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Home My WebLink About2021-01-14; Housing Commission; ; CARLSBAD PUBLIC HOUSING AGENCY FISCAL YEAR 2021 ANNUAL PLAN Meeting Date: January 14, 2021 To: Housing Commission From: David de Cordova, Housing Services Manager Staff Contact: Bobbi Nunn, Housing Program Manager Bobbi.Nunn@carlsbadca.gov, 760-434-2816 Subject: CARLSBAD PUBLIC HOUSING AGENCY FISCAL YEAR 2021 ANNUAL PLAN Recommended Action That the Housing Commission ADOPT Resolution No. 2021-001, RECOMMENDING that the Community Development Commission APPROVE the Carlsbad Public Housing Agency (PHA) Annual Plan for Fiscal Year 2021 for submission to the U.S. Department of Housing and Urban Development. Executive Summary The Housing Services Division administers the federally funded Section 8 Rental Assistance Program for the Carlsbad Public Housing Agency. Under federal law, a Public Housing Agency (PHA) is required to submit a 5-Year and Annual Plan. These plans provide a basic guide to PHA policies, rules, and requirements concerning the PHA’s operations, programs, and services. In addition, the plans advise HUD and members of the public the PHA’s mission and strategies for serving the needs of low-income and very low-income families for the next five years. The 5-Year Plan was approved and adopted by the Community Development Commission on April 7, 2020. Each year, the Carlsbad Public Housing Agency is required to prepare, adopt and submit to HUD an Annual Plan consistent with the goals and objectives of the 5-Year Plan. The Fiscal Year 2021 Annual Plan (Attachment 2) is the first annual update of the 5-Year Plan. Analysis The purpose of the 5-Year PHA Plan is to identify goals and objectives to serve the needs of low- income (under 80% of the area median income - AMI), very low-income (under 50% of the AMI), and extremely low-income (under 30% of the AMI) families for the next five years. HOUSING COMMISSION Staff Report The 5-Year PHA Plan goals are: 1. Expand the supply of assisted housing 2. Improve the quality of assisted housing 3. Increase assisted housing choices 4. Promote self-sufficiency and asset development of families and individuals 5. Ensure equal opportunity and affirmatively further fair housing On an annual basis, the PHA needs to indicate the progress in meeting the goals and objectives identified in the 5-Year PHA Plan which was adopted on April 7, 2020. Further, the PHA is required to identify any PHA Plan elements that have been revised since the last Annual Plan submission. The following area is addressed in the PHA Plan Update segment: • Financial Resources Next Steps The Fiscal Year 2021 Annual Plan is required to be available for public review and comment prior to a Public Hearing and adoption by the City Council who acts as the Community Development Commission for this process. The public review period is 45 days and the Annual Plan is due to the Housing and Urban Development Department (HUD) prior to April 17, 2021. A Public Hearing will be scheduled when the Community Development Commission hears this item. All public comments received on the Annual Plan will be addressed and included in the final documents that will be submitted to HUD. Environmental Review Pursuant to Public Resources Code section 21065, this action does not constitute a “project” within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. Exhibits 1. Housing Commission Resolution A. Streamlined Annual PHA Plan (form HUD-50075-HCV) EXHIBIT 1 RESOLUTION NO. 2021-001. A RESOLUTION OF THE HOUSING COMMISSION OF THE CITY OF CARLSBAD, CALIFORNIA, RECOMMENDING APPROVAL OF THE CARLSBAD FISCAL YEAR 2021 ANNUAL PUBLIC HOUSING AGENCY (PHA) PLAN AND AUTHORIZATION TO SUBMIT TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WHEREAS, the Housing Services Division administers the Section 8 Rental Assistance Program for the City of Carlsbad’s Public Housing Agency (PHA); and WHEREAS, the U.S. Department of Housing and Urban Development (HUD) has issued regulations requiring PHAs to submit a 5-Year and Annual Plans consistent with the City of Carlsbad’s Consolidated Plan and local objectives; and WHEREAS, the 5-Year Plan for 2020-2025 was approved by the Community Development Commission on April 7, 2020; and WHEREAS, federal regulations provide that Annual Plans must be adopted by the Carlsbad Community Development Commission and submitted to the U.S. Department of Housing and Urban Development. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Housing Commission of the City of Carlsbad, California, as follows: 1. The above recitations are true and correct. 2. That based on the information provided within the Housing Commission Staff Report, the Housing Commission ADOPTS Resolution No. 2021-001, recommending to the Carlsbad Community Development Commission APPROVAL of the Carlsbad Fiscal Year 2021 Annual Plan and authorization to submit to the U.S. Department of Housing and Urban Development. EXHIBIT 1 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Housing Commission of the City of Carlsbad, California, held on the 14th day of January 2021, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN NGUYEN-CLEARY, CHAIRPERSON CARLSBAD HOUSING COMMISSION ATTEST: DAVID DE CORDOVA Housing Services Manager Streamlined Annual PHA Plan (HCV Only PHAs) U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 02/29/2016 ATTACHMENT A form HUD-50075-HCV (12/2014) PUBLIC HOUSING AGENCY Streamlined Annual PHA Plan Fiscal Year 2021 Approved by the Housing Commission on: Adopted by the Community Development Commission on: ( City of Carlsbad form HUD-50075-HCV (12/2014) Purpose. The 5-Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA’s operations, programs, and services, and informs HUD, families served by the PHA, and members of the public of the PHA’s mission, goals and objectives for serving the needs of low- income, very low- income, and extremely low- income families Applicability. Form HUD-50075-HCV is to be completed annually by HCV-Only PHAs. PHAs that meet the definition of a Standard PHA, Troubled PHA, High Performer PHA, Small PHA, or Qualified PHA do not need to submit this form. Where applicable, separate Annual PHA Plan forms are available for each of these types of PHAs. Definitions. (1) High-Performer PHA – A PHA that owns or manages more than 550 combined public housing units and housing choice vouchers, and was designated as a high performer on both of the most recent Public Housing Assessment System (PHAS) and Section Eight Management Assessment Program (SEMAP) assessments if administering both programs, or PHAS if only administering public housing. (2) Small PHA - A PHA that is not designated as PHAS or SEMAP troubled, or at risk of being designated as troubled, that owns or manages less than 250 public housing units and any number of vouchers where the total combined units exceeds 550. (3) Housing Choice Voucher (HCV) Only PHA - A PHA that administers more than 550 HCVs, was not designated as troubled in its most recent SEMAP assessment, and does not own or manage public housing. (4) Standard PHA - A PHA that owns or manages 250 or more public housing units and any number of vouchers where the total combined units exceeds 550, and that was designated as a standard performer in the most recent PHAS and SEMAP assessments. (5) Troubled PHA - A PHA that achieves an overall PHAS or SEMAP score of less than 60 percent. (6) Qualified PHA - A PHA with 550 or fewer public housing dwelling units and/or housing choice vouchers combined, and is not PHAS or SEMAP troubled. A. PHA Information. A.1 PHA Name: City of Carlsbad Housing Agency PHA Code: CA077 PHA Plan for Fiscal Year Beginning: (MM/YYYY): 07/2021 PHA Inventory (Based on Annual Contributions Contract (ACC) units at time of FY beginning, above) Number of Housing Choice Vouchers (HCVs) 740 PHA Plan Submission Type: Annual Submission Revised Annual Submission Availability of Information. In addition to the items listed in this form, PHAs must have the elements listed below readily available to the public. A PHA must identify the specific location(s) where the proposed PHA Plan, PHA Plan Elements, and all information relevant to the public hearing and proposed PHA Plan are available for inspection by the public. Additionally, the PHA must provide information on how the public may reasonably obtain additional information of the PHA policies contained in the standard Annual Plan, but excluded from their streamlined submissions. At a minimum, PHAs must post PHA Plans, including updates, at the main office or central office of the PHA. PHAs are strongly encouraged to post complete PHA Plans on their official website. Location(s) where the public may obtain copies of the Annual PHA Plan: Main administrative office of the PHA: • City of Carlsbad Housing Services 1200 Carlsbad Village Drive Carlsbad, CA 92008 PHA Website: • www.carlsbadca.gov/housing Public libraries: • City of Carlsbad Main Library 1775 Dove Lane Carlsbad, CA 92011 • City of Carlsbad Georgina Cole Library 1250 Carlsbad Village Drive Carlsbad, CA 92008 - -~ □ form HUD-50075-HCV (12/2014) Other: • City of Carlsbad Senior Center 799 Pine Avenue Carlsbad, CA 92008 PHA Plan Supporting Documents are available for inspection at: Main business office of the PHA: • City of Carlsbad Housing Services 1200 Carlsbad Village Drive Carlsbad, CA 92008 PHA Consortia: (Check box if submitting a joint Plan and complete table below) Participating PHAs PHA Code Program(s) in the Consortia Program(s) not in the Consortia No. of Units in Each Program Lead HA: □ form HUD-50075-HCV (12/2014) B. Annual Plan. B.1 Revision of PHA Plan Elements. (a) Have the following PHA Plan elements been revised by the PHA since its last Annual Plan submission? Y N Housing Needs and Strategy for Addressing Housing Needs. Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions. Financial Resources. Rent Determination. Operation and Management. Informal Review and Hearing Procedures. Homeownership Programs. N/A Self Sufficiency Programs and Treatment of Income Changes Resulting from Welfare Program Requirements. Substantial Deviation. Significant Amendment/Modification. (b) If the PHA answered yes for any element, describe the revisions for each element(s): Financial Resources – CY 2020 (CY 2021 Funding not determined) Annual Contributions for HCV Program – Housing Assistance Payments (HAP) $ 8,420,505. Annual Contributions for HCV Program – Administrative Fees for Program Operations $ 788,739. Total Resources $9,209,244. B.2 New Activities (a) Does the PHA intend to undertake any new activities related to the following in the PHA’s current Fiscal Year? Y N Project Based Vouchers. (b) If this activity is planned for the current Fiscal Year, describe the activities. Provide the projected number of project-based units and general locations, and describe how project-basing would be consistent with the PHA Plan. B.3 Most Recent Fiscal Year Audit. (a) Were there any findings in the most recent FY Audit? Y N N/A (b) If yes, please describe: B.4 Civil Rights Certification Form HUD-50077, PHA Certifications of Compliance with the PHA Plans and Related Regulations, must be submitted by the PHA as an electronic attachment to the PHA Plan. □ [8J □ [8J [8J □ □ [8J □ [8J □ [8J □□ □ [8J □ [8J □ [8J □ [8J □r8J □ form HUD-50075-HCV (12/2014) B.5 Certification by State or Local Officials. Form HUD 50077-SL, Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan. B.6 Progress Report. Provide a description of the PHA’s progress in meeting its Mission and Goals described in its 5-Year PHA Plan. 1. Goal - Expand the supply of assisted housing • The PHA was awarded an additional 9 special purpose vouchers specifically for non-elderly persons with disabilities (Mainstream 5). PHA has a total of 37 special purpose vouchers, of which 23 are currently under lease. 2. Goal - Improve Voucher Management • HA maintains a High Performing status under the Section 8 Management Program (SEMAP). • In response to COVID 19 and the office closure, the PHA has developed protocols for interacting with participants and stakeholders via phone, email, and online meetings (ZOOM and MS Teams). 3. Goal – Increase assisted housing choices • The PHA has maintained payment standards between 100% and 110% of the HUD published Fair Market Rents to ensure voucher holders are able to utilize their assistance and find adequate housing in Carlsbad. • The PHA has a Housing Navigator who assists participants and community members to locate housing. Since July 1, 2020, the Housing Navigator has worked with approximately 300 households either searching for housing or experiencing homelessness or soon to be homeless. 4. Goal - Promote self-sufficiency and asset development of families and individual • The PHA voluntarily administers the Family Self-Sufficiency Program for participants who have ported into our jurisdiction. Currently we have two active families participating. One FSS participant successfully graduated in July 2020. 5. Goal – Ensure equal opportunity and affirmatively further fair housing • The PHA has a contract with the Legal Aid Society of San Diego to provide Fair Housing counseling, educational Fair Housing seminars for staff, tenants, and landlords. In collaboration with other North County cities, the San Diego Regional Analysis of Impediments to Fair Housing has given guidance to the cities and the region to affirmatively further the goals of fair housing. • Educational materials are available in the lobby in English and Spanish. The materials are also included in briefing packets and on the City’s website. B.7 Resident Advisory Board (RAB) Comments. (a) Did the RAB(s) provide comments to the PHA Plan? Y N (a) If yes, comments must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing their analysis of the RAB recommendations and the decisions made on these recommendations. □□