HomeMy WebLinkAbout2021-01-13; Carlsbad Golf Lodging Business Improvement District; 1-21-54; Approve Reimbursement Requests Carlsbad Golf Lodging Business improvement District (CGLBID)AB# 1-21-54
MTG. 1-13-21
Approve Reimbursement Requests
Carlsbad Golf Lodging Business
improvement District (CGLBID)
CGLBID STAFF (4)
GENERAL
COUNSEL
CARLSBAD GOLF _MG NG
BUSINESS IMPROVENIENT DSTRflCT
AGENDA BILL
RECOMMENDED ACTION:
Adopt Resolutions approving the reimbursement requests from Carlsbad by the Sea, Grand Pacific
Palisades, Sheraton Carlsbad, Cape Rey Hilton, Hilton Garden Inn and Omni La Costa Resort, of approved
golf related expenses and/or authorizing staff to process the payments.
ITEM EXPLANATION:
At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194 forming the
Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that term is defined in Carlsbad
Municipal Code § 3.12.020(1)) that choose to opt in and be a part of this district are assessed $2 per
occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax
collection process. The proceeds of the additional hotel business assessment shall be used to promote
golf-related tourism within the boundaries of the CGLBID, as well as marketing related capital
improvements such as golf-related signage, golf related equipment and to pay for the related administrative
costs. Each assessed hotel would determine how to spend the funds collected by their respective property
provided the expenditures are for an approved golf related expense. Reimbursement of these expenses
would be made quarterly upon approval by the CGLBID Board up to the amount collected per property
minus administrative fees.
At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based on this
process, staff has reviewed reimbursement requests submitted by Omni La Costa Resort, Carlsbad by the
Sea, Grand Pacific Palisades, and Sheraton Carlsbad and is recommending the board approve the attached
resolutions approving the reimbursement requests and authorizing staff to process the payments for the
expenses up to the amount collected minus the 4% administration fees.
Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of Requests for
Reimbursement.
FISCAL IMPACT:
As of Dec. 31, 2020, the CGLBID cash balance was $220,000.
•Reimbursement requests from Grand Pacific Palisades was $5,629 of which $5,629 is available and
is being recommended for payment.
•Reimbursement requests from Sheraton Carlsbad was $8,260 of which $8,260 is available and is
being recommended for payment.
•Reimbursement requests from Carlsbad by the Sea were $2,615 of which $2,615 is available and is
being recommended for payment.
•Reimbursement requests from Omni La Costa Resort were $28,421 of which $12,991 is available
and being recommended for reimbursement.
Reimbursement requests from Cape Rey Hilton were $3,837 of which $3,937 is available and is being
recommended for payment.
a Reimbursement requests from Hilton Garden Inn were $215 of which $215 is available and is being
recommended for payment.
ENVIRONMENTAL IMPACT:
This action does not approve any projects that will have a physical adverse effect on the environment, so it
falls within the general rule under CEQA that this is not a project (CEQA Regulation 15378 (b)).
EXHIBITS:
1.Resolution approving the Reimbursement Requests from Carlsbad by the Sea of approved golf
related expenses and authorizing staff to process the payment.
2.Resolution approving the Reimbursement Requests from Grand Pacific Palisades and Sheraton
Carlsbad of approved golf related expenses and authorizing staff to process the payment.
3.Resolution approving the Reimbursement Requests from Omni La Costa Resort of approved golf
related expenses and authorizing staff to process the payment.
A. Resolution approving the Reimbursement Requests from the Cape Rey Hilton and the Hilton Garden
Inn of approved golf related expenses and authorizing staff to process the payment.
A. Summary of CGLBID Assessment Collections and summary of Requests for Reimbursement.
DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2468, cheryl.gerhardt@carlsbadca.gov
DocuSign Envelope ID: Al 0F8647-D3CB-41DF-BBCD-301146572EDC
EXHIBIT 1
RESOLUTION NO. 2021-66G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF
LODGING BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE
CARLSBAD BY THE SEA REIMBURSEMENT REQUEST
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No.
CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is remitted
to the city monthly through the current Transient Occupancy Tax collection process; and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf related
tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by their
respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the
CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests up to
the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging
Business Improvement District, as follows:
1.That the above recitations are true and correct.
2.The CGLBID Board approves the January 13 reimbursement request from Carlsbad By the
Sea and authorizes staff to pay $2,615 to Carlsbad by the Sea.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the
Carlsbad Golf Lodging District on the 13th day of January 2021, by the following vote to wit:
AYES: Stripe, Gray, Hughes
NAYS: n/a
ABSENT: Stull
ABSTAIN: Rauch
DocuSign Envelope ID: Al OF8647-D3CB-41DF-BBCD-301146572EDC
EXHIBIT 1
tim SI-ript,
Tim Stripe
Chair
ATTEST:
i / iLiert-Or 6arne2 / DepViti Cic.9
BARBARA ENGLESON
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
Clew
DocuSign Envelope ID C4F9227A-0A1A--4AE5-625A-4E00E5B27DBE
EXHIBIT 2
RESOLUTION NO. 2021-67G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF
LODGING BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE
GRAND PACIFIC PALISADES HOTEL AND SHERATON CARLSBAD'S
REIMBURSEMENT REQUESTS
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No.
CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is remitted
to the city monthly through the current Transient Occupancy Tax collection process; and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf related
tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by their
respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the
CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests up to
the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging
Business Improvement District, as follows:
1.That the above recitations are true and correct.
2.The CGLBID Board approves the January 13 reimbursement requests and authorizes staff
to pay $5,629 to the Grand Pacific Palisades Resort, and $8,260 to the Sheraton Carlsbad.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the
Carlsbad Golf Lodging District on the 13th day of January 2021, by the following vote to wit:
AYES: Gray, Rauch, Hughes
NAYS: n/a
ABSENT: Stull
ABSTAIN: Stripe
DocuSign Envelope ID: C4F9227A-0A1A-4AE5-625A-4E00E5B27DBE
EXHIBIT 2
&off amid!
Geoff Gray, Vice-Chair
Chair
ATTEST:
1-jeciof Gomez / °clout) C11-‘) Clet<
BARBARA ENGLESON
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
DocuSign Envelope ID: B4CB3F17-F155-4ECA-A13C-E1E951D5E676
EXHIBIT 3
RESOLUTION NO. 2021-68G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF
LODGING BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE
OMNI LA COSTA RESORT REIMBURSEMENT REQUEST
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance
No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is remitted
to the city monthly through the current Transient Occupancy Tax collection process; and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf related
tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by their
respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the
CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests up
to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging
Business Improvement District, as follows:
1.That the above recitations are true and correct.
2.The CGLBID Board approves the January 13 reimbursement request from Omni La Costa
Resort and authorizes staff to pay $12,991 to Omni La Costa Resort.
DocuSign Envelope ID: B4CB3F17-F155-4ECA-A13C-E1E951D5E676
EXHIBIT 3
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the
Carlsbad Golf Lodging District on the 13th day of Jan 2021, by the following vote to wit:
AYES: Stripe, Gray, Rauch
NAYS: nia
ABSENT: Stull
ABSTAIN: Hughes
11.KA gvirt-
Tim Stripe
Chair
ATTEST:
P 4 Iec /or 6oroe2 D ep
BARBARA ENGLESON
Pro Tern Clerk of the
(
Carlsbad Golf Lodging Business Improvement District
DocuSign Envelope ID: C80508B2-B327-4948-85AF-9BA510B66BFD
EXHIBIT 4
RESOLUTION NO.2021-68G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF
LODGING BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE
HILTON GARDEN INN AND CAPE REY CARLSBAD HILTON RESORT
REIMBURSEMENT REQUESTS
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No.
CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is remitted
to the city monthly through the current Transient Occupancy Tax collection process; and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf related
tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by their
respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the
CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests up to
the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging
Business Improvement District, as follows:
1.That the above recitations are true and correct.
2.The CGLBID Board approves the January 13 reimbursement requests and authorizes staff
to pay $215 to Hilton Garden Inn and $3,837 to the Cape Rey Carlsbad Hilton Resort.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the
Carlsbad Golf Lodging District on the 13th day of January 2021, by the following vote to wit:
AYES: Stripe, Rauch, Hughes, Gray
NAYS: n/a
ABSENT: Stull
ABSTAIN: Oa
DocuSign Envelope ID: C8050882-B327-4948-85AF-9BA510B66BFD
EXHIBIT 4
Tim grift,
Tim Stripe, Chair
Chair
ATTEST:
, Pedal 6ameZ I Pep!) C14
,
-1 Cleit.( I BARBARA ENGLESON
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
EXHIBIT A
Property
Account
Balance
10/14/20
Paid
10/14/20
Deposits
Sept 2020 -
2020
Less 4%
Admin
Fee
Account
Balance
1/13/21
Check
Pending Request
Approval amount
Grand Pacific Palisades Hotel . 12,330 12,330 9,284 371 8,913 5,629H . 5,629
Park Hyatt Aviara (52) - 12,380 495 11,833 _ .
Sheraton Carlsbad Resort 15,939 16,350 12,386 495 11 480 8,260! 8,260
Westin Carlsbad Resort 15,474 - - - 15,474 i
Carlsbad By the Sea 71,536 23,858 10,510 420 57,767 _ 2,615 ' 2,615
Omni La Costa Resort 4,456 4,456 13,532 541 12,991 28,421 12,991 . ..
Cape Rey Hilton 16,535 3,837 17 402 ! 696 29,404 3,837 3,837 _ _
Hilton Garden Inn 13,807 215 17,648 706 30,534 215 215
Total 150,025 61,046 93,142 1,782 178,395 48,977 33,547