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Home My WebLink About2020-09-17; Clean Energy Alliance JPA; MinutesDocuSign Envelope ID: 12036DAA-58F4-415C-896F-2ADFBAAD6DB7 Clean Energy Alliance — Board of Directors Meeting Minutes September 17, 2020 — 2 p.m. City of Carlsbad City Hall 1200 Carlsbad Village Drive, Carlsbad, CA 92008 Teleconference Locations per State of California Executive Order N-29-20 CALL TO ORDER: Chair Haviland called to order the regular meeting of the Clean Energy Alliance at 2:00 p.m. ROLL CALL: Schumacher, Becker, Haviland FLAG SALUTE: Board Member Schumacher led the flag salute. PUBLIC COMMENT: Addressing the Board via written comment was Gregg Ferry regarding the utility of microgrids. BOARD COMMENTS & ANNOUNCEMENTS: None PRESENTATIONS: None APPROVAL OF MINUTES: Minutes of the Regular Meeting held June 18, 2020 Minutes of the Special Meeting held June 26, 2020 Minutes of the Regular Meeting held July 16, 2020 Motion by Vice Chair Becker, second by Board Member Schumacher, to approve the minutes as submitted. Motion carried unanimously, 3/0. CONSENT CALENDAR ITEM 1: Clean Energy Alliance Treasurer's Report RECOMMENDATION: Receive and File Clean Energy Alliance Treasurer's Report Motion by Board Member Schumacher, second by Vice Chair Becker, to received and file the report. Motion carried unanimously, 3/0. ITEM 2: Clean Energy Alliance Interim Chief Executive Officer Report & Regulatory Affairs Update Interim Chief Executive Officer Barbara Boswell presented an update on the timeline of the current launch schedule and stated that a final proposal will be brought before the Board for approval. RECOMMENDATION: 1) Receive and file Clean Energy Alliance Interim Chief Executive Officer Report. 2) Receive and file Clean Energy Alliance Regulatory Affairs Update Report. Motion by Board Member Schumacher, second by Vice Chair Becker, to received and file the reports. Motion carried unanimously, 3/0. Page 1 of 4 DocuSign Envelope ID: 12036DAA-58F4-4-15C-896F-2ADFBAAD6DB7 NEW BUSINESS ITEM 3: Clean Energy Alliance Long-Term Renewable Solicitation Interim Chief Executive Officer Barbara Boswell introduced the item and Brian Goldstein of Pacific Energy Advisors, who presented the analysis of the solicitation, RECOMMENDATION: Authorize Interim Chief Executive Officer to execute term sheets, exclusivity and confidentiality agreements related to the Long-Term Renewable Energy Solicitation. Motion by Board Member Schumacher, second by Vice Chair Becker, to authorize Interim Chief Executive Officer to execute term sheets, exclusivity and confidentiality agreements related to the Long-Term Renewable Energy Solicitation. Motion carried unanimously, 3/0. ITEM 4: Clean Energy Alliance Communications & Marketing Kick-Off and Branding Input Interim Chief Executive Officer Barbara Boswell presented the item and introduced Kevin Bostwick of Tripepi Smith who updated the Board on CEA Branding survey and response analysis thus far and requested Board feedback. RECOMMENDATION: Provide input into Clean Energy Alliance Branding. The Board stated a preference for simplicity and requested that the logo choice focus on the Clean Energy piece and be returned to Board for selection and commented on looking forward to the next steps in the marketing and branding process. ITEM 5: Clean Energy Alliance Interim Board Clerk Services RECOMMENDATION: Authorize Clean Energy Alliance Board Chair to execute an amendment to the Bayshore Consulting Group Agreement, for an amount not to exceed $18,000 through June 30, 2021, for Interim Board Clerk Services. Interim Chief Executive Officer Barbara Boswell presented the item and introduced Interim Board Clerk services candidate Susan Caputo. Motion by Board Member Schumacher, second by Vice Chair Becker, to authorize the Clean Energy Alliance Board Chair to execute an amendment to the Bayshore Consulting Group Agreement, for an amount not to exceed $18,000 through June 30, 2021, for Interim Board Clerk services. Motion carried unanimously, 3/0. ITEM 6: Clean Energy Alliance Legislative and Regulatory Policy Platform Interim Chief Executive Officer Barbara Boswell reviewed the proposed Regulatory Policy Platform for the Board and stated that the Policy Platform will be returned to the Board for review and update in January of each year. RECOMMENDATION: Review, provide direction and approve Legislative and Regulatory Policy Platform. Page 2 of 4 DocuSign Envelope ID: 12036DAA-58F4-415C-896F-2ADFBAAD6DB7 Motion by Vice Chair Becker, second by Board Member Schumacher, to approve the Legislative and Regulatory Policy Platform. Motion carried unanimously, 310. ITEM 7: Clean Energy Alliance Bid Evaluation Criteria Policy Interim Chief Executive Officer Barbara Boswell gave an overview of the Policy for the Board. RECOMMENDATION: Approve Clean Energy Alliance Bid Evaluation Criteria Policy Public Comment was received from 1BEW Local Union 569, regarding a recommendation to incorporate the following additional criteria to the Policy: 1) criteria on benefits to disadvantaged communities 2) criteria on environmental stewardship 3) edit reference to apprenticeship to read "State of California approved apprenticeship programs" 4) incorporate local job creation criteria. The Board requested staff include more explicit language regarding environmental stewardship and programs that help disadvantaged communities in the Local Economic Sustainability category or adding additional categories; commented regarding using caution with definitions and use of terms of art that might prohibit the ability to meet the criteria; clearly defining how the categories will be utilized in the decision-making process; possibly incorporating language supporting job creation under Local Job Growth; and return the policy for approval at the October 15, 2020, meeting. ITEM 8: Clean Energy Alliance Award Scheduling Coordinator Services Interim Chief Executive Officer Barbara Boswell gave an overview of the item and explained the Direct Energy proposal note of a guarantee of positive new revenue related to the Congestion Revenue Rights Portfolio Management Program. Ms. Boswell commented that revenues would be seen with The Energy Authority and their management of the portfolio as well. In addition, the Direct Energy proposal had a fee of 20% of all revenue that is generated which is difficult to quantify at this point and The Energy Authority includes those services in the monthly fee. RECOMMENDATION: Authorize Interim Chief Executive Officer to execute an agreement with The Energy Authority to provide Scheduling Coordinator and Congestion Revenue Rights Portfolio Management Services, through June 30, 2023, for an annual amount not to exceed $140,400, to be billed monthly beginning May 2021 at $11,700, plus a one-time fee of $28,700, subject to General Counsel approval. Motion by Board Member Schumacher, second by Vice Chair Becker, to authorize Interim Chief Executive Officer to execute an agreement with The Energy Authority to provide Scheduling Coordinator and Congestion Revenue Rights Portfolio Management Services, through June 30, 2023, for an annual amount not to exceed $140,400, to be billed monthly beginning May 2021 at $11,700, plus a one-time fee of $28,700, subject to General Counsel approval. Motion carried unanimously, 3/0. ITEM 9: Clean Energy Alliance By-Laws General Counsel Greg Stepanicich presented the item and gave an overview of the by-laws. RECOMMENDATION: Approve Clean Energy Alliance By-Laws. Page 3 of 4 DocuSign Envelope ID: 12036DAA-58F4-415C-896F-2ADFBAAD6DB7 Motion by Vice Chair Becker, second by Board Member Schumacher, to approve the Clean Energy Alliance By-Laws. Motion carried unanimously 3/0. BOARD MEMBER REQUESTS FOR FUTURE AGENDA ITEMS: None ADJOURN: Chair Haviland adjourned the meeting at 3:30 p.m. c:o c cuSigned by: StitS0J.A, lAI-O coto70;02.42r, Susan Caputo, MMC Interim Board Clerk Page 4 of 4