the work to be performed under this
contract by the Contractor, Contractor shall be fully responsible to the City for the acts
and omissions of Contractor’s subcontractor and of the persons either directly or
indirectly employed by the subcontractor, as Contractor is for the acts and omissions of
persons directly employed by Contractor. Nothing contained in this contract shall
create any contractual relationship between any subcontractor of Contractor and the
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City. The Contractor shall bind every subcontractor and every subcontractor of a
subcontractor by the terms of this contract applicable to Contractor’s work unless
specifically noted to the contrary in the subcontract in question approved in writing by
the City.
21. PROHIBITED INTEREST
No official of the City who is authorized in such capacity on behalf of the City to
negotiate, make, accept, or approve, or take part in negotiating, making, accepting, or
approving of this agreement, shall become directly or indirectly interested personally in
this contract or in any part thereof. No officer or employee of the City who is authorized
in such capacity and on behalf of the City to exercise any executive, supervisory, or
similar functions in connection with the performance of this contract shall become
directly or indirectly interested personally in this contract or any part thereof.
22. VERBAL AGREEMENT OR CONVERSATION
No verbal agreement or conversation with any officer, agent, or employee of the
City, either before, during or after the execution of this contract, shall affect or modify
any of the terms or obligations herein contained nor entitle the Contractor to any
additional payment whatsoever under the terms of this contract.
23. SUCCESSORS OR ASSIGNS
Subject to the provisions of Paragraph 18, “Hold Harmless Agreement,” all
terms, conditions, and provisions hereof shall inure to and shall bind each of the parties
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rev. 2126199
hereto, and each of their respective heirs, executors, administrators, successors, and
assigns.
24. EFFECTIVE DATE
This agreement shall be effective on and from the day and year first written
above.
25. CONFLICT OF INTEREST
The City has determined, using the guidelines of the Political Reform Act and the
City’s conflict of interest code, that the Contractor will not be required to file a conflict of
interest statement as a requirement of this agreement. However, Contractor hereby
acknowledges that Contractor has the legal responsibility for complying with the
Political Reform Act and nothing in this agreement releases Contractor from this
responsibility.
26. lNSURANCE
The Contractor shall obtain and maintain for the duration of the contract and any
and all amendments insurance against claims for injuries to persons or damage to
property which may arise out of or in connection with performance of the work
hereunder by the Contractor, his agents, representatives, employees or subcontractors,
Said insurance shall be obtained from an insurance carrier admitted and authorized to
do business in the State of California. The insurance carrier is required to have a
current Best’s Key Rating of not less than “A-Y” and shall meet the City’s policy for
insurance as stated in Resolution No. 91-403.
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A. Coveraaes and Limits.
Contractor shall maintain the types of coverages and minimum limits
indicated herein, unless a lower amount is approved by the City Attorney or City
Manager:
1. Comprehensive General Liability Insurance. $1 ,OOO,OOO combined
single-limit per occurrence for bodily injury, personal injury and property damage. If the
submitted policies contain aggregate limits, general aggregate limits shall apply
separately to the work under this contract or the general aggregate shall be twice the
required per occurrence limit.
2. Automobile Liability (if the use of an automobile is involved for
Contractor’s work for the City). $1 ,OOO,OOO combined single-limit per accident for bodily
injury and property damage.
3. Workers’ Compensation and Employer’s Liability. Workers’
Compensation limits as required by the Labor Code of the State of California and
Employer’s Liability limits of $1 ,OOO,OOO per accident for bodily injury.
4. Professional Liability. Errors and omissions liability appropriate to
the contractor’s profession with limits of not less than $1 ,OOO,OOO per claim. Coverage
shall be maintained for a period of five years following the date of completion of the
work.
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B. Additional Provisions.
Contractor shall ensure that the policies of insurance required under this
agreement contain, or are endorsed to contain, the following provisions.
1. The City shall be named as an additional insured on all policies
excluding Workers’ Compensatibn and Professional Liability.
2. The Contractor shall furnish certificates of insurance to the City
before commencement of work.
3. The Contractor shall obtain occurrence coverage, excluding
Professional Liability which shall be written as claims-made coverage.
4. This insurance shall be in force during the life of the agreement and
any extension thereof and shall not be canceled without 30 days prior written notice to
the City sent by certified mail.
5. If the Contractor fails to maintain any of the insurance coverages
required herein, then the City will have the option to declare the Contractor in breach, or
may purchase replacement insurance or pay the premiums that are due on existing
policies in order that the required coverages may be maintained. The Contractor is
responsible for any payments made by the City to obtain or maintain such insurance
and the City may collect the same from the Contractor or deduct the amount paid from
any sums due the Contractor under this agreement.
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27. RESPONSIBLE PARTIES
The name of the persons who are authorized to give written notices or to receive
written notice on behalf of the City and on behalf of the Contractor in connection with
the foregoing are as follows:
For City: Title Municipal Projects Manager
Name John J. Cahill
Address 2075 Las Palmas Drive, Carlsbad, CA 92009
For Contractor: Title Vice President
Name
Address
Charles Moore
401 West A Street, Suite 2500, San Diego, .
CA 92101
28. BUSINESS LICENSE
Contractor shall obtain and maintain a City of Carlsbad Business License for the
duration of the contract.
29. ENTlRE
This agreement, together with any other written document referred to or
contemplated herein, embody the entire agreement and understanding between the
parties relating to the subject matter hereof. Neither this agreement nor any provision
hereof may be amended, modified, waived or discharged except by an instrument in
writing executed by the party against which enforcement of such amendment, waiver or
discharge is sought.
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C
Executed by Contractor this 6th day of August, 1999.
CONTRACTOR:
P & D CONSULTANTS
(name of Contractor)
0y: ~~~~~~~~~~
c
($g!y&-*rp-
(print name/title)
By:
(sign here)
(print name/title)
CITY OF CARLSBAD, a- municipal
ATTEST:
h-w
AETfiA L. RAUTENKRANZ
City Clerk
LORRAINE M. WOOD, Deputy City Clerk
(Proper notarial acknowledgment of execution by Contractor must be attached.
Chairman, president or vice-president and secretary, assistant secretary, CFO or
assistant treasurer must sign for corporations. Otherwise, the corporation must attach a
resolution certified by the secretary or assistant secretary under corporate seal
empowering the officer(s) signing to bind the corporation.)
APPROVED AS TO FORM:
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P&D CONSULTANTS, INC.
Record of Unanimous Written Action and Action
Of the Board of Directors
The Directors of P&D Consultants, inc. (P&D), by unanimous consent,
have consented to the adoption of the following resolutions as if such
resolutions had been adopted at a meeting of the corporation duly called and
held in accordance with the Bylaws of the Corporation, and hereby direct
that a copy-hereof be filed with the minutes of the proceedings of the Board
of Directors.
NOW THEREFORE, BE IT RESOLVED, that Mr. Charles Moore, of P&D
Consultants, Inc. has the authority to execute the contract with the City of
Car&bad for the Palomar Airport Road Project on behalf of P&D.
I hereby certify that the forgoing is a true and correct copy of the resolution
adopted by the Board of Directors on July 7, 1999.
Secretary
^ _^ -n_l \.M’I :a 66, P0 we
EXHIBIT A
August 4, 1999
401 WEST ‘4. STREET
SUITE 2500
IAN OIEGO, CALIFORNIA 92101
619/232-4466
619/234.302i FAX
www.pd~onrultants.eom
Mr. John Cahill
Municipal ProJecrs Manager
City of Carlsbad
2075 Las Palmas Drive
Carlsbad, California 92009
Subjeot: City of Carlsbad PolSce Shooting Range/Lake Calavera Site
Dear John:
Pursuant to our discussions regarding the City of Carlsbad Police Shooting Range, the
following is our proposal and fee for civil engineering, acoustical assessment, landscape
architecture services, structural engineering, and geotechnical services to facilitate the
design of this facility.
As you are aware, we have performed preliminary field studies and conceptual designs for
the shooting range location, and have reviewed these findings with the City, U.S. Fish and
Wildlife Service, and California Department of Fish and Game. As a result of these efforts,
the previous proposed location for the shooting range, which was located on the western
side of the proposed Carlsbad Golf Course property, has been abandoned. The proposed
new location, for purposes of this proposal, is located in the southwest area of the Lake
Calavera property,
I. CIVIL ENGlNEERlNG
A. Prefiminary Engineering
1.0 Shooting Range Layout
1.1 P&D will meet with the City of Csrlsbad Community Development
Department and Police Department to review current conceptual layout and
design guidelines.
1.2 Modifications will be made to the shooting range layout as required and
reviewed for approval by the City and Police Department.
1.3 Preliminary grading and drainage plans will be prepared (based upon accurate
topographic mapping at 40-foot scale and 2-foot contour intervals provided
by the City) for the fotlcwing:
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Mr. John Cahill
August 4, 1899
Page 2
l A 100-foot-wide x 300-foot-long shooting range with a minimum height
mounded target area of 30 feet. The range will have a maximum
2,5 percent cross-fall for drainage.
l Mounding and berming as required for visual buffering of adjacent
properties. Mounding for noise control will also be provided if necessary.
{Noise control-mounding information to be provided by a noise
assessment engineer.)
l Provide area for a 15-foot-wide x lOO-foot-long staging area.
. Provide area for a 20.foot by 30-foot pad for a proposed structure.
. Parking to be provided for 20 vehicles and 3 police emergency mobile
units.
l As determined by the City, no potable water or sanitary sewer lines will
be provided as part of this scope of service. (City to provide lavatories
and potable water by other means.)
2.0 Site Access
2.1 P&D will assess temporary and permanent access to the site for
consideration by the City as follows:
l investigate temporary access via the existing SDG&E maintenance road
from the existing southern terminus of Cannon Road in Oceanside. This
will require access agreements from the underlying fee-simple landowner
and authorirarion by SDG&E. (Note: P&D has made contact with SDG&E
regarding their records and information concerning this issue.)
l Determine possible permanent access from proposed Tamarack Drive,
which is being constructed by McMillin Companies. This access would
cross the dam maintenance road and essentially follow the existing
SDG&E maintenance roads on the south side of Lake Calavera and
continue in a southerly direction to the site for a proposed distance of
2,800 feet from Tamarack Drive. (Access over the dam road may require
approval and permits by orhers and is nor included in this proposal.)
l Determine possible permanent access from the proposed extension of
Reaches 4 and 5 of Cannon Road.
2.2 Once an access road has been selected, preliminary engineering services will
be provided to establish vertical and horizontal alignments and address-
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Mr. John Cahill
August 4, 1999
Page 3
related grading and drainage issues. An estimate of probable cost to
construct the road will also be provided.
2.3 Attend meetings with the City and Carlsbad Police Department. A budget of
30 hours has been allocated for this task.
8. Final Engineering/Construction Documents
1, Provide final engineering grading plans for access road and police shooting
range facility as determined by preliminary engineering. Also provide an
estimate of probable cost for improvements to be provided based on the
scope of services by P&D.
2. Provide drainage area study.
3. Provide an estimate of probable cost for proposed improvements,
4, Provide contract specifications for proposed improvements.
6, Provide necessary erosion control plans for the improvements.
II. ENVIRONMENTAL SERVICES
1. P&D will conduct a biological reconnaissance of the access road and
shooting range. It is not anticipated that focused surveys will be required.
2. Prepare letter report and base map documents.
3. Prepare one screencheck Initial Study.
4. Make minor revisions to Initial Study and provide City with five copies.
5. Assist in permitting of the project.
6. A maximum of 30 hours of meeting time has been budgeted for this task.
III. ACOUSTICAL ASSESSMENT
A noise assessment study of the shooting range will be prepared by J. J. Houten &
Associates, Inc. The following is their scope of services to be provided for this
work effort.
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Mr. John Cahill
August 4, 1999
Page 4
1,
2.
3.
4.
5.
Review the site plan, City standards, and topography as needed to prepare
an acoustical study report. The objective of the study effort will be to
update previous work regarding a shooting range in the City of Carlsbad.
Obtain background noise measurements at the project site and identify any
sources other than weapon noise that requires examination.
Perform noise analysis and identify the barrier heights required to reduce the
level of weapon noise as needed for compliance with City standards,
Prepare a report of findings that identifies the appropriate standards, existing
and future noise levels, and noise control recommendations needed for
compliance with City standards.
Attend staff or public hearings, review final engineering drawings, and/or
provide additional services beyond that of our report as indicated in Item 4.
A maximum of eight hours is budgeted for this task.
IV. LANDSCAPE ARCHlTEClURE
A. Preliminary Landscapa Han
1. Per the City of Carlsbad Landscape Manual, and based on the grading plan,
prepare a concept plan indicating plant materials to be used for review and
approval. Since water service is not available for irrigation, planting design
will take a native restoration approach. The City’s Landscape Manual
requires a Water Conservation Plan and a fire Protection Plan. However,
since water service. is not available, and no habitable structures are planned,
these two plans are not included in this proposal.
B. Construction Documents
1, Based on the approved final concept plan, we will prepare construction
documents including:
l Planting plan, details, and construction notes;
. Fencing plan and construction notes; and
l Estimate of probable cost.
The City’s Landscape Manual requires irrigation be provided for all plantings;
however, since water service is not available, preparation of irrigation plans
are not included in this proposal.
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Mr. John Cahill
August 4, 1999
Page 5
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C. Additional Services
1. The following services are not included within the scope of this proposal:
l Fire Protection Plan and Water Conservation Plan:
l Additional construction details and documents for items such as;
- Irrigation plans, details, and specifications
- Shooting range shelter construction documents
- Directional or other signage
- Agronomic soils testing
l Site observation during construction; and
l Processing with community groups or county, state, or federal agencies,
V. SHOOTING RANGE SHELTER
1. P&D’s Landscape Architects will coordinate with Cerlsbad police and other
City departments to prepare plans for the proposed police shooting range
shelter. Simon Wong Engineering will provide structural calculations, shelter
drawings, shop drawing revisions, and construction support for this work
effort.
VI, GEOTECHNICAL SERVICES
1. The geology in the area of the shooting range consists of sedimentary rock
of the Santiago Formation; bedrock along the roadway alignmenr consists
primarily of dense igneous rock with some possible fill and/or sedimentary
rock near the south side of the dam. The investigation proposed by the
geotechnical consultant. Leighton and Associates, will include a series of
exploratory backhoe pits excavated in the area of the shooting range and
parking lot. This will provide soils information that can be utilized for grading
and foundation design recommendations. Because of the steeply sloping
terrain along the access road and the very dense brush subsurface,
excavations in this area are not feasible without construction of a dozer
access road. As such, it is suggested at this rime that investigation of the
roadway consist of geologic mapping of site conditions and identification of
major constraints. A future phase of investigation will likely be required in
the area of major cuts. This investigation may provide useful information
after plans become finalized. In addition to evaluation of the major slope
areas, future investigation will include an evaluation of site rippability.
Mr, John Cahill
August 4, 1999
Page 6
The scope of work for the initial phase of investigation will include the
following:
l Review of readily available geologic maps and aerial photographs.
. Site reconnaissance and geologic mapping.
l Excavation of five to eight exploratory backhoe pits in the area of the
shooting range and parking lot.
l Laboratory testing.
l Engineering analyses.
l Preparation of an appropriately illustrated report. This report will presenr
a summary of our findings and present Qeotechnical recommendations for
grading, foundations, preliminary pavement design, and other appropriate
design recommendations.
VIJ. NOTES AND ASSUMPTIONS
1.
2.
3,
4.
5.
6.
7.
It is understood that City forces will be responsible for bidding and
construction services in connection with this project.
Boundary and topographic information to be provided by the City,
It is understood that necessary title reports will be provided by City,
Engineering improvements for sanitary sewer and potable water services are
not included. It is our understanding that the City will provide this service by
other means.
Services do not include as-built engineering,
P&D will provide only those tasks as defined within the scope of services
described above.
This scope of service does not include construction staking. This service can
be provided es an additional cost.
^! I ,_I, -7-7-t ,-- .I,- # .-- ,7-. - - 4-i. C-I-I
Mr. John Cahill
August 4, 1999
Page 7
VI. COMPENSATION
P&D will provide the above services for the City of Carlsbad Shooting Range for a Fixed
Fee amount of Ninety-one Thousand Nine Hundred Dollars ($91,900), as indicated by task
below.
T?lSkS Proposed fee Amount
I. Civil Engineering
II. Acoustical Assessment
III. Environmental Services
IV. Landscape Architecture
V. Shooting Range Shelter
VI, Geotechnical
Total Fee
$38,800
$5,700
s 14,400
$10,000
$17,500
$5,500
$91,900
P&D is not obligated to perform additional services unless an amendment to this agreement
has been fully executed setting forth the scope, schedule, and fee. Costs for printing
and/or reproduction, travel, agency fees, etc., will be considered as reimbursable cosrs and
will be charged on a time and material basis.
If you find the terms of the above scode of services and fees acceptable, please sign as
authorized below. If you should have any questions, please do not hesitate to contact me.
Sincerely,
P&D CONSULTANTS. INC.
Chuck Moore
Vice President
CM/tip
Signature of Authorization:
John Cahill
Date:
;, ‘,’ ‘,
c,, r&j ,-nC,,~? f-f”J ,.IJTT .3m :c f717 =,nr .&/’ _’
-
P&D CONSULTANTS, INC.
Record of Unanimous Written Action and Action
Of the Board of Directors
The Directors of P&D Consultants, Inc. (P&D), by unanimous consent,
have consented to the adoption of the following resolutions as if such
resolutions had been adopted at a meeting of the corporation duly called and
held in accordance with the Bylaws of the Corporation, and hereby direct
that a copy hereof be filed with the minutes of the proceedings of the Board
of Directors.
NOW THEREFORE, BE IT RESOLVED, that Mr. Charles Moore, of P&D
Consultants, Inc. has the authority to execute the contract with the City of
Carlsbad for the Police Training Range Project on behalf of P&D.
I hereby certify that the forgoing is a true and correct copy of the resolution
adopted by the Board of Directors on August 6, 1999.
.
Gretchen M. Umbeck
Secretary
SlNWllflSN03 a’8d WtlElP:LB 664 L2 3nw
- -
NOTARY ACKNOWLEDGMENT TO
AGREEMENT FOR ENGINEERING DESIGN SERVICES FOR THE
CARLSBAD POLICE TRAINING RANGE PROJECT
STATE OF CALIFORNIA )
) ss.
COUNTY OF SAN DIEGO )
On August 9, 1999, before me, Rebecca Laser, Notary Public, personally
appeared Chuck Moore, personally known to me (N
m to be the person(prlwhose name($) is/are-subscribed to
the within instrument, and acknowledged that he/&e/they executed the same in
his/b8r4th& authorized capacity(iesj, and that by his/h&their signatur&on the
instrument the person@, or the entity upon behalf of which the person@ acted,
executed the instrument.
Comm. X1125913
C CAL tFC)RN!
[SEAL]
Signature of Notary Public
-.
1 II RESOJ,UTION NO. gg-464 I
6
II 7
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY
. OF CARLSBAD, CALIFORNIA, APPROVING A DESIGN
AGREEMENT WITH P & D CONSULTANTS,
INCORPORATED FOR THE DESIGN OF THE CARLSBAD
POLICE DEPARTMENT TRAINING RANGE FACILITY,
CITY PROJECT NUMBER 36861
WHEREAS, The City Council of the City of Carlsbad, California has previously
appropriated funds in the fiscal 1999 - 2,000 Capital Improvement Program budget for the
relocation of the Carlsbad Police Department Training Range Facility, hereafter referred to as the
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“Project;” and
WHEREAS, a design agreement and scope of work have been prepared for the Project
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with P & D Consultants, Incorporated; and
WHEREAS, the City Council hereby finds it necessary, desirable, and in the public
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interest to proceed with the design of the Carlsbad Police Department Training Range Project.
17 NOW, THEREFORE, be it resolved as follows:
18 1. That the above recitations are true and correct.
19 2* That an agreement with P & D Consultants, Incorporated is hereby approved and the
20 Mayor is authorized to execute said agreement. Following the Mayor’s signature of said
21 agreement, the City Clerk is directed to forward copies of this resolution and the signed
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agreement to P & D Consultants, Incorporated, attention: Mr. Chuck Moore, 401 West “A”
24
Street, Suite 2500, San Diego, California, 92101, and the Police and Community Development
25 Departments.
26 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Carlsbad City Council on
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I/
the 19th dayof October , 1999 by the following vote, to wit:
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AYES: Lewis, Hall, Finnila, Nygaard, Kulchin AYES: Lewis, Hall, Finnila, Nygaard, Kulchin
NOES: NOES: None None
ABSENT: None ABSENT: None
CLAUDE A. LEWIS, Mayor CLAUDE A. LEWIS, Mayor
(ATTEST) (ATTEST)
m
ALETHA L. RAUTENKRANZ, City Clerk ALETHA L. RAUTENKRANZ, City Clerk
LORRAINE M. WOOD, Deputy City Clerk LORRAINE M. WOOD, Deputy City Clerk
(SEAL) (SEAL)
-2-