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HomeMy WebLinkAbout; ; Records Destruction Authorization Form-Records Management; 2014-10-23DMS DELETION AUTHORIZATION FORM (DELETION LOG) DATE: 10/6/2014 REQUESTING DEPARTMENT: RECORDS MANAGEMENT REQUESTER: PAT DOWNIE THE FOLLOWING IMAGED DOCUMENTS NEED TO BE DELETED FROM THE DOCUMENT MANAGEMENT SYSTEM. ITEM NUMBER DELETION CODE DOCUMENT CLASS REASON Date 1. 004035338 DELPD2014 Recorded Agreement Added to Deed 2/5/2014 2. 004035339 DELPD2014 Recorded Agreement Added to Deed 2/5/2014 3. 003916765 DELPD2014 Contract Duplicate 2/25/2014 4. 004094700 DELPD2014 Contract Duplicate 4/25/2014 5. 004095280 DELPD2014 Contract Duplicate 4/29/2014 6. 004077068 DELPD2014 Building Permit File too big 5/12/2014 7. , 004037439 DELPD2014 Buiiding Permit File too big 5/12/2014 ^004047785 DELPD2014 Building Permit File too big 5/12/2014 ^•f -^004051608 DELPD2014 Building Permit File too big 5/12/2014 10. 004071543 DELPD2014 Building Permit File too big 5/12/2014 11. 004095486 DELPD2014 Contract Duplicate 5/12/2014 12. 004088580 DELPD2014 Contract Duplicate 5/15/2014 13. 004081182 DELPD2014 Report/Study Duplicate 5/27/2014 14. 004095902 DELPD2014 Planning-Eng App Duplicate 5/29/2014 15. 004094496 ^ DELPD2014 Planning-Eng App Duplicate 5/30/2014 16. 003690762 DELPD2014 Purchase Order Duplicate 6/2/2014 17. 003690883 DELPD2014 Purciiase Order Duplicate 6/2/2014 18. 003689606 DELPD2014 Purciiase Order Duplicate 6/2/2014 19. 003690887 DELPD2014 Purchase Order Duplicate 6/2/2014 20. 003690977 DELPD2014 Purchase Order Duplicate 6/2/2014 21. i/ 003906949 DELPD2014 Resolution Duplicate 6/4/2014 This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. <f C O, Revised: 10/6/2014 -CARLSBAD Rage lof 3 22. 003925759 DELPD2014 Report Study Duplicate 6/4/2014 23. 003888151 DELPD2014 Contract Duplicate 6/17/2014 24. 10001248.pdf ' DELPD2014 Minutes Duplicate 6/30/2014 25. 10002952.pdf^ DELPD2014 Minutes Duplicate 6/30/2014 26. 10002957.pdf'' DELPD2014 Minutes Duplicate 6/30/2014 27. 10003632.pdf DELPD2014 Minutes Duplicate 6/30/2014 28. 004087488 DELPD2014 Final Map Duplicate 7/8/2014 29. 004085495 DELPD2014 Final Map Duplicate 7/18/2014 30. 004095909 DELPD2014 Planning- Eng App Duplicate 7/21/2014 31. 003691183 DELPD2014 Purchase Order Duplicate 7/31/2014 32. 003691209 DELPD2014 Purchase Order Duplicate 7/31/2014 33. 003691210 DELPD2014 Purchase Order Duplicate 7/31/2014 34. 003691211 DELPD2014 Purchase Order Duplicate 7/31/2014 35. 003691212 DELPD2014 Purchase Order Duplicate 7/31/2014 36. 003691213 DELPD2014 Purchase Order Duplicate 7/31/2014 37. 003691214 DELPD2014 Purchase Order Duplicate 7/31/2014 38. 003691215 DELPD2014 Purchase Order Duplicate 7/31/2014 39. 003691216 DELPD2014 Purchase Order Duplicate 7/31/2014 40. 003691217 DELPD2014 Purchase Order Duplicate 7/31/2014 41. 003691253 DELPD2014 Purchase Order Duplicate 7/31/2014 42. 004097134 DELPD2014 Agenda Duplicate 7/31/2014 43. 003987163 DELPD2014 Minutes Duplicate 9/17/2014 44. 003987164 DELPD2014 Minutes Duplicate 9/17/2014 45. 003987165 DELPD2014 Minutes Duplicate 9/17/2014 46. 003987166 DELPD2014 Minutes Duplicate 9/17/2014 47. 003997454 DELPD2014 Minutes Duplicate 9/17/2014 48. i/ 004098511 DELPD2014 Contract Added in Error (Clerks Office Request) 9/25/2014 49. 004080379 Cannot access DMS properties Report Study File too big 10/6/2014 50. Jhis form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. ^ Revised: 10/6/2014 Page 2 of 3 CARLSBAD APPROVED (J CX'n (j ^^"^ BY: i^y/Ay^mMJ^ DOCUMENT TOTAL: 10 (PREVIOUSLYDELETED) LIBOl - 2#D%CUMENTS ^^Cf^tC^'^ ^^^^^1 +LIB02 - 16 DOCUMENTS DATE/TIME PAI PAI CONTACT: Joe>VW CALLED: tC/<=?(g^)l^/wCB^ DELETION CODE: In file# field DELPD2014; Item ID# 004080379: (#49 on deletion log) Records has no access to Properties/Security to be able to insert a DMS deletion code. This document serves as Certificate of Destruction upon the deletion by IT staff member. IT Staff ^ / (f A Destruction/Deletion Member: ^^UD.^\i\ Date ((0-2^-1 After deletions are complete, please return this form to the Records Management Department. This form documents the destruction of City records In accordance with the City of Carlsbad Records Management Program. <$ C Revised: 10/6/2014 "CARLSBAD Page 3 of 3