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HomeMy WebLinkAbout2021-01-14; Housing Commission; ; 2020 Housing Commission Work Plan Annual Report and 2021 Housing Commission Work Plan Meeting Date: Jan. 14, 2021 To: Housing Commission From: David de Cordova, Housing Services Manager Staff Contact: David de Cordova, Housing Services Manager david.decordova@carlsbadca.gov, 760-434-2935 Subject: 2020 Housing Commission Work Plan Annual Report and 2021 Housing Commission Work Plan Recommended Action Accept the 2020 Housing Commission Work Plan Annual Report, authorizing its transmittal to the City Council, and recommend that the City Council approve the 2021 Housing Commission Work Plan. Executive Summary Carlsbad Municipal Code (CMC) Section 2.15.020 (C) requires that each board or commission provide to the City Council for its approval an annual work plan of activities to be undertaken and to provide a subsequent report of its accomplishments. Attached for the Housing Commission’s consideration is a report of the 2020 Work Plan accomplishments and a draft 2021 Work Plan. Discussion In 2018, the City Council revised the CMC to create uniform policies and procedures related to boards and commissions, including a requirement for annual work plans. The purpose of the work plan is to encourage increased dialogue between the Commission and the City Council. It is also intended to ensure that the Commission is working in line with the priorities of the City Council. On Jan. 28, 2020, the City Council approved the Housing Commission work plan for calendar year 2020, as well as an amendment to Carlsbad Municipal Code Chapter 2.40 to clarify that homelessness issues are part of the Housing Commission's functions. In carrying out its duties under the Municipal Code and consistent with the Work Plan, the Housing Commission met a total of eight times in 2020. Impacts from the COVID-19 pandemic affected the number of meetings held by the Housing Commission. Despite this, the Housing Commission did accomplish a number of the tasks in the 2020 Work Plan, as described in the attached report (Attachment A). The draft 2021 Housing Commission Work Plan is provided as Attachment B. A number of the tasks in the 2020 Work Plan are still in process, are recurring or ongoing in nature. Staff suggests it is appropriate to carry such tasks forward to the 2021 Work Plan. Tasks not accomplished in 2020 are also appropriate to be carried over to 2021. One-time tasks that were completed in 2020 have been removed from the Work Plan for 2021. Staff proposes the addition of one new task relating to the Inclusionary Housing Program, which is shown in bold type. Staff requests that the Commission review and discuss the draft work plan, modify as necessary, and make a recommendation to City Council for its approval. Next Steps After the Commission's review and acceptance, the 2020 Housing Commission Work Plan Annual Report and 2021 Housing Commission Work Plan will be forwarded to the City Council for their review and approval. Fiscal Analysis There is no direct fiscal impact associated with approving the annual report and work plan. Environmental Evaluation (CEQA) Pursuant to Public Resources Code Section 21065, this action does not constitute a “project” within the meaning of the California Environmental Quality Act (CEQA) in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. Public Notification and Outreach This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to scheduled meeting date. Exhibits 1. Housing Commission Resolution A. 2020 Housing Commission Work Plan Annual Report B. Draft 2021 Housing Commission Work Plan EXHIBIT 1 RESOLUTION NO. 2021-002. A RESOLUTION OF THE HOUSING COMMISSION OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING THE 2020 ANNUAL WORK PLAN REPORT, AUTHORIZING ITS TRANSMITTAL TO THE CITY COUNCIL, AND RECOMMENDING THAT THE CITY COUNCIL APPROVE THE 2021 HOUSING COMMISSION WORK PLAN. WHEREAS, Chapter 2.15 of the Carlsbad Municipal Code (CMC) requires that each board or commission provide to the City Council for its approval an annual work plan of activities to be undertaken by the board or commission and a subsequent report of its accomplishments; and WHEREAS, CMC Section 2.40.060 delineates the functions of the Housing Commission (Commission); and WHEREAS, the Housing Commission considered the 2020 Work Plan Annual Report and draft Work Plan for the 2021 calendar year at their Jan. 14, 2021 regular meeting. NOW, THEREFORE, BE IT RESOLVED by the Housing Commission of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the Housing Commission accepts the 2020 Housing Commission Work Plan Annual Report, attached hereto as Attachment A, and authorizes its transmittal to the City Council. 3. That the Housing Commission recommends that the City Council approve the 2021 Housing Commission Work Plan, attached hereto as Attachment B. PASSED, APPROVED AND ADOPTED at a regular Meeting of the Housing Commission of the City of Carlsbad, California, California on the 12th day of December, 2019, by the following vote, to wit: AYES: NAYS: ABSENT: JOHN NGUYEN-CLEARY, CHAIRPERSON CARLSBAD HOUSING COMMISSION ATTEST: DAVID DE CORDOVA Housing Services Manager ATTACHMENT A 2020 Housing Commission Work Plan Annual Report I. Mission Statement The mission of the Housing Commission is to promote housing security and affordability for all segments of our community, including lower income families and people with special housing and supportive service needs. II. Composition The Housing Commission consists of five members who are appointed by the mayor and confirmed by the city council. Members shall serve four-year terms. III. 2020 Goals & Tasks The Housing Commission will focus on the following goals and tasks: GOAL/TASK STATUS COMMENTS/RECOMMENDATION Goal 1: Support and advise the City Council regarding efforts to address affordable housing. a. As needed throughout the year, perform the functions of the Housing Commission consistent with Carlsbad Municipal Code Section 2.40.060, including responsibilities for the Carlsbad Public Housing Authority. The Housing Commission met eight times in 2020 to consider a range of items within the scope of their function, including review, input and recommendations on: • A financial assistance request for the Windsor Pointe affordable housing project • The 5-year and Annual PHA Plan • 2021-2029 Housing Element update • New affordable housing resale guidelines • Revised City Council Policy 73 regarding acquisition of existing affordable housing • New City Council Housing Trust Fund Policy In addition, the Housing Commission received various informational reports and updates on housing and homelessness-related matters, and The Housing Commission will continue to carry out their functions in 2021, consistent with the Carlsbad Municipal Code. ATTACHMENT A 2020 Housing Commission Work Plan Annual Report GOAL/TASK STATUS COMMENTS/RECOMMENDATION participated in a legislative update and a training workshop on Fair Housing and eviction moratorium laws. b. Review and recommend for approval to City Council the Public Housing Agency Five Year Plan for Fiscal Years 2020- 2025, and the Annual Plan for Fiscal Year 2020. The Housing Commission held a public hearing on Feb. 13, 2020 to consider the 5-year and annual PHA plans, and recommended approval to the City Council. In 2021, the Housing Commission will hold a public hearing to consider and recommend on the Fiscal Year 2021 Streamlined Annual PHA Plan. c. Review and recommend for approval to City Council an affordable housing resale program. The Housing Commission reviewed proposed affordable housing resale guidelines on Aug. 13, 2020, and changes to related City Council Policy 73. The Housing Commission recommended approval of the resale guidelines as amended and changes to Council Policy 73 as proposed. The task is complete. The City Council adopted the affordable housing program guidelines and Council Policy 73 changes at their Dec. 8, 2020 meeting. d. Examine housing policy questions as may be referred by the City Council. The Housing Commission reviewed a proposed new City Council policy concerning the use of the Housing Trust Fund on Aug. 13, 2020, and recommended approval with amendments. The City Council adopted the Housing Trust Fund Policy at their Dec. 8, 2020 meeting. Recommend this as an on-going task for 2021 Goal 2: Support and advise the City Council regarding efforts to address homelessness. a. Receive a presentation about homelessness in the north county region, the character of homelessness within Carlsbad (i.e., demographic data from the annual Point-in-Time Count and other data about our homeless), This item was originally scheduled for the October Housing Commission meeting, but had to be postponed to another date. This item will be presented to the Housing Commission in early 2021. ATTACHMENT A 2020 Housing Commission Work Plan Annual Report GOAL/TASK STATUS COMMENTS/RECOMMENDATION efforts to address homelessness, and regional resources and facilities that support those who are homeless and efforts to transition out of homelessness. b. Receive a status update on the Homeless Response Plan and provide recommendations for prioritization of actions or plan amendment, if warranted. A status update was scheduled to be part of the presentation with Task 2a above but had to be postponed to another date. A status update will be provided to the Housing Commission in early 2021. c. If the City Council determines to participate, support the development of a North County Homeless Action Plan, and assist the city in meeting its objectives and commitments within such an Action Plan. A status update of the North County regional effort was originally scheduled to be presented as part of the Task 2a report above. The report will be presented to the Housing Commission in early 2021. Recommend carrying this task forward to 2021. Goal 3: Monitor and participate in the 2021-2029 Housing Element Update. a. Receive regular updates from the Housing Commission representative to the Housing Element Advisory Committee (HEAC). The Housing Commission received status updates regarding the 2021-2029 Housing Element program at their February and October meetings. This task is complete. The Housing Element Advisory Committee completed their work in December 2020, concluding with their recommendation to forward the draft Housing Element to the California Housing and Community Development Department for formal review. b. As appropriate, provide suggestions for HEAC consideration on items regarding The Housing Commission met in a joint session with the HEAC on Nov. 19, 2020 to receive a This task is complete. The Housing Element Advisory Committee ATTACHMENT A 2020 Housing Commission Work Plan Annual Report GOAL/TASK STATUS COMMENTS/RECOMMENDATION housing needs, resources, policies and programs. detailed overview of the draft 2021-2029 Housing Element, ask questions and discuss its content. The Housing Commission met on Dec. 3, 2020 to further discuss and suggest changes to the draft plan prior to HEAC’s final review on Dec. 14, 2020. concluded their work in December 2020, with their recommendation to forward the draft Housing Element to the California Housing and Community Development Department for formal review. c. Conduct a public hearing on the updated Housing Element and make a recommendation to the City Council. Public hearings to adopt the final 2021-2029 Housing Element will take place in the first quarter of 2021. Recommend carrying this task forward to first quarter 2021. Goal 4: Improve understanding of housing programs, policies, and laws. a. Participate in a legislative and policy update offered or arranged by the City of Carlsbad. In a joint meeting with the City Council, Planning Commission, Traffic and Mobility Commission, and the Housing Element Advisory Committee on Jan. 21, 2020, the Housing Commission received a presentation regarding SB330: Housing Crisis Act of 2019 and New Regulations on Accessory Dwelling Units. The Housing Commission hosted a Basics of Fair Housing Law and Eviction Moratorium training workshop at their Dec. 10, 2020 meeting. This task is complete for 2020. Recommend this as a recurring task in 2021. b. Receive a status report of current Housing Element programs. The Housing Commission was provided a weblink to the 2019 Annual Housing Element Progress Report on Oct. 8, 2020. This task is complete for 2020. Recommend this as a recurring task in 2021. c. Become educated on and pursue best practice models in addressing housing and homelessness. The Housing Commission received informational reports, presentations and trainings that improved understanding of Recommend this as an ongoing task in 2021. ATTACHMENT A 2020 Housing Commission Work Plan Annual Report GOAL/TASK STATUS COMMENTS/RECOMMENDATION housing-related policies and laws. See Tasks 2a, 3a/b, and 4a above. Goal 5: Facilitate communication with the City Council and the broader Carlsbad community regarding matters which fall within the Commission's functions. a. After each Housing Commission meeting, provide a summary memo to the City Council reporting on meeting attendance, items considered by the commission, and actions taken or recommendations made to the City Council. A summary memo of each Housing Commission meeting is prepared and distributed to the City Council shortly after each meeting. Recommend this as a recurring task in 2021. b. Prepare an annual work plan and present to City Council for approval. The 2020 Work Plan was approved by the Housing Commission in December 2019 and approved by the City Council in January 2020. Approve the 2021 Work Plan first quarter 2021. c. Report to City Council and public on annual work plan accomplishments. The Housing Commission reviewed the 2020 Work Plan accomplishments at their Jan. 14, 2020 meeting. Provide the 2020 Work Plan accomplishments report to City Council in first quarter 2021. d. Provide an annual report to the City Council on the status and progress of affordable housing and homelessness programs. An annual status report to City Council on affordable housing and homelessness programs has not yet been prepared. Recommend carrying task forward to 2021. e. Promote efforts to maximize public participation in city-organized information forums, workshops and public hearings related to Goals 1-4 above. The city utilizes various tools to inform and communicate with the public on city-sponsored activities including print publications (such as direct mailers, bill inserts, and newspaper notices, city website notifications, subscription lists, social media channels, media releases and Recommend this as an ongoing task in 2021. ATTACHMENT A 2020 Housing Commission Work Plan Annual Report GOAL/TASK STATUS COMMENTS/RECOMMENDATION stakeholder surveys. One or more of these methods were used in notifying the public about items related to the Work Plan goals above. A notable example for the Housing Element update: In addition to using electronic outreach methods to inform the public about the draft plan availability and Housing Commission and HEAC meeting dates to consider the draft plan, approximately 2,700 informational mailers were sent to an extensive number of people that included Section 8 program participants, residents at low-income apartment communities, and other interested parties. In response to the COVID-19 emergency, the city moved all City Council, boards and commission meetings to virtual format in 2020 and provide a means for public participation in city business. The Housing Commission held virtual meetings August through December 2020. ATTACHMENT B City of Carlsbad Housing Commission Work Plan Calendar Year 2021 I. Mission Statement The mission of the Housing Commission is to promote housing security and affordability for all segments of our community, including lower income families and people with special housing and supportive service needs. II. Composition The Housing Commission consists of five members who are appointed by the mayor and confirmed by the city council. Members shall serve four-year terms. III. 2021 Goals & Tasks The Housing Commission will focus on the following goals and tasks: 1. Support and advise the City Council regarding efforts to address affordable housing. a. As needed throughout the year, perform the functions of the Housing Commission consistent with Carlsbad Municipal Code Section 2.40.060, including responsibilities for the Carlsbad Public Housing Authority. b. Review and recommend for approval to City Council the Public Housing Agency Annual Plan for Fiscal Year 2021. c. Review the inclusionary housing in-lieu fee study and make a recommendation to City Council. d. Examine housing policy questions as may be referred by the City Council. 2. Support and advise the City Council regarding efforts to address homelessness. a. Receive a presentation about homelessness in the north county region, the character of homelessness within Carlsbad (i.e., demographic data from the annual Point-in-Time Count and other data about our homeless), efforts to address homelessness, and regional resources and facilities that support those who are homeless and efforts to transition out of homelessness. b. Receive a status update on the Homeless Response Plan and provide recommendations for prioritization of actions or plan amendment, if warranted. c. If the City Council determines to participate, support the development of a North County Homeless Action Plan, and assist the city in meeting its objectives and commitments within such an Action Plan. ATTACHMENT B 3. Participate in the 2021-2029 Housing Element Update. a. Conduct a public hearing on the 2021-2029 Housing Element and make a recommendation to the City Council. 4. Improve understanding of housing programs, policies, and laws. a. Participate in a legislative and policy update offered or arranged by the City of Carlsbad. b. Receive a status report of current Housing Element programs. c. Become educated on and pursue best practice models in addressing housing and homelessness. 5. Facilitate communication with the City Council and the broader Carlsbad community regarding matters which fall within the Commission's functions. a. After each Housing Commission meeting, provide a summary memo to the City Council reporting on meeting attendance, items considered by the commission, and actions taken or recommendations made to the City Council. b. Prepare an annual work plan and present to City Council for approval. c. Report to City Council and public on annual work plan accomplishments. d. Provide an annual report to the City Council on the status and progress of affordable housing and homelessness programs. e. Promote efforts to maximize public participation in city-organized information forums, workshops and public hearings related to Goals 1-4 above.