Loading...
HomeMy WebLinkAbout2021-01-21; Clean Energy Alliance JPA; ; Consideration of Community Advisory Committee Meeting in February 2021CLEAN ENERGY ENERGY ALLIANCE Staff Report DATE: January 21, 2021 TO: Clean Energy Alliance Board of Directors FROM: Barbara Boswell, Interim Chief Executive Officer ITEM 8: Consideration of Community Advisory Committee Meeting in February 2021 RECOMMENDATION The Clean Energy Alliance Board: 1.Reschedule Community Advisory Committee (CAC) March 2021 Meeting to February 2021; or 2.Approve CAC Special Meeting in February 2021. 3.Approve Updated CAC member terms to be consistent with CAC Policy. BACKGROUND AND DISCUSSION: Pursuant to the Clean Energy Alliance (CEA) Joint Powers Authority (JPA) Agreement authorizing the CEA Board to establish a CAC, the CEA Board approved the CAC Policy (Policy) on July 16, 2020 (Attachment A). The Policy sets forth that the CEA Board appoints the CAC members, sets the meeting schedule and workplan. At its regular meeting October 15, 2020, the CEA Board appointed the CAC Members, the CAC 2021 meeting schedule and 2021 workplan. The current CAC Members and terms as approved in October are: NAME TERM CITY REPRESENTED EMAIL Lee Haydu 2022 City of Solana Beach lhaydu@me.com Debra Schade 2021 City of Solana Beach debrahschade@gmail.com Dr. Donald Mosier 2022 City of Del Mar dmosier@scripps.edu Alan Sweedler 2021 City of Del Mar asweedler@sdsu.edu Paige DeCino 2022 City of Carlsbad pdecino@hotmail.com Seth Krauss 2021 City of Carlsbad komet@adelphia.net Dwight Worden N/A City of Del Mar Board Alternate dworden@delmarca.us It has come to the attention of staff that the October 15, 2020 staff report reflected incorrect terms due to a clerical error. The correct terms pursuant to the Policy are: January 21, 2021 CAC meeting Page 2 of 3 NAME TERM CITY REPRESENTED EMAIL Lee Haydu 2022 City of Solana Beach lhaydu@me.com 2023 Debra Schade 202-1 City of Solana Beach debrahschade@gmail.com 2022 Dr. Donald Mosier 202-2 City of Del Mar dmosier@scripps.edu 2023 Alan Sweedler 2021 City of Del Mar asweedler@sdsu.edu 2022 Paige DeCino 2022 City of Carlsbad pdecino@hotmail.com 2023 Seth Krauss 2021 City of Carlsbad komet@adelphia.net 2022 Dwight Worden N/A City of Del Mar Board Alternate dworden@delmar.ca.us The Board approved meeting schedule and associated workplan is shown below: MEETING DATE WORK PLAN/TOPICS December 2020 Overview of Brown Act Requirements and Conflicts of Interest Form 700 Community Choice Aggregation Overview CEA Implementation & Goals March 2021 Community Outreach Plan to support CEA Implementation June 2021 CEA FY 21/22 Budget Overview & Goals September 2021 Overview& Discussion of Member Agency Climate Action Plans & Goals December 2021 Overview of Programs offered by CCAs throughout the State In determining the appropriate meeting schedule for the CAC, the Board was concerned about impact to staff and costs related to administering the CAC meetings. In consideration of keeping administration costs to a minimum, and in reflection of the current status of CEA, the Board determined that a quarterly meeting schedule met its needs. At its inaugural meeting December 3, 2020, the CAC members discussed their role in community outreach in light of the CEA launch and customer noticing schedule. With a May 2021 phase 1 roll out, customers will begin receiving notices advising them of the implementation of CEA in March 2021. The CAC felt that the timing of their next meeting, March 2021, would not provide them the needed information and tools to be effective in supporting customer outreach. As a result of their discussion the CAC recommended that the CAC Chair request the Board consider adding a February 2021 meeting for the CAC. The CAC Chair submitted the attached memo for Board consideration (Attachment B). In reviewing the CAC schedule, and considering the timing of initiation of customer noticing, staff agrees that a February meeting of the CAC would result in the CAC being armed with communication tools to provide assistance in customer outreach and responding to questions they may be asked regarding CEA. January 21, 2021 CAC meeting Page 3 of 3 FISCAL IMPACT Rescheduling the CAC meeting from March to February does not have a fiscal impact. Adding a special meeting in February would add administrative costs of approximately $1,500 based on the costs related to the December 2020 meeting. ATTACHMENTS Attachment A— Community Advisory Committee Policy Attachment B — Memo from CAC Board Chair Worden Attachment A Clean Energy Alliance JOINT POWERS AUTHORITY COMMUNITY ADVISORY COMMITTEE PURPOSE AND SCOPE Community Advisory Committee (CAC) Authorization Section 5.9 of the Clean Energy Alliance (CEA) Joint Powers Authority (JPA) Agreement provides the authority for the CEA Board to establish an advisory committee to assist the Board in implementing and operating its CCA program. Pursuant to the JPA Agreement, the committee should have equal representation from the member agencies. The Board may establish criteria to qualify for appointment to the committee, and establish rules, regulations, policies or procedures to govern the committee. CAC Membership Criteria •The CAC membership shall consist of two (2) appointees from each CEA member agency and 1 Board Alternate. CAC committee members shall serve staggered three (3) year terms with a two-term limit. In the inaugural year, one appointee seat from each member agency shall serve two (2) years. •Committee members serve at the pleasure of the Board. •CAC members will be subject to all applicable conflict of interest laws and may be required to disclose potential conflicts by filing a Form 700. (Information about conflicts of interest and Form 700 can be found here: http://www.fppc.ca.gov/Form700.html. •Members shall be residents (property owners or renters) or business owners within the service territory of CEA. •CAC membership will be considered for those that have a relevant background in or expertise related to one or more of the following fields: electricity, community outreach or engagement, or policy advocacy. •Applicants must be committed to serving on the CAC and attending regular committee meetings, and occasional CEA Board meetings. Committee meetings will be held quarterly unless additional meetings are directed by the Board. Members are expected to maintain a good attendance record. A committee member will be removed from the CAC if the member has two consecutive unexcused absences from CAC meetings or has unexcused absences from more than 25% of the CAC meetings in a calendar year. City of Carlsbad I City of Del Mar l City of Solana Beach •The CAC is subject to Brown Act and all meetings will be publicly noticed and held in public settings pursuant to requirements of the Brown Act. •CAC meetings, times and location will be determined by the CEA Board. •The CAC will elect a Chair who will facilitate meetings and provide reports to the Board as needed. CAC Purpose & Objectives The purpose of the CAC is to advise the CEA Board of Directors on those matters concerning the operation of its Community Choice Aggregation (CCA) program as directed by the Board of Directors in an annual workplan for the CAC that is adopted by the Board The objectives of the CAC are to provide feedback to the Board, act as a liaison between the Board and the community and serve as a forum for community input on those matters assigned to the CAC in the annual workplan. The CAC shall not have any decision-making authority but will serve as an advisory body to the Board of Directors. CAC Member Selection Process Applicants must complete and submit the Clean Energy Alliance Community Advisory Committee Application (Attachment A). Board Members will nominate two applicants from their respective communities to the full Board for approval. In addition, the full Board will select one Board Alternate to participate on the CAC. Clean Energy Alliance CAC 2 July 16, 2020 Attachment A Clean Energy Alliance Community Advisory Committee Application CAC Purpose & Objectives The purpose of the CAC is to advise the CEA Board of Directors on those matters concerning the operation of its Community Choice Aggregation (CCA) program as directed by the Board of Directors in an annual workplan for the CAC that is adopted by the Board The objectives of the CAC are to provide feedback to the Board, act as a liaison between the Board and the community and serve as a forum for community input on those matters assigned to the CAC in the annual workplan. The CAC shall not have any decision-making authority but will serve as an advisory body to the Board of Directors. NAME: ADDRESS: PHONE: EMAIL: Are you a resident/business owner of one of the CEA member cities? If yes, which city: Please attach a current resume and respond to the following questions. Please attach a separate sheet if additional space is needed. What experience/perspective will you bring to the committee? Clean Energy Alliance CAC 3 July 16, 2020 Describe any relevant background in or expertise related to one or more of the following fields: electricity, community outreach or engagement, or policy advocacy. Do you have any interests or associations that might present a conflict of interest? If yes, please explain: What do you hope to accomplish as a member of the Clean Energy Alliance Community Advisory Committee? Please provide three references NAME Phone Number Relationship Clean Energy Alliance CAC 4 July 16, 2020 By signing below I acknowledge that I have sufficient time to actively participate in the Clean Energy Alliance Community Advisory Committee for the benefit of the program and the communities it serves. I understand that committee members are subject to conflict of interest laws and required to disclose potential conflicts by filing Form 700. Signature: Date: Completed applications should be emailed to: Secretary@TheCleanEnergyAlliance.org Clean Energy Alliance CAC 5 July 16, 2020 Attachment B Date: January 9, 2021 for Board Meeting January 21, 2021 To: Clean Energy Alliance Chair Becker, Board Members & Board Alternates, and Staff From: Dwight Worden CAC Chair Requested Action Item: That the CEA Board authorize the Community Advisory Committee (CAC) to hold a special meeting in February. Suggested meeting date: February 10, 2021 at 10 am. Discussion. Section 5.9 of the CEA Joint Powers Agreement authorized the Board to create a Community Advisory Committee (CAC). The CAC was created by the board, two members from each CEA member city were appointed, and the CAC held its first meeting on December 3, 2020. Quarterly meetings are currently scheduled with the next being March 2021. The CAC Mission was defined by the Board as: The purpose of the CAC is to advise the CEA Board of Directors on those matters concerning the operation of its Community Choice Aggregation (CCA) program as directed by the Board of Directors in an annual workplan for the CAC that is adopted by the Board. The objectives of the CAC are to provide feedback to the Board, act as a liaison between the Board and the community and serve as a forum for community input on those matters assigned to the CAC in the annual workplan. The CAC shall not have any decision-making authority but will serve as an advisory body to the Board of Directors. The CAC Board approved work plan for 2021 is as follows: MEETING DATE WORK PLAN/TOPICS December 2020 Overview of Brown Act Requirements and Conflicts of Interest Form 700 Community Choice Aggregation Overview CEA Implementation & Goals March 2021 Community Outreach Plan to support CEA Implementation June 2021 CEA FY 21/22 Budget Overview & Goals September 2021 Overview& Discussion of Member Agency Climate Action Plans & Goals December 2021 Overview of Programs offered by CCAs throughout the State Outreach. Launch of CEA service to customers is expected in May and/or June of 2021 and customers will soon be weighing their options to stay with CEA or to opt out. The CAC work plan anticipates development of a draft Community Outreach Plan by March 2021. The draft Plan will recommend strategies the board can employ to inform the CEA communities and customers about CEA, its programs, and about customer opt out options. To meet the March schedule the CAC is requesting to hold a special meeting in February. Without a February meeting the CAC's next regular meeting would be in March.'It is recommended that the special CAC meeting be set for February 10 so that, if needed, a report from the CAC can be received by the Board at its regular Board meeting of February 18, 2021. Agenda for Special Meeting. The goal of the special meeting is to begin discussions about a community outreach plan and to establish subcommittees of less than a quorum of CAC members so these subcommittees can work on a regular basis between the February and March CAC regular meetings. It is hoped this strategy will enable the CAC to report back to the CEA Board in March with useful recommendations for a successful community outreach program.