HomeMy WebLinkAbout2010-05-11; City Council; 20224; Contract La Costa Av Subdrain Project8
CITY OF CARLSBAD - AGENDA BILL
*20.224AB#
MTG. 5/11/10
DEPT. TRANS
AWARD OF CONTRACT FOR CONSTRUCTION
OF THE LA COSTA AVENUE SUBDRAIN,
PROJECT NO. 3681
DEPT. DIRECTOR
CITY ATTORNEY
CITY MANAGER \j^,
RECOMMENDED ACTION:
Adopt Resolution No.2010-105 accepting bids and awarding the contract to Atom
Engineering Construction for construction of the La Costa Avenue Subdrain, Project No. 3681.
ITEM EXPLANATION:
Approximately 200 feet south of Cadencia Street, the asphalt concrete pavement on La Costa Avenue
is severely deteriorated with water seeping out of the pavement, even during dry weather conditions.
A subsurface investigation has indicated that saturated subgrade soils are responsible for the loss of
structural support for the existing pavement.
This project will construct a subdrain system consisting of 6-in diameter perforated PVC pipes within
the saturated subgrade soils. The subdrain system will remove the ground water from the subgrade
and deposit the water into the existing storm drain in La Costa Avenue. This is an allowed discharge
into the municipal separate storm sewer system per the NPDES Permit No. CAS0108758, Section
B.2.
After the subdrain system is constructed, the existing pavement will be rehabilitated with an asphalt
concrete leveling course and 1.5-inch asphalt concrete overlay.
On February 23, 2010, through Resolution Number 2010-033, City Council approved the plans and
specifications and authorized advertising for bids for The La Costa Avenue Subdrain Project No.
3681. The engineer's estimate for construction of this project was $250,000.
On April 13, 2010, eighteen (18) sealed bids were received for the construction of this project as
shown on the following table.
DEPARTMENT CONTACT: Jon Schauble, (760) 602-2762, ion.schauble@carlsbadca.qov
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
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CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER -SEE MINUTES
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CONTRACTOR
1. Atom Engineering Construction
2. Crest Equipment Inc.
3. Empire Pipeline
4. Angus Asphalt, Inc.
5. Palm Engineering Construction Co., Inc.
6. Don Hubbard Contracting Co.
7. All Star Services Corporation
8. Ramona Paving and Construction Corp., Inc.
9. Southland Paving
10. RSB Group, Inc.
1 1 . Western Structures
12. Mountain Movers Engineering Contractors
13. Diversified Landscape Management
14. Burtech Pipeline, Inc.
15. Pal Engineering Inc.
16. HTA Engineering & Construction Inc.
17. Interwest Pacific, Ltd.
18. Atlas Allied, Inc.
TOTAL
AMOUNT OF BID
$117,395
$117,427
$119,956
$126,347
$135,670
$136,358
$137,244
$155,273
$157,016
$157,835
$169,280
$170,617
$171,871
$178,670
$179,828
$193,690
$197,645
$217,960
All bid documents submitted by Atom Engineering Construction have been reviewed by staff and were
found to be in order. Staff recommends awarding the construction contract to Atom Engineering
Construction in the amount of $117,395.
ENVIRONMENTAL IMPACT:
The project is exempt from the California Environmental Quality Act (CEQA) per State CEQA
Guidelines Section 15301(b) - minor alteration of existing facilities of public utility services involving
negligible or no expansion and 15304(f) - minor trenching or backfilling.
FISCAL IMPACT:
The La Costa Avenue Subdrain Project is part of a larger Capital Improvement Program called
Miscellaneous Road Subdrains, which is a City-wide effort to fix various pavement subgrade issues.
Table 1 shows the current status of the Gas Tax funding for the Miscellaneous Road Subdrains
Program.
TABLE 1 - SUMMARY OF PROJECT EXPENSES FOR
MISCELLANEOUS ROAD SUBDRAINS - PROJECT NO. 3681
TASK DESCRIPTION
Design
Construction, Inspection, Materials Testing
TOTAL
APPROPRIATED
TO DATE
$69,500
$490,500
$560,000
EXPENDITURES/
ENCUMBRANCES
TO DATE
$69,463
$10,633
$80,096
REMAINING
BALANCES
$37
$479,867
$479,904
PageS
TABLE 2 - ESTIMATED CONSTRUCTION COSTS FOR LA COSTA AVENUE SUBDRAIN
Construction Contract
Construction Contingency
Project Administration, Testing & Inspection
TOTAL ESTIMATED CONSTRUCTION COST
$117,395
$46,958
$23,479
$187,832
Sufficient Gas Tax funds have been appropriated to complete the La Costa Avenue Subdrain Project.
Remaining appropriations will be used to construct future subdrain systems.
This contract does not require prevailing wages because Gas Tax funds are not restricted.
EXHIBITS:
1. Location Map.
2. Resolution No. 2010-105 accepting bids and awarding the contract to Atom
Engineering Construction for construction of the La Costa Avenue Subdrain, Project No. 3681.
LOCATION MAP
S/7E
NOT JO SCALE
PROJECT NAME
LA COSTA AVENUE SUBDRAIN PROJECT
PROJECT
NUMBER
3681
EXHIBIT
1
DRAWN BY: SCOTT EVANS. CARLSBAD ENGINEERING DEPT. 2/09/10 ft \CAPITAL\LOCA1JON UAPS\3681.DWG
1 RESOLUTION NO. 2010-105
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
_ CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND6 AWARDING THE CONTRACT TO ATOM ENGINEERING
CONSTRUCTION FOR CONSTRUCTION OF THE LA COSTA
4 AVENUE SUBDRAIN. PROJECT NO. 3681.
5 WHEREAS, the City Council of the City of Carlsbad, California, has determined it
6 necessary, desirable, and in the public interest to construct the La Costa Avenue Subdrain Project
7 No. 3861; and
8 WHEREAS, on February 23, 2010, with resolution 2010-033, the City Council of the City
9 of Carlsbad approved plans and specifications for construction of the La Costa Avenue Subdrain,
10 Project No. 3681; and
11 WHEREAS, eighteen (18) sealed bids were received on April 13, 2010, by the City of
12 Carlsbad for the construction of said project; and
13 WHEREAS, the lowest responsive and responsible bid to construct said project was
^ submitted by Atom Engineering Construction, in the amount of $117,395; and
15 WHEREAS, there are sufficient funds Gas Tax funds available to complete the project;
16 and
17 WHEREAS, subsection 3.28.040(C)(6) of the Carlsbad Municipal Code authorizes the
18 City Manager to approve change orders in the amount equal to the contingency set at the time of
19 project award.
9ft NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
21 California, as follows:
22 1. That the above recitations are true and correct.
23 2. That the low bid of $117,395 submitted by Atom Engineering Construction for the
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construction of the La Costa Avenue Subdrain, Project No. 3681, is accepted and the Mayor is
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hereby authorized to execute a contract with Atom Engineering Construction for Project No. 3681.
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3. That the City Manager is hereby authorized to approve construction change
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orders up to $46,958.
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4. That the award of this contract is contingent upon the bidder submitting the
lowest responsible bid executing the required contract and submitting the required bonds and
insurance policies, as described in the contract, within twenty (20) days of adoption of this
resolution. The City Manager may grant reasonable extensions of time.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 11 th day of May, 2010, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard and Blackburn.
NOES: None.
ABSENT: None.
CLAU
ATTEST:
NE IvVPwpOD, City Clerk,M1Q