HomeMy WebLinkAbout2021-01-26; City Council; Resolution 2021-032RESOLUTION NO. 2021-032
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING AMENDMENT NO. 4 TO THE AGREEMENT WITH
SILLIVIAN WRIGHT ARCHITECTS, INC. TO INCORPORATE STRUCTURAL
ENGINEERING DESIGN SERVICES FOR THE EMERGENCY OPERATIONS CENTER
INTO THE DESIGN WORK FOR THE SAFETY CENTER RENOVATION PROJECT,
CAPITAL IMPROVEMENT PROGRAM PROJECT NO. 4715, IN AN AMOUNT
NOT TO EXCEED $278,967
WHEREAS, on Nov. 19, 2019, City Council adopted Resolution No. 2019-234 authorizing an
agreement with Sillman Wright Architects, Inc. (SWA) to complete the design work for the Safety
Center Renovation Project, Capital Improvement Program Project No. 4715 (Project), in an amount not
to exceed $611,214; and
WHEREAS, on May 5, 2020, City Council adopted Resolution No. 2020-076, approving
Amendment No. 1 in an amount not to exceed $365,225 to the agreement with SWA to add structural
engineering design services to the scope of work for the Project; and
WHEREAS, staff recommends that structural engineering design services for the Emergency
Operations Center (EOC) area of the building be added to the scope of design services for the Project;
and
WHEREAS, SWA has tendered a proposal for these additional structural engineering design
services in an amount not to exceed $278,967 and;
WHEREAS, the City Planner has considered the potential environmental effects of the
agreement and determined that the Project is categorically exempt from environmental review
pursuant to Article 19, Section 15301 (d), Existing Facilities, Class 1, because the project proposes
restoration or rehabilitation of deteriorated or damaged structures, facilities or mechanical equipment
to meet current standards of public health and safety, and that no exception to the exception, as set
forth is CEQA Guidelines section 15300.2 applies.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the proposal submitted bySWA in an amount not to exceed $278,967 for additional
structural engineering design services is hereby accepted.
Jan. 26, 2021 Item #2 Page 5 of 27
3. That the mayor is authorized and directed to execute Amendment No. 4 to the
agreement with SWA attached hereto as Attachment A.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 26th day of January 2021, by the following vote, to wit:
AYES: Hall, Blackburn, Acosta, Bhat-Patel, Schumacher.
NAYS: None.
ABSENT: None.
MATT HALL, Mayor
PeC:/-? 01 c,-or7)&-47 PePt5
BARBARA ENGLESON, City Clerk 6/
c Li/ (SEAL)
Jan. 26, 2021 Item #2 Page 6 of 27
DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4
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AMENDMENT NO. 4 TO AMEND
AGREEMENT FOR SAFETY CENTER DESIGN SERVICES -
E0C/CONFERENCE ROOM WING STRUCTURAL UPGRADE
SILLMAN WRIGHT ARCHITECTS
This Amendment No. 4 is entered into and effective as the 27th day of
January , 2021, amending and extending the Agreement dated November
25, 2019 (the 'Agreement') by and between the CITY OF CARLSBAD, a municipal
corporation, ("City"), and SILLMAN WRIGHT ARCHITECTS, a California corporation,
("Contractor") (collectively, the "Parties") for Safety Center Design Services — Structural
Upgrade.
RECITALS
A.On May 7, 2020, the Parties executed Amendment No. 1 to the Agreement to alter
the Agreement's scope of work to increase the design services to include the structural
engineering and additional design work necessary for the building to comply with the Essential
Services Building Seismic Safety Act; and
B.On July 7, 2020, the Parties executed Amendment No. 2 to the Agreement to alter
the Agreement's scope of work to increase the design services to include the structural
engineering and additional design work necessary for the building to comply with the Essential
Services Building Seismic Safety Act; and
C.On October 5, 2020, the Parties executed Amendment No. 3 to the Agreement to
alter the Agreement's scope of work to increase the design services to include additional IT design
work and to include an upgrade to the facility restrooms; and
D.The Parties desire to alter the Agreement's scope of work to increase the design
services to include additional structural and architectural design work for the EOC/Conference
Room wing of the Safety Center and required code upgrades; and
E.The Parties have negotiated and agreed to a supplemental scope of work and fee
schedule, which is attached to and incorporated in by this reference as Exhibit "A" Scope of
Services and Fee.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1.In addition to those services contained in the Agreement, as may have been
amended from time to time, Contractor will provide those services described in Exhibit "A". With
this Amendment, the total Agreement amount shall not exceed one million three hundred forty-
eight thousand eight hundred thirty dollars ($1,348,830).
2.City will pay Contractor for all work associated with those services described in
Exhibit "A" on a percentage complete basis not-to-exceed two hundred seventy-eight thousand
nine hundred sixty-seven dollars ($278,967). Contractor will provide City, on a monthly basis,
copies of invoices sufficiently detailed to include hours performed, hourly rates, and related
activities and costs for approval by City.
3.Contractor will complete all work described in Exhibit "A" by November 23, 2023.
City Attorney Approved Version 6/12/18
1 of 3 Jan. 26, 2021 Item #2 Page 7 of 27
DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4
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4.All other provisions of the Agreement, as may have been amended from time to
time, shall remain in full force and effect.
5.All requisite insurance policies to be maintained by the Contractor pursuant to the
Agreement, as may have been amended from time to time, shall include coverage for this
Amendment.
6.The individuals executing this Amendment and the instruments referenced on
behalf of Contractor each represent and warrant that they have the legal power, right and actual
authority to bind Contractor to the terms and conditions hereof of this Amendment.
CONTRACTOR CITY OF CARLSBAD, a municipal
SILLMAN WRIGHT ARCHITECTS, a corporation of the State of California
California corporation
By:
15Vdt- 114.LiS
(sign here)
Brett Tullis, President, CFO
(print name/title)
BY:
Matt Hall, Mayor
ATTEST:
By:
k44 iNktu,
(sign here)
Mark Baker, Principal Architect
(print name/title)
/ Hector 6-ome2 Dept
for Barbara Engleson, City Clerk C-Fij
C)0(Lif
If required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following
two groups.
Group A Group B
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
BY:
Assistant City Attorney
City Attorney Approved Version 6/12/18
2 of 3 Jan. 26, 2021 Item #2 Page 8 of 27
DocuSign Envelope ID: 09F1A7C6-4441-4061-8BD1-963187BCD9E4
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EXHIBIT "A"
SCOPE OF SERVICES AND FEE
Itemized List of what Contractor will do for City and at what price.
1.Code Required Restroom & Shower Upgrades $10,740
2.Savings by Design Analysis & Modeling $8,350
3.Transportation Design Management Plan $5,530
4.Stair and Atrium Handrail Upgrades $0
5.E0C/Conference Room wing Structural and Architectural Upgrade $254,347
NOT-TO-EXCEED TOTAL (inclusive of reimbursable expenses) $278,967
City Attorney Approved Version 6/12/18
3 of 3 Jan. 26, 2021 Item #2 Page 9 of 27
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DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4 PSA20-921TRAN
Exhibit "A"
December 16, 2020
Mr. Steve Stewart
Municipal Project Manager
City of Carlsbad
1635 Faraday Avenue
Carlsbad, CA 92008-7314
Project: City of Carlsbad — Public Safety and Service Center Renovation
Subject: Additional Services — Design Services for the Conference Room
Wing I EOC — seismic retrofit of the primary structural system and
associated remodel work, restrooms / shower upgrades, Savings-
By-Design and TOM report
Add Service #: 04
Dear Steve,
Sillman Wright Architects (Architect) are pleased to provide the City of Carlsbad
(Client) with this proposal for Additional Services for the Design, Plan Check
Processing and Construction Administration Services for the seismic retrofit of the
primary structural system and associated remodel work for the Conference Room Wing
/ Emergency Operations Center (EOC), restrooms / shower upgrades, Savings-By-
Design and Transportation Demand Management (TDM) report. Work is to be
performed for the City of Carlsbad — Public Safety and Service Center building, located
at 2560 Orion Way, Carlsbad, CA.
Proiect Description
Conference Room Wing / (EOC} Structural Retrofit and Associated Remodel
Work
The Project has recently completed the plan review phase. The Client has requested the
Architect to begin to evaluate a way to incorporate the scope of work mentioned below,
being sensitive to construction cost impact and the construction schedule.
The Project aims to seismically retrofit the existing building's conference room wing /
(EOC), approximately 6,500 GSF, to an Essential Facility Performance level. In
addition, the Project will also include the code required title-24 energy upgrades, code
required restroom upgrades to meet ADA and CBC-2019, Chapter-11B conformity and
any required associated remodel work as a result of the structural retrofit work (i.e.,
new paint, carpet, ceilings and exterior finish work).
In order to comply with the Essential Services Buildings Seismic Safety Act of 1986
(ESBSSA), the majority of the burden falls with structurally retrofitting the building to
achieve an "Immediate Occupancy Structural Performance Level (S-1)", as defined in
ASCE 41-17, whereby the structure remains safe to occupy and essentially retains its
pre-earthquake strength and stiffness following a seismic event. The retrofitting of the
structural system is identified in the 2016 — Seismic Assessment Report produced by
IDS Group.
Non-Structural Equipment and Systems will be seismically braced to "Operational Non-
Structural Performance Level (N-A)" per ASCE 41-17. The legislature states that
"Nonstructural Components vital to the operation of essential services buildings shall
also be able to resist, insofar as practical, the forces generated by earthquakes,
gravity, fire, and winds. The design team recognizes that certain Non-Structural
components housed in essential services buildings, including, but not limited to,
communications systems, main transformers and switching equipment, and emergency
backup systems, are essential to facility operations and that these nonstructural
Jan. 26, 2021 Item #2 Page 10 of 27
DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4 PSA20-921TRAN
Exhibit "A"
Mr. Steve Stewart
City of Carlsbad — Public Safety and Service Center Renovation
Add Service #04 —Conference room wing / EOC structural retrofit and associated remodel, restroom / shower
upgrades, Saving-By-Design and Transportation Demand Management report
December 16, 2020
Page 2 of 5
components should be given adequate consideration during the design and
construction process to assure, insofar as practical, continued operation of the building
after a disaster." The anticipated Non-Structural upgrades include:
•Architectural components: Cladding and glazing, veneer and other Non-
Structural walls, partitions, ceilings, etc.
•Mechanical equipment and systems: Boilers, furnaces, pumps, chillers, fire
suppression equipment and piping, HVAC equipment and ductwork, HVAC
equipment mounted in line with ductwork, etc.
•Electrical and communications equipment and systems: Electrical and
communications equipment and distribution systems, emergency power
equipment, light fixtures, and emergency lighting, etc.
•Furnishings and interior equipment: Storage racks, contents, computer access
floors, computer and communication racks, elevators, etc.
Additional coordination efforts will be necessary with Mechanical, Plumbing, Electrical,
Lighting, Fire Protection, Low voltage, and Cost Estimating.
Restrooms / Shower Upgrades
The (PD) has requested to increase the number of available lockers in both the Women's
and Men's locker rooms. In order to carry out the request, the showers will need to be
reconfigured to reduce the number of shower stalls to provide additional space for the
new lockers. Furthermore, to comply with state mandated ADA upgrades, all the existing
restrooms must be brought up to current code. This includes the replacement of existing
restroom stalls, and restroom accessories.
Saving-By-Design
The Client has requested that the design team participate in California's nonresidential
new construction energy efficiency (EE) program, to determine if the Safety Center
project qualifies for incentives. The participating utilities in the project's region is the San
Diego Gas and Electric (SDG&E) — Savings By Design program. This program
encourages the design and construction of high-performance projects that offer
economic, health and environmental advantages to building owners, building occupants
and the public. The project will need to be at a point where design changes are feasible,
preferably in the conceptual or schematic design phase.
Transportation Demand Management (TDM) Report
The City of Carlsbad recently passed an ordinance, Ord. CS-350 § 2, 2019 found in
Carlsbad Municipal Code Section 18.51, requiring non-residential developments, that
meet a threshold of 110 employee average daily trips (ADT), to develop a site-specific
Transportation Demand Management (TDM) plan. Tenant improvements where the
scope of work will trigger the ordinance threshold will be required to submit a site-
specific TDM plan for review and approval prior to authorization to occupy. Based on
the information gathered through the building permit application and what was
provided on the site plans, the Land Development and Engineering Department
requested the implementation of such program for the Safety Center project. The
permit surpasses the threshold of 110 employee average daily trips.
SILLMAN WRIGHT ARCHITECTS I 7515 Metropolitan Drive I Suite 400 I San Diego CA 92108 I T: 619.294.7515 I F: 619.294.7592
Jan. 26, 2021 Item #2 Page 11 of 27
DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4 PSA20-921TRAN
Exhibit "A"
Mr. Steve Stewart
City of Carlsbad — Public Safety and Service Center Renovation
Add Service #04 — Conference room wing / EOC structural retrofit and associated remodel, restroom / shower
upgrades, Saving-By-Design and Transportation Demand Management report
December 16, 2020
Page 3 of 5
Scope of Work
Conference Room Wing I (DOC) Structural Retrofit and Associated Remodel
Work
The scope of work consists of meeting with the Client to determine the seismic retrofitting
solution that best fits the end-users needs, reduces cost impact and minimizes the need
to extend the Project schedule. Based on meetings with the Client, the Architect and
Consultants will prepare the Design Development documents for review and approval by
the Client.
Based on the approved Design Development documents, the Architect and Consultants
shall incorporate the Client comments and work towards the completion of the 100%
Construction Documents (change order). During this process, the following services will
take place:
•Perform Site Survey, development of primary building structure As-builts and
material testing program
•Perform ASCE-41 Tier 3 Dynamic Analysis/ structural and develop seismic and
bracing calculations
•Construction Documents for the seismic retrofit, of the primary building structure
and retrofitted components
•Develop seismic retrofit for Non-Structural equipment
•Coordinate with design team regarding impacted finishes, equipment and
building systems
•The 100% Construction Document (change order) deliverable will be used as the
basis for a third-party cost estimate
•Assist the Client in obtaining building department approval
•Provide Construction Administration support services
This Project will be submitted to the City of Carlsbad — Building Department, as a
construction change to the current Safety Center project and not a new project.
Restrooms / Shower Upgrades
The Architect in coordination with Consultant will meet with the (PD) to evaluate the
current and future usage of the shower spaces to determine the necessary shower stalls.
The Architect will prepare an exhibit defining the revised layout. Upon conceptual layout
approval, the Architect and Consultant will develop the Approved Conceptual layout into
the Construction Documents. Furthermore, the Architect will perform additional surveys of
all the existing restrooms to determine the items that are not in compliance with current
state mandated ADA code. The Architect and Consultant will provide the necessary
upgrades via the Construction Documents. Additional effort will be required during
Construction Administration by the Architect and Consultant for the additional Design
added to the scope of work.
Saving-By-Desig n
The Architect in coordination with Consultant will incorporate the guidance from the
CPUC Commission Staff (CS) to provide the required baseline energy models
(EnergyPro) for program eligibility determination and incentive calculations. In addition,
the design team will assist in the preparation of studies, including the completions of
required form to ascertain the requirements of the Project. The studies will consist of
drawings and other documents that illustrate the scale and relationships of the Project
components for approval by the city.
SILLMAN WRIGHT ARCHITECTS I 7515 Metropolitan Drive I Suite 400 I San Diego CA 92108 I T: 619.2947515 I F: 619.294.7592
Jan. 26, 2021 Item #2 Page 12 of 27
DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4 PSA20-921TRAN
Exhibit "A"
Mr. Steve Stewart
City of Carlsbad — Public Safety and Service Center Renovation
Add Service #04 — Conference room wing / EOC structural retrofit and associated remodel, restroom / shower
upgrades, Saving-By-Design and Transportation Demand Management report
December 16, 2020
Page 4 of 5
Transportation Demand Management (TOM) Report
The Architect will meet with the city's representatives to discuss the (TDM) program and
outline the necessary and cost effective, transportation related upgrades to comply with
the program. The Architect will work closely with the end users to identify the optimal
locations for — secure bike parking, public bike parking, preferential parking for
car/vanpool, end of trip facilities and on-site amenities. The design team will prepare
multiple exhibits identifying potential locations. Upon conceptual layout approval, the
Architect will develop the Approved Conceptual layout into the Construction Documents
and provide the necessary details and specifications. Additional effort will be required
during Construction Administration by the Architect for the additional Design added to the
scope of work.
The changes proposed are not currently in the scope of work and are considered
additional services.
Fee:
Conference Room Wing / EOC Remodel $254,347
Architectural $52,870
Structural $125,672
Mechanical/Plumbing $24,075
Electrical $17,500
Low Voltage $8,000
Fire Protection $4,000
Cost Estimating $22,230
Restrooms / Shower Upgrades $10,740
Architectural $7,240
Mechanical/Plumbing $3,500
Saving-By-Design $8,350
Mechanical/Plumbing $6,000
Electrical $2,350
Transportation Demand Management (TDM) Report $5,530
Architectural $5,530
Grand Total: $278,967
Conceptual Schedule
The design work for the Conference Room Wing / (EOC) seismic retrofit and associated
remodel work shall occur during the bidding and negotiation phase for the Safety Center
project. Due to the accelerated nature of the services requested, the Architect and
Consultants will work diligently to complete the work within the timeframe mentioned
above but may be subject to change if it is determined that the existing conditions do not
reflect the "As-Built" documents. Construction for this work shall be included with Phase ll
construction of the Safety Center project.
SILLMAN WRIGHT ARCHITECTS I 7515 Metropolitan Drive I Suite 400 I San Diego CA 92108 I T: 619.294.7515 I F: 619.294.7592
Jan. 26, 2021 Item #2 Page 13 of 27
DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4 PSA20-921TRAN
Exhibit "A"
Mr. Steve Stewart
City of Carlsbad — Public Safety and Service Center Renovation
Add Service #04 — Conference room wing / EOC structural retrofit and associated remodel, restroom / shower
upgrades, Saving-By-Design and Transportation Demand Management report
December 16, 2020
Page 5 of 5
Client Provided Documents
Client to provide Architect with requested information within a reasonable time frame as
to not delay the design process. Architect may rely on the accuracy and completeness of
these items.
Project Assumptions and Exclusions
•Documents prepared by the Architect will be prepared based upon reasonable
assumptions derived from existing information provided by the Client and from
limited observation of accessible and visible existing conditions by the Architect
and Consultants without the benefit of extensive field measurements and
investigation prohibited by expense and inconvenience to the Client.
•It is understood and agreed that unforeseen conditions uncovered during the
progress of the Project may require changes in the Project, resulting in additional
cost and delay.
•Civil and Landscape services
•Production Renderings
•Client directed Design Revisions after the completion of the Design Development
phase or Value Engineering after Construction Documents
•Fee and Schedule may be adjusted, with prior approvals, subject to any
unforeseen impacts due to the current COVID-19 Pandemic State, Local and
Federal requirements.
All other conditions of the Original Signed Agreement remain the same.
Thank you for this opportunity to be of service.
Sincerely,
Mark Baker, AIA
Principal Architect
CA License No. C-18627
ACCEPTED BY:
BY DATE
NAME POSITION/COMPANY
SILLMAN WRIGHT ARCHITECTS I 7513 Metropolitan Drive I Suite 400 I San Diego CA 92108 I T: 619.294.7515 I F: 619.294.7592
Jan. 26, 2021 Item #2 Page 14 of 27
DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4 PSA20-921TRAN
Exhibit "A"
AA IDS GROUP
December 9, 2020
Mark Baker
Sillman Wright Architects, Inc.
7515 Metropolitan Drive, Suite 400
San Diego, CA 92108
RE: City of Carlsbad Safety Center
Conference Room Wing Building Seismic Retrofit to Essential Services Facility
Carlsbad, CA
Dear Mark:
Per your request, IDS is pleased to submit this proposal to provide structural, mechanical, and
plumbing engineering design and construction administration services for the seismic retrofit and
mechanical upgrade of the existing Conference Room Wing building to an Essential Facility
seismic performance level.
Project Description and Design Criteria:
The project aims to retrofit the existing conference center wing per the following:
•Seismic retrofit, approximately 6,500 SF, to an Essential Facility performance level as
outlined in the structural scope of services below.
•Upgrade the existing rooftop HVAC units serving the conference room areas by replacing
them with new units that comply with current CEC requirements.
•ADA upgrades to existing restrooms
Scope of our Services
Structural Engineering:
Structural Performance: The building structure will be retrofitted to achieve an "Immediate
Occupancy Structural Performance Level (S-1)", as defined in ASCE 41-17, whereby the structure
remains safe to occupy and essentially retains its pre-earthquake strength and stiffness following
an earthquake at the BSE-1E hazard level.
Non-structural Performance: The building's non-structural equipment and systems will be
seismically braced, if not already, to essentially an "Position Retention Performance Level (N-B)"
at the BSE-1E hazard level per ASCE 41-17. These systems will include:
•Architectural components: Cladding and glazing, veneer and other nonstructural walls,
partitions, ceilings, etc.
•Mechanical equipment and systems
•Electrical and communications equipment and systems: Electrical and communications
equipment and distribution systems, emergency power equipment, light fixtures, and
emergency lighting, etc.
9636 Tierra Grande Street, Suite 200, San Diego, CA 92126 I tel. 619.768.6784 I www.idsgi.com Jan. 26, 2021 Item #2 Page 15 of 27
DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4
Mr. Mark Baker
December 9, 2020
PSA20-921TRAN
Exhibit "A"
City of Carlsbad EOC Building Seismic Retrofit
Carlsbad, CA
Page 2
•Furnishings and interior equipment: Storage racks, contents, computer access floors,
computer and communication racks, elevators, etc.
Our "Seismic Assessment Report for the City of Carlsbad Emergency Operation Center", issued
by IDS Group on 10/4/2016, will be reviewed as a basis; however, as we perform Tier-3 analysis
many more options will be considered, including adding braced frames, retrofitting the existing
braced frames, adding buckling-restrained braced frames, adding viscous dampers, etc. Multiple
options will be considered to minimize the impact of the seismic retrofit work inside the building,
accommodate limitations in accessing structural components during construction, and minimize
impact on cost and aesthetics.
We will provide structural engineering design and construction administration services for the
seismic retrofit of the subject building as outlined above. Our work will include:
•Perform site survey, development of primary building structure As-builts and material
testing program
•Develop material testing program as required, and review testing results
•Perform ASCE-41 Tier 3 Dynamic Analysis/ structural Evaluation and develop structural
calculations for submittal to the City for plan check review
•Assess the feasibility and costs of different structural retrofit schemes, and design
structural retrofit for the scheme that minimizes cost and impacts of construction on the
existing building
•Develop Schematic, Design Development and Construction Documents for the seismic
retrofit of the primary building structure and associated components
•Develop seismic bracing and anchorage details and provide associated calculations for
existing and new MEP and fire sprinkler distribution systems and isolated pieces of
equipment within the building
•Develop seismic bracing and anchorage details and provide associated calculations for
existing and new architectural components, including retrofit of supports for the existing
precast facade panels assuming they must remain in place during construction
•Coordinate with the design team regarding impacted finishes and MEP equipment and
systems, as needed
•Assist the city in obtaining building department approval
•Provide Construction Administration support services
Mechanical & Plumbing Engineering:
•Survey of existing rooftop HVAC units
•Survey of above ceiling conditions in conference room areas to the furthest extent possible
•HVAC load calculation for conference rooms 183, 184, and 185
•Selection and sizing of new HVAC units to serve conference rooms 183, 184, and 185
including new seismic roof curbs
o New HVAC units to include economizer, power exhaust fan, and Demand Control
Ventilation (DCV) controls
o Strengthening as required of the existing structure to support the new HVAC units
o Existing roof openings shall be re-used to furthest extend possible
Jan. 26, 2021 Item #2 Page 16 of 27
DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4
Mr. Mark Baker
December 9, 2020
PSA20-921TRAN
Exhibit "A"
City of Carlsbad EOC Building Seismic Retrofit
Carlsbad, CA
Page 3
•Minor modifications to existing ductwork distribution in conference rooms 183, 184, and
185 including branch relocation or replacement and new diffuser selections
•Selection and sizing of new split type AC unit for new IDF / IT closet
•Provide new temperature controls for new HVAC equipment. New temperature controls
shall be capable with existing BMS.
•ADA upgrades to existing restroom
Fee and Schedule:
IDS will provide the services outlined in the Scope of Work above, for a total fixed fee amount
as identified below including reimbursable expenses for travel, plotting and/or required
reproduction expenses also indicated below.
Phase Mechanical /
Plumbing
Structural
Design Phase $14,445.00 $108,152.00
Plan Check $2,405.00 $5,672.00
Construction Admin $7,225.00 $17,520.00
TOTAL TRADE FEES $24,075.00 $125,672.00
Unless otherwise indicated, IDS will bill monthly as a percentage of completion of the respective
design phase. Please refer to the attached Terms and Conditions, Item No. 1 for additional
billing information.
In the event that a project is cancelled, IDS is entitled to receive payment for all engineering
services provided up until time of project cancellation.
Project Assumptions and Exclusions:
The scope of services is limited to the specific, explicit scope statements set forth above.
Additionally, please note the following:
•We are assuming that the geotechnical and geohazard report for the Safety Center can
be used for evaluating this building. Written approval by the Safety Center geotechnical
engineer is required.
•Material testing of selected structural materials as required, will be provided by others
•Operational requirements for essential facility function beyond the seismic retrofit of the
existing structure and the existing nonstructural elements and components are not
included
•Construction Administration phase meetings will be limited to as required to provide code-
required structural observations
•Attendance at weekly OAC meetings or otherwise are not included
•Support of architectural and MEP engineering project teams will be required during field
investigation and design phase to help access nonstructural components and equipment,
Jan. 26, 2021 Item #2 Page 17 of 27
DocuSign Envelope ID: 09F1A7C6-4441-4D61-8BD1-963187BCD9E4
Mr. Mark Baker
December 9, 2020
PSA20-921 T RAN
Exhibit "A"
City of Carlsbad EOC Building Seismic Retrofit
Carlsbad, CA
Page 4
and to provide information on MEP equipment and systems needed for seismic bracing
assessment and calculations (functions/use, cut-sheets, weights, CG locations, etc.)
•Value engineering or significant design changes after 100% Design Development
submission.
•Any design or re-design work required as a result of a protracted design phase beyond
the control of IDS.
•Acoustical engineering services of any kind
•Special studies to evaluate noise and vibration characteristics
•Testing, Measurement, or Inspection services
•Any invasive or destructive field investigation beyond visual observation including ground
penetrating radar scanning (G PR)
•Perform comparative energy study for several different types of cooling/heating systems
•Upgrade or replacement of existing RTU, AC-1, including ductwork distribution, registers,
grilles, diffusers, and related appurtenances associated with conference center office
spaces this unit serves.
•Modifications to existing ductwork distribution in conference rooms 183, 184, and 185
beyond minor branch relocation or replacement and diffuser selection
•Modification to existing exhaust fan or system serving existing restrooms or conference
center spaces
•Modification to any other HVAC equipment other than HVAC units serving conference
rooms 183, 184, and 185
•Plumbing Fixture selections shall be by architect
•Modifications to existing plumbing services including coordination with local utility
company
•Modifications to existing plumbing distribution systems beyond minor relocation of
plumbing fixtures as may be required for ADA upgrades to existing restrooms
•Modifications to existing storm drainage distribution or roof drain locations
All other Terms and Conditions and Project Exclusions indicated in base Safety Center contract
apply to this add service proposal.
Jan. 26, 2021 Item #2 Page 18 of 27
DocuSign Envelope ID: 09F1A7C6-4441-41361-8BD1-963187BCD9E4
Mr. Mark Baker
December 9, 2020
PSA20-921TRAN
Exhibit "A"
City of Carlsbad EOC Building Seismic Retrofit
Carlsbad, CA
Page 5
Thank you for giving us the opportunity to propose our services. Please do not hesitate to call me at
619-768-6784 if you require further information regarding this proposal and fee.
We look forward to working with you.
Sincerely,
IDS Group, Inc.
Eric Glatzl, RE., LEED AP
Associate Principal
cc: Rami Elhassan, Phd, SE, IDS
Jaime Rosenbach, SE, IDS
Matt Michnewich, SE, IDS
Maggie Argueta, Administration, IDS
Brianna Rice, Administration, IDS
This authorizes IDS Group, Inc. (IDS) to perform the Scope of Work outlined in this proposal.
The Terms and Conditions of this agreement are according to attached document.
Mark Baker — Sillman Wright Architects
Client Signature
Date
Print Name, Title
Jan. 26, 2021 Item #2 Page 19 of 27