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Home My WebLink About2021-02-09; City Council; ; COVID-19 Actions and Expenditures ReportCA Review CKM Meeting Date: Feb. 9, 2021 To: Mayor and City Council From: Scott Chadwick, City Manager Staff Contact: Geoff Patnoe, Assistant City Manager geoff.patnoe@carlsbadca.gov, 760-434-2820 Subject: COVID-19 Actions and Expenditures Report Districts: All Recommended Action Receive a report on recent actions and expenditures related to the city’s response to the COVID-19 pandemic and provide direction as appropriate. Executive Summary/Discussion The City Council voted unanimously April 7, 2020, to direct staff to return to the City Council with financial expenditure reports relating to the city’s response to the COVID-19 pandemic. The city manager further committed to provide a bi-weekly update to the City Council on recent actions and expenditures related to the city’s response to the pandemic. For these updates, staff from the following major service areas will provide verbal reports on current statistics, data, programming and relevant communications: •City Manager’s Office •Emergency Operations •Community Services •Police •Homelessness •Fire •Economic Revitalization and Recovery •Administrative Services Fiscal Analysis None. Next Steps Staff will continue to provide the reports bi-weekly until the end of the emergency. Environmental Evaluation (CEQA) This action does not constitute a project within the meaning of the California Environmental Quality Act under California Public Resources Code Section 21065 in that it has no potential to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and therefore does not require environmental review. Feb. 9, 2021 Item #7 Page 1 of 2 Public Notification Public notice of this item was posted in keeping with the Ralph M. Brown Act and it was available for public viewing and review at least 72 hours before the scheduled meeting date. Exhibits None. Feb. 9, 2021 Item #7 Page 2 of 2 All Receive -Agenda Item # !]_ For the Information of the: _ qm-_ ~OUNCIL Date'2£:1YJ CA V--CC / CM ~CM ~CM (3) :,...---- Feb.9,2021 To: From: Via: Council Memorandum {city of Carlsbad Re: Honorable Mayor Hall and Members of the City Council Laura Rocha, Deputy City Manager, Adm!·· trative Services Geoff Patnoe, Assistant City Manager Additional Materials Related to Staff R ort Item No. 7 -COVID-19 Actions and Expenditures Report This memorandum provides a breakdown of the costs of the city's extensive emergency response efforts by department and type of cost as of Feb. 5, 2021. These expenses are being tracked to understand the financial impact of COVID-19 on the city and to request state and federal government reimbursement for eligible expenses. The next update will be provided on Feb. 23, 2021. Department Description of Purchase Order Amount Expenditures Committed ~ Item or Service l·TI Remaining ,_a_· C_i~ty~M_a_na_g_e_r ______ ~; CLea~ing supplie5. I ---·- -: 8 Co.!11munication & Engageml:!nt :_!'rotective gear Public notification ----· ·- ---------~ ---•---·- Sign age __ -•• B Community Development Cleaning supplies B Environmental ~anagement __ ' Cleaning ~upplies I 1------------_,_,_IT_e_q~uipr:n_ent _ _ Cleaning services I 8 Facilities 4'!_,2~1 --411 -- ' 705,631 ' - ~~--_:Cl_l:!anin~yupr:ilies -·--·---- __ _ __ :Meals and meal s_uppli1:_s _ l=J Fire El Fleet Administrative Services Branch __ : Protective gea_r • Public notification Signage - _'Cleanin_g services ,Cleaning supplies ; Meals and meal supplies __ . 'Protective gear Public notification Cleaning supp!!_es 'Protective gear 1635 Faraday Avenue I Carlsbad, CA 92008 I 760-602-2415 36,422 , r==i9,945 to Date Funds 198 198 -1,876 1,876 - 121,544 165,835 ·- ~49 _ 3,049 -411 --------5 • 5 ------. 118 118 --·-----~-- 107,486 813,117 ---- 70,609 __ 113,955 205 205 -- 11,714 . 48,135 -26 26 --- 303 303 --- 28,118 48,062 7,316 7,316 24,537 24,537 . 41,Q.20 41,020 6,85! 6,851 1,447 1,447 32 32 Council Memo -Additional Materials Related to Staff Report Item No. 7 Feb.9,2021 Page 2 Description of Purchase Order Department Amount JtTI Item or Service l~TI Remaining I Protective gear ! : ---_I -- B HR iCleaning supplies -; ------I 11:: ':_quipment I -' -i Protective gear ---27...!593 : E:::1 Information Technology J 1T equipme-nt -' 32,705 ' i E_£onomic Revit~liza_tion --- 3,168,977 I El Office of Innovation I ----.. 8 Parks & Recreation _1C!eanin~ services ! 14,619 I i --··· I cleaning supplies j --__ -_ 183,525_! ------·--I Meals and meal supplies 33,635 i --· --[-----I Other I -' ' ---------- -i-P~otective gear -' I P~blic n_Etificatlon_ ' -- ' 4,339 __ ' ' ----·---~--~-- Signage l - '. Cleaning servi~~s_ El Police 47,111 , ----- 1Clea_ning supplies I -7,945 : 1Overtime I 69,210 , ----·-------- ··!Pro~c!_ive gea; -I ·------··"·-• 12,883 ----,------ Public notification ---·-------- .Signage 1,518 §:-J Salaries and \l\lages Overtime 100,000 -------------- Parttime salaries ----------- ,Sa laries ------ El Transportation Cleaning supplies ' ----I - · Meals and ~eal supplies __ J ______ -' --------' 1 Protective gear I ' - Grand Total 4,554,106 Methodology Expenditures Committed to Date Funds 32 ! 32 1,20-8 I 1,208 150 150 -- 55,509 __ 83,1~2 129,697 162,402 --::-7 1,681,023 1_ 4,850,000 76,292 I 90,911 )-88,117 1 -371,64? 221,0??J _ 254,673 I 1,341 I 1,341 ---, -- 4,128 I 4,128 I 23,327 27,665 -~----~--- 11,108 11,108 11-,889 I -- 65,000 4,410 I - 12,354 -I 69,210 ---' 10,266 23,149 --- 126 I 126 --------482 ' 2,000 551,321 , 651,321 -- 778,556 • 778,556 - 10,479,554 . 10,479,554 ---- 1,506 1,506 173 173 -------- 33,819 , 33,819 14,697,491 19,251,596 The amounts above were compiled using data from the city's accounting system and inputs, estimates and data from department management analysts. Definitions -Cleaning supplies include disinfecting wipes, hand sanitizers, etc. -Meals and meal supplies consist of senior meal program and meals at the emergency operations center. -Protective gear includes, masks, gloves and other protective wear. -IT equipment includes laptops, earbuds, adapters, etc. -Salaries and wages represent staff hours worked on COVID-19 activities. Council Memo -Additional Materials Related to Staff Report Item No. 7 Feb.9,2021 Page 3 Salaries and wages The chart below includes actual COVID-19 labor cost, by department. Labor costs below include regular and overtime hours. City of Carlsbad COVID Labor Hours through January 24, 2021 By Department PARKS AND RECREATION, 12% $1,378,597 HUMAN RESOURCES, 4% $422,316 LIBRARY AND CULTURAL ARTS, 4% $489,270 POLICY/LEADERSHIP GROUP, 7% $823,796 Funding expected FIRE , 5% $646,956 OTHER, S% $624,757 POLICE, 63% $7,561,051 The City of Carlsbad has applied for and received funds which are outlined by category in the analysis below. Funds may be restricted to certain uses which are generally costs to prevent, prepare for, and respond to COVID-19. Council Memo -Additional Materials Related to Staff Report Item No. 7 Feb.9,2021 Page 4 COVID-19 Costs and Funding Sources As of February 5, 2021 Expected Cost plus amount of Fund category estimate [1] funding COVID CONTINGENCY $ 3,143,486 $ 3,842,824 GENERAL FUND CARES $ 3,653,774 $ 3,653,774 ECONOMIC CONTINGENCY $ 4,850,000 $ 5,000,000 BUDGETED SALARIES $ 7,604,337 $ 11,258,110 GENERAL FUND SUBTOTAL $ 19,251,596 $ 23,754,708 HUD COVID-19 CARES ACT $ 255,680 $ 255,680 CDBG COVID-19 CARES ACT $ 1,225,590 $ 1,225,590 UTILITIES (WATER/WASTEWATER) $ 77,259 $ 77,259 TOTAL $ 20,810,126 $ 25,313,238 $ $ $ $ $ $ $ $ $ Less: outside funding received and applied to budgeted salaries $ Less: outside funding not yet received to be applied to budgeted salaries $ Less: Estimated FEMA reimbursement $ Surplus/(deficit) available $ [1] Costs plus estimate is total cost incurred to date plus residual PO amounts. Surplus or (deficit) Note 699,338 [a] -[b] 150,000 [c] 3,653,774 [d] 4,503,112 -[e] -[f] - 4,503,112 (3,539,379) [g] (114,395) (842,824) 6,514 [a] Represents costs expected to be eligible under FEMA from $3M City Council approved contingency for COVID related costs not considered in budget. Funding from FEMA is limited to 75% of expenses. An additional 5% of expenses are allowed to cover administrative costs. FEMA funding request is not yet submitted or approved. [b] Total funding from CARES of $3.6M of which $3.SM from the county and federal government, has been received in the general fund, and $0.lM is pending receipt from the fire and police grants. CARES funding allowed to cover all safety salary expenses (regular time for police and fire). [c] Economic revitalization funding approved by City Council totaling: $SM. The total costs are net of $1S0K of council contingency. [d] This category is funded by $11.3M budgeted salaries, however the costs are split between two categories. The $3.6M safety salaries are included in the cost for category GF CARES. The $7.6M salaries that remain in the cost category budgeted salaries. [e] HUD funding of $256K was received, $118K of funds available have an associated cost in the housing budget. [f] CDBG funding of $1.2M is available but not yet received, and all funds are restricted to CDBG COVID- 19 costs. Of the $1.2M, $0.3M has been allocated to programs and the remaining $0.9M is pending additional approvals. Since this is a reimbursement grant, estimated costs are expected to be equal to funding. [g] The $3 .SM in outside funding is CARES funding received and allocated to budgeted salaries. Council Memo -Additional Materials Related to Staff Report Item No. 7 Feb.9,2021 Page 5 cc: Scott Chadwick, City Manager Celia Brewer, City Attorney Tammy Cloud-McMinn From: Sent: To: Cc: Subject: Jean Walker <JeanWalker1@roadrunner.com > Monday, February 8, 2021 9:36 AM All Receive -Agenda Item# 2_ For the Information of the: CITY COUNCIL Date:J./9/ ;)./CA ~ CC.£ @r•z·tis1 "'59 • m ·< I it !U! Manager Internet Email; Attorney; Holly Nelson; Matthew Hall; Cori Schumacher; Keith Blackburn; Priya Bhat-Patel; Teresa Acosta City Clerk City Council agenda item #7 on February 9 https :// a bcnews.go .com/Hea lth/wi reSto ry/ ave rdose-deaths-o utpace-covid-19-deaths-sa n-fra ncisco~ 7 4823530 Hi. My name is Jean Walker. I am a Carlsbad resident. I am writing in regarding Carlsbad City Council agenda item #7, the update on Covid expenditures. One aspect of this agenda item addresses homelessness. I know that there is proposal to seek and utilize grant funding to pay for hotel vouchers for the homeless during the pandemic. While I understand the desire to get short term housing for the homeless, I truly believe doing so without requiring the homeless person to be clean, sober and evaluc1ted for mental health issues does homeless people more harm than good. Attached above is a link to a story from ABC News regarding San Francisco's experience with homeless hotel vouchers during the pandemic. In San Francisco in 2020, as of December 19 (when this article was published), there were 621 deaths due to drug overdoses, which was a 71% increase over the previous year. Additional deaths were mitigated by 3000 uses of Narcan, a drug that treats overdose. In contrast, there were only 173 Covid deaths in the same time period in SF. A full 40% of these overdose deaths occurred in the Tenderloin and South of Market neighborhoods, the area where city funded hotel rooms for the homeless are located. Please let that number sink in ... over 3600 overdoses, 621 deaths, and a 70% uptick in overdose deaths over the previous year, many of which are attributed to people utilizing the homeless hotel voucher program. Without services and mental health evaluations, homeless hotel vouchers do nothing to assist the homeless. Covid was involved in only 173 deaths in the whole city. The hotel voucher program was involved in far more deaths than Covid. There are many things that can be done to assist with the homeless issue that are much more effective than placing homeless people in a hotel room for a few nights, shutting the door and turning a blind eye. Have the Homeless Outreach Coordinator work in tandem with the HOT Officers. Have both work directly with Supervisor Desmond's office to get County social workers out to encampments to evaluate if a homeless person needs a 24 or 72 hour hold, which most of the time is enough time to get the person stabilized and into some kind of sheltered program. Tuesday's Council agenda addresses the local emergency that necessitated $17,241 in City funds that went to mitigate the damage done by a homeless person who set arson fires on Park Drive, endangering houses and the whole lagoon area. If that person was housed in a hotel for a few nights, that would have been an extra cost that would have done nothing to address the underlying mental health issues. If that person had been identified and stabilized, the fire could have been prevented. Easy fixes such as keeping vegetation cut back, increasing the number of park rangers in the lagoon area, working with local hiking groups to quickly identify and report new encampments were people need services, putting pressure on private land owners to be aware of homeless people encamping on their property (such as has occurred several times at the Stag and Lion property and resulted in a murder within the last two years) utilizing existing resources to identify and contact family members of the homeless. Often times, long lost family are willing to either take in a homeless relative or pay for a bed at a nice facility where that homeless person can get the help they need. 1 Many of the lower cost hotels in Carlsbad are located near schools, including those in the First District. Homeless hotel vouchers will encourage homeless people to be interacting with elementary school students who are currently doing in person school at Magnolia, Jefferson and St. Patrick's. People are homeless for many reasons, one of which is because they have criminal convictions that prohibit them from living near schools, parks and other areas where children congregate. Placing homeless in hotels without services just allows for more exposure for these students to the mentally ill, drug addicted and child predators. Finally, what impact does this voucher program have on the local hotel staff, many of whom are low income, minorities? Homeless people have a difficult time caring for themselves. As seen in San Francisco, homeless hotel vouchers often lead to people overdosing alone in hotel rooms. When people overdose, their bodily fluids get everywhere. Now, housekeepers at these hotels are going to be expected to clean those rooms. Homeless people are prone to many diseases besides Covid, as evidenced by the Hepatitis outbreak two years ago. Many homeless people have other contagious illnesses, lice and other issues that housekeepers and hotel staff will be exposed to every day and forced to clean up. How is that fair to them? Other guests at these hotels, which are often truckers and families will now have to be exposed to mentally ill, drug addicted people staying for free at hotels that the truckers and families had to pay to stay at. How is that fair to them? Homeless people need daily interaction with people whose job it is to connect them with services and "checking in" on offering family connections and services. Any given day could be the day for them to decide to turn their life around. Holing them up in a hotel room just closes the blinds on the problem and forces other low income people, such as hotel staff, to deal with the fallout. It's not right and it's not humane. I urge you to consider other options and to seek out other grant monies that require services along with housing. Thank you. Jean Walker CAUTION: Do not o en attachments or click on links unless you reco nize the sender and know the content i 2 Tammy Cloud-McMinn From: Sent: To: Subject: michael ajdour < michaelajd@yahoo.com > Tuesday, February 9, 2021 12:40 PM City Clerk Item 7 today All Receive -Agenda Item # ..2.._ For the Information of the: CITY COUNCIL Date-J/9/J/ CA ✓ cc ~ CM ...,,--ACM ~DCM (3)___::::. Please do not give any hotel vouchers without first trying & documenting all attempts at family reunification. Circumstances change and it can be successful. Thanks, Julie Ajdour Sent from Yahoo Mail on Android CAUTION: Do not open attachments or click on links unless ou reco nize the sender and know the content i safe. 1