HomeMy WebLinkAbout2014-10-14; City Council; 21758; Approve Private Storm Drain 2014 Poinsettia FireCITY OF CARLSBAD - AGENDA BILL
AB# 21,758 APPROVAL OF $100,000 FOR THE
CONSTRUCTION OF ENHANCEMENTS AND
IMPROVEMENTS TO PRIVATE STORM DRAIN
DEPT.DIRECTOR
MTG. 10-14-14
APPROVAL OF $100,000 FOR THE
CONSTRUCTION OF ENHANCEMENTS AND
IMPROVEMENTS TO PRIVATE STORM DRAIN CITY ATTY.
DEPT. PW-TRAN STRUCTURES IMPACTED BY THE 2014
POINSETTIA FIRE
CITY MGR.
RECOMMENDED ACTION:
Adopt Resolution No. 2014-239 appropriating funds for the construction of enhancements and
improvements to private storm drain structures impacted bythe 2014 Poinsettia Fire.
ITEM EXPLANATION:
On May 14, 2014 the City Manager of the City of Carlsbad proclaimed the existence of a local emergency
due to conditions of extreme peril to the safety of persons and property caused by a wildfire in Carlsbad.
On May 20, 2014, the City Council adopted a Declaration of Local Emergency recommended by the City
Manager due to the brush fire, known as the 2014 Poinsettia Fire, which began on May 14, 2014. On
June 24, 2014 the City Council adopted Resolution 2014-157 proclaiming the continuing existence of a
local emergency and appropriating $1,000,000 from the General Fund to cover the costs of the
expenditures related to the incident period from May 14, 2014 through May 17, 2014 as well as
temporary repair work and/or clean-up occurring within the first 30 days after the end of the incident.
On July 22, 2014 the City Council adopted Resolution 2014-180 terminating the continued state of
emergency and appropriating an additional $1,500,000 from the General Fund to cover the cost of
permanent repairs related to the Poinsettia Fire. It was noted in the associated Agenda Bill that the
appropriations will cover costs to permanently repair landscaping, building and infrastructure damages,
as well as open space erosion control at various city locations. This second appropriation brought the
total appropriations associated with the 2014 Poinsettia Fire to $2,500,000.
As part of the ongoing 2014 Poinsettia Fire recovery work, the city has completed a field review of the
storm drain system within the fire burn area. Prior to the fire, the area was heavily vegetated and as
such the quantity and quality of the rainfall runoff corresponded to the vegetated conditions. After the
fire, the vegetation is essentially gone and as such there are a number of storm drain system
enhancements and improvements that are warranted to respond to and protect against the changed
conditions. Typical tasks include cleaning/removal of debris, installation of gravel bags, silt fencing, straw
waddles and rip rap protection in the immediate vicinity ofthe structures as well as some minor grading
of the ground surface to improve the performance of the structures. The construction will help reduce
the threat of further damage to storm drain structures and soil erosion. The construction will also
provide protection against a change in the quality of the runoff water.
DEPARTMENT CONTACT: Marshall Plantz 760-602-2766 / marshall.plantz@carlsbadca.gov
FOR CLERK USE.
COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUEDTO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER - SEE MINUTES •
AMENDED • REPORT RECEIVED •
Poinsettia Fire Recovery
Status
Council Workshop October 14, 2014
Marshall Plantz, Sr. Engineer Transportation
Public Storm Drain System
•Public storm drains on
public property
•Public storm drains on
private property in public
easements
Before/After
Before/After
Private Storm Drain System
Recommendations
We recommend that city council approve the
Resolution for the Administrative Services
Director to authorize to appropriate one hundred
thousand dollars from the General Fund
unassigned fund balance to cover the cost of
constructing enhancements and improvements to
the private storm drain structures within the burn
area related to the 2014 Poinsettia Fire.
Thank you
Appropriation of Funds for tiie
10/14/2014
Page 2 of 2
Within the burn area the storm drain system is a combination of private and public structures which work
together as a unified system serving the area. There are approximately 60 storm drain structures within
the burn area. Approximately half of these structures are owned and maintained by the City of Carlsbad
and the other half are owned by private property owners. As a result of the field review, a set of
recommended construction tasks have been developed for each location. At this point in the process the
estimated cost to construct the recommended enhancements and improvements associated with private
structures is expected to be less than $100,000.
As noted above the system is an interdependent set of public and private structures and as such the
expenditure of public funds to enhance and improve the private structures provides a public benefit by
helping to preserve the integrity of the entire system in light of the new conditions. No work will be
commenced on private property until the owner executes a release of liability to the city to the
satisfaction ofthe City Attorney.
FISCAL IMPACT:
Staff is requesting an additional appropriation of $100,000 from the General Fund unassigned fund
balance to enable the City to construct the enhancements and improvements to the private storm drain
structures within the burn area ofthe Poinsettia Fire. This will bring the total appropriations associated
with the 2014 Poinsettia Fire to $2,600,000.
There is the potential for partial reimbursement of these costs from state agencies. The degree to which
these costs are reimbursable is currently unknown and is dependent on approvals from the state
agencies.
ENVIRONMENTAL IMPAa:
The project is exempt from the California Environmental Quality Act (CEQA) per State CEQA Guidelines
Section 15308 - actions taken by regulatory agencies to assure the maintenance, restoration,
enhancement, or protection of the environment where the regulatory process involves procedures for
protection ofthe environment, including water quality.
PUBLIC NOTIFICATION:
None.
EXHIBIT:
1. Resolution No. 2014-239 appropriating funds for the construction of enhancements and
improvements to private storm drain structures impacted by the 2014 Poinsettia Fire.
1 RESOLUTION NO. 2014-239
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROPRIATING FUNDS FOR THE CONSTRUCTION
OF ENHANCEMENTS AND IMPROVEMENTS TO PRIVATE STORM
4 DRAIN STRUCTURES IMPACTED BY THE 2014 POINSETTIA FIRE.
3
5
6
7
9
10
11
12
WHEREAS, on May 14, 2014 the City Manager of the City of Carlsbad proclaimed the
existence of a local emergency due to conditions of extreme peril to the safety of persons and
property caused by a wildfire in Carlsbad; and
WHEREAS, May 20, 2104 the City Council declared a local state of emergency by
Resolution No. 2014-104; and
WHEREAS, on June 24, 2014 the City Council declared the continuing existence of a local
emergency and appropriated $1,000,000 from the General Fund balance to cover the cost of
expenditures related to the incident period of May 14, 2014 through May 17, 2014 as well as
temporary repair work and/or clean-up occurring within the first 30 days after the end of the
^4 incident by Resolution 2014-157; and
15 WHEREAS, on July 22, 2014 the City Council terminated the continued state of a local
16 emergency and appropriated $1,500,000 from the General Fund to cover the costs of
17 permanent repairs related to the Poinsettia Fire by Resolution 2014-180; and
lg WHEREAS, the construction of enhancements and improvements to public and privately
owned storm drain structures within the burn area will help reduce the threat of further
damage to the storm drain system and soil erosion throughout the burn which in turn will
provide protection against a change in the quality of the runoff water and help preserve the
integrity ofthe burn area as it relates tothe regrowth ofthe native habitat in the burn area.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. The Administrative Services Director is hereby authorized to appropriate one
hundred thousand ($100,000) from the General Fund unassigned fund balance to cover the
19
20
21
22
23
24
25
26
27
28
3
1 cost of constructing enhancements and improvements to the private storm drain structures
2 within the burn area related to the 2014 Poinsettia Fire.
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
//
//
//
//
//
//
//
//
//
//
//
//
//
//
//
//
//
//
//
//
//
//
//
//
4
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City
of Carlsbad on the 14*^ day of October, 2014, by the following vote to wit:
AYES:
NOES:
Council Members Packard, Wood, Schumacher, Blackburn.
None.
ABSENT: Mayor Hall.
MARK PACKARD, Mayor Pro Tem
ATTEST:
BARBARA ENGLESDI I, City Clerk
(SEAL)