HomeMy WebLinkAbout2011-01-25; City Council; 20434; STATE HOMELAND SECURITY GRANT ACCEPTANCECITY OF CARLSBAD - AGENDA BILL
AB#
MTG.
DEPT.
20,434
1/25/11
FIR/POL
ACCEPTING AND APPROPRIATING
STATE HOMELAND SECURITY GRANT
FUNDS FOR CARLSBAD FIRE AND
POLICE DEPARTMENTS FOR
EMERGENCY PREPAREDNESS
DEPT. DIRECTOR
CITY ATTORNEY
CITY MANAGER
RECOMMENDED ACTION:
Adopt Resolution No.2011-009 accepting and appropriating State Homeland
Security Grant funds to Carlsbad Fire and Police Departments for emergency preparedness.
ITEM EXPLANATION:
On December 14, 2010, Council adopted Resolution No. 2010-268 authorizing Carlsbad Fire
and Police Departments to apply for the FY 2010 State Homeland Security Grant (SHSG)
Program for emergency preparedness. On December 20, 2010, San Diego County, which
administers the SHSG Program for the region, announced that it had been awarded FY 2010
SHSG funds (Exhibit 1). The grant funds allocated to the City of Carlsbad are $204,970.
Planned expenditures include:
Department
Fire
Fire
Police
Police
Fire
Fire
TOTAL
Allocation
$65,000
$31,000
$34,199
$26,797
$47,403
$571
$204,970
SHSG Category
Detection,
Search & Rescue
Equipment
Communications
Physical security
enhancement
Explosive device
mitigation
Planning
Other
Description
CO, gas and radiological monitors; thermal imaging
cameras, rescue chisels
Radios
Mobile video camera systems
Forensic evidence light system and training
Hiring of contract personnel and support staff to conduct
emergency preparedness planning activities such as
Emergency Operations Plan, Evacuation Plan, and other
operational plans and annexes updates.
Shipping, tax
DEPARTMENT CONTACT: Kevin Crawford 760-931-2141 Kevin.Crawford®carlsbadca.gov
FOR CITY CLERKS USE ONL Y.
COUNCIL ACTION:APPROVED
DENIED D
CONTINUED D
WITHDRAWN D
AMENDED D
CONTINUED TO DATE SPECIFIC D
CONTINUED TO DATE UNKNOWN D
RETURNED TO STAFF D
OTHER-SEE MINUTES D
Page 2
The enhancements these expenditures produce increase City of Carlsbad incident response
capabilities while promoting regional mutual aid and interoperability. Equipment is first
purchased and paid for by the City. Paid invoices for SHSG-related purchases are then sent to
the San Diego County Office of Emergency Services for full reimbursement to the City.
Planning costs are similarly expended and reimbursed. The Fire Department will be
administering the FY 2010 SHSG grant fund allocation to the City.
FISCAL IMPACT:
No matching funds are required for State Homeland Security Grants. There are no on-going
costs associated with these purchases. SHSG is a reimbursement grant and all grant-related
expenditures are 100% reimbursable. Staff requests that the City Council appropriate the
$204,970 grant award to the Fire Department's General Fund budget for the planned
expenditures. The General Fund will be reimbursed by periodic grant reimbursements. All
grant reimbursements are anticipated to be completed before the close of FY 2010/11.
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code section 21065 and CEQA Guidelines section 15738, this
grant application does not constitute a "project" within the meaning of CEQA and therefore,
does not require and environmental review.
EXHIBITS:
1. Resolution No. 2011-009
2. San Diego County Office of Emergency Services FY 2010 SHSG Award Announcement
1 RESOLUTION NO. 2011-009
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, ACCEPTING AND
3 APPROPRIATING FEDERAL STATE HOMELAND
4 SECURITY GRANT FUNDS TO THE FIRE AND POLICE
DEPARTMENTS FOR EMERGENCY PREPAREDNESS
5
6 WHEREAS, the City of Carlsbad Fire and Police Departments are eligible to
7 receive federal grant funds through the FY 2010 State Homeland Security Grant
8 (SHSG) for emergency preparedness. The total amount of the grant is up to $204,970.
9 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
10
Carlsbad, California, as follows:
11
1. That the above recitations are true and correct.
12
2. The SHSG grant funds require no matching funds and all grant-related
14 purchases and planning costs are 100% reimbursable.
15 3. That Council authorizes the receipt of grant funds.
4. The Finance Director is authorized to appropriate funds totaling $204,970
from the General Fund to Fire Department budget for the planned
18
expenditures.
19
5. That the Fire Chief, Police Chief or their designee, is authorized to
execute any and all documentation associated with the FY 2010 State
22 Homeland Security Grant to enhance the City of Carlsbad's emergency
23 preparedness programs.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 25th day of January, 2011, by the following vote to wit:
AYES: Council Members Hall, Kulchin, Blackburn, Douglas and Packard.
NOES: None.
ABSENT: None.
MATT/HALL, Mayor
ATTEST:
M. WOOD, City Clerk
COUNTY OF SAN DIEGO
NEWS RELEASE
FOR IMMEDIATE RELEASE
December 20, 2010
Contact: Tammy Glenn, (619) 890-0778
STATE AWARDS COUNTY $7.7 MILLION FOR HOMELAND SECURITY
Funds Will be Used to help Prevent and Prepare for Terrorist Attack, Large Disasters
The'County Office of Emergency Services has been awarded $7.7 million to coordinate local
homeland security programs and prepare for other catastrophic events, such as wildfires and
earthquakes.
'These funds help local agencies prepare for the possibility of a terrorist attack. We hope it
never happens here. But if it does, we need the region to be ready to respond swiftly," said Board of
Supervisors Chairwoman Pam Slater-Price.
The County Office of Emergency Services administers the funds which go to local law
enforcement, cities and other agencies and programs.
One of the programs is the San Diego Regional Terrorism Threat Assessment Center, a
multi-agency task force that focuses intelligence and information sharing. It will receive $1 million.
Another $317,000 will go to the Metropolitan Medical Strike Team, which brings together
health, law enforcement, hazardous materials crews and others to train to respond to an event
involving weapons of mass destruction.
"The County Office of Emergency Services coordinates regional responses to all types of
emergencies, including the possibility of terrorism. We need to make sure that we have a
comprehensive plan and that all agencies are trained," said Ron Lane, Director of the County Office
of Emergency Services.
The funds are provided by the federal Department of Homeland Security to the California
Emergency Management Agency, and then distributed at the local level.
To prepare you and your family for an emergency, visit www.ReadvSanDiego.org.
###
FOLLOW THE COUNTY ON TWITTER. FACEBOOK AND YOUTUBE
COUNTY COMMUNICATIONS OFFICE
1600 PACIFIC HIGHWAY, ROOM 208 • SAN DIEGO, CA 92101-2472
11/29/2010 11:45 1 LL 35 PAGE _ 02/02'"
ARNOLD SCHWARZENEGGER . .>..-.' ,******, ''w 3650 SCHRIEVSR AVENUE
GOVERNOR [E-MAl " MATHER, CA 95655
MATTHEW R. BCTTENHAUSEN !*-"" ' PHONE (916) 845-8510
SECRETARY ife=*7j • FAX (916) 324-5902
CALIFORNIA EMERGENCY MANAGEMENT AGENCY
OFFICE OF GRANTS MANAGEMENT
November 24, 20 30
Mr. Ronald Lane
County of San Diego
5555 Overland Ave, Ste 191 1
San Diego, CA 92123
Dear Mr. Lane:
Subject NOTIFICATION OF CONDITIONAL .HOLD REMOVAL
FY201 0 Homeland Security Grant Program (HSGP)
Grant #201 0-0085, Cat EMA p# 073-00000
The California Emergency Management Agency (Gal EMA) has removed the "Conditional Hold" placed on
your FY201 0 Homeland Security Grant Program (HSGP) award for the following projects:
Performance Milestones: _ Amount Completion Date
A STRENGTHEN INTEROPERABLE & OPERABLE COM $500,000 1 2/3 1/201 1
B STRENGTHEN INFO SHARING 5800,000 12/31/2011
C ENHANCE MEDICAL & PUBLIC HEALTH PREPAREDNESS S400.000 12/31/2011
G ENHANCED CATASTROPHIC INCIDENT CAPABILITIES $1,500,000 12/31/2011
Thank you for submitting the necessaiy documentation to remove this restriction from your grant award
Please begin incurring costs and submitting requests for reimbursements effective the date of this letter.
A.S stated in your FYI 0 award letter, the performance milestones shown above will be used by Cal EMA to
both determine the appropriate date to disencumber funds awarded under this grant and re-direct them to other
needs across the State, and as indicators of performance and grant management capacity in future competitive
grant applications
Please note, pending the submittal of required EHP material to Cal EMA and die subsequent FEMA approval, -
no costs may be incurred on projects as well as the training and exercise activities, until the conditional hold on
. these projects is removed.
We look forward to working with you throughout the upcoming grant year. For further assistance, please
contact your Cal EMA Program Representative or the Grant Management Division at (91 6) 322-9067.
Sincerely,
Ursula Harelson, Chief
Homeland Security Grant Section
County of San Diego
Office of Emergency Services
FY10 State Homeland Security Program
Proposed Allocations
CITIES
Non-LE
Allocation
LE
Allocation
EMPP
Allocation
Personnel
(Maximum
50%)
Total
Allocation
Carlsbad $124,779 . $32,690 $47,500 $102,485 $204,970
Chufa Vista
E! Cajon
$124,092 $68,223 $30,000 $111,157
$30,316
$20,769
$43,999 $34.111 $16,500 $47,305
$222,315
$60,632
$41,537
$94,611
Encinitas $49.156 $21,691 $35,423 $70,847
Escondido
Imperial Beach
$190,778 $48,325 $78,220 $158,662
$22,343 $27,800 $25,072
$317,323
$50,143
La Mesa $30,250 $19,330 $23,200 $36,390 $72,779
Lemon Grove $9,281 $18,500 $13,891 .$27,781
National City $43,999 $26,152 $41,000 $55,576 $111,151
Oceanside $72,186 $65.380 $26,000 $81,783 $163,567
PortofSP(HPD)
Poway
$0
$92,124
$20,040
$46.062
$40,081
$92,124
San Diego
San Marcos
$0 $604,057 $174,321 $389,189
$75,624 $36.500 $56,062
$778,378
$112,124
Santee $33,343 $113.715 $73.529 $147,058
Solaria Beach
Vista
$13,062 $21,600 $17,331
$70,468 $111,968 $91,218
$34,662
$182,436
SUBTOTALS $1,063,547 $950,857 $810,115 $1,412,259 $2,824,519
FY10 SHSP Distribution CiflM PropotodJtli/SHSP - AI
BEST
ORIGINAL
David Harrison
From:
Sent:
To:
Cc:
Subject:
Attachments:
Expires:
Lackmann, John [John.Lackmann@sdcounty.ca.gov]
Tuesday, December 07,2010 4:21 PM
Kevin Crawford; David Harrison; jgeering@ci.chula-vista.ca.us; jgarcia@ci.chula-vista.ca.us;
JAIegre@chulavistapd.org; echew@chulavistapd.org; ehadfie!d@coronado.ca.us;
jreed@coronado.ca.us; manderson@coronado.ca.us; mscott@heartlandfire.net;
rsitta@heartlandfire.net; drivera@ci.el-cajon.ca.us; mmuir@ci.encinitas.ca.us;
tgallup@ci.encinitas.ca.us; drawson@escondido.org; Mlowry@escondido.org;
lpalmer@escondido.org; lrodelo@escondido.org; tclark@cityofib.org;
lhernandez@cityofib.org; gmcalpine@ci.la-mesa.ca.us; hsheppard@ci.la-mesa.ca.us;
cstrickland@ci.la-mesa.ca.us; tsmith@heartiandfire.net; rreluci@ci.lemon-grove.ca.us;
wamedee@ci.national-city.ca.us; jurban@ci.oceanside.ca.us;-msanchez@ci.poway.ca.us;
jcanavan@ci.poway.ca.us; dfaller@sandiego.gov; RColeman@sandiego.gov;
mstjohn@sandiego.gov; AZertuche@sandiego.gov; tnewman@san-marcos.net; rvogt@san-
marcos.net; bher2og@san-marcos.net; shansen@san-marcos.net; dmiller@ci.santee.ca.us;
rmattick@ci.santee.ca.us; jstoner@ci.santee.ca.us; dott@cosb.org; dolaguer@cosb.org;
dabelman@cosb.org; gfisher@cityofvista.com; jberg@cityofvista.com;
cgraciano@cityofvista.com; Gary Morrison; Fiona Everett; greber@chulavistapd.org;
kschmerler@chulavistapd.org; mlawton@coronado.ca.us; jochoa@coronado.ca.us;
psprecco@ci.el-cajon.ca.us; tkakuris@heartlandfire.net; brusseli@ci.el-cajon.ca.us;
bsturk@ci.el-cajon.ca.us; bmarlett@escondido.org; eaceves@ci.la-mesa.ca.us;
cmcmillen@ci.la-mesa.ca.us; despiritu@ci.national-city.ca.us;fmccoy@ci.oceanside.ca.us;
rbenton@portofsandiego.org; cmertes@portofsandiego.org; mliner® portofsandiego.org;
dclaypool@portofsandiego.org; mkwhite@pd.sandiego.gov; Pia, Gayda_SDSO; Hernandez,
Mike_SDSO; Milakovich, Jenene_SDSO; Yoder, Lee_SDSO; Nate.Mann@sd-lecc.org;
jocelyn.kircher@sd-lecc.org; jmoore@alpinefire.org; bpaskle@alpinefire.org;
jhardcastle@borrego-fire.org; john.francois@fire.ca.gov; ftwohy@gmail.com;
jonicaihoun@eff-fire.org; vickie.kleen@gmail.com; karen.malfara@sdcounty.ca.gov; Miller,
Kenneth; Quasarano, Susan; julianfiredept@sbcglobal.net; shawnasimonds@jcfpd.com;
dgoldberg@ncfire.org; kford@ncfire.org; pavone@rsf-fire.org; sturtevant@rsf-fire.org;
gcroucher@smgfire.org; ldibb@smgfire.org; aderose@san.rr.com; dodell@smgfire.org; Vent,
Nick; Gilmore, Scott; Westling, Clay; karen.malfara@sdcounty.ca.gov; Loewer, Renee;
Gardina, Les; Buttron, Patrick; john.snyder@sdcounty.ca.gov; Bute, Kathleen; Burks,
Yavonka; Bracket!, Olivier; Barnes, Lourdes; Cavagnaro, Lou; Raver, Deena; Urquhart,
Michael; Marshall, Sabrena; Endoso, Max L Jr; Matthews, Chuck; Perry, Adrienne; Murray,
Paula; Sherrill, Renee; Schmitthenner, Brenda; Metz, Marcy; jknuteson@sandi.net;
riittlejohn@sandi.net
Wiecjorek, John; Patino, Madeline; Reddick, Herman P.
FY10HSGP Award
oes homeland grant.doc; FY10 Conditional Hold Removal Ltr- milestones.pdf; FY10 HSGP
Signature Authorization Form.doc; FY10 GAs - Assurances - final.pdf
Thursday, January 06, 2011 12:00 AM
The FY10 Homeland Security Grant Program grants (State Homeland Security Program and Metropolitan
Medical Response) have been approved.
Please begin incurring costs and submitting requests for reimbursement on items that do not need additional
approvals, with exception to County Departments which may not incur expenses until approval by the Board
of Supervisors (targeted for January llth or 25th). Please note signature authority and signed grant
assurances must be on file with County OES before any reimbursement requests may be processed.
Written approval is required for the following activities prior to incurring any costs: Aviation/Watercraft
requests, Establish/Enhance Emergency Operations Center upgrades, projects requiring environmental &
historic preservation (EHP) review at FEMA/DHS, and sole source procurement requests will require additional
approvals from Cal EMA. Subgrantees are also required to obtain a performance bond for any equipment item
over $250,000, or any vehicle, aviation, or watercraft (regardless of the cost) financed with homeland security
dollars. Stockpiled food products, water, and basic medical supplies must have FEMA's approval of a viable
inventory management plan, an effective distribution strategy, sustainment costs, and logistics expertise.
As stated in the award letter from Cal EMA, there are performance milestones for Projects A, B, C, and G.
Please refer to the attached award letter for amounts and deadlines.
County OES plans on sending your agency or jurisdiction a finalized workbook with any items requiring further
approvals highlighted. Please visit our website at www.sdcountv.ca.gov/oes for additional information on
reimbursements, modifications, and EHP requests.
If you have any questions or need further information, please contact me or Madeline Patino at (858) 715-
2208 or Madeline.Patino(5)sdcountv.ca.gov. Questions regarding the Urban Area Security Initiative (UASI)
grant should be directed to the City of San Diego Office of Homeland Security as they are the administrator of
this grant. Please contact Renee Coleman at (619) 533-6758 or rcoleman@sandiego.gov for questions or
information on the UASI grant.
Attached for your reference are:
• • FY10 award letter from the California Emergency Management Agency
• FY10 award press release from County OES
• FY10 Grant Assurance form
• FY10 Signature Authority form
«oes homeland grant.doc» «FY10 Conditional Hold Removal Ltr - milestones.pdf»
«FY10 HSGP Signature Authorization Form.doc» «FY10 GAs - Assurances - final.pdf»
Thank you,
John
John Lackmann | Emergency Services Coordinator
County of San Diego Office of Emergency Services
S S58.715.2205 I John, [ackmann@sdcountv.ca.eov
ReadvSanDieao.oro | Twitter ! Facebook I YouTube
4f\fc.
^CARLSBAD
All Receive-Agenda Item # I
For the Information of the:
Memorandum
Jan. 21, 2011
To: Lisa Hildabrand, City Manager
From: Kevin Crawford, Fire Chie!^
Via: David Harrison, Emergency Preparedness Manager
Re: AB #20,434 - ACCEPTANCE OF GRANT FUNDS. Accepting the award of State
Homeland Security Grant funds to the Fire and Police Departments for
emergency preparedness; and, authorizing the appropriation of funds.
Resolution No. 2011-009.
Agenda Bill #20.434
Information relevant to AB #20,434 was received today from the County of San Diego Office of
Emergency Services. Select FY 2010/11SHSGP grant-related projects are on hold pending State
approval of Environmental Historical Preservation (EHP) reviews. These reviews are necessary
to ensure equipment or other expenditures reimbursed with federal grant funds do not harm
the environment or historical buildings. Although no Carlsbad equipment or planning
allocations are subject to EHP review, Carlsbad's request for reimbursement for its
expenditures would not be processed by the County until all County holds are cleared. County
OES thought this could take a number of months. All Carlsbad grant expenditures and
reimbursements are now expected to be initiated, processed and completed in and before the
close of FY 2011/12, as opposed to FY 2010/11 as is stated in AB #20,434. FY 2010 SHSGP has a
"performance period" which runs through 2013.
Kevin Crawford
KC:dch
cc: Ron Ball, City Attorney
Charles McBride, Finance Director
Date: I
Distribution:
City Clerk
Asst. City Clerk
Deputy Clerk
Book
Fire Department
2560 Orion Way I Carlsbad, CA 92010 I 760-931-21411 760-929-0256 fax I www.carlsbadca.gov
CITY
CARLSBAD
Memorandum
All Receive-Agenda Item #_l_
For the Information of the:
CITY COUNCIL
Arst. CM CA ^CC «-^
-f>r
Jan. 21, 2011
To:
From:
Via:
Re:
Lisa Hildabrand, City Manager
Kevin Crawford, Fire Chie^
David Harrison, Emergency Preparedness Manager
AB #20,434 - ACCEPTANCE OF GRANT FUNDS. Accepting the award of State
Homeland Security Grant funds to the Fire and Police Departments for
emergency preparedness; and, authorizing the appropriation of funds.
Resolution No. 2011-009.
Agenda Bill #20.434
Information relevant to AB #20,434 was received today from the County of San Diego Office of
Emergency Services. Select FY 2010/11SHSGP grant-related projects are on hold pending State
approval of Environmental Historical Preservation (EHP) reviews. These reviews are necessary
to ensure equipment or other expenditures reimbursed with federal grant funds do not harm
the environment or historical buildings. Although no Carlsbad equipment or planning
allocations are subject to EHP review, Carlsbad's request for reimbursement for its
expenditures would not be processed by the County until all County holds are cleared. County
OES thought this could take a number of months. All Carlsbad grant expenditures and
reimbursements are now expected to be initiated, processed and completed in and before the
close of FY 2011/12, as opposed to FY 2010/11 as is stated in AB #20,434. FY 2010 SHSGP has a
"performance period" which runs through 2013.
Kevin Crawford
KC:dch
cc: Ron Ball, City Attorney
Charles McBride, Finance Director
Date: //ac^
Distribution: '
City Clerk
Asst. City Clerk
Deputy Clerk
Book
Fire Department
2560 Orion Way I Carlsbad, CA 92010 760-931-2141 I 760-929-0256 fax I www.carlsbadca.gov