HomeMy WebLinkAbout2010-03-09; City Council; 20145; Request for Out of State Travel to Attend Assetworks FleetFocus Software Users ConferenceRECOMMENDED ACTION:
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ClTY OF CARLSBAD - AGENDA BILL
Adopt Resolution No. 20 1 0-04 1 authorizing two staff to attend the Assetworks Users
Conference in Phoenix, Arizona from April 11-1 5, 201 0.
ITEM EXPLANATION:
DEPT. DIRECTOR &&-
CITY ATTORNEY 45-
ClTY MANAGER 1 l-
AB# 20.145
MTG. 3/9/10
DEPT. PEM
On September 9, 2009 Council approved Resolution 2009-236 authorizing the purchase of a
computerized Fleet Management Software system, FleetFocus from AssetWorks Inc. Fleet staff is in
the process of implementing this new system at this time. Fleet Focus provides a vast improvement in
functionality over the existing software system. Some of those improvements include:
REQUEST FOR OUT OF STATE TRAVEL TO
ATTEND ASSETWORKS FLEETFOCUS
SOFTWARE USERS CONFERENCE
Automated email notification to fleet users when vehicles are scheduled for service and also
when vehicle service is complete and ready for pickup.
In a user self-service model, there is an online customer portal for making service requests
and viewing vehicle status.
A vehicle replacement and performance modeling module to assist in making cost effective
vehicle maintenance, replacement, and procurement decisions.
An easy to use and flexible maintenance scheduling function.
An inventory function with bar code scanning that allows inventory to be performed with a
handheld device and also provides a full audit trail.
Over two hundred standard fleet management reports to assist in making decisions regarding
current and future business practices.
A query function that allows the Fleet managers to download user defined data for immediate
custom report writing.
Full vendor support 24 hours a day, 7 days a week.
The purpose of the conference is to provide Fleet Operations staff with information about the
AssetWorks FleetFocus software suite and to provide hands on training of the various features
available for operating our fleet, managing equipment replacement, and controlling operational costs.
Two members of staff attended the conference last fiscal year and determined the information gained
to be very useful. This user conference will provide invaluable training, knowledge and networking
opportunities for staff. A variety of classes and workshops are offered which will provide first-hand
experience with this new software package. Because the Fleet Focus Software suite is currently being
deployed, two additional staff members are requested to attend the conference to maximize the
knowledge gained from this event.
DEPARTMENT CONTACT: Dale Schuck, (760) 802-5788, dale.schuck@carlsbadca.gov
FOR ClTY CLERKS USE ONLY
COUNCIL ACTION: APPROVED pd CONTINUED TO DATE SPECIFIC
DENIED CONTINUED TO DATE UNKNOWN
CONTINUED I7 RETURNEDTOSTAFF
WITHDRAWN I7 OTHER - SEE MINUTES
AMENDED
Page 2
ENVIRONMENTAL IMPACT:
The authorization of out-of-state travel does not qualify as a project under the California
Environmental Quality Act (CEQA) per State CEQA Guidelines Section 15378 and therefore does not
require environmental review.
FISCAL IMPACT:
The cost to attend the AssetWorks User Conference is approximately $2,000 per person, which
includes flights, shuttles, lodging, and meals. Funds are available in the Fleet operating budget to
cover all estimated costs.
EXHIBITS:
1. Resolution No. 2010-041 authorizing out-of-state travel for two staff to attend the
AssetWorks User Conference in Phoenix, Arizona from April 11 -1 5, 201 0.
RESOLUTION NO. 20 1 0-04 1
A RESOLUTION OF THE ClTY COUNCIL OF THE CITY OF
CARLSBAD, AUTHORIZING OUT-OF-STATE TRAVEL FOR TWO
STAFF TO ATTEND THE ASSETWORKS USER CONFERENCE IN
PHOENIX, ARIZONA FROM APRIL 1 1-1 5, 201 0.
II WHEREAS, the City Council concurs that it is in the public interest to authorize out-of-
I( state travel for Fleet Operations Staff to attend training at the AssetWorks User Conference; and
II WHEREAS, funds are available in the FY 2009-2010 Fleet budget for the out-of-state
II NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, I( California, as follows:
II 1. That the above recitations are true and correct.
I1 2. That out-of-state travel is hereby authorized in accordance with City policy,
I( for two staff to attend training at the AssetWorks User Conference in Phoenix, Arizona from )I April 11-15, 2010.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 9th day of March, 2010, by the following vote to wit:
AYES: Council Members Lewis, Hall, Packatd and Blackbum.
NOES: None.
ABSENT: Mayor Pro Tern Kulchin.
ATTEST:
I
LORRAINE M~/O~C%V Clerk