HomeMy WebLinkAbout2021-01-26; City Council; ; Amendment No. 4 to Agreement with Sillman Wright Architects, Inc. and Amendment No. 2 to Agreement with Griffin Structures, Inc. for the Safety Center Renovation Project Meeting Date: Jan. 26, 2021
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Steven Stewart, Municipal Projects Manager
steven.stewart@carlsbadca.gov, 760-602-7543
Mickey Williams, Assistant Police Chief
mickey.williams@carlsbadca.gov, 760-931-2260
Subject: Amendment No. 4 to Agreement with Sillman Wright Architects, Inc. and
Amendment No. 2 to Agreement with Griffin Structures, Inc. for the Safety
Center Renovation Project
District: All
Recommended Action
Adopt resolutions authorizing:
1) Amendment No. 4 to the agreement with Sillman Wright Architects, Inc., to incorporate
structural engineering services for the Emergency Operations Center complex into the
design work for the Safety Center Renovation Project, Capital Improvement Program
Project No. 4715, in an amount not to exceed $278,967.
2) Amendment No. 2 to the agreement with Griffin Structures, Inc., to extend and amend
the agreement for construction management and inspection services for the Safety
Center Renovation Project, Capital Improvement Program Project No. 4715, in an
amount not to exceed $368,000.
Executive Summary
There are two projects in the city’s adopted Capital Improvement Program, which are the
Safety Center Renovation Project, Capital Improvement Program Project No. 4715, and the
Emergency Operations Center Reconfiguration Project, Capital Improvement Program Project
No. 4719.
The scope of the Safety Center Renovation Project includes upgrading interior finishes,
expanding select functional areas due to staffing increases, infrastructure upgrades, Climate
Action Plan-compliant measures and structural reinforcement of the Safety Center portion of
the building to make it compliant with the Essential Services Building Seismic Safety Act of
1986. It does not include structural reinforcement of the emergency operation area of the
building.
The Emergency Operations Center Reconfiguration Project, further described below, will
refurbish the current center. Structural reinforcement of the center’s area of the Safety Center
building is not currently included in the scope of the project.
Jan. 26, 2021 Item #2 Page 1 of 27
Staff is recommending that structural engineering design services for the Emergency Operation
Center area be incorporated into the design work of Sillman Wright Architects, Inc., a firm that
is already under contract with the city. The structural design services will describe the work
necessary to bring the center area into compliance with the seismic safety act. Staff is also
recommending amending and extending the agreement with Griffin Structures, Inc. for
continued construction management and inspection services through completion of the
project.
Discussion
The Safety Center building complex was approved for construction in 1985 for a staff of 95
people. During the last 35 years, Safety Center staffing has gradually increased to 188 people to
keep up with city development and demands for service. However, the building has not been
significantly renovated to accommodate these changes. The complex, located at 2560 Orion
Way, comprises a two-story administration building, the Safety Center; and an attached one-
story conference room building, containing the Emergency Operation Center.
The Safety Center Renovation Project was incorporated into the Capital Improvement Program
during fiscal year 2014-15. In coordination with the Police and Fire departments, the project’s
scope and design have been developed over several years. As a result, the project
comprehensively addresses building infrastructure needs, energy efficiency upgrades and
essential safety and security improvements, all in a more efficient office layout.
On Nov. 19, 2019, the City Council adopted Resolution No. 2019-234 authorizing an agreement
with Sillman Wright Architects to develop complete design plans, specifications and contract
documents for the project. During a preliminary design review with Esgil, the city’s plan review
consultant for code compliance, a recommendation was made to upgrade the two-story
administration building structurally to be compliant with the seismic safety act. In March 2020,
staff undertook to follow Esgil’s recommendation. On May 5, 2020, the City Council adopted
Resolution No. 2020-076 approving an amendment to the agreement with Sillman Wright
Architects, Inc., to incorporate structural engineering design services into the design work for
the project. The design services covered under this amendment did not include the one-story
conference room building, containing the Emergency Operation Center.
The Emergency Operation Center Reconfiguration Project was adopted into the Capital
Improvement Program during FY 2015-16. The scope includes new furnishings, computers,
software, network equipment, communications, and lighting and acoustic improvements that
will upgrade the center to current standards for emergency response. The project does not
currently include structural upgrades required to comply with the seismic safety act. To ensure
the project is housed in a facility that meets seismic safety standards, staff recommends adding
the seismic upgrades to the project’s scope of work. Staff solicited a proposal from Sillman
Wright Architects for the additional structural engineering design work for the center and
obtained a proposal in an amount not to exceed $278,967. Amendment No. 4 to the agreement
will increase the cost of the agreement to an amount not to exceed $1,356,830.
In August 2018, staff initiated an agreement with Griffin Structures for construction
management and inspection services which is scheduled to expire on Feb. 28, 2021. Staff
recommends extending and amending the agreement with Griffin Structures to maintain the
continuity of coordination efforts, value engineering and construction sequencing work that
Jan. 26, 2021 Item #2 Page 2 of 27
Griffin Structures has helped orchestrate with staff during the last two years. Staff solicited and
obtained a proposal from Griffin Structures in an amount not to exceed $368,000. Amendment
No. 2 to the agreement will increase the cost of the agreement to an amount not to exceed
$753,500.
The City Council’s authorization of the Sillman Wright Architects and Griffin Structures
amendments is required under Carlsbad Municipal Code Section 3.28.060(D) because the value
of each agreement is greater than $100,000.
The name of the Safety Center is to be changed to the Police and Fire Headquarters in keeping
with a resolution approved by the council Nov. 17, 2020 (Resolution No. 2020-219).
The renovation of the interior of the Emergency Operations Center, designated as Capital
Improvement Program Project 4719, will be undertaken later, after the completion of the
structural work that needs to be done to the building under Capital Improvement Program
Project 4715.
Fiscal Analysis
Amendment No. 4 to the agreement with Sillman Wright Architects is in an amount not to
exceed $278,967. Amendment No. 2 to the agreement with Griffin Structures is in an amount
not to exceed $368,000. Funds from the General Capital Construction and Infrastructure
Replacement funds have been appropriated for the project as shown below:
Carlsbad Public Safety and Service Center Improvements,
Capital Improvement Program Project No. 4715
Current appropriation – General Capital Construction Fund $2,013,500
Current appropriation – Infrastructure Replacement Fund $5,953,050
Current Expenditures/encumbrances – General Capital Construction Fund ($511,870)
Current expenditures/encumbrances – Infrastructure Replacement Fund ($1,412,951)
Safety Center Current funding balance available $6,041,729
Additional project costs
Amendment No. 4 with Sillman Wright Architects $278,967
Amendment No. 2 with Griffin Structures $368,000
Remaining balance $5,394,762
Additional appropriation needed $0
Upon completion of the additional design work and issuance of a building permit, a staff report
will be presented for City Council approval of the design documents and authorization to offer
the project up for bids. Once bids are received, staff plans to request the City Council award a
construction contract to the successful bidder for the Safety Center Renovation Project,
including the building that contains the Emergency Operation Center, and an additional
appropriation of approximately $11.4 million. Staff will have more refined cost estimates as the
project’s design nears completion.
Jan. 26, 2021 Item #2 Page 3 of 27
Next Steps
Staff will process Amendment No. 4 to the agreement with Sillman Wright Architects to add
structural engineering design services for the Emergency Operation Center area to the design
work for the project, including structural code requirements for an essential building. Staff will
also process Amendment No. 2 to the agreement with Griffin Structures to extend and amend
their agreement for the project inclusive of the work in the Emergency Operation Center area.
Once the design work has been completed and permitted by the city, staff will return to City
Council in spring 2021 to request approval of the plans and specifications, and authorization for
bid solicitation.
Environmental Evaluation (CEQA)
The project is exempt from the California Environmental Quality Act under CEQA Guidelines
Section 15301(d) – Existing facilities, which covers the restoration or rehabilitation of
deteriorated or damaged structures, facilities or mechanical equipment to meet current
standards of public health and safety.
Public Notification and Outreach
Public notice of this item was posted in keeping with the Ralph M. Brown Act and it was
available for public viewing and review at least 72 hours before the scheduled meeting date.
Exhibits
1. City Council Resolution for Sillman Wright Architects
2. City Council Resolution for Griffin Structures
3. Location map
Jan. 26, 2021 Item #2 Page 4 of 27
RESOLUTION NO. 2021-032
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING AMENDMENT NO. 4 TO THE AGREEMENT WITH
SILLIVIAN WRIGHT ARCHITECTS, INC. TO INCORPORATE STRUCTURAL
ENGINEERING DESIGN SERVICES FOR THE EMERGENCY OPERATIONS CENTER
INTO THE DESIGN WORK FOR THE SAFETY CENTER RENOVATION PROJECT,
CAPITAL IMPROVEMENT PROGRAM PROJECT NO. 4715, IN AN AMOUNT
NOT TO EXCEED $278,967
WHEREAS, on Nov. 19, 2019, City Council adopted Resolution No. 2019-234 authorizing an
agreement with Sillman Wright Architects, Inc. (SWA) to complete the design work for the Safety
Center Renovation Project, Capital Improvement Program Project No. 4715 (Project), in an amount not
to exceed $611,214; and
WHEREAS, on May 5, 2020, City Council adopted Resolution No. 2020-076, approving
Amendment No. 1 in an amount not to exceed $365,225 to the agreement with SWA to add structural
engineering design services to the scope of work for the Project; and
WHEREAS, staff recommends that structural engineering design services for the Emergency
Operations Center (EOC) area of the building be added to the scope of design services for the Project;
and
WHEREAS, SWA has tendered a proposal for these additional structural engineering design
services in an amount not to exceed $278,967 and;
WHEREAS, the City Planner has considered the potential environmental effects of the
agreement and determined that the Project is categorically exempt from environmental review
pursuant to Article 19, Section 15301 (d), Existing Facilities, Class 1, because the project proposes
restoration or rehabilitation of deteriorated or damaged structures, facilities or mechanical equipment
to meet current standards of public health and safety, and that no exception to the exception, as set
forth is CEQA Guidelines section 15300.2 applies.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the proposal submitted bySWA in an amount not to exceed $278,967 for additional
structural engineering design services is hereby accepted.
Jan. 26, 2021 Item #2 Page 5 of 27
3. That the mayor is authorized and directed to execute Amendment No. 4 to the
agreement with SWA attached hereto as Attachment A.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 26th day of January 2021, by the following vote, to wit:
AYES: Hall, Blackburn, Acosta, Bhat-Patel, Schumacher.
NAYS: None.
ABSENT: None.
MATT HALL, Mayor
PeC:/-? 01 c,-or7)&-47 PePt5
BARBARA ENGLESON, City Clerk 6/
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Jan. 26, 2021 Item #2 Page 6 of 27
DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4
PSA20-921TRAN
AMENDMENT NO. 4 TO AMEND
AGREEMENT FOR SAFETY CENTER DESIGN SERVICES -
E0C/CONFERENCE ROOM WING STRUCTURAL UPGRADE
SILLMAN WRIGHT ARCHITECTS
This Amendment No. 4 is entered into and effective as the 27th day of
January , 2021, amending and extending the Agreement dated November
25, 2019 (the 'Agreement') by and between the CITY OF CARLSBAD, a municipal
corporation, ("City"), and SILLMAN WRIGHT ARCHITECTS, a California corporation,
("Contractor") (collectively, the "Parties") for Safety Center Design Services — Structural
Upgrade.
RECITALS
A.On May 7, 2020, the Parties executed Amendment No. 1 to the Agreement to alter
the Agreement's scope of work to increase the design services to include the structural
engineering and additional design work necessary for the building to comply with the Essential
Services Building Seismic Safety Act; and
B.On July 7, 2020, the Parties executed Amendment No. 2 to the Agreement to alter
the Agreement's scope of work to increase the design services to include the structural
engineering and additional design work necessary for the building to comply with the Essential
Services Building Seismic Safety Act; and
C.On October 5, 2020, the Parties executed Amendment No. 3 to the Agreement to
alter the Agreement's scope of work to increase the design services to include additional IT design
work and to include an upgrade to the facility restrooms; and
D.The Parties desire to alter the Agreement's scope of work to increase the design
services to include additional structural and architectural design work for the EOC/Conference
Room wing of the Safety Center and required code upgrades; and
E.The Parties have negotiated and agreed to a supplemental scope of work and fee
schedule, which is attached to and incorporated in by this reference as Exhibit "A" Scope of
Services and Fee.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1.In addition to those services contained in the Agreement, as may have been
amended from time to time, Contractor will provide those services described in Exhibit "A". With
this Amendment, the total Agreement amount shall not exceed one million three hundred forty-
eight thousand eight hundred thirty dollars ($1,348,830).
2.City will pay Contractor for all work associated with those services described in
Exhibit "A" on a percentage complete basis not-to-exceed two hundred seventy-eight thousand
nine hundred sixty-seven dollars ($278,967). Contractor will provide City, on a monthly basis,
copies of invoices sufficiently detailed to include hours performed, hourly rates, and related
activities and costs for approval by City.
3.Contractor will complete all work described in Exhibit "A" by November 23, 2023.
City Attorney Approved Version 6/12/18
1 of 3 Jan. 26, 2021 Item #2 Page 7 of 27
DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4
PSA20-921TRAN
4.All other provisions of the Agreement, as may have been amended from time to
time, shall remain in full force and effect.
5.All requisite insurance policies to be maintained by the Contractor pursuant to the
Agreement, as may have been amended from time to time, shall include coverage for this
Amendment.
6.The individuals executing this Amendment and the instruments referenced on
behalf of Contractor each represent and warrant that they have the legal power, right and actual
authority to bind Contractor to the terms and conditions hereof of this Amendment.
CONTRACTOR CITY OF CARLSBAD, a municipal
SILLMAN WRIGHT ARCHITECTS, a corporation of the State of California
California corporation
By:
15Vdt- 114.LiS
(sign here)
Brett Tullis, President, CFO
(print name/title)
BY:
Matt Hall, Mayor
ATTEST:
By:
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(sign here)
Mark Baker, Principal Architect
(print name/title)
/ Hector 6-ome2 Dept
for Barbara Engleson, City Clerk C-Fij
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If required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following
two groups.
Group A Group B
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
BY:
Assistant City Attorney
City Attorney Approved Version 6/12/18
2 of 3 Jan. 26, 2021 Item #2 Page 8 of 27
DocuSign Envelope ID: 09F1A7C6-4441-4061-8BD1-963187BCD9E4
PSA20-921TRAN
EXHIBIT "A"
SCOPE OF SERVICES AND FEE
Itemized List of what Contractor will do for City and at what price.
1.Code Required Restroom & Shower Upgrades $10,740
2.Savings by Design Analysis & Modeling $8,350
3.Transportation Design Management Plan $5,530
4.Stair and Atrium Handrail Upgrades $0
5.E0C/Conference Room wing Structural and Architectural Upgrade $254,347
NOT-TO-EXCEED TOTAL (inclusive of reimbursable expenses) $278,967
City Attorney Approved Version 6/12/18
3 of 3 Jan. 26, 2021 Item #2 Page 9 of 27
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DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4 PSA20-921TRAN
Exhibit "A"
December 16, 2020
Mr. Steve Stewart
Municipal Project Manager
City of Carlsbad
1635 Faraday Avenue
Carlsbad, CA 92008-7314
Project: City of Carlsbad — Public Safety and Service Center Renovation
Subject: Additional Services — Design Services for the Conference Room
Wing I EOC — seismic retrofit of the primary structural system and
associated remodel work, restrooms / shower upgrades, Savings-
By-Design and TOM report
Add Service #: 04
Dear Steve,
Sillman Wright Architects (Architect) are pleased to provide the City of Carlsbad
(Client) with this proposal for Additional Services for the Design, Plan Check
Processing and Construction Administration Services for the seismic retrofit of the
primary structural system and associated remodel work for the Conference Room Wing
/ Emergency Operations Center (EOC), restrooms / shower upgrades, Savings-By-
Design and Transportation Demand Management (TDM) report. Work is to be
performed for the City of Carlsbad — Public Safety and Service Center building, located
at 2560 Orion Way, Carlsbad, CA.
Proiect Description
Conference Room Wing / (EOC} Structural Retrofit and Associated Remodel
Work
The Project has recently completed the plan review phase. The Client has requested the
Architect to begin to evaluate a way to incorporate the scope of work mentioned below,
being sensitive to construction cost impact and the construction schedule.
The Project aims to seismically retrofit the existing building's conference room wing /
(EOC), approximately 6,500 GSF, to an Essential Facility Performance level. In
addition, the Project will also include the code required title-24 energy upgrades, code
required restroom upgrades to meet ADA and CBC-2019, Chapter-11B conformity and
any required associated remodel work as a result of the structural retrofit work (i.e.,
new paint, carpet, ceilings and exterior finish work).
In order to comply with the Essential Services Buildings Seismic Safety Act of 1986
(ESBSSA), the majority of the burden falls with structurally retrofitting the building to
achieve an "Immediate Occupancy Structural Performance Level (S-1)", as defined in
ASCE 41-17, whereby the structure remains safe to occupy and essentially retains its
pre-earthquake strength and stiffness following a seismic event. The retrofitting of the
structural system is identified in the 2016 — Seismic Assessment Report produced by
IDS Group.
Non-Structural Equipment and Systems will be seismically braced to "Operational Non-
Structural Performance Level (N-A)" per ASCE 41-17. The legislature states that
"Nonstructural Components vital to the operation of essential services buildings shall
also be able to resist, insofar as practical, the forces generated by earthquakes,
gravity, fire, and winds. The design team recognizes that certain Non-Structural
components housed in essential services buildings, including, but not limited to,
communications systems, main transformers and switching equipment, and emergency
backup systems, are essential to facility operations and that these nonstructural
Jan. 26, 2021 Item #2 Page 10 of 27
DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4 PSA20-921TRAN
Exhibit "A"
Mr. Steve Stewart
City of Carlsbad — Public Safety and Service Center Renovation
Add Service #04 —Conference room wing / EOC structural retrofit and associated remodel, restroom / shower
upgrades, Saving-By-Design and Transportation Demand Management report
December 16, 2020
Page 2 of 5
components should be given adequate consideration during the design and
construction process to assure, insofar as practical, continued operation of the building
after a disaster." The anticipated Non-Structural upgrades include:
•Architectural components: Cladding and glazing, veneer and other Non-
Structural walls, partitions, ceilings, etc.
•Mechanical equipment and systems: Boilers, furnaces, pumps, chillers, fire
suppression equipment and piping, HVAC equipment and ductwork, HVAC
equipment mounted in line with ductwork, etc.
•Electrical and communications equipment and systems: Electrical and
communications equipment and distribution systems, emergency power
equipment, light fixtures, and emergency lighting, etc.
•Furnishings and interior equipment: Storage racks, contents, computer access
floors, computer and communication racks, elevators, etc.
Additional coordination efforts will be necessary with Mechanical, Plumbing, Electrical,
Lighting, Fire Protection, Low voltage, and Cost Estimating.
Restrooms / Shower Upgrades
The (PD) has requested to increase the number of available lockers in both the Women's
and Men's locker rooms. In order to carry out the request, the showers will need to be
reconfigured to reduce the number of shower stalls to provide additional space for the
new lockers. Furthermore, to comply with state mandated ADA upgrades, all the existing
restrooms must be brought up to current code. This includes the replacement of existing
restroom stalls, and restroom accessories.
Saving-By-Design
The Client has requested that the design team participate in California's nonresidential
new construction energy efficiency (EE) program, to determine if the Safety Center
project qualifies for incentives. The participating utilities in the project's region is the San
Diego Gas and Electric (SDG&E) — Savings By Design program. This program
encourages the design and construction of high-performance projects that offer
economic, health and environmental advantages to building owners, building occupants
and the public. The project will need to be at a point where design changes are feasible,
preferably in the conceptual or schematic design phase.
Transportation Demand Management (TDM) Report
The City of Carlsbad recently passed an ordinance, Ord. CS-350 § 2, 2019 found in
Carlsbad Municipal Code Section 18.51, requiring non-residential developments, that
meet a threshold of 110 employee average daily trips (ADT), to develop a site-specific
Transportation Demand Management (TDM) plan. Tenant improvements where the
scope of work will trigger the ordinance threshold will be required to submit a site-
specific TDM plan for review and approval prior to authorization to occupy. Based on
the information gathered through the building permit application and what was
provided on the site plans, the Land Development and Engineering Department
requested the implementation of such program for the Safety Center project. The
permit surpasses the threshold of 110 employee average daily trips.
SILLMAN WRIGHT ARCHITECTS I 7515 Metropolitan Drive I Suite 400 I San Diego CA 92108 I T: 619.294.7515 I F: 619.294.7592
Jan. 26, 2021 Item #2 Page 11 of 27
DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4 PSA20-921TRAN
Exhibit "A"
Mr. Steve Stewart
City of Carlsbad — Public Safety and Service Center Renovation
Add Service #04 — Conference room wing / EOC structural retrofit and associated remodel, restroom / shower
upgrades, Saving-By-Design and Transportation Demand Management report
December 16, 2020
Page 3 of 5
Scope of Work
Conference Room Wing I (DOC) Structural Retrofit and Associated Remodel
Work
The scope of work consists of meeting with the Client to determine the seismic retrofitting
solution that best fits the end-users needs, reduces cost impact and minimizes the need
to extend the Project schedule. Based on meetings with the Client, the Architect and
Consultants will prepare the Design Development documents for review and approval by
the Client.
Based on the approved Design Development documents, the Architect and Consultants
shall incorporate the Client comments and work towards the completion of the 100%
Construction Documents (change order). During this process, the following services will
take place:
•Perform Site Survey, development of primary building structure As-builts and
material testing program
•Perform ASCE-41 Tier 3 Dynamic Analysis/ structural and develop seismic and
bracing calculations
•Construction Documents for the seismic retrofit, of the primary building structure
and retrofitted components
•Develop seismic retrofit for Non-Structural equipment
•Coordinate with design team regarding impacted finishes, equipment and
building systems
•The 100% Construction Document (change order) deliverable will be used as the
basis for a third-party cost estimate
•Assist the Client in obtaining building department approval
•Provide Construction Administration support services
This Project will be submitted to the City of Carlsbad — Building Department, as a
construction change to the current Safety Center project and not a new project.
Restrooms / Shower Upgrades
The Architect in coordination with Consultant will meet with the (PD) to evaluate the
current and future usage of the shower spaces to determine the necessary shower stalls.
The Architect will prepare an exhibit defining the revised layout. Upon conceptual layout
approval, the Architect and Consultant will develop the Approved Conceptual layout into
the Construction Documents. Furthermore, the Architect will perform additional surveys of
all the existing restrooms to determine the items that are not in compliance with current
state mandated ADA code. The Architect and Consultant will provide the necessary
upgrades via the Construction Documents. Additional effort will be required during
Construction Administration by the Architect and Consultant for the additional Design
added to the scope of work.
Saving-By-Desig n
The Architect in coordination with Consultant will incorporate the guidance from the
CPUC Commission Staff (CS) to provide the required baseline energy models
(EnergyPro) for program eligibility determination and incentive calculations. In addition,
the design team will assist in the preparation of studies, including the completions of
required form to ascertain the requirements of the Project. The studies will consist of
drawings and other documents that illustrate the scale and relationships of the Project
components for approval by the city.
SILLMAN WRIGHT ARCHITECTS I 7515 Metropolitan Drive I Suite 400 I San Diego CA 92108 I T: 619.2947515 I F: 619.294.7592
Jan. 26, 2021 Item #2 Page 12 of 27
DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4 PSA20-921TRAN
Exhibit "A"
Mr. Steve Stewart
City of Carlsbad — Public Safety and Service Center Renovation
Add Service #04 — Conference room wing / EOC structural retrofit and associated remodel, restroom / shower
upgrades, Saving-By-Design and Transportation Demand Management report
December 16, 2020
Page 4 of 5
Transportation Demand Management (TOM) Report
The Architect will meet with the city's representatives to discuss the (TDM) program and
outline the necessary and cost effective, transportation related upgrades to comply with
the program. The Architect will work closely with the end users to identify the optimal
locations for — secure bike parking, public bike parking, preferential parking for
car/vanpool, end of trip facilities and on-site amenities. The design team will prepare
multiple exhibits identifying potential locations. Upon conceptual layout approval, the
Architect will develop the Approved Conceptual layout into the Construction Documents
and provide the necessary details and specifications. Additional effort will be required
during Construction Administration by the Architect for the additional Design added to the
scope of work.
The changes proposed are not currently in the scope of work and are considered
additional services.
Fee:
Conference Room Wing / EOC Remodel $254,347
Architectural $52,870
Structural $125,672
Mechanical/Plumbing $24,075
Electrical $17,500
Low Voltage $8,000
Fire Protection $4,000
Cost Estimating $22,230
Restrooms / Shower Upgrades $10,740
Architectural $7,240
Mechanical/Plumbing $3,500
Saving-By-Design $8,350
Mechanical/Plumbing $6,000
Electrical $2,350
Transportation Demand Management (TDM) Report $5,530
Architectural $5,530
Grand Total: $278,967
Conceptual Schedule
The design work for the Conference Room Wing / (EOC) seismic retrofit and associated
remodel work shall occur during the bidding and negotiation phase for the Safety Center
project. Due to the accelerated nature of the services requested, the Architect and
Consultants will work diligently to complete the work within the timeframe mentioned
above but may be subject to change if it is determined that the existing conditions do not
reflect the "As-Built" documents. Construction for this work shall be included with Phase ll
construction of the Safety Center project.
SILLMAN WRIGHT ARCHITECTS I 7515 Metropolitan Drive I Suite 400 I San Diego CA 92108 I T: 619.294.7515 I F: 619.294.7592
Jan. 26, 2021 Item #2 Page 13 of 27
DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4 PSA20-921TRAN
Exhibit "A"
Mr. Steve Stewart
City of Carlsbad — Public Safety and Service Center Renovation
Add Service #04 — Conference room wing / EOC structural retrofit and associated remodel, restroom / shower
upgrades, Saving-By-Design and Transportation Demand Management report
December 16, 2020
Page 5 of 5
Client Provided Documents
Client to provide Architect with requested information within a reasonable time frame as
to not delay the design process. Architect may rely on the accuracy and completeness of
these items.
Project Assumptions and Exclusions
•Documents prepared by the Architect will be prepared based upon reasonable
assumptions derived from existing information provided by the Client and from
limited observation of accessible and visible existing conditions by the Architect
and Consultants without the benefit of extensive field measurements and
investigation prohibited by expense and inconvenience to the Client.
•It is understood and agreed that unforeseen conditions uncovered during the
progress of the Project may require changes in the Project, resulting in additional
cost and delay.
•Civil and Landscape services
•Production Renderings
•Client directed Design Revisions after the completion of the Design Development
phase or Value Engineering after Construction Documents
•Fee and Schedule may be adjusted, with prior approvals, subject to any
unforeseen impacts due to the current COVID-19 Pandemic State, Local and
Federal requirements.
All other conditions of the Original Signed Agreement remain the same.
Thank you for this opportunity to be of service.
Sincerely,
Mark Baker, AIA
Principal Architect
CA License No. C-18627
ACCEPTED BY:
BY DATE
NAME POSITION/COMPANY
SILLMAN WRIGHT ARCHITECTS I 7513 Metropolitan Drive I Suite 400 I San Diego CA 92108 I T: 619.294.7515 I F: 619.294.7592
Jan. 26, 2021 Item #2 Page 14 of 27
DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4 PSA20-921TRAN
Exhibit "A"
AA IDS GROUP
December 9, 2020
Mark Baker
Sillman Wright Architects, Inc.
7515 Metropolitan Drive, Suite 400
San Diego, CA 92108
RE: City of Carlsbad Safety Center
Conference Room Wing Building Seismic Retrofit to Essential Services Facility
Carlsbad, CA
Dear Mark:
Per your request, IDS is pleased to submit this proposal to provide structural, mechanical, and
plumbing engineering design and construction administration services for the seismic retrofit and
mechanical upgrade of the existing Conference Room Wing building to an Essential Facility
seismic performance level.
Project Description and Design Criteria:
The project aims to retrofit the existing conference center wing per the following:
•Seismic retrofit, approximately 6,500 SF, to an Essential Facility performance level as
outlined in the structural scope of services below.
•Upgrade the existing rooftop HVAC units serving the conference room areas by replacing
them with new units that comply with current CEC requirements.
•ADA upgrades to existing restrooms
Scope of our Services
Structural Engineering:
Structural Performance: The building structure will be retrofitted to achieve an "Immediate
Occupancy Structural Performance Level (S-1)", as defined in ASCE 41-17, whereby the structure
remains safe to occupy and essentially retains its pre-earthquake strength and stiffness following
an earthquake at the BSE-1E hazard level.
Non-structural Performance: The building's non-structural equipment and systems will be
seismically braced, if not already, to essentially an "Position Retention Performance Level (N-B)"
at the BSE-1E hazard level per ASCE 41-17. These systems will include:
•Architectural components: Cladding and glazing, veneer and other nonstructural walls,
partitions, ceilings, etc.
•Mechanical equipment and systems
•Electrical and communications equipment and systems: Electrical and communications
equipment and distribution systems, emergency power equipment, light fixtures, and
emergency lighting, etc.
9636 Tierra Grande Street, Suite 200, San Diego, CA 92126 I tel. 619.768.6784 I www.idsgi.com Jan. 26, 2021 Item #2 Page 15 of 27
DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4
Mr. Mark Baker
December 9, 2020
PSA20-921TRAN
Exhibit "A"
City of Carlsbad EOC Building Seismic Retrofit
Carlsbad, CA
Page 2
•Furnishings and interior equipment: Storage racks, contents, computer access floors,
computer and communication racks, elevators, etc.
Our "Seismic Assessment Report for the City of Carlsbad Emergency Operation Center", issued
by IDS Group on 10/4/2016, will be reviewed as a basis; however, as we perform Tier-3 analysis
many more options will be considered, including adding braced frames, retrofitting the existing
braced frames, adding buckling-restrained braced frames, adding viscous dampers, etc. Multiple
options will be considered to minimize the impact of the seismic retrofit work inside the building,
accommodate limitations in accessing structural components during construction, and minimize
impact on cost and aesthetics.
We will provide structural engineering design and construction administration services for the
seismic retrofit of the subject building as outlined above. Our work will include:
•Perform site survey, development of primary building structure As-builts and material
testing program
•Develop material testing program as required, and review testing results
•Perform ASCE-41 Tier 3 Dynamic Analysis/ structural Evaluation and develop structural
calculations for submittal to the City for plan check review
•Assess the feasibility and costs of different structural retrofit schemes, and design
structural retrofit for the scheme that minimizes cost and impacts of construction on the
existing building
•Develop Schematic, Design Development and Construction Documents for the seismic
retrofit of the primary building structure and associated components
•Develop seismic bracing and anchorage details and provide associated calculations for
existing and new MEP and fire sprinkler distribution systems and isolated pieces of
equipment within the building
•Develop seismic bracing and anchorage details and provide associated calculations for
existing and new architectural components, including retrofit of supports for the existing
precast facade panels assuming they must remain in place during construction
•Coordinate with the design team regarding impacted finishes and MEP equipment and
systems, as needed
•Assist the city in obtaining building department approval
•Provide Construction Administration support services
Mechanical & Plumbing Engineering:
•Survey of existing rooftop HVAC units
•Survey of above ceiling conditions in conference room areas to the furthest extent possible
•HVAC load calculation for conference rooms 183, 184, and 185
•Selection and sizing of new HVAC units to serve conference rooms 183, 184, and 185
including new seismic roof curbs
o New HVAC units to include economizer, power exhaust fan, and Demand Control
Ventilation (DCV) controls
o Strengthening as required of the existing structure to support the new HVAC units
o Existing roof openings shall be re-used to furthest extend possible
Jan. 26, 2021 Item #2 Page 16 of 27
DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4
Mr. Mark Baker
December 9, 2020
PSA20-921TRAN
Exhibit "A"
City of Carlsbad EOC Building Seismic Retrofit
Carlsbad, CA
Page 3
•Minor modifications to existing ductwork distribution in conference rooms 183, 184, and
185 including branch relocation or replacement and new diffuser selections
•Selection and sizing of new split type AC unit for new IDF / IT closet
•Provide new temperature controls for new HVAC equipment. New temperature controls
shall be capable with existing BMS.
•ADA upgrades to existing restroom
Fee and Schedule:
IDS will provide the services outlined in the Scope of Work above, for a total fixed fee amount
as identified below including reimbursable expenses for travel, plotting and/or required
reproduction expenses also indicated below.
Phase Mechanical /
Plumbing
Structural
Design Phase $14,445.00 $108,152.00
Plan Check $2,405.00 $5,672.00
Construction Admin $7,225.00 $17,520.00
TOTAL TRADE FEES $24,075.00 $125,672.00
Unless otherwise indicated, IDS will bill monthly as a percentage of completion of the respective
design phase. Please refer to the attached Terms and Conditions, Item No. 1 for additional
billing information.
In the event that a project is cancelled, IDS is entitled to receive payment for all engineering
services provided up until time of project cancellation.
Project Assumptions and Exclusions:
The scope of services is limited to the specific, explicit scope statements set forth above.
Additionally, please note the following:
•We are assuming that the geotechnical and geohazard report for the Safety Center can
be used for evaluating this building. Written approval by the Safety Center geotechnical
engineer is required.
•Material testing of selected structural materials as required, will be provided by others
•Operational requirements for essential facility function beyond the seismic retrofit of the
existing structure and the existing nonstructural elements and components are not
included
•Construction Administration phase meetings will be limited to as required to provide code-
required structural observations
•Attendance at weekly OAC meetings or otherwise are not included
•Support of architectural and MEP engineering project teams will be required during field
investigation and design phase to help access nonstructural components and equipment,
Jan. 26, 2021 Item #2 Page 17 of 27
DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4
Mr. Mark Baker
December 9, 2020
PSA20-921 T RAN
Exhibit "A"
City of Carlsbad EOC Building Seismic Retrofit
Carlsbad, CA
Page 4
and to provide information on MEP equipment and systems needed for seismic bracing
assessment and calculations (functions/use, cut-sheets, weights, CG locations, etc.)
•Value engineering or significant design changes after 100% Design Development
submission.
•Any design or re-design work required as a result of a protracted design phase beyond
the control of IDS.
•Acoustical engineering services of any kind
•Special studies to evaluate noise and vibration characteristics
•Testing, Measurement, or Inspection services
•Any invasive or destructive field investigation beyond visual observation including ground
penetrating radar scanning (G PR)
•Perform comparative energy study for several different types of cooling/heating systems
•Upgrade or replacement of existing RTU, AC-1, including ductwork distribution, registers,
grilles, diffusers, and related appurtenances associated with conference center office
spaces this unit serves.
•Modifications to existing ductwork distribution in conference rooms 183, 184, and 185
beyond minor branch relocation or replacement and diffuser selection
•Modification to existing exhaust fan or system serving existing restrooms or conference
center spaces
•Modification to any other HVAC equipment other than HVAC units serving conference
rooms 183, 184, and 185
•Plumbing Fixture selections shall be by architect
•Modifications to existing plumbing services including coordination with local utility
company
•Modifications to existing plumbing distribution systems beyond minor relocation of
plumbing fixtures as may be required for ADA upgrades to existing restrooms
•Modifications to existing storm drainage distribution or roof drain locations
All other Terms and Conditions and Project Exclusions indicated in base Safety Center contract
apply to this add service proposal.
Jan. 26, 2021 Item #2 Page 18 of 27
DocuSign Envelope ID: 09F1A7C6-4441-41361-8BD1-963187BCD9E4
Mr. Mark Baker
December 9, 2020
PSA20-921TRAN
Exhibit "A"
City of Carlsbad EOC Building Seismic Retrofit
Carlsbad, CA
Page 5
Thank you for giving us the opportunity to propose our services. Please do not hesitate to call me at
619-768-6784 if you require further information regarding this proposal and fee.
We look forward to working with you.
Sincerely,
IDS Group, Inc.
Eric Glatzl, RE., LEED AP
Associate Principal
cc: Rami Elhassan, Phd, SE, IDS
Jaime Rosenbach, SE, IDS
Matt Michnewich, SE, IDS
Maggie Argueta, Administration, IDS
Brianna Rice, Administration, IDS
This authorizes IDS Group, Inc. (IDS) to perform the Scope of Work outlined in this proposal.
The Terms and Conditions of this agreement are according to attached document.
Mark Baker — Sillman Wright Architects
Client Signature
Date
Print Name, Title
Jan. 26, 2021 Item #2 Page 19 of 27
RESOLUTION NO. 2021-033
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING AMENDMENT NO. 2 TO THE AGREEMENT WITH
GRIFFIN STRUCTURES, INC., TO EXTEND AND AMEND THE AGREEMENT FOR
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE
SAFETY CENTER RENOVATION PROJECT, CAPITAL IMPROVEMENT PROGRAM
PROJECT NO. 4715, IN AN AMOUNT NOT TO EXCEED $368,000
WHEREAS, on Aug. 28, 2018, City Council adopted Resolution No. 2018-161, authorizing Griffin
Structures, Inc. (GSI) to provide construction management and inspection services for the Safety Center
Renovation Project, Capital Improvement Program Project No. 4715 (Project), in an amount not to
exceed $385,500; and
WHEREAS, the scope and design of the project has developed over the past several years into
one that comprehensively addresses building infrastructure needs, energy efficiency upgrades and
essential safety and security improvements; and
WHEREAS, staff recommends the scope of the Project be further expanded to incorporate
seismically retrofitting the Emergency Operations Center portion of the building complex; and
WHEREAS, the City Council concurs that it is in the best interest of the city to maintain the same
construction management team that has been involved to date for the duration of the Project; and
WHEREAS, GSI has tendered a proposal for the extension of their services for an additional two
years in an amount not to exceed $368,000; and
WHEREAS, the City Planner has considered the potential environmental effects of the
agreement and determined that the Project is categorically exempt from environmental review
pursuant to Article 19, Section 15301 (d), Existing Facilities, Class 1, because the project proposes
restoration or rehabilitation of deteriorated or damaged structures, facilities or mechanical equipment
to meet current standards of public health and safety, and that no exception to the exception, as set
forth is CEQA Guidelines section 15300.2 applies.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the proposal submitted by GSI in an amount not to exceed $368,000 for
construction management and inspection services is hereby accepted.
Jan. 26, 2021 Item #2 Page 20 of 27
3. That the mayor is authorized and directed to execute Amendment No. 2 to the
agreement with GS!, attached hereto as Attachment A.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 26th day of January 2021, by the following vote, to wit:
AYES: Hall, Blackburn, Acosta, Bhat-Patel, Schumacher.
NAYS: None.
ABSENT: None.
MATT HALL, Mayor
On ez7
r BARBARA ENGLESON, City Clerk iDep
(SEAL)
Jan. 26, 2021 Item #2 Page 21 of 27
DocuSign Envelope ID: 6608128F-08FD-4BBF-A8CE-DECBA94D55DF
PSA19-502TRAN
AMENDMENT NO. 2 TO AMEND AND EXTEND
AGREEMENT FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR
THE CARLSBAD PUBLIC SAFETY AND SERVICE CENTER IMPROVEMENTS
GRIFFIN STRUCTURES, INC.
This Amendment No. 2 is entered into and effective as the 27th day of
January , 2021, amending and extending the Agreement dated August 30, 2018
(the 'Agreement') by and between the City of Carlsbad, a municipal corporation, ("City"), and
Griffin Structures, Inc., a California corporation, ("Contractor") (collectively, the "Parties") for the
Carlsbad Public Safety and Service Center Improvements.
RECITALS
A.On February 10, 2020, the Parties executed Amendment No. 1 to the Agreement
to extend the Agreement for a period of one (1) year; and
B.The Parties desire to alter the Agreement's scope of work to include construction
management and inspection work for the expanded scope of work for the Safety Center
administration building and the Emergency Operations Center/Conference Room wing of the
Safety Center; and
C.The Parties desire to extend the Agreement for a period of two (2) years; and
D.The Parties have negotiated and agreed to a supplemental scope of work and fee
schedule, which is attached to and incorporated in by this reference as Exhibit "A", Scope of
Services and Fee.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1.In addition to those services contained in the Agreement, as may have been
amended from time to time, Contractor will provide those services described in Exhibit "A". With
this Amendment, the total Agreement amount shall not exceed seven hundred fifty-three
thousand five hundred dollars ($753,500).
2.City will pay Contractor for all work associated with those services described in
Exhibit "A" on a percentage complete basis not-to-exceed three hundred sixty-eight thousand
dollars ($368,000). Contractor will provide City, on a monthly basis, copies of invoices sufficiently
detailed to include hours performed, hourly rates, and related activities and costs for approval by
City.
3.Contractor will complete all work described in Exhibit "A" by February 27, 2023.
4.All other provisions of the Agreement, as may have been amended from time to
time, shall remain in full force and effect.
5.All requisite insurance policies to be maintained by the Contractor pursuant to the
Agreement, as may have been amended from time to time, shall include coverage for this
Amendment.
City Attorney Approved Version 6/12/18
1 of 3 Jan. 26, 2021 Item #2 Page 22 of 27
By:
for Barbara Engleson, City Clerk
c-/-o( Gomez/ Depu
cir3
c tA-r
(sign here)
DocuSign Envelope ID: 6B08128F-08FD-4BBF-A8CE-DECBA94D55DF
PSA19-502TRAN
6. The individuals executing this Amendment and the instruments referenced on
behalf of Contractor each represent and warrant that they have the legal power, right and actual
authority to bind Contractor to the terms and conditions hereof of this Amendment.
CONTRACTOR CITY OF CARLSBAD, a municipal
GRIFFIN STRUCTURES, INC., a corporation of the State of California
California corporation
By:
ittaL
(sign here)
By: -1(cfriffil
Matt Hall, Mayor
Mark Hoglund, CFO
(print name/title)
ATTEST:
Jon Hughes, Vice-President
(print name/title)
If required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following
two groups.
Group A Group B
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
BY:
Assistant City Attorney
City Attorney Approved Version 6/12/18
2 of 3 Jan. 26, 2021 Item #2 Page 23 of 27
DocuSign Envelope ID: 6608128F-08FD-4BBF-A8CE-DECBA94D55DF
PSA19-502TRAN
EXHIBIT "A"
SCOPE OF SERVICES AND FEE
Itemized List of what Contractor will do for City and at what price.
1.Continuation of construction sequence assessment, review project
bid documents, review probable costs, support design-build proposal
solicitation phase, contract administration and management,
construction reporting and communication, photo documentation,
conduct construction progress meetings, review shop drawings and
submittals, interpret plans and specifications, construction inspection,
review progress payments, monitor contractor's claims and change
orders, and close out the project. $357,588
2.Reimbursable expense allowance. Not to exceed $10,412
NOT-TO-EXCEED TOTAL (inclusive of reimbursable expenses) $368,000
City Attorney Approved Version 6/12/18
3 of 3 Jan. 26, 2021 Item #2 Page 24 of 27
DocuSign Envelope ID: 6B08128F-08FD-4BBF-A8CE-DECBA94D55DF PSA19-502TRAN
Exhibit "A"
GRIFFIN STRUCTURES FEE PROPOSAL
CARLSBAD PUBLIC SAFETY & SERVICE CENTER PROJECT
CITY OF CARLSBAD
12/08/20
Griffin Structures' Fee Proposal is based on all reasonable costs necessary to perform Additional Services for the
City of Carlsbad's Public Safety & Service Center Project. For these requisite services, Griffin Structures proposes
the following Not to Exceed Fee:
Construction Mailagement: $ 357,588
Reimbursable Expenses 10,412
Total $ 368,000
All proposed hourly rates are fully burdened and include overhead, profit, taxes, and benefits. The hours
identified for each individual employee and tisk are estimates only and arc not to be construed as not, to exceed
hours for any individual task, phase, or time-period. We reserve the right to reallocate hours between staff
members and tasks to accomplish the overall objectives and requirements of the project
Services are based on the attached Contract Analysis which provides comparison of Base Contract resource
allocation schedule and the Actual resource allocation schedule as it is currently forecasted. Any extension of the
schedule or services may result in additional fee, in good faith negotiation with the City.
ADDITIONAL SCOPE
This ASR represents additional Construction Management costs related to the following:
1.Preconstruction services were originally contracted to run a total of 12 months. Due to extensive
project delays, preconstruction services were extended by an additional 14 months resulting in a total
Preconstruction duration of 26 months.
2.Construction Management services were originally contracted for a total of 8 months. Due to extensive
project. scope increases and the need for a phased implementation for the preservation of emergency
services, the project now anticipates an 18-month schedule.
3.Additional reimbursable expenses derived from a larger project and a longer construction schedule are
included proportionally.
Jan. 26, 2021 Item #2 Page 25 of 27
DocuSIgn Envelope ID: 6808128F-08FD-46F-A8CEDECBA94D55DF PSA 9-502TRAN
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Jan. 26, 2021 Item #2 Page 26 of 27
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Jan. 26, 2021 Item #2 Page 27 of 27
Steven Stewart, Municipal Projects Manager
Mickey Williams, Assistant Police Chief
Jan. 26, 2021
Amendment No. 4 to Agreement with
Sillman Wright Architects, Inc. and
Amendment No. 2 to Agreement with
Griffin Structures, Inc. for the Safety
Center Renovation Project
.
Recommendation
Adopt resolutions:
•Authorizing Amendment No. 4 to the agreement with Sillman Wright Architects, Inc., to incorporate structural engineering services for the Emergency Operations Center complex into the design work for the Safety Center Renovation Project, CIP Project No. 4715, in an amount not to exceed $278,967, and
•Authorizing Amendment No. 2 to the agreement with Griffin Structures, Inc., to extend and amend the agreement for construction management and inspection services for the Safety Center Renovation Project, CIP Project No. 4715, in an amount not to exceed $368,000.
Background/Details
•Currently there are two projects in the city’s adopted Capital Improvement Program, the Safety Center Renovation Project, Project No. 4715, and the Emergency Operations Center (EOC) Reconfiguration Project, Project No. 4719.
•The projects are located adjacent to one another in the Safety Center complex, recently renamed the Police and Fire Headquarters (Resolution No. 2020-219).
•The design work for the Safety Center Renovation has been completed, submitted to the city for review and permitted. The work includes upgrading interior finishes, expanding select functional areas, infrastructure upgrades, Climate Action Plan measures, and structural reinforcement of the building to be compliant with the Essential Services Building Seismic Safety Act of 1986 (ESBSSA).
Background/Details
•Design work for the EOC Reconfiguration is being developed and staff is recommending the work include structural upgrades to the building necessary to be EBSSA compliant.
•Before requesting city council authorization to advertise the Safety Center project for bidding, staff recommends that the Safety Center project design work be amended to include a structural upgrade of the EOC.
•If approved, structural upgrades of the Safety Center and EOC will be permitted and constructed sequentially as part of the Safety Center Refurbishment Project.
Next Steps
•Staff will process Amendment No. 4 to the agreement with Sillman Wright Architects to add structural engineering and architectural design services for the EOC complex to address structural code requirements for an essential building.
•Staff will also process Amendment No. 2 to the agreement with Griffin Structures to extend and amend their agreement for the Project inclusive of the structural work in the EOC area.
•The design work for the Safety Center Renovation will be modified to include seismically upgrading the EOC. Once design is complete staff will return to council with a request to approve the plans and specifications and authorize bidding of the project.
Recommendation
Adopt resolutions:
•Authorizing Amendment No. 4 to the agreement with Sillman Wright Architects, Inc., to incorporate structural engineering services for the Emergency Operations Center complex into the design work for the Safety Center Renovation Project, CIP Project No. 4715, in an amount not to exceed $278,967, and
•Authorizing Amendment No. 2 to the agreement with Griffin Structures, Inc., to extend and amend the agreement for construction management and inspection services for the Safety Center Renovation Project, CIP Project No. 4715, in an amount not to exceed $368,000.
Thank you