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HomeMy WebLinkAbout2020-08-18; City Council; ; Economic Recovery and Revitalization Initiative Updates and ActionsMeeting Date August 18, 2020 To: Mayor and City Council From: Scott Chadwick, City Manager Staff Contact: Laura Rocha, Deputy City Manager laura.rocha@carlsbadca.gov, 760-602-2415 David Graham, Chief Innovation Officer david.graham@carlsbadca.gov, 760-434-5992 Subject Economic Recovery and Revitalization Initiative Updates and Actions Recommended Action 1.Adopt a resolution that includes the following actions: a.Makes findings that a small business loan program to mitigate the impacts of COVID-19 serves a public purpose and provides a public benefit b.Modifies the small business loan program to include additional parameters and evaluation criteria as shown in Attachment A of the resolution c.Authorizes the city manager or designee to execute a contract with CDC Small Business Finance for loan administration services with an initial three-year term and a not-to-exceed amount of $350,000 as shown in Attachment B to the resolution d.Authorizes the deputy city manager, administrative services to sign the small business loan agreements and other documents necessary to originate and service the loans e.Allocates $25,000 of the Economic Recovery and Revitalization Initiative monies set aside for contingency or future City Council decisions to fund business community outreach 2.Provide additional direction based upon a report out by the Ad Hoc City Council Economic Revitalization Subcommittee Executive Summary The Economic Recovery and Revitalization Initiative approved by the City Council on April 21, 2020, has been crucial to the City of Carlsbad’s economic response, recovery and revitalization efforts related to the COVID-19 pandemic. On May 5, 2020, the City Council allocated $5,000,000 to the initiative, which has been guided by the Ad Hoc City Council Economic Revitalization Subcommittee and the City Council. In conjunction with the Carlsbad Chamber of Commerce and Carlsbad Village Association, the city has provided significant outreach to the business community. Fifteen joint Aug. 18, 2020 Item #7 Page 1 of 21 communications, live webinars, and significant engagement with the business community has had a positive result. Efforts to date have not required any funding. Recently, the need has arisen to provide materials, such as signage, digital media, and floor stickers to hotels and potentially to other businesses. These materials aid in communicating the message that in Carlsbad we practice safe COVID-19 behaviors. The action staff is recommending would authorize the use of up to $25,000 of the initiative’s contingency funds for business community outreach, including both work that has been done and yet to be done. On May 5, the City Council approved parameters for a small business loan program that included loans with durations of between six months and 30 months. The city manager was authorized to negotiate with a third party to administer the program and directed to return to the City Council with a contract for approval if the contract exceeded $100,000 annually. The program was expected to require loan administration services for three to four years at an approximate cost of $300,000 to $400,000. Staff selected CDC Small Business Finance, a non-profit lending organization headquartered in San Diego with significant experience in local lending, to administer the program. Staff is requesting the City Council authorize the city manager or designee to execute a contract with CDC Small Business Finance for small business loan services, including loan review and disposition and loan service portfolio management. The contract would have an initial three- year term and a cost not to exceed $350,000. Since the parameters for the small business loan program were first approved, financial assistance for local businesses has been made available primarily through the federal Paycheck Protection Program and the county’s small business stimulus grants. At the same time, the health emergency has been prolonged. Because of these changes, staff is proposing the council approve refined loan parameters that are based on consultation with CDC Small Business Finance, a survey of businesses and specific data from businesses seeking COVID-19 relief loans. The Ad Hoc City Council Economic Revitalization Subcommittee has continued to solicit, evaluate and recommend economic relief measures to support businesses affected by the COVID-19 pandemic. This item will provide information regarding additional measures under consideration by the subcommittee for City Council discussion and potential action. Discussion Overview On May 5, 2020, the City Council approved funding for the Economic Recovery and Revitalization Initiative to support businesses affected by the COVID-19 pandemic and the restrictions in the health orders issued to slow the spread of the disease. From this amount, the City Council has approved the following funding priorities: • $4,400,000 to the small business loan program • $250,000 to a joint marketing strategy with the Chamber of Commerce and the Carlsbad Village Association • $250,000 to be held as a contingency or for future City Council decisions • $50,000 for the city to secure landlord-tenant mediation and renegotiation services Aug. 18, 2020 Item #7 Page 2 of 21 • $50,000 for relief for the leaseholders of city properties In addition to these efforts, the Ad Hoc City Council Economic Revitalization Subcommittee, the City Council, and city staff have taken significant steps to address the economic impacts of COVID-19. This includes: • Passage of a commercial eviction moratorium • Empowering the director of emergency services (the city manager) to temporarily suspend or modify certain land development standards to mitigate the economic impact of COVID-19 • Creating joint communications with the Carlsbad Chamber of Commerce and the Carlsbad Village Association and distributing them to every business license holder in Carlsbad • Funding the “Carlsbad is Calling” $250,000 business promotion and tourism marketing campaign Small Business Loan Program The City Council authorized the city manager to establish a small business loan program with pandemic-related small business microloans of $5,000 to $10,000 and small business recovery loans of $10,000 to $25,000. The City Council also approved these parameters for the program: • Small business should be the initial focus of the program • Qualified applicants for the small business microloan program must have gross revenue of less than $2,000,000 • Qualified applicants for the small business recovery loan program must have gross revenue of less than $3,000,000 • Applicants must hold a valid business license as of March 1, 2020 • Applicants must be in good financial standing with the city • No loans can be awarded to a business for expenses that were funded by any federal, state or local agency • National chains and franchises not meeting certain criteria are excluded • Smaller regional businesses with a physical presence in Carlsbad are eligible • Loans should be for operational expenses such as rent, payroll, mortgage interest and utilities • The program should be administered by a third party with experience in lending In May, city staff issued a short-form application to begin the process of qualifying businesses for the business loan program while, at the same time, evaluating potential loan administrators. A total of 183 businesses applied and were evaluated based upon meeting the gross revenue and business license criteria. During this evaluation, city staff recognized that some adjustments to the program and parameters would allow for expanded participation and greater use of the funds. For example, the requirement to have a valid business license as of March 1, 2020 excludes businesses that were in the renewal process. City staff propose that the business license criteria be having a Aug. 18, 2020 Item #7 Page 3 of 21 valid business license or applied for a business license as of April 1, 2020. This new parameter would allow for loans for businesses that were in operation at the beginning of the pandemic but for one reason or another had not been issued a valid business license as of March 1, 2020. The initial program allowed loan funds to be used for payroll, rent, utilities, and mortgage interest. The pandemic’s impact on businesses has become clearer, and staff now proposes to expand the use of funds to include the cost of complying with the health orders and making the related adaptations to their businesses. This would include the cost of construction, furniture and equipment needed to comply with the public health orders as well as activating additional business operation areas. For example, proceeds could be used to pay for the new furniture and tent required to operate a restaurant outdoors. Staff is also proposing another minor adjustment to the program related to the deferral of the first loan payment. Currently, deferral is allowed automatically for up to 90 days and up to 180 days with a demonstrated hardship. With the COVID-19 emergency entering its sixth month in the region, setting a clear and actionable threshold for hardship would be difficult given the wide range of the pandemic’s impacts on businesses. Staff proposes to make the automatic deferral 180 days, which is consistent with the 0% six-month repayment terms for the small business microloan. City staff evaluated loan program administrators with a focus on local non-profits with experience in small business lending. CDC Small Business Finance was selected because of its long history in small business lending as well as specific experience in COVID-19-related small business lending. Since it was established in 1978, CDC Small Business Finance has provided over 12,000 loans and access to over $20 billion dollars in capital to small businesses. Through these loans, nearly 209,000 jobs have been created or preserved. CDC Small Business Finance is also working to support businesses impacted by the pandemic by providing loans and advisory programs. CDC Small Business Finance has evaluated the parameters of the business loan program approved by the City Council and, based on its experience in small business lending, has recommended a set of evaluation criteria for their review of business loans. These are: • A credit score of 640 or higher • If a credit score is less than 640, evaluation the reason with the applicant to determine risk and make a recommendation • If the business has gone through bankruptcy, that bankruptcy must have been at least three years ago • No open liens, judgments or lawsuits that would affect the business’s ability to pay back the loan The revised business loan program parameters and the evaluation criteria by CDC Small Business Finance are included as Attachment A to Exhibit 1. As noted above, the City Council authorized the city manager to negotiate and execute a contract with a lending service provider and directed him to return to the council if the cost of the contract exceeded $100,000 annually. A loan service provider will be required for three to Aug. 18, 2020 Item #7 Page 4 of 21 four years, given that the longest loan term available is 30 months. This work will include loan servicing and management of the loan portfolio. The contract proposed by staff for City Council approval is for an initial three-year term and a cost not to exceed $350,000. This is an approximately 9% administration cost on a $4,000,000 loan program. As the city will be the lender of record, staff also requests authorization for the deputy city manager, administrative services to sign the small business loans agreements and other documents necessary to originate and service the loans. Ad Hoc City Council Subcommittee update The Ad Hoc Economic Development Subcommittee has met 15 times since its first meeting in April. During that time, the subcommittee has provided input on the city’s pandemic response, recovery and revitalization efforts and made recommendations to the City Council to support Carlsbad businesses. The city’s economic relief efforts began at the very beginning of the health crisis. To date it has included: • A small business loan program to address COVID-19 impacts • Relief for leaseholders on city properties • Securing landlord-tenant mediation and renegotiation services • A communication program including webinars with live polling done in conjunction with the Carlsbad Chamber of Commerce and Carlsbad Village Association • A campaign to support the responsible reopening of businesses • A visitor education campaign on mandatory COVID-19 practices with hotels and visitor- serving accommodations • Extension of building applications and issued permits • Temporary suspension or modification of land use regulations to allow for expanded outdoor operations • Evaluation of temporarily closing a stretch of State Street to vehicles to activate it for businesses and pedestrians • Referred business community ideas on advocacy to the City Council Legislative Subcommittee • Creation of “Carlsbad is Calling,” a business promotion and tourism marketing program to be launched at the appropriate time The subcommittee has also evaluated many other ideas and received input from residents and businesses which city staff research and provide for subcommittee discussion. Recently, the subcommittee has discussed the following: • Participation in a “shop local” program being developed by the Carlsbad Chamber of Commerce and Carlsbad Village Association • Addressing permit fees for the use of public property, such as sidewalks and on-street parking Aug. 18, 2020 Item #7 Page 5 of 21 •A proposal by the Carlsbad Charitable Foundation to create a COVID-19 special fund that would raise and distribute grants to non-profits impacted by the health emergency This item will allow for the City Council to discuss these measures and provide any additional direction on the city’s economic response, recovery, and revitalization efforts. Fiscal Analysis The city has allocated $5 million to COVID-19 related economic response, recovery and revitalization. Next Steps City staff will execute the contract with CDC Small Business Finance. CDC Small Business Finance will review loan applications based on city parameters and evaluation criteria. Applicants that qualify will be forwarded to the city for final verification. Upon final verification, CDC Small Business Finance will generate and route loan documents for signature by the borrower and the city. CDC Small Business Finance will provide monthly reports to the city on the status of loans and will invoice the city for its services. Staff will provide updates on the status of the loan program during the regular COVID-19 Actions and Expenditures report at City Council meetings. Environmental Evaluation (CEQA) This action does not constitute a “project” within the meaning of the California Environmental Quality Act under Public Resources Code section 21065 in that it has no potential to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and therefore does not require environmental review. Public Notification Public notice of this item was posted in keeping with the Ralph M. Brown Act and it was available for public viewing and review at least 72 hours before the scheduled meeting date. Exhibits 1.Resolution Aug. 18, 2020 Item #7 Page 6 of 21 EXHIBIT 1 RESOLUTION NO. 2020-174 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING FURTHER IMPLEMENTATION OF THE ECONOMIC RECOVERY AND REVITALIZATION INITIATIVE AND MODIFICATIONS TO THE COVID-19 SMALL BUSINESS LOAN PROGRAM WHEREAS, on February 14, 2020 the San Diego County Health Officer declared a Local Health Emergency as a result of the spread of COVID-19; and WHEREAS, on March 4, 2020 Governor Newsom proclaimed a statewide state of emergency as a result of the spread of COVID-19; and WHEREAS, on March 16, 2020, the Director of Emergency Services proclaimed a local state of emergency as a result of the COVID-19 pandemic, which the City Council subsequently ratified and extended; and WHEREAS, on March 19, 2020, Governor Newsom issued Executive Order N-33-20 directing individuals living in California to comply with a State Public Health Officer order to stay at home except as needed to facilitate authorized, necessary activities or to maintain the continuity of operations at critical infrastructure sectors; and WHEREAS, on May 4, 2020 Governor Newsom issued Executive Order N-60-20 allowing non- essential businesses to reopen in four stages in compliance with criteria set by the State Public Health Officer and based on certain public health criteria being met on a county-by-county basis; and WHEREAS, on June 19, 2020, dine-in restaurants, alcohol-serving businesses offering dine-in meals, personal care services businesses and other businesses in the County of San Diego were permitted to reopen subject to compliance with state issued guidance; and WHEREAS, on July 13, 2020 a statewide public health officer order was issued closing bars, pubs, brewpubs, and closing indoor operations of dine-in restaurants, wineries, tasting rooms, family entertainment centers, movie theaters, zoos, museums, and cardrooms; and WHEREAS, the State of California has issued industry guidance for businesses that are allowed to reopen that require modification to business operations which has a direct cost and may have an impact on the space in which businesses may operate thus impacting revenue; and WHEREAS, the impact of COVID-19 on businesses and the workforce is significant with the State of California unemployment rate in June standing at 14.9 percent which is higher than the 12.3 percent it was during the height of the Great Recession (March, October, and November 2010); and Aug. 18, 2020 Item #7 Page 7 of 21 EXHIBIT 1 WHEREAS, the City of Carlsbad unemployment rate in June was 12.6 percent compared to the 2019 average of 2.9%; and WHEREAS, the City of Carlsbad conducted a survey of businesses impacted by COVID-19 which ended in July and found that seventy-two percent of companies indicated the need for further financial assistance to maintain operations over the next six months; and WHEREAS, seventy-eight percent of businesses surveyed indicated that they experienced a revenue decrease of more than 25 percent due to COVID-19; and WHEREAS, the City of Carlsbad approved a resolution creating an Ad Hoc City Council Economic Revitalization Subcommittee on April 7, 2020; and WHEREAS, the Ad Hoc City Council Economic Revitalization Subcommittee has met fifteen times since it was created and provides input on the city's COVID-19 related economic relief efforts and recommendations to the City Council; and WHEREAS, it is in the public interest to take steps to ensure local businesses remain economically viable during the COVID-19 pandemic state of emergency; and WHEREAS, there is a public benefit to providing economic relief impacted by the COVID-19 health emergency, so they may continue providing jobs and tax revenue to the City of Carlsbad which funds public services; and WHEREAS, there is a public benefit to providing access to operating capital in the form of low- cost or no-cost loans to allow businesses to fund the cost of payroll, utilities, rent, mortgage interest, insurance, and business operation modification or adaptations necessary to comply with the public health orders; and WHEREAS, adopting this resolution is necessary and appropriate to mitigate the immediate threats to the public health, safety, and welfare of residents and local businesses from the significant economic impacts of the COVID-19 pandemic by providing economic relief and providing resources to remain open in compliance with the public health orders. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That conducting a small business loan program to mitigate the impacts of COVID-19 serves a public purpose and provides a public benefit. Aug. 18, 2020 Item #7 Page 8 of 21 EXHIBIT 1 3. That the parameters for the small business loan program are as shown in Attachment A. 4. That the city manager or designee is authorized to execute the contract with CDC Small Business Finance to provide loan administration services as shown in Attachment B. 5. That the deputy city manager, administrative services, is authorized to sign small business loan agreements and other documents necessary to originate and service the loans. 6. That $25,000 is allocated from the Economic Recovery and Revitalization Initiative monies set aside for contingency or future City Council decisions to fund business community outreach. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 18th day of August, 2020, by the following vote, to wit: AYES: Hall, Blackburn, Bhat-Patel, Schumacher. NAYS: None. ABSENT: None. .#7141 MATT HALL, Mayor _.(itA,g011/‘,Dievkitst 1QTr- BARBARA ENGLESON, City Clerk (SEAL) CAlit"'• ..• • ''''''''' a1/4 S • (.)iC Aug. 18, 2020 Item #7 Page 9 of 21 ATTACHMENT A CITY OF CARLSBAD COVID-19 SMALL BUSINESS LOAN PROGRAM A. LOAN PARAMETERS The following are the parameters for all loans issued under the City of Carlsbad's COVID-19 small business loan program. They are designed to ensure businesses that need resources during the pandemic receive support. Based upon consultation with CDC Small Business Finance, a survey of businesses, and specific information from business that have applied for loans, the following program structure provides for significant participation and deployment of resources while addressing the risk of significant defaults. 1. All applicants must have a valid City of Carlsbad business license or show proof that they have applied for a business license or business license renewal before April 1, 2020. 2. All applicants must be in good standing with the city. 3. Nationally owned chain businesses or franchises are ineligible; however, chains or franchises that are located in Carlsbad and have a business owner that lives within San Diego County are eligible. 4. Loan funds may be used for operational expenses, such as rent, payroll, mortgage interest, utilities, insurance, the cost of complying with public health orders, and the cost of activating business operation areas. 5. The first loan repayment may be deferred up to 180 days from the date the loan is issued. 6. The city offers small business microloans of $5,000 to $10,000 for businesses with gross receipts of $2,000,000 or less, or 15 employees or less, and terms of 0% interest if paid back within six months, 1% if paid back within twelve months, and 2% if paid back within eighteen months. 7. The city offers small business recovery loans of $10,000 to $25,000 for businesses with gross receipts of $3,000,000 or less and fewer than 50 employees and terms of 2% interest if paid pack within twelve months and 3% if paid back within thirty months. B. LOAN APPLICATION EVALUATION AND DISPOSITION CDC Small Business Finance (CDCSBF) will review loan applications based upon the goal of deploying resources to businesses that are affected by COVID-19 while considering factors that present a high risk of default. These factors include: 1. Minimum 640 FICO score but will engage with applicants that have a lower score to understand mitigating factors that may be affect the risk of default 2. Bankruptcy must be at least three years old but will engage with applicants with more recent bankruptcy to understand mitigating factors that may affect the risk of default 3. No open liens, judgments, or lawsuits that may present a high risk of default 4. Business owner will be required to sign a personal guarantee, or if there are multiple business owners, the majority business owner will be required to sign the personal guarantee. CDCSBF will provide a list of reviewed applications to the city for validation. Upon validation CDCSBF, will generate the loan documents and route them for signature by the borrower and deputy city manager, administrative services. CDCSBF will service the loan portfolio and will provide monthly reports and invoices to the city for their services. Aug. 18, 2020 Item #7 Page 10 of 21 Aug. 18, 2020 Item #7 Page 10 of 21 City Attorney Approved Version 6/12/18 1 AGREEMENT FOR SMALL BUSINESS LOAN SERVICES CDC SMALL BUSINESS FINANCE THIS AGREEMENT is made and entered into as of the 18th_ day of _____August__________, 2020 (“Effective Date”), by and between the CITY OF CARLSBAD, a municipal corporation ("City"), and CDC Small Business Finance, a non-profit, private organization ("Contractor"). RECITALS A. City requires the professional services of a non-profit contractor that is experienced in providing small business lending services. B. Contractor has the necessary experience in providing professional services and advice related to small business lending. C. Selection of Contractor is expected to achieve the desired results and efficiencies in an expedited fashion. D. Contractor has submitted a proposal to City and has affirmed its willingness and ability to perform such work. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. SCOPE OF WORK City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in attached Exhibit "A," which is incorporated by this reference in accordance with this Agreement’s terms and conditions. 2. STANDARD OF PERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise. 3. TERM The initial term of this Agreement will be for a period of three (3) years from the Effective Date. The City Manager may extend the Agreement for up to an additional one (1) year period. 4. TIME IS OF THE ESSENCE Time is of the essence for each and every provision of this Agreement. 5. COMPENSATION The total fee payable for the Services to be performed during the Agreement term shall not exceed Three Hundred and Fifty Thousand Dollars ($350,000). No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. The City reserves the right to withhold a ten percent (10%) retention until City has accepted the work and/or Services specified in Exhibit "A." 6. STATUS OF CONTRACTOR Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under control of City only as to the result to be accomplished, but will consult with City as DocuSign Envelope ID: 8850FE7D-C6E6-48E4-932A-3B11B10A01C4 Aug. 18, 2020 Item #7 Page 11 of 21 City Attorney Approved Version 6/12/18 2 necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of City for any purposes. The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which City may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At the City’s election, City may deduct the indemnification amount from any balance owing to Contractor. 7. SUBCONTRACTING Contractor will not subcontract any portion of the Services without prior written approval of City, except as explicitly outlined in the Agreement. If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by City. 8. OTHER CONTRACTORS The City reserves the right to employ other Contractors in connection with the Services. 9. INDEMNIFICATION Each party shall indemnify, defend, protect, hold harmless, and release the other, its officers, agents, and employees, from and against any and all claims, loss, proceedings, damages, causes of action, liability, costs, or expense (including attorneys’ fees and witness costs) arising from or in connection with, or caused by any act, omission, or negligence of such indemnifying party or its agents, employees, contractors, subcontractors, or invitees. This indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages or compensation payable to or for the indemnifying party under workers’ compensation acts, disability benefit acts, or other employee benefit acts. This indemnity provision survives the Agreement. Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorneys fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. 10. INSURANCE Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor’s agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance DocuSign Envelope ID: 8850FE7D-C6E6-48E4-932A-3B11B10A01C4 Aug. 18, 2020 Item #7 Page 12 of 21 City Attorney Approved Version 6/12/18 3 carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus line insurer on the State of California’s List of Approved Surplus Line Insurers (LASLI) with a rating in the latest Best’s Key Rating Guide of at least “A:X”; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest quarterly listings report. 10.1 Coverage and Limits. Contractor will maintain the types of coverage and minimum limits indicated below, unless the Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense. The full limits available to the named insured shall also be available and applicable to the City as an additional insured. 10.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an “occurrence” basis, including personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work for City). $2,000,000 combined single-limit per accident for bodily injury and property damage. 10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to City's satisfaction, a declaration stating this. 10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor’s profession with limits of not less than $2,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work. 10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions: 10.2.1 The City will be named as an additional insured on Commercial General Liability which shall provide primary coverage to the City. 10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. 10.2.3 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant to the Notice provisions of this Agreement. 10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to City. 10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then City will have the option to declare Contractor in breach or may purchase DocuSign Envelope ID: 8850FE7D-C6E6-48E4-932A-3B11B10A01C4 Aug. 18, 2020 Item #7 Page 13 of 21 City Attorney Approved Version 6/12/18 4 replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement. 10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements. 11. BUSINESS LICENSE Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as may be amended from time-to-time. 12. ACCOUNTING RECORDS Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 13. OWNERSHIP OF DOCUMENTS All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of City. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor’s records. 14. COPYRIGHTS Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor relinquishes all claims to the copyrights in favor of City. 15. NOTICES The name of the persons who are authorized to give written notice or to receive written notice on behalf of City and on behalf of Contractor under this Agreement. For City For Contractor Name David Graham Name Robert Villarreal Title Chief Innovation Officer Title Executive Vice President Department Office of Innovation and Economic Development Address CDC Small Business Finance 2448 Historic Decatur Rd #200 San Diego, CA 92106 Address 1200 Carlsbad Village Drive Phone No. 619-234-8652 Carlsbad, CA 92008 Email rvillarreal@cdcloans.com Phone No. 760-434-5992 Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. DocuSign Envelope ID: 8850FE7D-C6E6-48E4-932A-3B11B10A01C4 Aug. 18, 2020 Item #7 Page 14 of 21 City Attorney Approved Version 6/12/18 5 16. CONFLICT OF INTEREST Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report investments or interests in all categories. Yes No 17. GENERAL COMPLIANCE WITH LAWS Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance of the Services by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations. Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants whose services are required by this Agreement. 18. DISCRIMINATION AND HARASSMENT PROHIBITED Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. 19. DISPUTE RESOLUTION If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties. Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The City Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the City Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law. 20. TERMINATION In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Contractor has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement. Either party upon tendering thirty (30) days written notice to the other party may terminate this Agreement. In this event and upon request of City, Contractor will assemble the work product and X XX DocuSign Envelope ID: 8850FE7D-C6E6-48E4-932A-3B11B10A01C4 Aug. 18, 2020 Item #7 Page 15 of 21 City Attorney Approved Version 6/12/18 6 put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made. 21. COVENANTS AGAINST CONTINGENT FEES Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee. 22. CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement. 23. JURISDICTION AND VENUE Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county. 24. SUCCESSORS AND ASSIGNS It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of City, which shall not be unreasonably withheld. 25. ENTIRE AGREEMENT This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties. DocuSign Envelope ID: 8850FE7D-C6E6-48E4-932A-3B11B10A01C4 Aug. 18, 2020 Item #7 Page 16 of 21 City Attorney Approved Version 6/12/18 7 26. AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. CONTRACTOR CITY OF CARLSBAD, a municipal corporation of the State of California By: By: (sign here) Scott Chadwick, City Manager Kurt Chilcott, CEO/President (print name/title) ATTEST: By: (sign here) BARBARA ENGLESON Catherine Riddle, Chief Financial Officer City Clerk (print name/title) If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a corporation, Agreement must be signed by one corporate officer from each of the following two groups. Group A Group B Chairman, Secretary, President, or Assistant Secretary, Vice-President CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CELIA A. BREWER, City Attorney BY: _____________________________ Assistant City Attorney DocuSign Envelope ID: 8850FE7D-C6E6-48E4-932A-3B11B10A01C4 Aug. 18, 2020 Item #7 Page 17 of 21 City Attorney Approved Version 6/12/18 8 EXHIBIT “A” SCOPE OF SERVICES COVID-19 Small Business Loan Program Administration CDC Small Business Finance As a leader in the community and economic development field, CDC Small Business Finance (CDC) provides access to transformative products, services, and advocacy to ensure all small businesses have the opportunity to succeed and grow. We offer a variety of low-interest financing that fit the needs of small businesses no matter where they are in the growth cycle. Start-ups to seasoned companies and every small business in between can benefit from our financing programs. Over four decades, CDC and its affiliate companies have provided more than $18 billion in funding to over 11,000 small business owners. Overview: The City of Carlsbad is seeking an administrator for its COVID-19 business loan program. CDC has a strong history of providing low-interest financing and business support for small businesses. During the pandemic the CDC has been a leading non-profit lender of the Paycheck Protection Program (PPP), a source of low-interest financing, and an informational resource for small businesses. CDC also has active loans with Carlsbad businesses and is an experienced lender to north county companies. Carlsbad has a diverse economy and given our experience in lending to businesses of all kinds, we have the knowledge and people to make this program a success. One advantage of partnering with CDC is that we can offer more financial products and resources to aid in the long-term resilience of Carlsbad businesses, via CDC and its affiliate companies. We believe that small businesses are the backbone of the economy and by connecting them with advice, access to capital, and resources we help businesses thrive. Right now, we are all focused on supporting the economy during the pandemic. But, we see our involvement as growing our existing support for Carlsbad businesses into a more expansive and long-term relationship of supporting your economy. DocuSign Envelope ID: 8850FE7D-C6E6-48E4-932A-3B11B10A01C4 Aug. 18, 2020 Item #7 Page 18 of 21 City Attorney Approved Version 6/12/18 9 Business Loan Program Administration: CDC proposes the following for administering the program: • Dedicated small business advisor included • Dedicated online application portal included • Initial setup of Laser Pro $500 • Application review and denial per application fee $250 • Application review and disposition per application fee $1000 o Credit score check o Collection of documents from borrower o Analysis of documents from borrower o Approval • File management included in application review and disposition fee • Preparing closing documents included in review and disposition fee • Annual loan servicing of a portfolio exceeding $2,000,000 .25% o Payment collection o Portfolio management o Accounting • Monthly reporting to the City of Carlsbad is included • (Optional) Liquidation services $75 per hour We believe in supporting small business and our cities. The cost associated with administering this program reflect the heart of the way our non-profit does business. With these reduced administrative fees more funding can go to the businesses that need it most. Loan Servicing CDCSBF will provide Loan Servicing as part of the Agreement. Loan servicing consists of managing the loan file after loan closing. CDCSBF will provide the following: i. Upon notification of loan funding by CITY OF CARLSBAD, CDCSBF will prepare and send a package of loan document records and payment plan information to the CITY OF CARLSBAD, enroll the loan in CDCSBF payment processing system and update CDCSBF’s loan management system (Ventures+) with relevant funding data and loan monitoring requirements. ii. Loan payments for the CITY OF CARLSBAD loan, collected via ACH, will be collected and managed by CDCSBF. All payments will be deposited to a segregated account managed by CDCSBF Accounting Department. On a monthly basis, CDCSBF will wire the balance of loan payments received by CDCSBF and invoice the city for any fees due to CDCSBF. DocuSign Envelope ID: 8850FE7D-C6E6-48E4-932A-3B11B10A01C4 Aug. 18, 2020 Item #7 Page 19 of 21 City Attorney Approved Version 6/12/18 10 iii. Monthly reports including a Non-Current Report with Portfolio Risk Rate and Trial Balance Report will be provided by CDCSBF to CITY OF CARLSBAD. iv. CDCSBF will request annual business financial statements of borrowers, annual personal financial statements of each guarantor and any other reasonable requested document or report related to a specific credit risk identified by CITY OF CARLSBAD for a borrower and, when secured will review and risk rate each loan. In the event a borrower does not respond to repeated requests for updated financial information, CDCSBF shall establish each loan risk rating based upon repayment history, seasoning, industry standards and other factors as applicable to loan borrowers. v. Loans that become delinquent will be serviced by CDCSBF which may include repeated telephone, email and/or written demands of payment and fees due beginning within 5 (five) business days of the payment default. Repeated or ongoing delinquencies will result in a downgrade of the loan risk rating. vi. CITY OF CARLSBAD loans that become 61 days delinquent will be transferred to a CDCSBF Liquidation Analyst for Intensive Servicing and moved to Liquidation Status. A summary report of the loan, cause for delinquency and recommended course of action will be provided by CDCSBF to CITY OF CARLSBAD. Any actions that may result in loan repayment deferment, loan modification or loan charge off will only be executed by CDCSBF after receipt of written approval by a CITY OF CARLSBAD representative. vii. General servicing actions, including but not limited to file at closing and extend UCC filings for each loan as required by state law, collateral release, loan subordination, ownership changes, address changes, etc. will be completed on behalf of CITY OF CARLSBAD by CDCSBF. All such actions that would impact the collateral position or loan guarantee for CITY OF CARLSBAD will be approved by CITY OF CARLSBAD in advance of taking any such action. viii. CDCSBF will monitor all CITY OF CARLSBAD loans for compliance on loan conditions and covenants through the term of this Agreement or the loan term, whichever is shorter. Conclusion Carlsbad is a vibrant place with a diverse economy. Our proposal reflects our desire to build upon the support we are already providing to Carlsbad companies and deliver top-notch service to companies that are struggling during the pandemic. Whether it is support directly from the city or finding financing solutions through other public and private programs, our goal will be to invest in the long- term viability of Carlsbad, its companies, and economy. DocuSign Envelope ID: 8850FE7D-C6E6-48E4-932A-3B11B10A01C4 Aug. 18, 2020 Item #7 Page 20 of 21 City Attorney Approved Version 6/12/18 11 CITY OF CARLSBAD COVID-19 BUSINESS LOAN PROGRAM $5,000- $25,000 Term Sheet Use of Proceeds • Working Capital – Payroll, Rent, Utilities, Mortgage Interest, Insurance, COVID-19 Compliance and Adaptation Min/Max Loan Amount • $5,000 – $10,000 • Gross revenues cannot exceed $2MM and 15 or fewer employees • $10,000 – $25,000 • Gross revenues cannot exceed $3MM and 50 or fewer employees Credit Score • Minimum 640 FICO • Bankruptcy at least 3 years old • No open liens, judgements, suits Required Documents • Application • Bank Statement from 12/31/19 to current Interest Rate & Term • Deferment of first payment for 180 days • 0% first 6 months • 1% months 7-12 • 2% months 13-18 • Term 18 Months • 2% first 12 months • 3% months 13-30 • Term 30 Months • ACH Required for monthly payments Borrower Fees • Doc-U-Sign - $XXX • Out of pocket - $35-50 (Credit reports, Lexis Nexis, Sec of State) Prepayment Fee • No Prepayment Penalty Collateral • None - unsecured • Personal Guarantee – Majority Owner(s) Program Eligibility • Valid business license or proof of business license renewal prior to April 1, 2020 • Located and licensed to operate in the City of Carlsbad, California Other Criteria • One Loan per Eligible Business • Borrower Required to Sign Agreement attesting that Loan Proceeds will be used only for Purposes of Maintaining or restarting Business DocuSign Envelope ID: 8850FE7D-C6E6-48E4-932A-3B11B10A01C4 Aug. 18, 2020 Item #7 Page 21 of 21