Loading...
HomeMy WebLinkAbout2021-01-26; City Council; ; Amendment No. 4 to Agreement with Sillman Wright Architects, Inc. and Amendment No. 2 to Agreement with Griffin Structures, Inc. for the Safety Center Renovation Project Meeting Date: Jan. 26, 2021 To: Mayor and City Council From: Scott Chadwick, City Manager Staff Contact: Steven Stewart, Municipal Projects Manager steven.stewart@carlsbadca.gov, 760-602-7543 Mickey Williams, Assistant Police Chief mickey.williams@carlsbadca.gov, 760-931-2260 Subject: Amendment No. 4 to Agreement with Sillman Wright Architects, Inc. and Amendment No. 2 to Agreement with Griffin Structures, Inc. for the Safety Center Renovation Project District: All Recommended Action Adopt resolutions authorizing: 1) Amendment No. 4 to the agreement with Sillman Wright Architects, Inc., to incorporate structural engineering services for the Emergency Operations Center complex into the design work for the Safety Center Renovation Project, Capital Improvement Program Project No. 4715, in an amount not to exceed $278,967. 2) Amendment No. 2 to the agreement with Griffin Structures, Inc., to extend and amend the agreement for construction management and inspection services for the Safety Center Renovation Project, Capital Improvement Program Project No. 4715, in an amount not to exceed $368,000. Executive Summary There are two projects in the city’s adopted Capital Improvement Program, which are the Safety Center Renovation Project, Capital Improvement Program Project No. 4715, and the Emergency Operations Center Reconfiguration Project, Capital Improvement Program Project No. 4719. The scope of the Safety Center Renovation Project includes upgrading interior finishes, expanding select functional areas due to staffing increases, infrastructure upgrades, Climate Action Plan-compliant measures and structural reinforcement of the Safety Center portion of the building to make it compliant with the Essential Services Building Seismic Safety Act of 1986. It does not include structural reinforcement of the emergency operation area of the building. The Emergency Operations Center Reconfiguration Project, further described below, will refurbish the current center. Structural reinforcement of the center’s area of the Safety Center building is not currently included in the scope of the project. Jan. 26, 2021 Item #2 Page 1 of 27 Staff is recommending that structural engineering design services for the Emergency Operation Center area be incorporated into the design work of Sillman Wright Architects, Inc., a firm that is already under contract with the city. The structural design services will describe the work necessary to bring the center area into compliance with the seismic safety act. Staff is also recommending amending and extending the agreement with Griffin Structures, Inc. for continued construction management and inspection services through completion of the project. Discussion The Safety Center building complex was approved for construction in 1985 for a staff of 95 people. During the last 35 years, Safety Center staffing has gradually increased to 188 people to keep up with city development and demands for service. However, the building has not been significantly renovated to accommodate these changes. The complex, located at 2560 Orion Way, comprises a two-story administration building, the Safety Center; and an attached one- story conference room building, containing the Emergency Operation Center. The Safety Center Renovation Project was incorporated into the Capital Improvement Program during fiscal year 2014-15. In coordination with the Police and Fire departments, the project’s scope and design have been developed over several years. As a result, the project comprehensively addresses building infrastructure needs, energy efficiency upgrades and essential safety and security improvements, all in a more efficient office layout. On Nov. 19, 2019, the City Council adopted Resolution No. 2019-234 authorizing an agreement with Sillman Wright Architects to develop complete design plans, specifications and contract documents for the project. During a preliminary design review with Esgil, the city’s plan review consultant for code compliance, a recommendation was made to upgrade the two-story administration building structurally to be compliant with the seismic safety act. In March 2020, staff undertook to follow Esgil’s recommendation. On May 5, 2020, the City Council adopted Resolution No. 2020-076 approving an amendment to the agreement with Sillman Wright Architects, Inc., to incorporate structural engineering design services into the design work for the project. The design services covered under this amendment did not include the one-story conference room building, containing the Emergency Operation Center. The Emergency Operation Center Reconfiguration Project was adopted into the Capital Improvement Program during FY 2015-16. The scope includes new furnishings, computers, software, network equipment, communications, and lighting and acoustic improvements that will upgrade the center to current standards for emergency response. The project does not currently include structural upgrades required to comply with the seismic safety act. To ensure the project is housed in a facility that meets seismic safety standards, staff recommends adding the seismic upgrades to the project’s scope of work. Staff solicited a proposal from Sillman Wright Architects for the additional structural engineering design work for the center and obtained a proposal in an amount not to exceed $278,967. Amendment No. 4 to the agreement will increase the cost of the agreement to an amount not to exceed $1,356,830. In August 2018, staff initiated an agreement with Griffin Structures for construction management and inspection services which is scheduled to expire on Feb. 28, 2021. Staff recommends extending and amending the agreement with Griffin Structures to maintain the continuity of coordination efforts, value engineering and construction sequencing work that Jan. 26, 2021 Item #2 Page 2 of 27 Griffin Structures has helped orchestrate with staff during the last two years. Staff solicited and obtained a proposal from Griffin Structures in an amount not to exceed $368,000. Amendment No. 2 to the agreement will increase the cost of the agreement to an amount not to exceed $753,500. The City Council’s authorization of the Sillman Wright Architects and Griffin Structures amendments is required under Carlsbad Municipal Code Section 3.28.060(D) because the value of each agreement is greater than $100,000. The name of the Safety Center is to be changed to the Police and Fire Headquarters in keeping with a resolution approved by the council Nov. 17, 2020 (Resolution No. 2020-219). The renovation of the interior of the Emergency Operations Center, designated as Capital Improvement Program Project 4719, will be undertaken later, after the completion of the structural work that needs to be done to the building under Capital Improvement Program Project 4715. Fiscal Analysis Amendment No. 4 to the agreement with Sillman Wright Architects is in an amount not to exceed $278,967. Amendment No. 2 to the agreement with Griffin Structures is in an amount not to exceed $368,000. Funds from the General Capital Construction and Infrastructure Replacement funds have been appropriated for the project as shown below: Carlsbad Public Safety and Service Center Improvements, Capital Improvement Program Project No. 4715 Current appropriation – General Capital Construction Fund $2,013,500 Current appropriation – Infrastructure Replacement Fund $5,953,050 Current Expenditures/encumbrances – General Capital Construction Fund ($511,870) Current expenditures/encumbrances – Infrastructure Replacement Fund ($1,412,951) Safety Center Current funding balance available $6,041,729 Additional project costs Amendment No. 4 with Sillman Wright Architects $278,967 Amendment No. 2 with Griffin Structures $368,000 Remaining balance $5,394,762 Additional appropriation needed $0 Upon completion of the additional design work and issuance of a building permit, a staff report will be presented for City Council approval of the design documents and authorization to offer the project up for bids. Once bids are received, staff plans to request the City Council award a construction contract to the successful bidder for the Safety Center Renovation Project, including the building that contains the Emergency Operation Center, and an additional appropriation of approximately $11.4 million. Staff will have more refined cost estimates as the project’s design nears completion. Jan. 26, 2021 Item #2 Page 3 of 27 Next Steps Staff will process Amendment No. 4 to the agreement with Sillman Wright Architects to add structural engineering design services for the Emergency Operation Center area to the design work for the project, including structural code requirements for an essential building. Staff will also process Amendment No. 2 to the agreement with Griffin Structures to extend and amend their agreement for the project inclusive of the work in the Emergency Operation Center area. Once the design work has been completed and permitted by the city, staff will return to City Council in spring 2021 to request approval of the plans and specifications, and authorization for bid solicitation. Environmental Evaluation (CEQA) The project is exempt from the California Environmental Quality Act under CEQA Guidelines Section 15301(d) – Existing facilities, which covers the restoration or rehabilitation of deteriorated or damaged structures, facilities or mechanical equipment to meet current standards of public health and safety. Public Notification and Outreach Public notice of this item was posted in keeping with the Ralph M. Brown Act and it was available for public viewing and review at least 72 hours before the scheduled meeting date. Exhibits 1. City Council Resolution for Sillman Wright Architects 2. City Council Resolution for Griffin Structures 3. Location map Jan. 26, 2021 Item #2 Page 4 of 27 RESOLUTION NO. 2021-032 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING AMENDMENT NO. 4 TO THE AGREEMENT WITH SILLIVIAN WRIGHT ARCHITECTS, INC. TO INCORPORATE STRUCTURAL ENGINEERING DESIGN SERVICES FOR THE EMERGENCY OPERATIONS CENTER INTO THE DESIGN WORK FOR THE SAFETY CENTER RENOVATION PROJECT, CAPITAL IMPROVEMENT PROGRAM PROJECT NO. 4715, IN AN AMOUNT NOT TO EXCEED $278,967 WHEREAS, on Nov. 19, 2019, City Council adopted Resolution No. 2019-234 authorizing an agreement with Sillman Wright Architects, Inc. (SWA) to complete the design work for the Safety Center Renovation Project, Capital Improvement Program Project No. 4715 (Project), in an amount not to exceed $611,214; and WHEREAS, on May 5, 2020, City Council adopted Resolution No. 2020-076, approving Amendment No. 1 in an amount not to exceed $365,225 to the agreement with SWA to add structural engineering design services to the scope of work for the Project; and WHEREAS, staff recommends that structural engineering design services for the Emergency Operations Center (EOC) area of the building be added to the scope of design services for the Project; and WHEREAS, SWA has tendered a proposal for these additional structural engineering design services in an amount not to exceed $278,967 and; WHEREAS, the City Planner has considered the potential environmental effects of the agreement and determined that the Project is categorically exempt from environmental review pursuant to Article 19, Section 15301 (d), Existing Facilities, Class 1, because the project proposes restoration or rehabilitation of deteriorated or damaged structures, facilities or mechanical equipment to meet current standards of public health and safety, and that no exception to the exception, as set forth is CEQA Guidelines section 15300.2 applies. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1.That the above recitations are true and correct. 2.That the proposal submitted bySWA in an amount not to exceed $278,967 for additional structural engineering design services is hereby accepted. Jan. 26, 2021 Item #2 Page 5 of 27 3. That the mayor is authorized and directed to execute Amendment No. 4 to the agreement with SWA attached hereto as Attachment A. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 26th day of January 2021, by the following vote, to wit: AYES: Hall, Blackburn, Acosta, Bhat-Patel, Schumacher. NAYS: None. ABSENT: None. MATT HALL, Mayor PeC:/-? 01 c,-or7)&-47 PePt5 BARBARA ENGLESON, City Clerk 6/ c Li/ (SEAL) Jan. 26, 2021 Item #2 Page 6 of 27 DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4 PSA20-921TRAN AMENDMENT NO. 4 TO AMEND AGREEMENT FOR SAFETY CENTER DESIGN SERVICES - E0C/CONFERENCE ROOM WING STRUCTURAL UPGRADE SILLMAN WRIGHT ARCHITECTS This Amendment No. 4 is entered into and effective as the 27th day of January , 2021, amending and extending the Agreement dated November 25, 2019 (the 'Agreement') by and between the CITY OF CARLSBAD, a municipal corporation, ("City"), and SILLMAN WRIGHT ARCHITECTS, a California corporation, ("Contractor") (collectively, the "Parties") for Safety Center Design Services — Structural Upgrade. RECITALS A.On May 7, 2020, the Parties executed Amendment No. 1 to the Agreement to alter the Agreement's scope of work to increase the design services to include the structural engineering and additional design work necessary for the building to comply with the Essential Services Building Seismic Safety Act; and B.On July 7, 2020, the Parties executed Amendment No. 2 to the Agreement to alter the Agreement's scope of work to increase the design services to include the structural engineering and additional design work necessary for the building to comply with the Essential Services Building Seismic Safety Act; and C.On October 5, 2020, the Parties executed Amendment No. 3 to the Agreement to alter the Agreement's scope of work to increase the design services to include additional IT design work and to include an upgrade to the facility restrooms; and D.The Parties desire to alter the Agreement's scope of work to increase the design services to include additional structural and architectural design work for the EOC/Conference Room wing of the Safety Center and required code upgrades; and E.The Parties have negotiated and agreed to a supplemental scope of work and fee schedule, which is attached to and incorporated in by this reference as Exhibit "A" Scope of Services and Fee. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1.In addition to those services contained in the Agreement, as may have been amended from time to time, Contractor will provide those services described in Exhibit "A". With this Amendment, the total Agreement amount shall not exceed one million three hundred forty- eight thousand eight hundred thirty dollars ($1,348,830). 2.City will pay Contractor for all work associated with those services described in Exhibit "A" on a percentage complete basis not-to-exceed two hundred seventy-eight thousand nine hundred sixty-seven dollars ($278,967). Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City. 3.Contractor will complete all work described in Exhibit "A" by November 23, 2023. City Attorney Approved Version 6/12/18 1 of 3 Jan. 26, 2021 Item #2 Page 7 of 27 DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4 PSA20-921TRAN 4.All other provisions of the Agreement, as may have been amended from time to time, shall remain in full force and effect. 5.All requisite insurance policies to be maintained by the Contractor pursuant to the Agreement, as may have been amended from time to time, shall include coverage for this Amendment. 6.The individuals executing this Amendment and the instruments referenced on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions hereof of this Amendment. CONTRACTOR CITY OF CARLSBAD, a municipal SILLMAN WRIGHT ARCHITECTS, a corporation of the State of California California corporation By: 15Vdt- 114.LiS (sign here) Brett Tullis, President, CFO (print name/title) BY: Matt Hall, Mayor ATTEST: By: k44 iNktu, (sign here) Mark Baker, Principal Architect (print name/title) / Hector 6-ome2 Dept for Barbara Engleson, City Clerk C-Fij C)0(Lif If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a corporation, Agreement must be signed by one corporate officer from each of the following two groups. Group A Group B Chairman, Secretary, President, or Assistant Secretary, Vice-President CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CELIA A. BREWER, City Attorney BY: Assistant City Attorney City Attorney Approved Version 6/12/18 2 of 3 Jan. 26, 2021 Item #2 Page 8 of 27 DocuSign Envelope ID: 09F1A7C6-4441-4061-8BD1-963187BCD9E4 PSA20-921TRAN EXHIBIT "A" SCOPE OF SERVICES AND FEE Itemized List of what Contractor will do for City and at what price. 1.Code Required Restroom & Shower Upgrades $10,740 2.Savings by Design Analysis & Modeling $8,350 3.Transportation Design Management Plan $5,530 4.Stair and Atrium Handrail Upgrades $0 5.E0C/Conference Room wing Structural and Architectural Upgrade $254,347 NOT-TO-EXCEED TOTAL (inclusive of reimbursable expenses) $278,967 City Attorney Approved Version 6/12/18 3 of 3 Jan. 26, 2021 Item #2 Page 9 of 27 SILUAAll wPiarn AP(r1ITUTS 5 mei:opoiii Drive. Suite 400 Son Dieoo, CA 921;7-P, ,619) 294-75! Fox: (619125'4-7592 r.wFrnonwuiiitcom DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4 PSA20-921TRAN Exhibit "A" December 16, 2020 Mr. Steve Stewart Municipal Project Manager City of Carlsbad 1635 Faraday Avenue Carlsbad, CA 92008-7314 Project: City of Carlsbad — Public Safety and Service Center Renovation Subject: Additional Services — Design Services for the Conference Room Wing I EOC — seismic retrofit of the primary structural system and associated remodel work, restrooms / shower upgrades, Savings- By-Design and TOM report Add Service #: 04 Dear Steve, Sillman Wright Architects (Architect) are pleased to provide the City of Carlsbad (Client) with this proposal for Additional Services for the Design, Plan Check Processing and Construction Administration Services for the seismic retrofit of the primary structural system and associated remodel work for the Conference Room Wing / Emergency Operations Center (EOC), restrooms / shower upgrades, Savings-By- Design and Transportation Demand Management (TDM) report. Work is to be performed for the City of Carlsbad — Public Safety and Service Center building, located at 2560 Orion Way, Carlsbad, CA. Proiect Description Conference Room Wing / (EOC} Structural Retrofit and Associated Remodel Work The Project has recently completed the plan review phase. The Client has requested the Architect to begin to evaluate a way to incorporate the scope of work mentioned below, being sensitive to construction cost impact and the construction schedule. The Project aims to seismically retrofit the existing building's conference room wing / (EOC), approximately 6,500 GSF, to an Essential Facility Performance level. In addition, the Project will also include the code required title-24 energy upgrades, code required restroom upgrades to meet ADA and CBC-2019, Chapter-11B conformity and any required associated remodel work as a result of the structural retrofit work (i.e., new paint, carpet, ceilings and exterior finish work). In order to comply with the Essential Services Buildings Seismic Safety Act of 1986 (ESBSSA), the majority of the burden falls with structurally retrofitting the building to achieve an "Immediate Occupancy Structural Performance Level (S-1)", as defined in ASCE 41-17, whereby the structure remains safe to occupy and essentially retains its pre-earthquake strength and stiffness following a seismic event. The retrofitting of the structural system is identified in the 2016 — Seismic Assessment Report produced by IDS Group. Non-Structural Equipment and Systems will be seismically braced to "Operational Non- Structural Performance Level (N-A)" per ASCE 41-17. The legislature states that "Nonstructural Components vital to the operation of essential services buildings shall also be able to resist, insofar as practical, the forces generated by earthquakes, gravity, fire, and winds. The design team recognizes that certain Non-Structural components housed in essential services buildings, including, but not limited to, communications systems, main transformers and switching equipment, and emergency backup systems, are essential to facility operations and that these nonstructural Jan. 26, 2021 Item #2 Page 10 of 27 DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4 PSA20-921TRAN Exhibit "A" Mr. Steve Stewart City of Carlsbad — Public Safety and Service Center Renovation Add Service #04 —Conference room wing / EOC structural retrofit and associated remodel, restroom / shower upgrades, Saving-By-Design and Transportation Demand Management report December 16, 2020 Page 2 of 5 components should be given adequate consideration during the design and construction process to assure, insofar as practical, continued operation of the building after a disaster." The anticipated Non-Structural upgrades include: •Architectural components: Cladding and glazing, veneer and other Non- Structural walls, partitions, ceilings, etc. •Mechanical equipment and systems: Boilers, furnaces, pumps, chillers, fire suppression equipment and piping, HVAC equipment and ductwork, HVAC equipment mounted in line with ductwork, etc. •Electrical and communications equipment and systems: Electrical and communications equipment and distribution systems, emergency power equipment, light fixtures, and emergency lighting, etc. •Furnishings and interior equipment: Storage racks, contents, computer access floors, computer and communication racks, elevators, etc. Additional coordination efforts will be necessary with Mechanical, Plumbing, Electrical, Lighting, Fire Protection, Low voltage, and Cost Estimating. Restrooms / Shower Upgrades The (PD) has requested to increase the number of available lockers in both the Women's and Men's locker rooms. In order to carry out the request, the showers will need to be reconfigured to reduce the number of shower stalls to provide additional space for the new lockers. Furthermore, to comply with state mandated ADA upgrades, all the existing restrooms must be brought up to current code. This includes the replacement of existing restroom stalls, and restroom accessories. Saving-By-Design The Client has requested that the design team participate in California's nonresidential new construction energy efficiency (EE) program, to determine if the Safety Center project qualifies for incentives. The participating utilities in the project's region is the San Diego Gas and Electric (SDG&E) — Savings By Design program. This program encourages the design and construction of high-performance projects that offer economic, health and environmental advantages to building owners, building occupants and the public. The project will need to be at a point where design changes are feasible, preferably in the conceptual or schematic design phase. Transportation Demand Management (TDM) Report The City of Carlsbad recently passed an ordinance, Ord. CS-350 § 2, 2019 found in Carlsbad Municipal Code Section 18.51, requiring non-residential developments, that meet a threshold of 110 employee average daily trips (ADT), to develop a site-specific Transportation Demand Management (TDM) plan. Tenant improvements where the scope of work will trigger the ordinance threshold will be required to submit a site- specific TDM plan for review and approval prior to authorization to occupy. Based on the information gathered through the building permit application and what was provided on the site plans, the Land Development and Engineering Department requested the implementation of such program for the Safety Center project. The permit surpasses the threshold of 110 employee average daily trips. SILLMAN WRIGHT ARCHITECTS I 7515 Metropolitan Drive I Suite 400 I San Diego CA 92108 I T: 619.294.7515 I F: 619.294.7592 Jan. 26, 2021 Item #2 Page 11 of 27 DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4 PSA20-921TRAN Exhibit "A" Mr. Steve Stewart City of Carlsbad — Public Safety and Service Center Renovation Add Service #04 — Conference room wing / EOC structural retrofit and associated remodel, restroom / shower upgrades, Saving-By-Design and Transportation Demand Management report December 16, 2020 Page 3 of 5 Scope of Work Conference Room Wing I (DOC) Structural Retrofit and Associated Remodel Work The scope of work consists of meeting with the Client to determine the seismic retrofitting solution that best fits the end-users needs, reduces cost impact and minimizes the need to extend the Project schedule. Based on meetings with the Client, the Architect and Consultants will prepare the Design Development documents for review and approval by the Client. Based on the approved Design Development documents, the Architect and Consultants shall incorporate the Client comments and work towards the completion of the 100% Construction Documents (change order). During this process, the following services will take place: •Perform Site Survey, development of primary building structure As-builts and material testing program •Perform ASCE-41 Tier 3 Dynamic Analysis/ structural and develop seismic and bracing calculations •Construction Documents for the seismic retrofit, of the primary building structure and retrofitted components •Develop seismic retrofit for Non-Structural equipment •Coordinate with design team regarding impacted finishes, equipment and building systems •The 100% Construction Document (change order) deliverable will be used as the basis for a third-party cost estimate •Assist the Client in obtaining building department approval •Provide Construction Administration support services This Project will be submitted to the City of Carlsbad — Building Department, as a construction change to the current Safety Center project and not a new project. Restrooms / Shower Upgrades The Architect in coordination with Consultant will meet with the (PD) to evaluate the current and future usage of the shower spaces to determine the necessary shower stalls. The Architect will prepare an exhibit defining the revised layout. Upon conceptual layout approval, the Architect and Consultant will develop the Approved Conceptual layout into the Construction Documents. Furthermore, the Architect will perform additional surveys of all the existing restrooms to determine the items that are not in compliance with current state mandated ADA code. The Architect and Consultant will provide the necessary upgrades via the Construction Documents. Additional effort will be required during Construction Administration by the Architect and Consultant for the additional Design added to the scope of work. Saving-By-Desig n The Architect in coordination with Consultant will incorporate the guidance from the CPUC Commission Staff (CS) to provide the required baseline energy models (EnergyPro) for program eligibility determination and incentive calculations. In addition, the design team will assist in the preparation of studies, including the completions of required form to ascertain the requirements of the Project. The studies will consist of drawings and other documents that illustrate the scale and relationships of the Project components for approval by the city. SILLMAN WRIGHT ARCHITECTS I 7515 Metropolitan Drive I Suite 400 I San Diego CA 92108 I T: 619.2947515 I F: 619.294.7592 Jan. 26, 2021 Item #2 Page 12 of 27 DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4 PSA20-921TRAN Exhibit "A" Mr. Steve Stewart City of Carlsbad — Public Safety and Service Center Renovation Add Service #04 — Conference room wing / EOC structural retrofit and associated remodel, restroom / shower upgrades, Saving-By-Design and Transportation Demand Management report December 16, 2020 Page 4 of 5 Transportation Demand Management (TOM) Report The Architect will meet with the city's representatives to discuss the (TDM) program and outline the necessary and cost effective, transportation related upgrades to comply with the program. The Architect will work closely with the end users to identify the optimal locations for — secure bike parking, public bike parking, preferential parking for car/vanpool, end of trip facilities and on-site amenities. The design team will prepare multiple exhibits identifying potential locations. Upon conceptual layout approval, the Architect will develop the Approved Conceptual layout into the Construction Documents and provide the necessary details and specifications. Additional effort will be required during Construction Administration by the Architect for the additional Design added to the scope of work. The changes proposed are not currently in the scope of work and are considered additional services. Fee: Conference Room Wing / EOC Remodel $254,347 Architectural $52,870 Structural $125,672 Mechanical/Plumbing $24,075 Electrical $17,500 Low Voltage $8,000 Fire Protection $4,000 Cost Estimating $22,230 Restrooms / Shower Upgrades $10,740 Architectural $7,240 Mechanical/Plumbing $3,500 Saving-By-Design $8,350 Mechanical/Plumbing $6,000 Electrical $2,350 Transportation Demand Management (TDM) Report $5,530 Architectural $5,530 Grand Total: $278,967 Conceptual Schedule The design work for the Conference Room Wing / (EOC) seismic retrofit and associated remodel work shall occur during the bidding and negotiation phase for the Safety Center project. Due to the accelerated nature of the services requested, the Architect and Consultants will work diligently to complete the work within the timeframe mentioned above but may be subject to change if it is determined that the existing conditions do not reflect the "As-Built" documents. Construction for this work shall be included with Phase ll construction of the Safety Center project. SILLMAN WRIGHT ARCHITECTS I 7515 Metropolitan Drive I Suite 400 I San Diego CA 92108 I T: 619.294.7515 I F: 619.294.7592 Jan. 26, 2021 Item #2 Page 13 of 27 DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4 PSA20-921TRAN Exhibit "A" Mr. Steve Stewart City of Carlsbad — Public Safety and Service Center Renovation Add Service #04 — Conference room wing / EOC structural retrofit and associated remodel, restroom / shower upgrades, Saving-By-Design and Transportation Demand Management report December 16, 2020 Page 5 of 5 Client Provided Documents Client to provide Architect with requested information within a reasonable time frame as to not delay the design process. Architect may rely on the accuracy and completeness of these items. Project Assumptions and Exclusions •Documents prepared by the Architect will be prepared based upon reasonable assumptions derived from existing information provided by the Client and from limited observation of accessible and visible existing conditions by the Architect and Consultants without the benefit of extensive field measurements and investigation prohibited by expense and inconvenience to the Client. •It is understood and agreed that unforeseen conditions uncovered during the progress of the Project may require changes in the Project, resulting in additional cost and delay. •Civil and Landscape services •Production Renderings •Client directed Design Revisions after the completion of the Design Development phase or Value Engineering after Construction Documents •Fee and Schedule may be adjusted, with prior approvals, subject to any unforeseen impacts due to the current COVID-19 Pandemic State, Local and Federal requirements. All other conditions of the Original Signed Agreement remain the same. Thank you for this opportunity to be of service. Sincerely, Mark Baker, AIA Principal Architect CA License No. C-18627 ACCEPTED BY: BY DATE NAME POSITION/COMPANY SILLMAN WRIGHT ARCHITECTS I 7513 Metropolitan Drive I Suite 400 I San Diego CA 92108 I T: 619.294.7515 I F: 619.294.7592 Jan. 26, 2021 Item #2 Page 14 of 27 DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4 PSA20-921TRAN Exhibit "A" AA IDS GROUP December 9, 2020 Mark Baker Sillman Wright Architects, Inc. 7515 Metropolitan Drive, Suite 400 San Diego, CA 92108 RE: City of Carlsbad Safety Center Conference Room Wing Building Seismic Retrofit to Essential Services Facility Carlsbad, CA Dear Mark: Per your request, IDS is pleased to submit this proposal to provide structural, mechanical, and plumbing engineering design and construction administration services for the seismic retrofit and mechanical upgrade of the existing Conference Room Wing building to an Essential Facility seismic performance level. Project Description and Design Criteria: The project aims to retrofit the existing conference center wing per the following: •Seismic retrofit, approximately 6,500 SF, to an Essential Facility performance level as outlined in the structural scope of services below. •Upgrade the existing rooftop HVAC units serving the conference room areas by replacing them with new units that comply with current CEC requirements. •ADA upgrades to existing restrooms Scope of our Services Structural Engineering: Structural Performance: The building structure will be retrofitted to achieve an "Immediate Occupancy Structural Performance Level (S-1)", as defined in ASCE 41-17, whereby the structure remains safe to occupy and essentially retains its pre-earthquake strength and stiffness following an earthquake at the BSE-1E hazard level. Non-structural Performance: The building's non-structural equipment and systems will be seismically braced, if not already, to essentially an "Position Retention Performance Level (N-B)" at the BSE-1E hazard level per ASCE 41-17. These systems will include: •Architectural components: Cladding and glazing, veneer and other nonstructural walls, partitions, ceilings, etc. •Mechanical equipment and systems •Electrical and communications equipment and systems: Electrical and communications equipment and distribution systems, emergency power equipment, light fixtures, and emergency lighting, etc. 9636 Tierra Grande Street, Suite 200, San Diego, CA 92126 I tel. 619.768.6784 I www.idsgi.com Jan. 26, 2021 Item #2 Page 15 of 27 DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4 Mr. Mark Baker December 9, 2020 PSA20-921TRAN Exhibit "A" City of Carlsbad EOC Building Seismic Retrofit Carlsbad, CA Page 2 •Furnishings and interior equipment: Storage racks, contents, computer access floors, computer and communication racks, elevators, etc. Our "Seismic Assessment Report for the City of Carlsbad Emergency Operation Center", issued by IDS Group on 10/4/2016, will be reviewed as a basis; however, as we perform Tier-3 analysis many more options will be considered, including adding braced frames, retrofitting the existing braced frames, adding buckling-restrained braced frames, adding viscous dampers, etc. Multiple options will be considered to minimize the impact of the seismic retrofit work inside the building, accommodate limitations in accessing structural components during construction, and minimize impact on cost and aesthetics. We will provide structural engineering design and construction administration services for the seismic retrofit of the subject building as outlined above. Our work will include: •Perform site survey, development of primary building structure As-builts and material testing program •Develop material testing program as required, and review testing results •Perform ASCE-41 Tier 3 Dynamic Analysis/ structural Evaluation and develop structural calculations for submittal to the City for plan check review •Assess the feasibility and costs of different structural retrofit schemes, and design structural retrofit for the scheme that minimizes cost and impacts of construction on the existing building •Develop Schematic, Design Development and Construction Documents for the seismic retrofit of the primary building structure and associated components •Develop seismic bracing and anchorage details and provide associated calculations for existing and new MEP and fire sprinkler distribution systems and isolated pieces of equipment within the building •Develop seismic bracing and anchorage details and provide associated calculations for existing and new architectural components, including retrofit of supports for the existing precast facade panels assuming they must remain in place during construction •Coordinate with the design team regarding impacted finishes and MEP equipment and systems, as needed •Assist the city in obtaining building department approval •Provide Construction Administration support services Mechanical & Plumbing Engineering: •Survey of existing rooftop HVAC units •Survey of above ceiling conditions in conference room areas to the furthest extent possible •HVAC load calculation for conference rooms 183, 184, and 185 •Selection and sizing of new HVAC units to serve conference rooms 183, 184, and 185 including new seismic roof curbs o New HVAC units to include economizer, power exhaust fan, and Demand Control Ventilation (DCV) controls o Strengthening as required of the existing structure to support the new HVAC units o Existing roof openings shall be re-used to furthest extend possible Jan. 26, 2021 Item #2 Page 16 of 27 DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4 Mr. Mark Baker December 9, 2020 PSA20-921TRAN Exhibit "A" City of Carlsbad EOC Building Seismic Retrofit Carlsbad, CA Page 3 •Minor modifications to existing ductwork distribution in conference rooms 183, 184, and 185 including branch relocation or replacement and new diffuser selections •Selection and sizing of new split type AC unit for new IDF / IT closet •Provide new temperature controls for new HVAC equipment. New temperature controls shall be capable with existing BMS. •ADA upgrades to existing restroom Fee and Schedule: IDS will provide the services outlined in the Scope of Work above, for a total fixed fee amount as identified below including reimbursable expenses for travel, plotting and/or required reproduction expenses also indicated below. Phase Mechanical / Plumbing Structural Design Phase $14,445.00 $108,152.00 Plan Check $2,405.00 $5,672.00 Construction Admin $7,225.00 $17,520.00 TOTAL TRADE FEES $24,075.00 $125,672.00 Unless otherwise indicated, IDS will bill monthly as a percentage of completion of the respective design phase. Please refer to the attached Terms and Conditions, Item No. 1 for additional billing information. In the event that a project is cancelled, IDS is entitled to receive payment for all engineering services provided up until time of project cancellation. Project Assumptions and Exclusions: The scope of services is limited to the specific, explicit scope statements set forth above. Additionally, please note the following: •We are assuming that the geotechnical and geohazard report for the Safety Center can be used for evaluating this building. Written approval by the Safety Center geotechnical engineer is required. •Material testing of selected structural materials as required, will be provided by others •Operational requirements for essential facility function beyond the seismic retrofit of the existing structure and the existing nonstructural elements and components are not included •Construction Administration phase meetings will be limited to as required to provide code- required structural observations •Attendance at weekly OAC meetings or otherwise are not included •Support of architectural and MEP engineering project teams will be required during field investigation and design phase to help access nonstructural components and equipment, Jan. 26, 2021 Item #2 Page 17 of 27 DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4 Mr. Mark Baker December 9, 2020 PSA20-921 T RAN Exhibit "A" City of Carlsbad EOC Building Seismic Retrofit Carlsbad, CA Page 4 and to provide information on MEP equipment and systems needed for seismic bracing assessment and calculations (functions/use, cut-sheets, weights, CG locations, etc.) •Value engineering or significant design changes after 100% Design Development submission. •Any design or re-design work required as a result of a protracted design phase beyond the control of IDS. •Acoustical engineering services of any kind •Special studies to evaluate noise and vibration characteristics •Testing, Measurement, or Inspection services •Any invasive or destructive field investigation beyond visual observation including ground penetrating radar scanning (G PR) •Perform comparative energy study for several different types of cooling/heating systems •Upgrade or replacement of existing RTU, AC-1, including ductwork distribution, registers, grilles, diffusers, and related appurtenances associated with conference center office spaces this unit serves. •Modifications to existing ductwork distribution in conference rooms 183, 184, and 185 beyond minor branch relocation or replacement and diffuser selection •Modification to existing exhaust fan or system serving existing restrooms or conference center spaces •Modification to any other HVAC equipment other than HVAC units serving conference rooms 183, 184, and 185 •Plumbing Fixture selections shall be by architect •Modifications to existing plumbing services including coordination with local utility company •Modifications to existing plumbing distribution systems beyond minor relocation of plumbing fixtures as may be required for ADA upgrades to existing restrooms •Modifications to existing storm drainage distribution or roof drain locations All other Terms and Conditions and Project Exclusions indicated in base Safety Center contract apply to this add service proposal. Jan. 26, 2021 Item #2 Page 18 of 27 DocuSign Envelope ID: 09F1A7C6-4441-41361-8BD1-963187BCD9E4 Mr. Mark Baker December 9, 2020 PSA20-921TRAN Exhibit "A" City of Carlsbad EOC Building Seismic Retrofit Carlsbad, CA Page 5 Thank you for giving us the opportunity to propose our services. Please do not hesitate to call me at 619-768-6784 if you require further information regarding this proposal and fee. We look forward to working with you. Sincerely, IDS Group, Inc. Eric Glatzl, RE., LEED AP Associate Principal cc: Rami Elhassan, Phd, SE, IDS Jaime Rosenbach, SE, IDS Matt Michnewich, SE, IDS Maggie Argueta, Administration, IDS Brianna Rice, Administration, IDS This authorizes IDS Group, Inc. (IDS) to perform the Scope of Work outlined in this proposal. The Terms and Conditions of this agreement are according to attached document. Mark Baker — Sillman Wright Architects Client Signature Date Print Name, Title Jan. 26, 2021 Item #2 Page 19 of 27 RESOLUTION NO. 2021-033 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING AMENDMENT NO. 2 TO THE AGREEMENT WITH GRIFFIN STRUCTURES, INC., TO EXTEND AND AMEND THE AGREEMENT FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE SAFETY CENTER RENOVATION PROJECT, CAPITAL IMPROVEMENT PROGRAM PROJECT NO. 4715, IN AN AMOUNT NOT TO EXCEED $368,000 WHEREAS, on Aug. 28, 2018, City Council adopted Resolution No. 2018-161, authorizing Griffin Structures, Inc. (GSI) to provide construction management and inspection services for the Safety Center Renovation Project, Capital Improvement Program Project No. 4715 (Project), in an amount not to exceed $385,500; and WHEREAS, the scope and design of the project has developed over the past several years into one that comprehensively addresses building infrastructure needs, energy efficiency upgrades and essential safety and security improvements; and WHEREAS, staff recommends the scope of the Project be further expanded to incorporate seismically retrofitting the Emergency Operations Center portion of the building complex; and WHEREAS, the City Council concurs that it is in the best interest of the city to maintain the same construction management team that has been involved to date for the duration of the Project; and WHEREAS, GSI has tendered a proposal for the extension of their services for an additional two years in an amount not to exceed $368,000; and WHEREAS, the City Planner has considered the potential environmental effects of the agreement and determined that the Project is categorically exempt from environmental review pursuant to Article 19, Section 15301 (d), Existing Facilities, Class 1, because the project proposes restoration or rehabilitation of deteriorated or damaged structures, facilities or mechanical equipment to meet current standards of public health and safety, and that no exception to the exception, as set forth is CEQA Guidelines section 15300.2 applies. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1.That the above recitations are true and correct. 2.That the proposal submitted by GSI in an amount not to exceed $368,000 for construction management and inspection services is hereby accepted. Jan. 26, 2021 Item #2 Page 20 of 27 3. That the mayor is authorized and directed to execute Amendment No. 2 to the agreement with GS!, attached hereto as Attachment A. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 26th day of January 2021, by the following vote, to wit: AYES: Hall, Blackburn, Acosta, Bhat-Patel, Schumacher. NAYS: None. ABSENT: None. MATT HALL, Mayor On ez7 r BARBARA ENGLESON, City Clerk iDep (SEAL) Jan. 26, 2021 Item #2 Page 21 of 27 DocuSign Envelope ID: 6608128F-08FD-4BBF-A8CE-DECBA94D55DF PSA19-502TRAN AMENDMENT NO. 2 TO AMEND AND EXTEND AGREEMENT FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE CARLSBAD PUBLIC SAFETY AND SERVICE CENTER IMPROVEMENTS GRIFFIN STRUCTURES, INC. This Amendment No. 2 is entered into and effective as the 27th day of January , 2021, amending and extending the Agreement dated August 30, 2018 (the 'Agreement') by and between the City of Carlsbad, a municipal corporation, ("City"), and Griffin Structures, Inc., a California corporation, ("Contractor") (collectively, the "Parties") for the Carlsbad Public Safety and Service Center Improvements. RECITALS A.On February 10, 2020, the Parties executed Amendment No. 1 to the Agreement to extend the Agreement for a period of one (1) year; and B.The Parties desire to alter the Agreement's scope of work to include construction management and inspection work for the expanded scope of work for the Safety Center administration building and the Emergency Operations Center/Conference Room wing of the Safety Center; and C.The Parties desire to extend the Agreement for a period of two (2) years; and D.The Parties have negotiated and agreed to a supplemental scope of work and fee schedule, which is attached to and incorporated in by this reference as Exhibit "A", Scope of Services and Fee. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1.In addition to those services contained in the Agreement, as may have been amended from time to time, Contractor will provide those services described in Exhibit "A". With this Amendment, the total Agreement amount shall not exceed seven hundred fifty-three thousand five hundred dollars ($753,500). 2.City will pay Contractor for all work associated with those services described in Exhibit "A" on a percentage complete basis not-to-exceed three hundred sixty-eight thousand dollars ($368,000). Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City. 3.Contractor will complete all work described in Exhibit "A" by February 27, 2023. 4.All other provisions of the Agreement, as may have been amended from time to time, shall remain in full force and effect. 5.All requisite insurance policies to be maintained by the Contractor pursuant to the Agreement, as may have been amended from time to time, shall include coverage for this Amendment. City Attorney Approved Version 6/12/18 1 of 3 Jan. 26, 2021 Item #2 Page 22 of 27 By: for Barbara Engleson, City Clerk c-/-o( Gomez/ Depu cir3 c tA-r (sign here) DocuSign Envelope ID: 6B08128F-08FD-4BBF-A8CE-DECBA94D55DF PSA19-502TRAN 6. The individuals executing this Amendment and the instruments referenced on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions hereof of this Amendment. CONTRACTOR CITY OF CARLSBAD, a municipal GRIFFIN STRUCTURES, INC., a corporation of the State of California California corporation By: ittaL (sign here) By: -1(cfriffil Matt Hall, Mayor Mark Hoglund, CFO (print name/title) ATTEST: Jon Hughes, Vice-President (print name/title) If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a corporation, Agreement must be signed by one corporate officer from each of the following two groups. Group A Group B Chairman, Secretary, President, or Assistant Secretary, Vice-President CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CELIA A. BREWER, City Attorney BY: Assistant City Attorney City Attorney Approved Version 6/12/18 2 of 3 Jan. 26, 2021 Item #2 Page 23 of 27 DocuSign Envelope ID: 6608128F-08FD-4BBF-A8CE-DECBA94D55DF PSA19-502TRAN EXHIBIT "A" SCOPE OF SERVICES AND FEE Itemized List of what Contractor will do for City and at what price. 1.Continuation of construction sequence assessment, review project bid documents, review probable costs, support design-build proposal solicitation phase, contract administration and management, construction reporting and communication, photo documentation, conduct construction progress meetings, review shop drawings and submittals, interpret plans and specifications, construction inspection, review progress payments, monitor contractor's claims and change orders, and close out the project. $357,588 2.Reimbursable expense allowance. Not to exceed $10,412 NOT-TO-EXCEED TOTAL (inclusive of reimbursable expenses) $368,000 City Attorney Approved Version 6/12/18 3 of 3 Jan. 26, 2021 Item #2 Page 24 of 27 DocuSign Envelope ID: 6B08128F-08FD-4BBF-A8CE-DECBA94D55DF PSA19-502TRAN Exhibit "A" GRIFFIN STRUCTURES FEE PROPOSAL CARLSBAD PUBLIC SAFETY & SERVICE CENTER PROJECT CITY OF CARLSBAD 12/08/20 Griffin Structures' Fee Proposal is based on all reasonable costs necessary to perform Additional Services for the City of Carlsbad's Public Safety & Service Center Project. For these requisite services, Griffin Structures proposes the following Not to Exceed Fee: Construction Mailagement: $ 357,588 Reimbursable Expenses 10,412 Total $ 368,000 All proposed hourly rates are fully burdened and include overhead, profit, taxes, and benefits. The hours identified for each individual employee and tisk are estimates only and arc not to be construed as not, to exceed hours for any individual task, phase, or time-period. We reserve the right to reallocate hours between staff members and tasks to accomplish the overall objectives and requirements of the project Services are based on the attached Contract Analysis which provides comparison of Base Contract resource allocation schedule and the Actual resource allocation schedule as it is currently forecasted. Any extension of the schedule or services may result in additional fee, in good faith negotiation with the City. ADDITIONAL SCOPE This ASR represents additional Construction Management costs related to the following: 1.Preconstruction services were originally contracted to run a total of 12 months. Due to extensive project delays, preconstruction services were extended by an additional 14 months resulting in a total Preconstruction duration of 26 months. 2.Construction Management services were originally contracted for a total of 8 months. Due to extensive project. scope increases and the need for a phased implementation for the preservation of emergency services, the project now anticipates an 18-month schedule. 3.Additional reimbursable expenses derived from a larger project and a longer construction schedule are included proportionally. Jan. 26, 2021 Item #2 Page 25 of 27 DocuSIgn Envelope ID: 6808128F-08FD-46F-A8CEDECBA94D55DF PSA 9-502TRAN Exhibit "A"."-- I .. • ...... ..... ..... ...... ... ... l• le • .• • • • , • 0,14-11.1.,,ACTAJA-r••••—rir•-• ce• ar•—••• • AM Vf2 ' F.1157. LL • • • Jan. 26, 2021 Item #2 Page 26 of 27 FARADAY AVE. PALOMAR AIRPORT RD. E L C A M I N O R E A LORIONST.WHIPTAIL LOOPLOKERAVE.WE S T E A S T SALK AVE. IMPALA DR.PALMERWY.GATEWAY RD. SITE PALOMAR AIRPORT EL F U E R T E ST.RUTHERFORD RD. SITE LOKERAVE. SAFETY CENTER 1 Jan. 26, 2021 Item #2 Page 27 of 27 Steven Stewart, Municipal Projects Manager Mickey Williams, Assistant Police Chief Jan. 26, 2021 Amendment No. 4 to Agreement with Sillman Wright Architects, Inc. and Amendment No. 2 to Agreement with Griffin Structures, Inc. for the Safety Center Renovation Project . Recommendation Adopt resolutions: •Authorizing Amendment No. 4 to the agreement with Sillman Wright Architects, Inc., to incorporate structural engineering services for the Emergency Operations Center complex into the design work for the Safety Center Renovation Project, CIP Project No. 4715, in an amount not to exceed $278,967, and •Authorizing Amendment No. 2 to the agreement with Griffin Structures, Inc., to extend and amend the agreement for construction management and inspection services for the Safety Center Renovation Project, CIP Project No. 4715, in an amount not to exceed $368,000. Background/Details •Currently there are two projects in the city’s adopted Capital Improvement Program, the Safety Center Renovation Project, Project No. 4715, and the Emergency Operations Center (EOC) Reconfiguration Project, Project No. 4719. •The projects are located adjacent to one another in the Safety Center complex, recently renamed the Police and Fire Headquarters (Resolution No. 2020-219). •The design work for the Safety Center Renovation has been completed, submitted to the city for review and permitted. The work includes upgrading interior finishes, expanding select functional areas, infrastructure upgrades, Climate Action Plan measures, and structural reinforcement of the building to be compliant with the Essential Services Building Seismic Safety Act of 1986 (ESBSSA). Background/Details •Design work for the EOC Reconfiguration is being developed and staff is recommending the work include structural upgrades to the building necessary to be EBSSA compliant. •Before requesting city council authorization to advertise the Safety Center project for bidding, staff recommends that the Safety Center project design work be amended to include a structural upgrade of the EOC. •If approved, structural upgrades of the Safety Center and EOC will be permitted and constructed sequentially as part of the Safety Center Refurbishment Project. Next Steps •Staff will process Amendment No. 4 to the agreement with Sillman Wright Architects to add structural engineering and architectural design services for the EOC complex to address structural code requirements for an essential building. •Staff will also process Amendment No. 2 to the agreement with Griffin Structures to extend and amend their agreement for the Project inclusive of the structural work in the EOC area. •The design work for the Safety Center Renovation will be modified to include seismically upgrading the EOC. Once design is complete staff will return to council with a request to approve the plans and specifications and authorize bidding of the project. Recommendation Adopt resolutions: •Authorizing Amendment No. 4 to the agreement with Sillman Wright Architects, Inc., to incorporate structural engineering services for the Emergency Operations Center complex into the design work for the Safety Center Renovation Project, CIP Project No. 4715, in an amount not to exceed $278,967, and •Authorizing Amendment No. 2 to the agreement with Griffin Structures, Inc., to extend and amend the agreement for construction management and inspection services for the Safety Center Renovation Project, CIP Project No. 4715, in an amount not to exceed $368,000. Thank you