The URL can be used to link to this page

Home My WebLink About2021-02-04; City Council; ; City Council Goals Workshop –Department Priorities and Capacity UpdateCA Review CKM Meeting Date: Feb. 4, 2021 To: Mayor and City Council From: Scott Chadwick, City Manager Staff Contact: Sheila Cobian, Assistant to the City Manager sheila.cobian@carlsbadca.gov, 760-434-2917 Jason Haber, Director of Intergovernmental Affairs jason.haber@carlsbadca.gov, 760-434-2958 Subject: City Council Goals Workshop – Department Priorities and Capacity Update Recommended Action Review Fiscal Year 2021-22 department priorities and capacity updates. Executive Summary/Discussion In preparation for the Fiscal Year 2021-22 City Council goal setting workshops, staff prepared the attached Department Priorities and Capacity Update (Exhibit 1) to be reviewed with the City Council as part of the staff presentations scheduled as Item Nos. 3 and 5 on Feb. 4 and Item No. 3 on Feb. 11 at the City Council goal setting workshops. Staff are presenting this update for the City Council’s review and to obtain any feedback and direction the council might wish to offer on its prioritization of tasks and items. In addition, the workshop facilitator, David Agran, has provided a workbook (Exhibit 2) for the City Council’s use during the workshops. Fiscal Analysis The cost of the work entailed in the goal setting process is included in current budget appropriations. Next Steps Staff will act on any direction the City Council provides. Environmental Evaluation (CEQA) In keeping with California Public Resources Code Section 21065, this action does not constitute a "project" within the meaning of the California Environmental Quality Act in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. Therefore, it does not require environmental review. Public Notification Public notice of this item was posted in keeping with the Ralph M. Brown Act and it was available for public viewing and review at least 24 hours before the scheduled meeting date. Exhibits 1.Fiscal Year 2021-22 Department Priorities and Capacity Update forms 2.Goal Setting Workshop Workbook Feb. 4, 2021 Item #1 Page 1 of 48 FISCAL YEAR 2020-21 Department Priorities & Capacity Update 1 POLICY & LEADERSHIP | Intergovernmental Affairs Core services The work we do day in, day out to meet our core mission: •Advancing City Council’s strategic goals, policies and legislative priorities at the federal, state and local levels •Monitoring legislative and regulatory issues •Working with elected representatives and government agencies to ensure positive outcomes for Carlsbad residents •Staff support to City Council Legislative Subcommittee •Staff support to Carlsbad City/Schools Committee •Manage state lobbyist consultants •Manage grant writing consultants •Support Clean Energy Alliance community choice aggregation program participation City Council priorities How our department supports the City Council’s 2020-21 budget priorities: Name Council Goal % Complete Advocating on Legislative & Regulatory Priorities Economic Revitalization / Traffic & Mobility / Housing & Homelessness Ongoing Major projects/initiatives Significant one-time projects currently underway (above & beyond core work): Project Type* % Complete Clean Energy Alliance Program Launch Service Enhancement 75% City Council goal setting & strategic planning Other 25% State Parks coastline management partnership Council Goal Ongoing Upcoming work Projects planned but not yet started Project Type* Estimated timing 2021 Legislative Platform & Priorities Update Other Feb/Mar 2021 Sea Level Rise Impact Exclusion Zone Minute Order Feb/Mar 2021 *City Council goal, City budget priority, minute order, service enhancement, regulatory/legal requirement, health/safety need, other Exhibit 1 Feb. 4, 2021 Item #1 Page 2 of 48 FISCAL YEAR 2020-21 Department Priorities & Capacity Update 1 POLICY & LEADERSHIP | Clerk Services & Records Management Core services The work we do day in, day out to meet our core mission: • Facilitate the access of information for staff and members of the public • Serve as the custodian of official records and administer the citywide records management program to include the maintaining and protecting of all vital, permanent and historic records of the City • Maintain compliance with federal, state and local statues such as the Political Reform Act, the Brown Act, the Maddy Act and the Public Records Act • Coordinate with staff to meet deadlines and manage responses for Council Inquiries and Public Records requests • Serve as the Filing Officer to administer the Conflict of Interest at the local level and notify each designated employee, board and commission member of their filing obligation • Serve as the Elections Official and collaborate with the County of San Diego to administer the City’s elections • Collaborate with IT to broadcast and archive all the city’s public meetings Major projects/initiatives Significant one-time projects currently underway (above & beyond core work): Project Type* % Complete Boards & Commissions Live Streaming Solution Minute Motion/Service Enhancement 75% Laserfiche Records Management Service Enhancement 100% Council Inquiries Guideline Update Service Enhancement 100% Upcoming work Projects planned but not yet started Project Type* Estimated timing Laserfiche Agenda Management Service Enhancement Winter 2021 Redistricting Legal Requirement Winter 2021/ Spring 2022 Conflict of Interest - Restructure Service Enhancement Winter 2021 *City Council goal, City budget priority, minute order, service enhancement, regulatory/legal requirement, health/safety need, other Feb. 4, 2021 Item #1 Page 3 of 48 FISCAL YEAR 2020-21 Department Priorities & Capacity Update 1 POLICY & LEADERSHIP | Communication & Engagement Core services The work we do day in, day out to meet our core mission: • Community engagement • Media relations • Social media • City Cable channel • Graphic design • Informational materials • City website • Video production • Emergency communication • Employee communication • Public information • Community relations City Council priorities How our department supports the City Council’s 2020-21 budget priorities: Name Council Goal % Complete Shop Local program Economic Revitalization 35% Small business loan programs Economic Revitalization 50% Homeless Response Plan Homelessness and housing Ongoing Housing Element Update Homelessness and housing 65% Public Works Mobility CIP Projects Mobility 15% South Carlsbad Climate Adaptation Study Mobility 15% Transportation Demand Management/Mobility Mobility 20% Major projects/initiatives Significant one-time projects currently underway (above & beyond core work): Project Type* % Complete COVID-19 Health and safety 60% Local Coastal Program Update Coastal access 70% Village Traffic Circles Mobility 35% Climate Action Plan Mobility Ongoing Age-Friendly Carlsbad Service enhancement 50% Buena Vista Reservoir Park Service enhancement 70% Calavera Hills Community Park Gateway Service enhancement 50% City website update Service enhancement 75% Civilian oversight of the Police Department Service enhancement 50% Clean Energy Alliance Service enhancement 60% Monroe Street Pool Improvements Service enhancement 30% New City Hall Service enhancement 80% Poinsettia Dog Park Service enhancement 65% Recycle Right campaign Legal requirement Ongoing Veterans Memorial Park Service enhancement 45% Village H South Off Leash Dog Area Service enhancement 50% Feb. 4, 2021 Item #1 Page 4 of 48 FISCAL YEAR 2020-21 Department Priorities & Capacity Update 2 Upcoming work Projects planned but not yet started Project Type* Estimated timing Housing Element Zoning Update Legal requirement May 2021 - April 2022 Hub Park Trail Service enhancement April 2021 – March 2022 City Council redistricting Legal requirement April 2021 – April 2022 Resident survey Service enhancement July – Oct. 2021 *City Council goal, City budget priority, minute order, service enhancement, regulatory/legal requirement, health/safety need, other Feb. 4, 2021 Item #1 Page 5 of 48 FISCAL YEAR 2021-22 Department Priorities & Capacity Update 1 ADMINISTRATIVE SERVICES BRANCH | Finance Core services The work we do day in, day out to meet our core mission: • Long-range financial planning and budget management • Treasury administration support • Cashiering • Utility billing and business license customer service • Payroll and payment processing • General accounting and reporting • Debt management • Purchasing • Internal and external mail services City Council priorities How our department supports the City Council’s 2021-22 budget priorities: Name Council goal % Complete Indirect support for the small business loan program Economic Revitalization 20% Indirect support for transportation funding (grants and other resources) Traffic & Mobility Ongoing Indirect support for Housing & Neighborhood Services department and Police department Housing & Homelessness Ongoing Major projects/initiatives Significant one-time projects currently underway: Project Type* % Complete Upgrade of Financial Information System Other 35% COVID-19 tracking/reimbursement requests/grant application submission Other 25% Additional audit of CARES Act funding Regulatory/Legal Requirement 80% Fee study update Regulatory/Legal Requirement 75% Upcoming work Projects planned but not yet started Project Type* Estimated timing Reviewing historical FLSA interpretation and current implementation Regulatory/Legal Requirement 2022 Supporting increased budget and forecasting frequency Minute Order Ongoing Updating and setting up remote processes and procedures and managing COVID-related absences Health/Safety need Ongoing Address outstanding overdue utility accounts (shut-offs and delinquencies) Regulatory/Legal Requirement Mid-2021 Indirect support to Utilities department in addressing residents in need of financial support to pay utility bills Minute Order Late-2021 *City Council goal, City budget priority, minute order, service enhancement, regulatory/legal requirement, health/safety need, other Feb. 4, 2021 Item #1 Page 6 of 48 FISCAL YEAR 2021-22 Department Priorities & Capacity Update 1 ADMINISTRATIVE SERVICES BRANCH | Human Resources Core services The work we do day in, day out to meet our core mission: • COVID-19 Task Force • Education, Learning, Development • Compliance Training • Dept. of Transportation compliance program • Dept. of Motor Vehicles compliance program • Classification, Compensation & Analytics • Employee Relations & Investigations • Employee Engagement • Internship Program • Recruitment and Retention • Background Checks • Succession Planning • Workers’ Compensation • Risk Management & Safety • Labor Relations • Onboarding & Exiting • Benefits • Personnel Actions Re: Payroll Major projects/initiatives Significant one-time projects currently underway: Project Type* % Complete FLSA law negotiations Legal Compliance 50% Sexual Harassment Prevention Training (biannual) Legal Compliance 25% Ethics training (biannual) Legal Compliance 25% Equal Employment Opportunity policy Legal Compliance 70% Substance abuse policy Legal Compliance 70% Lactation accommodation policy Legal Compliance 70% Telework/Remote Work policy Legal Compliance 90% Performance Management Program “Let’s Connect” Service Enhancement 25% Learning Management System Service Enhancement 25% Infection control protocol for safety recruitments Health/Safety need 100% Recruitment process training for managers Service Enhancement 80% Outreach expansion for recruitment (ex. military) Service Enhancement 50% Blog/video to market Internship Program Service Enhancement 90% Virtual onboarding process refinement Service Enhancement 90% Discretionary Leave policy Legal Compliance 70% 457b plan for part-time employees Service Enhancement 20% Diversity, Equity & Inclusion program Service Enhancement 70% Property insurance Service Enhancement 50% Excess workers’ compensation insurance Service Enhancement 0% Workers’ compensation third party administrator contract Service Enhancement 5% Feb. 4, 2021 Item #1 Page 7 of 48 FISCAL YEAR 2021-22 Department Priorities & Capacity Update 2 Upcoming work Projects planned but not yet started Project Type* Estimated timing CPOA MOU negotiations Legal Compliance 6-9/2021 CPMA MOU negotiations Legal Compliance 9-12/2021 Employee coaching – new cohort group Other 4-9/2021 Supervisor’s Academy – new cohort group Other 4-7/2021 Management Academy – new cohort group Other 9-12/2021 Social media use analysis for challenging recruitments Service Enhancement Ongoing Investigations training Service Enhancement 7-12/2021 Workers’ compensation strategic plan Service Enhancement 1-6/2022 Workers’ compensation analytics Service Enhancement 1-6/2022 Americans with Disabilities Act (ADA) strategic plan Legal Compliance 1-6/2022 Engagement survey Service Enhancement 11/2021 to 4/2022 CCEA/Management salary survey Other 1-6/2022 Compensation practices review Other 6-12/2021 HR analytics program development Service Enhancement Ongoing Employee file conversion from paper to electronic Service Enhancement 1-6/2022 Retiree vision/dental conversion to CalPERS Service Enhancement 1-6/2022 Dental plan review Service Enhancement 10/21-2/22 457 plan review Service Enhancement 7-12/2021 Benefit Open Enrollment Legal Compliance 7-11/2021 Bid for new Life Insurance contract Service Enhancement 7-12/2022 *City Council goal, City budget priority, minute order, service enhancement, regulatory/legal requirement, health/safety need, other Feb. 4, 2021 Item #1 Page 8 of 48 FISCAL YEAR 2021-22 Department Priorities & Capacity Update 1 ADMINISTRATIVE SERVICES BRANCH | Information Technology Core services The work we do day in, day out to meet our core mission: • Support city enterprise applications such as the Finance, Human Resources and Utility Billing systems • Sustain and enhance enterprise GIS services, which are integrated with numerous critical City systems • Service Desk: Fulfill technology requests and troubleshoot and resolve technology issues • Strategic guidance of technology implementations • Support technology for public meetings • Develop and support GIS field applications and data dashboards • Provide a secure, robust technology infrastructure • Support Public Safety technology and applications City Council priorities How our department supports the City Council’s 2021-22 budget priorities: Name Council Goal % Complete Digital Information Network Traffic & Mobility 80% Major projects/initiatives Significant one-time projects currently underway: Project Type* % Complete Implementation of city-wide learning management system Regulatory/Legal Requirement 50% Implementation of new records management system Service Enhancement 90% Upgrade of central finance system Other – System Stability/Security 50% Implementation of virtual queuing system for Community Development and Library & Cultural Arts Service Enhancement 75% Upgrade of permitting, code enforcement and business license application Service Enhancement 90% Enterprise Asset Management assessment Service Enhancement 20% Project Portfolio Management assessment Service Enhancement 10% Implementation of CarlsbadConnects service request application Service Enhancement 95% Upgrade of city internet website Service Enhancement 80% Development of technology training program Service Enhancement 25% Digital Information Network Service Enhancement 80% Unified Communications System (VoIP) Service Enhancement 50% Replacement of Police Computer Aided Dispatch System Other – System Stability/Security 10% Feb. 4, 2021 Item #1 Page 9 of 48 FISCAL YEAR 2021-22 Department Priorities & Capacity Update 2 Upcoming work Projects planned but not yet started Project Type* Estimated timing Upgrade of utility billing system Other – System Stability/Security Q2 Implementation of e-reviews Service Enhancement Q2 Adding a GIS Hub to the City’s website which will simplify the public’s access to Maps, Apps and Data Service Enhancement Q2 Implementation of online permitting Service Enhancement Q3 Deploying web-based apps to inform on homelessness in Carlsbad and to list resources available for those experiencing homelessness Housing & Homelessness Q3 Meter Data Management/Utility Billing Analytics Service Enhancement Q4 Active Directory Migration and Consolidation Service Enhancement Q4 Outdoor Wireless Study Service Enhancement Q3 *City Council goal, City budget priority, minute order, service enhancement, regulatory/legal requirement, health/safety need, other Feb. 4, 2021 Item #1 Page 10 of 48 FISCAL YEAR 2020-21 Department Priorities & Capacity Update 1 ADMINISTRATIVE SERVICES BRANCH | Innovation & Economic Development Core services The work we do day in, day out to meet our core mission: • Facilitate and consult on continuous improvement projects including workplan development, process improvement, performance management, and program metric development • Coordinate citywide data collection, management, visualization, and distribution • Provide citywide business intelligence, data analytics and innovation services and training • Collaborate with IT and client departments on special projects • Conduct challenge-solution discovery, development, and execution using various models of innovation • Serve as the primary collaborator with the Chamber of Commerce, CVA, Visit Carlsbad, and businesses to support the economy • Develop and administer economic development programs • Run the Life in Action campaign to support workforce and talent attraction and retention • Consult with city departments on business engagement for projects and initiatives • Provide in-house economic data, analyisis, and reporting • Participate in north county, regional, state, and national economic development collaboration City Council priorities How our department supports the City Council’s 2020-21 budget priorities: Name Council Goal % Complete Business Expansion Attraction and Retention (BEAR) program Economic Revitalization Ongoing Life in Action Campaign Economic Revitalization Ongoing “Doing Business in Carlsbad” dynamic economic data portal Economic Revitalization 100% Innovate78 Economic Revitalization 90% COVID-19 Economic Recovery and Revitalization Initiative Economic Revitalization 50% COVID-19 Small Business Loan Program Economic Revitalization 45% Major projects/initiatives Significant one-time projects currently underway (above & beyond core work): Project Type* % Complete Age-Friendly Carlsbad Service Enhancement 50% Data inventory and city policy Service Enhancement 60% COVID-19 response and recovery data analytics and visualization Service Enhancement 100% Upcoming work Projects planned but not yet started Project Type* Estimated timing Evaluate small business cybersecurity awareness training Service Enhancement Summer 2021 Innovation academy Service Enhancement Fall 2021 Business portal Service Enhancement Summer/Fall 2021 Data deputies training Service Enhancement Fall 2021 *City Council goal, City budget priority, minute order, service enhancement, regulatory/legal requirement, health/safety need, other Feb. 4, 2021 Item #1 Page 11 of 48 FISCAL YEAR 2021-22 Department Priorities & Capacity Update 1 COMMUNITY SERVICES BRANCH | Community Development Core services The work we do day in, day out to meet our core mission: • Ensuring new growth and development complies with city and state land use requirements • Creating, updating and maintaining the city’s land use codes, regulations and policies • Assisting customers on land development requirements, allowances and standards • Creating programs, activities and services that provide affordable housing opportunities • Informing, educating and enforcing land use regulations City Council priorities How our department supports the City Council’s 2021-22 budget priorities: Name Council goal* % Complete 2021 Housing Element Update (less land use maps) Housing & Homelessness 85% 2021 Housing Element Update Rezoning Housing & Homelessness 40% Affordable Housing In-Lieu Fee Update Housing & Homelessness 35% Local Coastal Program Comprehensive Update All 90% Objective Design Standards for multi-family (outside V/B) Housing & Homelessness 10% Comprehensive Zoning Code Update Housing & Homelessness and Economic Revitalization 40% Major projects/initiatives Significant one-time projects currently underway: Project Type* % Complete Capital Improvement Streamlining Economic Revitalization 15% Process & procedure guide for permit processing All 85% Process & procedure guide for code enforcement All 85% Update permit tracking system All 5% Wireless Ordinance Update All 50% Building/Discretionary Permit Fee Update All 75% Minute Motions (Ponto, COVID enforcement, V/B Master Plan amendments, hotel voucher) All Ongoing Feb. 4, 2021 Item #1 Page 12 of 48 FISCAL YEAR 2021-22 Department Priorities & Capacity Update 2 Upcoming work Projects planned but not yet started Project Type* Estimated timing Growth Management Plan Update All FY2021-22 Grading Ordinance Update Housing & Homelessness and Economic Revitalization FY2021-22 Objective Design Standards for multi-family (inside V/B) Housing & Homelessness and Economic Revitalization FY2021-22 Accessory Dwelling Unit Pre-Approved Plan Housing & Homelessness and Economic Revitalization FY2021-22 Update to the TDM Handbook and VMT Housing & Homelessness and Economic Revitalization FY2021-22 Citizen Self Service Portal (e-plan submittal) All FY2021-22 HTML5 (efficiency updates to our permitting software) All FY2021-22 Electric Vehicle Charging Station Ordinance (AB1236) Economic Revitalization Project Public Involvement Policy Update (CP#84) Housing & Homelessness and Economic Revitalization *City Council goal, City budget priority, minute order, service enhancement, regulatory/legal requirement, health/safety need, other Feb. 4, 2021 Item #1 Page 13 of 48 FISCAL YEAR 2021-22 Department Priorities & Capacity Update 1 COMMUNITY SERVICES BRANCH | Library & Cultural Arts Core services The work we do day in, day out to meet our core mission: • Provide literacy, early literacy and bilingual services • Provide information and resources to community • Provide instruction in the arts, music and drama • Select and circulate library materials • Provide genealogy resources and instruction • Provide both physical and virtual gathering spaces for the community • Develop and maintain partnerships and collaborations • Connect people to information resources and other people • Preserve and promote local, historical and cultural heritage • Provide programs and performances • Host gallery exhibitions • Promote public art • Conduct talent assessment and development • Provide training and encourage staff to engage in professional growth City Council priorities How our department supports the City Council’s 2021-22 budget priorities: Name Council goal % Complete Provide digital resources to assist community with educational and job seeking goals, including Job-Now/Vet-Now, Career Online High School, Tutor.com and providing computer access at all facilities Economic Revitalization Ongoing Answer questions from community members and provide referrals to resources for shelter, food security, showers and employment resources Housing & Homelessness Ongoing Create employment opportunities for local artists via hosting virtual performances and programs Economic Revitalization Ongoing Major projects/initiatives Significant one-time projects currently underway: Project Type* % Complete Relocate ADA parking spaces at Carlsbad City Library on Dove Lane Health/Safety need 50% QLess occupancy management software Health/Safety need 75% Collections Review – assess demand for print vs. electronic materials; diversity and equity assessment Other 35% Grants Management software Service Enhancement 30% Parks memorial program Minute Order 25% Cultural Arts Area/District potential Minute Order 25% Confirm historic property inventory Regulatory/Legal Requirement 75% Public Art project - mural installation on west wall of New Village Arts building Other 25% Continuation of public art project– beach chair installations Other 50% Feb. 4, 2021 Item #1 Page 14 of 48 FISCAL YEAR 2021-22 Department Priorities & Capacity Update 2 Upcoming work Projects planned but not yet started Project Type* Estimated timing Replace aging audiovisual technology in Schulman Auditorium and Cannon Gallery Service Enhancement FY22 Install fencing at Cole Library Health/Safety Need FY22 Eliminate overdue fines for library materials Other FY22 Improve virtual access to the collection by upgrading and enhancing the online catalog Service Enhancement FY22 Procure a mobile arts vehicle – as directed through the Arts & Culture Master Plan initiative Other FY22 Public art project - Fire Station 2 Regulatory/Legal Requirement FY22 Public art project - Barrio roundabout Regulatory/Legal Requirement FY22 Public art project – CalTrans Chestnut Undercrossing Regulatory/Legal Requirement FY 23-FY25 Public art project – Veterans Memorial Park Regulatory/Legal Requirement FY25-FY28 *City Council goal, City budget priority, minute order, service enhancement, regulatory/legal requirement, health/safety need, other Feb. 4, 2021 Item #1 Page 15 of 48 FISCAL YEAR 2021-22 Department Priorities & Capacity Update 1 COMMUNITY SERVICES BRANCH | Parks & Recreation Core services The work we do day in, day out to meet our core mission: • Recreation programming (enrichment, sports, aquatics, teens, seniors, intergenerational • Recreation events planning and conducting • Citywide special events permitting • Senior nutrition meal programming • Historic sites curating and programming • Agua Hedionda Inner lagoon activity oversight • Parks, trails, facility landscapes, medians, streetscapes, beach accesses maintenance • Trees and community gardens maintenance • Parks planning and development • Golf course management and operations • Beach preservation and nourishment • City preserves maintenance and monitoring City Council priorities How our department supports the City Council’s 2021-22 budget priorities: Name Council goal % Complete South Shore Agua Hedionda Lagoon (Hub Park) Traffic & Mobility 10% Village H South Trail connectivity (in conjunction with Off-Leash Dog Area) Traffic & Mobility 5% Major projects/initiatives Significant one-time projects currently underway: Project Type* % Complete Virtual recreation programs, classes and events - COVID-19 response Service Enhancement 70% Senior Nutrition Meal Program expansion - COVID-19 response Service Enhancement 70% Age Friendly Carlsbad,, through AARP and the San Diego Foundation Service Enhancement 35% Buena Vista Reservoir Park Project Service Enhancement 65% Calavera Hills Community Park Gateway Project Budget Priority; Service Enhancement 40% Poinsettia Community Park Ph. IV (Dog Park, Restroom & Parking Lot) Budget Priority; Service Enhancement 35% Veterans Memorial Park Project Budget Priority; Service Enhancement 20% Community Parks’ Lighting Retrofit Project Budget Priority; Service Enhancement 35% Monroe Street Pool Renovation/Replacement Project Budget Priority; Service Enhancement 20% Parks & Recreation Department’s Memorial Program Expansion Minute Motion; Service Enhancement 50% Ponto Property Review, in relation to Growth Management Program/Citywide Facilities Improvement Plan/Parks Performance Standard and Propositions H & C Minute Motion 65% Integrated Pest Management Plan Minute Motion; Budget Priority; Service Enhancement 85% Community Forest Management Plan Budget Priority; Service Enhancement 85% The Crossings Lake Liner Replacement Project Budget Priority; Service Enhancement 95% Feb. 4, 2021 Item #1 Page 16 of 48 FISCAL YEAR 2021-22 Department Priorities & Capacity Update 2 Upcoming work Projects planned but not yet started Project Type* Estimated timing Robertson Ranch Community Park Project Budget Priority; Service Enhancement Mid 2021 Parks & Recreation Department’s National Accreditation Renewal [Commission on Accreditation of Parks & Recreation Agencies] Service Enhancement Early 2022 *City Council goal, City budget priority, minute order, service enhancement, regulatory/legal requirement, health/safety need, other Feb. 4, 2021 Item #1 Page 17 of 48 FISCAL YEAR 2021-22 Department Priorities & Capacity Update 1 COMMUNITY SERVICES BRANCH | Real Estate Core services The work we do day in, day out to meet our core mission: • Implement the Real Estate Strategic Plan adopted by City Council Oct. 17, 2017 • Wireless Communications Facilities (WCF) license agreement negotiations • Open space acquisitions • Misc./Other City real estate needs City Council priorities How our department supports the City Council’s 2021-22 budget priorities: Name Council goal % Complete New City Hall/Civic Center site selection New Civic Center 80% New Village Arts lease & renovations Economic Revitalization 33-50% Major projects/initiatives Significant one-time projects currently underway: Project Type* % Complete Lot 9 Lease amendment Revenue Enhancement 75% Pajama Drive disposition Revenue Enhancement 80% Mira Costa Lease extension Revenue Enhancement 60% Callaway Golf new lease Revenue Enhancement 80% New WCF License agreements (2 new) Revenue Enhancement NA Upcoming work Projects planned but not yet started Project Type* Estimated timing RFP for Lease of Golf Course Lots 4 and 5 Revenue Enhancement Start 2nd Qtr 2021/22 RFP for Lease of Oceanside property (Foussat & Mission) Revenue Enhancement Start 2nd Qtr 2021/22 *City Council goal, City budget priority, minute order, service enhancement, regulatory/legal requirement, health/safety need, other Feb. 4, 2021 Item #1 Page 18 of 48 FISCAL YEAR 2021-22 Department Priorities & Capacity Update 1 PUBLIC WORKS BRANCH | Public Works Administration Core services The work we do day in, day out to meet our core mission: • Leadership and management support • Operating budget oversight • Capital Improvement Program administration • Business systems and technology support • Public Works contract administration • Construction communications and outreach • Business Intelligence and Analytics • Project Management Major projects/initiatives Significant one-time projects currently underway: Project Type* % Complete Enterprise Asset Management Service Enhancement 10% Project Portfolio Management Service Enhancement 5% Contractor and Consultant Performance Evaluations Service Enhancement 10% Engineering Standards update Service Enhancement 30% *City Council goal, City budget priority, minute order, service enhancement, regulatory/legal requirement, health/safety need, other Feb. 4, 2021 Item #1 Page 19 of 48 FISCAL YEAR 2021-22 Department Priorities & Capacity Update 1 PUBLIC WORKS BRANCH | Construction Management & Inspection Core services The work we do day in, day out to meet our core mission: • Execution of safe, compliant, high quality, on-time and on-budget Capital Improvement Program (CIP) projects • Construction quality assurance through management and inspection services of private development grading and improvement projects • Management and oversight of projects and activity (including those of franchise utility operators) within the public right of way • Storm water protection management and inspection services to ensure the protection of our waterways and compliance with the Municipal Storm Water Permit • Management and inspection of private ownership Treatment Control Best Management Practices (TCBMP) structures City Council priorities How our department supports the City Council’s 2021-22 budget priorities: Name Council goal % Complete Various Transportation, Traffic & Mobility projects Traffic & Mobility Continuous Poinsettia Lane bridge and gap closure (P61) private development project Traffic & Mobility 90% Installation of infrastructure for the city’s new Digital Information Network Traffic & Mobility; Economic Revitalization 75% City of Vista (Buena Sanitation District) Outfall project on Palomar Airport Road and Paseo Del Norte Traffic & Mobility 90% Major projects/initiatives Significant one-time projects currently underway: Project Type* % Complete Major Update to the City of Carlsbad Engineering Standards Service enhancement 30% Development of Contractor Performance Evaluation process Service enhancement 10% Support in the revision of the Standard Public Works Contract template Service enhancement 50% Reimbursement of Aged Developer Deposits (in coordination with City Attorney’s Office & Finance Department) Fiscal responsibility 5% In-house development of an asset management database for all privately-owned TCBMP structures to ensure compliance with the Municipal Storm Water Permit. Service enhancement 75% *City Council goal, City budget priority, minute order, service enhancement, regulatory/legal requirement, health/safety need, other Feb. 4, 2021 Item #1 Page 20 of 48 FISCAL YEAR 2021-22 Department Priorities & Capacity Update 1 PUBLIC WORKS BRANCH | Environmental Management Core services The work we do day in, day out to meet our core mission: • Climate Action Plan (CAP) Administration and Conformance Monitoring • Sustainable Materials Management Regulatory Compliance and service provider contract management • Habitat Management Plan (HMP) Implementation and Preserve Management, Monitoring and Protection • Watershed Protection National Pollutant Discharge Elimination System (NPDES) Storm Water Permit Compliance City Council priorities How our department supports the City Council’s 2021-22 budget priorities: Name Council goal % Complete South Carlsbad Blvd. Climate Adaptation Project Enhance coastline experience and Env. & Sustainability Guiding Principles (Grant Funded) 15% Major projects/initiatives Significant one-time projects currently underway: Project Type* % Complete New franchise solid waste agreement Legal Requirement 75% Development of Sustainable Materials Management Implementation Plan Regulatory Requirement 50% Ward’s Weed Eradication Preserve Management and Protection 50% Upcoming work Projects planned but not yet started Project Type* Estimated timing Development of climate adaptation guiding principles and strategies, and incorporation into capital improvements and city operations Env. & Sustainability Guiding Principles FY 2021-22 Reissuance of NPDES Storm Water Permit Regulatory Requirement FY 2021-22 Water Quality Monitoring Agua Hedionda Lagoon Regulatory Requirement FY 2021-22 Implementation of Sustainable Materials Management Plan Regulatory Requirement FY 2021-22 Transition of franchise waste hauler Legal Requirement FY 2021-22 *City Council goal, City budget priority, minute order, service enhancement, regulatory/legal requirement, health/safety need, other Feb. 4, 2021 Item #1 Page 21 of 48 FISCAL YEAR 2021-22 Department Priorities & Capacity Update 1 PUBLIC WORKS BRANCH | Fleet and Facilities Department Core services The work we do day in, day out to meet our core mission: • Facility Engineering • Custodial Services • Safety Training Center Operations and Maintenance • Facility Maintenance • Fleet Maintenance and Management City Council priorities How our department supports the City Council’s 2021-22 budget priorities: Name Council goal % Complete New City Hall/Civic Center Council Goal CS lead New Village Arts Building Refurbishment Economic Revitalization 95% Fleet transition to zero or low emission vehicles Sustainability 15% Police and Fire Headquarters Renovation Public Safety 75% Design Fire Station 2 Replacement Public Safety 50% Design Fire Station 4 Refurbishment Public Safety 70% Design Major projects/initiatives Significant one-time projects currently underway: Project Type* % Complete Orion Center (Maintenance and Operations Facility) Traffic & Mobility 30% Design Senior Center Roof Replacement Service Enhancement 10% Design Calavera Hills Community Center Roof Replacement Service Enhancement 5% Design Monroe Street Pool Renovation Service Enhancement 10% Design Engineering Standards update Service enhancement 30% Upcoming work Projects planned but not yet started Project Type* Estimated timing New Village Arts Renovation Phase II Economic Revitalization 2021-2022 Maerkle Solar Study Sustainability 2022 Alga Norte Park defect repair project Service Enhancement 2021-2024 Las Palmas Roof Replacement Education/Service Enhancement 2021-2023 Safety Training Center defect repair projects Service Enhancement 2021-2024 New City Hall/Civic Center Council Goal TBD *City Council goal, City budget priority, minute order, service enhancement, regulatory/legal requirement, health/safety need, other Feb. 4, 2021 Item #1 Page 22 of 48 FISCAL YEAR 2021-22 Department Priorities & Capacity Update 1 PUBLIC WORKS BRANCH | Transportation Core services The work we do day in, day out to meet our core mission: • Traffic Engineering • Transportation Planning and Mobility • Streets and Storm Drain Maintenance • Transportation and storm drain engineering • Asset management of transportation drainage and other city infrastructure • Buena Vista Creek Channel Maintenance Assessment District • Lighting and Landscape District No. 2 • Streetlighting maintenance City Council priorities How our department supports the City Council’s 2021-22 budget priorities: Name Council goal % Complete Lower railroad tracks in a trench throughout the Village Traffic & Mobility <5% Transportation Capital Improvement Projects are provided in Attachment A (attached) Traffic & Mobility Varies Traffic calming projects for nine residential streets Traffic & Mobility 90% Hybrid pedestrian traffic signal at Tamarack Avenue and Valley Street Traffic & Mobility 90% Implementation of the adaptive traffic signal project on El Camino Real, Palomar Airport Road and Rancho Santa Fe Road Traffic & Mobility 90% Enhancement of communication network incorporating the Crown Castle fiber-optic project Traffic & Mobility 90% Speed feedback signs on College Boulevard between Cannon Road and north city limits Traffic & Mobility 50% Pedestrian and bicycle enhancements on Carlsbad Boulevard at the marked crosswalks at Army/Navy Academy, Oak Ave., Sycamore Ave, Maple Ave., Cherry Ave. and Hemlock Ave. Traffic & Mobility 50% Update of the city engineering standards in accordance with the General Plan’s Mobility Element Traffic & Mobility 30% Coordination with Caltrans on restriping Palomar Airport Road and the Interstate-5 interchange area to address active transportation initiatives Traffic & Mobility 50% Street striping plan for Carlsbad Boulevard (Manzano Drive to Island Way) to serve all roadway users Traffic & Mobility 10% Carlsbad Residential Traffic Management Program review and update Traffic & Mobility 10% Implementation of traffic-calming improvements on residential streets as outlined in the Carlsbad Residential Traffic Management Program Leader in Multimodal Transportation Systems 10% Coordination with Caltrans on traffic signals at interchanges Traffic & Mobility 10% Development of Local Roadway Safety Plan including a citywide analysis of traffic safety and collision data Traffic & Mobility 10% Sustainable Mobility Plan (SMP) Engineering and Feasibility Analysis of the top priority projects for future incorporation into the CIP Traffic & Mobility 10% Further development of Safe Routes to School (SRTS) plans initiated as a result of the Sustainable Mobility Plan Traffic & Mobility 10% Feb. 4, 2021 Item #1 Page 23 of 48 FISCAL YEAR 2021-22 Department Priorities & Capacity Update 2 Transportation Demand Management (TDM) Plan and Ordinance in accordance with Measure K-1 of the climate action plan Traffic & Mobility 50% Implement an active transportation monitoring program to measure bicycle and pedestrian activity levels and guide development of CIP projects through data driven metrics Traffic & Mobility 5% Development of a bicycle education program to teach residents safe bicycling behaviors to improve active travel practices Traffic & Mobility 5% Prepare engineering designs for the portion of the Coastal Rail Trail on Avenida Encinas between Carlsbad Boulevard and Palomar Airport Road Traffic & Mobility 5% Major projects/initiatives Significant one-time projects currently underway: Project Type* % Complete Drainage Capital Improvement Projects are provided in Attachment A (attached) Health/safety need Varies Transportation Impact Analysis (TIA) Reviews of Land Development Engineering Projects General Plan Policy – City Goal Ongoing Upcoming work Projects planned but not yet started Project Type* Estimated timing Transportation Impact Analysis (TIA) Guidelines Update Council Goal FY 2021-22 Traffic Impact Fee (TIF) Update Council Goal FY 2021-22 Develop Funding Plan for Railroad Undergrounding (in coordination with SANDAG and NCTD) Council Goal TBD *City Council goal, City budget priority, minute order, service enhancement, regulatory/legal requirement, health/safety need, other Feb. 4, 2021 Item #1 Page 24 of 48 Attachment A Semiannual Transportation Report Transportation and Drainage Capital Improvement Program (CIP) Project Status Update (with status of percent complete and City Council Goals) • College Boulevard Reach A Extension – CIP Project No. 3636 – 10% - Become a leader in multimodal transportation systems o On May 5, 2020, City Council directed staff to pursue a city-led financing program, planning, and environmental review for construction of the College Boulevard extension, which would include the city undertaking a preliminary design and engineering assessment o On Nov. 2, 2020, staff presented the scope of work to the Traffic and Mobility Commission and solicited the commission’s input and feedback on the project o Currently soliciting consultant qualifications for preliminary design and environmental services o Target schedule – Select consultant (spring 2021) and initiate preliminary engineering design phase (mid-2021) • Pavement Management Program – CIP Project No. 6001 o 2020-21 Pavement Overlay - Project will resurface El Camino Real between Cannon Road and College Boulevard, El Camino Real between Arenal Road and Levante Street, and Batiquitos Drive between Poinsettia Lane and Camino De Las Ondas  Plans and specifications were approved in 2020  Currently in construction contract procurement and award phase o 2020-21 Slurry/Fog Seal - Project will resurface streets throughout the city using slurry seal and fog seal treatments (Attachment A provides a list of streets included in 2020-21 Slurry/Fog Seal Project)  Currently in engineering design phase o Target schedule:  2020-21 Pavement Overlay - Award of construction contract (early 2021)  2020-21 Slurry/Fog Seal - Approval of plans and specifications and authorization to bid (early 2021), award of construction contract (mid-2021) • Beach Access Repairs from Pine Avenue to Tamarack Avenue – CIP Project No. 3896 – 30% - Become a leader in multimodal transportation systems AND Enhance Carlsbad’s coastline to ensure an exceptional experience o Project will repair sidewalks, handrails, stairways, retaining walls and sea wall o Currently in environmental phase and 50% engineering design o Target schedule - Approval of plans and specifications and authorization to bid (mid-2021), award of construction contract (late 2021) • Carlsbad Boulevard and Tamarack Avenue Pedestrian Improvements – CIP Project No. 6058 – 15% - Become a leader in multimodal transportation systems AND Enhance Carlsbad’s coastline to ensure an exceptional experience o Project will widen sidewalk, add crosswalks, improve ADA access and improve traffic flow and transit stop o Currently in preliminary engineering and environmental phase o Project requires right-of-way coordination/resolution with State Parks Feb. 4, 2021 Item #1 Page 25 of 48 Attachment A Semiannual Transportation Report Transportation and Drainage Capital Improvement Program (CIP) Project Status Update (with status of percent complete and City Council Goals) o Target schedule - Approval of plans and specifications and authorization to bid (mid/late 2021), award of construction contract (early 2022) • El Camino Real Widening from Arenal Road to La Costa Avenue – CIP Project No. 6051 – 10% - Become a leader in multimodal transportation systems o Widen southbound El Camino Real from Arenal Road to La Costa Avenue to prime arterial standards, add sidewalk and widen bridge o Awarded design contract and started project design and environmental o Target schedule - Approval of plans and specifications and authorization to bid (mid-2022), award of construction contract (late 2022) • El Camino Real (ECR) and Cannon Road Improvements – CIP Project No. 6042 – 50% - Become a leader in multimodal transportation systems o Construct a new bridge for pedestrian connectivity over the Agua Hedionda Creek along ECR and widen the sidewalk on the southside of the ECR bridge, and add additional northbound through lane o Project presented to Traffic and Mobility Commission o Project approved by Planning Commission o Target schedule:  Phase I: Approval of plans and specifications and authorization to bid (early 2021), award of construction contract (spring 2021)  Phase II: Approval of plans and specifications and authorization to bid (mid-2021), award of construction contract (late 2021) • El Camino Real and College Boulevard Improvements – CIP Project No. 6071 – 60% - Become a leader in multimodal transportation systems o Enhance intersection for pedestrian safety and Americans with Disability (ADA) improvements o Plans are complete and presented to Traffic and Mobility Commission o Target schedule - Award of construction contract (early 2021), Notice to Proceed for construction (early 2021) • Kelly Drive and Park Drive Complete Street Improvements – CIP Project No. 6075 – 50% - Become a leader in multimodal transportation systems o Provide traffic calming on Kelly Drive and Park Drive, enhance biking with dedicated bike path, and add trails and improvement pedestrian access o Construction plans are near final stage o Supplemental public outreach program (early 2021) o Finalize environmental documents (Initial Study (IS)/Mitigated Negative Declaration (MND)) for public review (mid-2021) o Traffic and Mobility Commission presentation is scheduled for the February 2021 meeting o Next steps are to submit the project to resource agencies for permitting process, then Planning Commission Feb. 4, 2021 Item #1 Page 26 of 48 Attachment A Semiannual Transportation Report Transportation and Drainage Capital Improvement Program (CIP) Project Status Update (with status of percent complete and City Council Goals) o Target schedule - Planning Commission approval (July 2021), approval of plans and specifications and authorization to bid (fall 2021), award of construction contract (spring 2022) • El Camino Real (ECR) Widening from Poinsettia Lane to Camino Vida Roble – CIP Project No. 6072 – 50% - Become a leader in multimodal transportation systems o Federally funded project to widen ECR to the city standards and provide an additional northbound through lane from Cinnabar Way to Camino Vida Roble to increase capacity. The project also adds new sidewalks and medians o Plans are at 100% and permitting is under review o Presented to Traffic and Mobility Commission o Next steps are to get Caltrans approval on the National Environmental Policy Act (NEPA) due to federal funding requirement, determine California Environmental Quality Act (CEQA) process, conduct property appraisal for acquisition o Target schedule - Planning Commission approval (mid-2021), approval of plans and specifications and authorization to bid (mid-2021), award of construction contract (late 2021) • Palomar Airport Road and College Boulevard Improvements – CIP Project No. 6028 – 50% - Become a leader in multimodal transportation systems o Provide operational improvements to vehicles by adding an additional southbound through lane and improvement bike lanes o Construction plans are at 50% design o Presented to Traffic and Mobility Commission o Currently finalizing plans and preparing environmental/CEQA documents o Target schedule - Planning Commission approval (summer 2021), approval of plans and specifications and authorization to bid (fall 2021), award of construction contract (spring 2022) • Palomar Airport Road and Melrose Drive Improvements – CIP Project No. 6034 – 50% - Become a leader in multimodal transportation systems o Provide operational improvements to vehicles by adding an additional southbound through lane and improvement to bike lanes o Presented to Traffic and Mobility Commission o Project design at 100% with no environmental impacts o Target schedule - Approval of plans and specifications and authorization to bid (spring 2021), award of construction contract (summer 2021) • El Camino Real Widening from Sunny Creek Road to Jackspar Drive – CIP Project No. 6094 – 10% Become a leader in multimodal transportation systems o Project will widen ECR to the city standards and provide an additional northbound through lane to increase capacity. The project also adds new sidewalks o Currently in initial design phase, hiring design consultant o Target schedule - engineering design begins (early 2021) Feb. 4, 2021 Item #1 Page 27 of 48 Attachment A Semiannual Transportation Report Transportation and Drainage Capital Improvement Program (CIP) Project Status Update (with status of percent complete and City Council Goals) • Avenida Encinas Widening South of Palomar Airport Road – CIP Project No. 6004 – 5% - Become a leader in multimodal transportation systems o Provide new bike lanes and sidewalks o Project funding will be addressed in the upcoming FY 2021-22 budget. Staff is working with Caltrans staff to rescope a $1.7 million active transportation project grant o Target schedule - engineering design initiation (summer 2021) • Village and Barrio Traffic Circles – CIP Project No. 4015 – 50% - Become a leader in multimodal transportation systems AND Enhance the health and vitality of the Village and Barrio o Construct six traffic circles in the Barrio area to calm traffic as shown in the Village and Barrio Master Plan o Project is in engineering design and environmental review process o Presented to Traffic and Mobility Commission o Public outreach newsletter mailed out in November 2020 o Target schedule - Additional public outreach (early 2021), approval of plans and specifications and authorization to bid (mid-2021), award of construction contract (late 2021) • Terramar Area Coastal Improvement Project – CIP Project No. 6054 – 25% - Become a leader in multimodal transportation systems AND Enhance Carlsbad’s coastline to ensure an exceptional experience o Construct roundabout at intersection of Cannon Road and Carlsbad Boulevard, sidewalks, crosswalks, increased parking and bluff improvements o Project is in environmental review process. Updating traffic analysis and preparing CEQA documents o Target schedule - Planning Commission approval (late 2021), Coastal Development Permit from California Coastal Commission (mid-2022), approval of plans and specifications and authorization to bid (early 2023), award of construction contract (mid-2023) • Valley Drive and Magnolia Avenue Complete Streets – CIP Project No. 6019 – 40% - Become a leader in multimodal transportation systems o Construct sidewalks, bike paths, green street features and underground overhead utilities along Valley Drive and Magnolia Avenue o Currently in engineering design phase o Presented to Traffic and Mobility Commission in December 2020 o Target schedule – Additional public outreach (early 2021), coordination with utilities for undergrounding and gas relocation (through late 2021), approval of plans and specifications and authorization to bid (early 2022), award of construction contract (mid-2022) • Barrio Lighting Project – CIP Project No. 4013 – 40% - Become a leader in multimodal transportation systems AND Enhance the health and vitality of the Village and Barrio o Phase 1 of the project, which will install 14 streetlights to dark areas in the Barrio, is currently in the bidding phase Feb. 4, 2021 Item #1 Page 28 of 48 Attachment A Semiannual Transportation Report Transportation and Drainage Capital Improvement Program (CIP) Project Status Update (with status of percent complete and City Council Goals) o Phase 2 of the project, which will install pedestrian lighting to the Barrio, is in the design phase o Public outreach newsletter mailed out in November 2020 o Target schedule:  Phase 1 - Award of construction contract (early 2021)  Phase 2 - Additional public outreach (early 2021), approval of plans and specifications and authorization to bid (mid-2021), award of construction contract (late 2021) • Palomar Airport Road Widening at Paseo Del Norte – CIP Project Nos. 6043/6044 – 95% - Become a leader in multimodal transportation systems o Extend the existing dual left-turn lane pocket by 150 feet from eastbound Palomar Airport Road onto northbound Paseo Del Norte o Construct a new 250-foot long right-turn lane pocket from eastbound Palomar Airport Road onto southbound Paseo Del Norte o Signal improvements to create two additional left/right turn overlap movements to improvement intersection efficiency o Target schedule - construction completion (early 2021) • Drainage Master Plan Project BCB – Magnolia Avenue Drainage Improvements – CIP Project No. 6608 – 20% - Become a leader in multimodal transportation systems o Proposed 30-inch diameter storm drain pipeline on Magnolia Avenue from Brady Circle to Monroe Street o Preliminary design proposed four curb inlets to improve drainage conditions of the corridor to achieve compliance with city drainage standards o Associated street improvements include street resurfacing from curb to curb, sidewalk replacement, ADA curb ramp upgrades and potential traffic calming improvements o Professional services agreement for final design awarded to O’Day Consultants in December 2020 o Target schedule - Approval of plans and specifications and authorization to bid (early 2022), award of construction contract (early 2022), target start of construction (summer 2022 during academic summer session of Carlsbad Unified School District due to nearby schools) • Fire Station Nos. 1 and 5 Drainage Improvements – CIP Project No. 6616 o Proposed Best Management Practices (BMPs) soil filtration facilities to capture and treat fire truck wash water prior to entering the drainage system, per the regional municipal storm water permit o Design completed in November 2020 and construction is expected to start in early 2021 • Buena Vista Creek Concrete Channel Maintenance Project – CIP Project No. 6619 – 40% - Become a leader in multimodal transportation systems o Proposed dredging of debris and clearing of vegetation within the concrete-lined portion of Buena Vista Creek between the bridges of South Vista Way to approximately 200 feet upstream of the El Camino Real bridge Feb. 4, 2021 Item #1 Page 29 of 48 Attachment A Semiannual Transportation Report Transportation and Drainage Capital Improvement Program (CIP) Project Status Update (with status of percent complete and City Council Goals) o Associated repair to concrete lining anticipated as part of project o Engineering design completed in November 2020. Extensive environmental review in the interim is expected o Applications for Special Use and Habitat Mitigation city-issued permits will be submitted in January 2021. Resource agency permits will be pursued upon issuance of city permits o Target schedule - Award of construction contract (fall 2022) • Park Drive Street and Drainage Improvements – CIP Project No. 6611 – 40% - Become a leader in multimodal transportation systems o Remove and replace 500 feet of existing retaining wall and repair back slope with 2,000 cubic yards of imported fill. Project also includes brow ditch and storm drain improvements, and sidewalk replacement o 0.75 acre of compensatory habitat mitigation required offsite due to impacts to coastal sage scrub. Five-year maintenance and monitoring required upon completion of initial planning and six-month plant establishment period o Target schedule – Design completion (early 2021), Hillside Development and Habitat Mitigation Plan permit applications will be submitted to the city’s Planning Division upon design completion (early 2021), application for a Coastal Development Permit issued by the California Coastal Commission will be submitted upon issuance of city permits (mid/late 2021), award of construction contract (mid-2022) • Corrugated Metal Pipe (CMP) Replacement North of Encinas Creek – CIP Project No. 6607 o Removal of 200 feet of CMP and replacement with reinforced concrete pipe storm drain within Carlsbad Boulevard north of Encinas Creek. Project includes installation of two standard curb inlets, slope repair and outlet improvements o Design and environmental contracts executed in December 2020 for creation of final plan and environmental studies o Target schedule – Design completion (mid-2021), award of construction contract (late 2021) • Surface Drainage Improvements Project – CIP Project No. 6608 o Project will improve surface drainage conditions on several streets within the Northwest Quadrant area of the city. Improvements include installation of concrete curbs, gutters and swales o Final design completed in October 2020 o Target schedule – Approval of plans and specifications and authorization to bid (December 2020), award of construction contract (spring 2021) • Drainage Master Plan Update – CIP Project No. 6623 – 75% - Become a leader in multimodal transportation systems AND Enhance the health and vitality of the Village and Barrio AND Enhance Carlsbad’s coastline to ensure an exceptional experience o Update to the city 2008 Drainage Master Plan (DMP). Effort will update the list of master planned projects, create a new fee schedule and amend existing Program Environmental Impact Report (EIR) document Feb. 4, 2021 Item #1 Page 30 of 48 Attachment A Semiannual Transportation Report Transportation and Drainage Capital Improvement Program (CIP) Project Status Update (with status of percent complete and City Council Goals) o Geographic Information System (GIS) updates to entire city drainage inventory completed in fall 2020. Drainage modeling supported by the GIS update, providing an updated analysis of proposed projects from the 2008 DMP and a recommended list of new projects to be added to the plan o Currently reviewing drainage modeling of the existing and proposed projects o Target schedule – preliminary approval of projects to be included in the plan update (early 2021), fiscal analysis will follow approval of project list to determine modifications to the current fee schedule (mid-2021), amendment to the program EIR will also follow approval of the project list (mid-2021), Council approval of the Drainage Master Plan update (late 2021) • Calavera Dam Vegetation Maintenance – CIP Project No. 5049 o Vegetation removal from the embankment, spillway and outlet of the Lake Calavera Dam o Last clearing occurred Sept. 15, 2020 o Currently vegetation being monitored for next clearing event. Vegetation will also be cleared in advance of the contractor mobilizing for the Lake Calavera Outlet Replacement Project (CIP Project No. 5054) so that a work area can be established o Annual report will be created in January 2021 and submitted to California Department of Fish and Wildlife (CDFW) for review o Associated compensatory mitigation site in year 4 of 5 of mitigation. Annual report will be created and submitted to CDFW in January 2021. Approval of mitigation site expected in spring 2022 • Agua Hedionda Creek Vegetation Maintenance – CIP Project No. 6629 o Half-acre section of Agua Hedionda Creek between the bridges of Cannon Road and El Camino Real cleared of vegetation in November 2020 to improve creek conveyance capacity o Annual report to be created in January 2021 and submitted to CDFW for review o CDFW-issued 1600 permit only allows for stream clearing once a year. At the request of the Rancho Carlsbad Owners Association, staff has submitted inquiry to CDFW asking to clear section multiple times a year. Budget will need to be updated in FY 2021-22 should CDFW approve • Buena Vista Creek Assessment District – Operation Project 1636312 o In November 2020, one acre of vegetation was removed from the northern half of Buena Vista Creek immediately upstream of Jefferson Street bridge (year 1 of 5). Vegetation also cleared around the areas of three storm drain outfalls. Trash removal and non-native treatment of the entire 11.2-acre site occurred in September and November 2020 o Annual report being drafted and will be submitted to CDFW in January 2021 for review per permit conditions o Next upstream acre, year 2 of 5, to be cleared in November 2021. Trash removal and non- native treatment scheduled for September 2021 • Romeria Street Drainage Channel Replacement – CIP Project No. 6604 o Compensatory mitigation consists of one plot within the Romeria Preserve and two plots within the Lake Calavera preserve. All plots are in mitigation year 4 of 5 and are on track for Feb. 4, 2021 Item #1 Page 31 of 48 Attachment A Semiannual Transportation Report Transportation and Drainage Capital Improvement Program (CIP) Project Status Update (with status of percent complete and City Council Goals) agency approval in spring 2022. Annual report will be drafted in March 2021 and submitted to the U.S. Army Corps of Engineers (USACE) and Regional Water Quality Control Board (RWQCB) for review o USACE approved proposed restrictive covenant which protects the mitigation sites from future development in perpetuity. Council approval of Restrictive Covenant anticipated in early 2021. Document will be recorded at County Recorder Office upon authorization • Drainage Master Plan Project BFB-Upper – CIP Project No. 6622 – 10% - Become a leader in multimodal transportation systems o Proposed project includes drainage improvements to an existing city-owned earthen drainage channel on the east side of El Camino Real from just south of Chestnut Avenue to Tamarack Avenue o The objective of the project is to restore the channel by stabilizing slopes to mitigate against erosion during storm events and help reduce sediment transport to Agua Hedionda Lagoon o Request for Qualifications for design services of DMP Project BFB-U is scheduled for release in mid-2021 • Storm Drain Maintenance and Repair Program FY 2021-22 – CIP Project No. 6607 o Removal of six CMP pipe drainage pipe systems throughout the city and replacement with reinforced concrete pipe systems o Target schedule – Approval of plans and specifications and authorization to bid (spring 2021), award of construction contract (fall 2021) • Storm Drain Condition Assessment Program – CIP Project No. 6620 o 32,000 feet of storm drain pipeline to be inspected with closed circuit technology by mid- 2021 o Inspection results will create list of repair and maintenance projects to be executed by CIP Project No. 6607 o Program is also used on an as-needed basis to inspect drainage systems requiring immediate inspection • Sidewalks Improvement Program – CIP Project No. 6002 – 40% - Become a leader in multimodal transportation systems o Program to design and construct missing links of sidewalk throughout the city o Currently in design phase for FY 2020-21 project. The FY 2020-21 project locations are:  Garfield St (east side) between Redwood Ave and Tamarack Ave  Monroe St (east side) between Marron Rd and southern mall driveway entrance (near bus stops)  Tamarack Ave (north side) between Kirkwall Ave and Edinburgh Dr Target schedule - Approval of plans and specifications and authorization to bid (March 2021), award of construction contract (June 2021) Feb. 4, 2021 Item #1 Page 32 of 48 Attachment A Semiannual Transportation Report Transportation and Drainage Capital Improvement Program (CIP) Project Status Update (with status of percent complete and City Council Goals) • Concrete Repairs Program - CIP 6013 o Miscellaneous concrete repairs to sidewalks, curb and gutter, pedestrian ramps, driveway approaches and cross gutters o Currently finalizing citywide locations for FY 2020-21 project, o Target schedule - Approval of Plans and Authorization to Bid (March 2021), Award of Construction Contract (June 2021) • ADA Ramp Improvement Program - CIP 6049 – 45% - Become a leader in multimodal transportation systems o ADA improvements throughout the city o Currently in design phase for FY 2020-21 ADA Ramp Project and for Parking Lots ADA Compliance Project o Target schedule:  FY 2020-21 ADA Ramp Project - Approval of Plans and Authorization to Bid (April 2021), Award of Construction Contract (July 2021)  Parking Lots ADA Compliance Project - Approval of Plans and Authorization to Bid (July 2021), Award of Construction Contract (Oct. 2021) • Segovia Way Pavement Distress Project – CIP 6081 o Construct drainage improvements and pavement overlay in distressed area o Currently in engineering design phase for project o Target schedule - Approval of Plans and Authorization to Bid (March 2021), Award of Construction Contract (June 2021) Feb. 4, 2021 Item #1 Page 33 of 48 FISCAL YEAR 2021-22 Department Priorities & Capacity Update 1 PUBLIC WORKS BRANCH | Utilities Core services The work we do day in, day out to meet our core mission: • Ensure high quality, safe and reliable drinking water is delivered to CMWD customers • Operate and maintain the potable and recycled water distribution and storage system • Produce and deliver high quality, safe and reliable recycled water; study and implement additional recycled projects such as North County One Water • Maintain the wastewater collection system so that sewage is conveyed efficiently and effectively to the treatment plant and the environment is protected • Compliance with the many regulations of the State Department of Water Resources, San Diego Regional Water Quality Control Board, Air Pollution Control District and other national, state and local regulatory agencies • Water conservation including compliance with new State-set water efficiency targets • Design of water, recycle water and wastewater Capital Improvement Program (CIP) projects • Collaborate with Encina Wastewater Authority Joint Powers Authority, San Diego County Water Authority and other cities and districts on regional utility issues • Operate an asset management system to extend the useful life of water and wastewater infrastructure with a replacement value of $2.1 billion • Conduct water and wastewater engineering review of private and business development plans City Council priorities How our department supports the City Council’s 2021-22 budget priorities: Name Council goal % Complete Analyze water demand and supply availability and sewer capacity for development and businesses Housing & Homelessness Economic Revitalization Ongoing Roundabout Projects Support (planning stage) Traffic & Mobility 5% Green Streets Projects Support (planning stage) Traffic & Mobility 5% Integration of Utilities projects with Traffic and Mobility projects Traffic & Mobility Ongoing Major projects/initiatives Significant one-time projects currently underway: Project Type* % Complete Segment 5 – Recycled Water Main Replacement & Extension Health/safety need 95% Buena Sewer Outfall Project Health/safety need 95% Large water meter exchanges Health/safety need 10% Condition assessment of water and wastewater pipelines Health/safety need 15% Urban Water Management Plan Regulatory requirement 50% Risk and Resilience Assessment (potable water) Regulatory requirement 80% Sanitary System Survey Regulatory requirement 90% Cost of Service Study update for rates Regulatory requirement 5% Pressure Reducing Station Rehabilitation and Upgrades Health/safety need 10% D-4 Recycled Water Tank Project Service enhancement 50% Lake Calavera Dam Outlet Valve Replacement Project Health/safety need 50% Replace generator at Poinsettia sewer lift station Health/safety need 5% Force main rehabilitation for Batiquitos sewer lift station Health/safety need 10% Force main surge protection at Poinsettia sewer lift station Health/safety need 90% Replace generator at Chinquapin sewer lift station Health/safety need 10% Flowmeter vault at Cannon sewer lift station Health/safety need 10% SCADA system replacement Health/safety need 10% Engineering Standards update Service enhancement 30% Feb. 4, 2021 Item #1 Page 34 of 48 FISCAL YEAR 2021-22 Department Priorities & Capacity Update 2 Upcoming work Projects planned but not yet started Project Type* Estimated timing Valve Replacement Program Health/safety need Feb to Aug 2021 Backflow Mobile Management System Service enhancement FY 2022 Meter reader processing software upgrade Service enhancement Feb to May 2021 mCare Service Order System Upgrade Service enhancement FY 2021-22 SmartWorks Data Analytics Installation Service enhancement FY 2021-22 Potable Distribution System Leak Survey Health/safety need FY 2021-22 Wastewater pipeline repair contract Health/safety need FY 2021-22 Compliance with ongoing and new State legislation regarding water conservation and consumption Regulatory requirement Ongoing Water loss audit Regulatory requirement Ongoing *City Council goal, City budget priority, minute order, service enhancement, regulatory/legal requirement, health/safety need, other Feb. 4, 2021 Item #1 Page 35 of 48 FISCAL YEAR 2021-22 Department Priorities & Capacity Update 1 POLICE DEPARTMENT Core services The work we do day in, day out to meet our core mission: • Patrol • Investigations • Communications • School Resource Officers • Homeless Outreach • Traffic • Public Communications • Crime Suppression • Administration City Council priorities How our department supports the City Council’s 2021-22 budget priorities: Name Council goal % Complete Office of Traffic Safety Grant Traffic & Mobility Annual Expansion of Traffic Supervision to 7-Day Week Traffic & Mobility 50% Mitigation of Loud Exhaust on Carlsbad Blvd Traffic & Mobility Continuous Timed Parking Enforcement in the Village Area Traffic & Mobility Continuous Updating Homeless Response Plan from 2017 Housing & Homeless 50% North County Homeless Action Committee Housing & Homeless Continuous Regional Homeless Task Force (Flexible Housing Pool) Housing & Homeless 50% Community Resource Center (CRC) Grant for Homeless Intervention Housing & Homeless 50% Major projects/initiatives Significant one-time projects currently underway: Project Type* % Complete Safety Center Remodel Health/Safety Need 20% Computer Aided Dispatch (CAD) Upgrade Regulatory/Legal Requirement 25% Racial and Identity Profiling Act (RIPA) Regulatory/Legal Requirement 25% Transition to Electronic File Records Service enhancement 75% Transition to Hybrid Vehicles in Patrol Fleet City Council Goal 30% Upcoming work Projects planned but not yet started Project Type* Estimated timing Crisis Management Development Service Enhancement 1-2 years Community Collaboration of Policing Service Enhancement This Year Hotel Voucher Grant Application Housing & Homelessness This Year Body Worn Camera Update Service Enhancement Nov 2021 *City Council goal, City budget priority, minute order, service enhancement, regulatory/legal requirement, health/safety need, other Feb. 4, 2021 Item #1 Page 36 of 48 FISCAL YEAR 2021-22 Department Priorities & Capacity Update 1 FIRE DEPARTMENT Core services The work we do day in, day out to meet our core mission: • Fire Suppression • Emergency Medical Services • Technical Search and Rescue • National Disaster Deployment • SWAT Medics • North Beach Lifeguard Program • State Mandated Fire Inspection Program • Hazard Reduction Program • Construction Plan Submittal Review • New Building and Remodeling Project Inspection • Arson Investigation Program • Emergency Operation Center • Emergency Preparedness • Care & Shelter City Council priorities How our department supports the City Council’s 2021-22 budget priorities: Name Council goal % Complete COVID-19 Regional Vaccination Program Public Health Ongoing COVID-19 Task Force Public Health Ongoing Lagoon Safety Program Public Safety 75% EKG Monitor Replacement Program Public Health 75% Mutual Aid Deployments Public Safety Ongoing Park Fire Recovery Public Health 50% Major projects/initiatives Significant one-time projects currently underway: Project Type* % Complete North Zone Technical Rescue Team Program Public Safety 75% Fire Station 4 Remodel Capital Project 25% Fire Station 2 Rebuild Capital Project 25% EOC and Fire Administration Remodel Capital Project 25% Internal Arson Investigation Program Service Enhancement 50% Upcoming work Projects planned but not yet started Project Type* Estimated timing Standard of Cover Service Enhancement FY 2021-22 Best Practice-Based Response Time Policy Service Enhancement FY 2021-22 Hazard Reduction Program Expansion Service Enhancement FY 2021-22 Ambulance Fee Study Legal Requirement FY 2021-22 Community-Driven Strategic Plan Service Enhancement FY 2021-22 *City Council goal, City budget priority, minute order, service enhancement, regulatory/legal requirement, health/safety need, other Feb. 4, 2021 Item #1 Page 37 of 48 Goal Setting Workshop Workbook Feb. 4 and 11, 2021 Exhibit 2 Feb. 4, 2021 Item #1 Page 38 of 48 February 2021 4 City of Carlsbad – Strategic Goal Setting Process Introduction: Thank you for committing to this first phase of the City of Carlsbad’s Strategic Goal Setting Process. Facilitated events such as this are always interesting, and emergent. Surprises and agreements and disagreements always arise – it is part of the process. Conducting these sessions via Zoom is more challenging. Typically, one facilitates setting up an informal, collaborative space – Zoom facilitation makes this more formal and challenging in many ways. Patience and listening to others’ points of view and asserting your points of view are important to success. The country is politically more polarized than it was a few years ago, and the same goes for San Diego County and most would contend that Carlsbad is too, even given its long nonpartisan history. The entire Carlsbad community (North County) and the districts you serve and the staff that you lead and serve will benefit from a robust, honest, trusting collaborative process. Buckle up and let’s enjoy the adventure. Let’s Check-in: Leadership Workshop Agreements from February 20 and July 9, 2019: In 2019 the City Council participated in leadership workshops facilitated by Danell Scarborough which included discussions and agreements regarding effective working relationships and governance. Rather than recreate the wheel - let's review these agreements in how we will work together, adjust as needed and revitalize our commitment. 1. Remember our common goal is serving the community – all of Carlsbad, not just our district. 2. Utilize a process for working through big issues with respect. 3. Listen carefully to each other's perspective to see what's in common. 4. Be succinct 5. Ask and listen to fellow council members opinions. 6. Ask questions for clarity if you hear a disagreement. Ask questions in the midst of the conversation in order to bridge gaps. 7. Be honest about where you stand on an issue. 8. Use flexibility and a willingness to do things both differently or the same. 9. Use transparency and dialogue. 10. Have a full and robust conversation about the issue so the public learns too, and they see Council using a thorough and thoughtful decision-making process. 11. Provide an inclusive, humanity-based government focus on the well-being of its constituents. 12. Explore all ideas and options so decisions are made considering the entirety of the issue and are data-driven and people centered. What needs to be added, adapted, or removed for you to recommit to these Agreements? ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Feb. 4, 2021 Item #1 Page 39 of 48 February 2021 5 The Chinese Symbol for Listening Decorum, Respect & Trust: You also spent time discussing and agreeing to the following Group Agreements. Are the following something you can still commit to?. 1. Demonstrate respect by:  Asking questions to understand  Using positive tone of voice  Listening to staff & community speakers  Listening to other perspectives, valuing other experiences and walks of life  Respectfully containing outward expressions of disagreement 2. Set aside ego. 3. Vote based on your own independent analysis (5 to 0 is not the goal for every vote). 4. Communicate if you feel disrespected. 5. Reflect on your own biases: each person is responsible for being self-aware. 6. Find and appreciate common points. 7. Explaining reasons for a different vote. 8. Concentrating on commonalities. 9. Assuming everyone brings an enriching role. 10. Analyzing issues as opportunities rather than weaknesses. What needs to be added, adapted, or removed for you to recommit to these Agreements? ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ “Innovative decision-making is hard work, mentally challenging, and emotionally wearing. Innovation usually involves the collaboration of diverse people, the friction of clashing ideas and attention of competing egos.” -- David Evans Feb. 4, 2021 Item #1 Page 40 of 48 February 2021 6 Most Likely you will find that your Strategic Goals will easily connect to one or more of Carlsbad’s Core Values. Where we are not taking the time this week to edit Mission, Vision & Values: Is there anything of note that you would like to capture and share with your colleagues now? ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Vision “A world class city” Mission The City of Carlsbad enhances the lives of all who live, work, and play in our city by setting the standard for providing top quality, efficient local government services. 9 Core Values: 1. Small town feel, beach community character and connectedness 2. Open space and the natural environment 3. Access to recreation and active, healthy lifestyles 4. The local economy, business diversity and tourism 5. Walking, biking, public transportation & connectivity 6. Sustainability 7. History, the arts, and cultural resources 8. High quality education and community services 9. Neighborhood revitalization, community design and livability Feb. 4, 2021 Item #1 Page 41 of 48 February 2021 7 Staff Presentation _________________________________ While listening to, and engaging in the staff presentations, please make notes of: Reactions Questions Challenges Sense of Priority The goal is to capture your ideas, perspectives, connections real-time for brief discussion now, and deeper discussion on February 11, please use the space below as a general template: Goals Objective /Policy Measure Initiative Feb. 4, 2021 Item #1 Page 42 of 48 February 2021 8 Strategic Planning Process: A Working Glossary of Terms  Vision: Defines an organization’s purpose but focuses more on aspirational goals and objectives. What do we hope to achieve? What do we want to be known for?  Mission: Answers “Why do we exist?” and “What is our fundamental purpose and primary objective(s)?” Short, clear and powerful.  Values: Support and inform the vision, shape the culture, and reflect the core beliefs that inspire and guide choices in the way you operate and work with one another.  Strategic Goals: Are the foundational Goals to create a unifying vision for the City’s focus over the next 3 or 5 years. They define the desired future condition the City aspires to achieve.  Policy: Is often regarded as a mini – mission statement, is a set of principles and rules which directs the decisions of the organization. Often serving as a guideline for operational decision making, and highlights the rules, value, and beliefs of the organization. In addition to this, it acts as a basis for guiding the actions.  Objectives: Are the actions that will contribute to meeting our Goals, to deliver the desired Outcomes.  Measures: Are specific measures of success. A measure is a number or percent used to determine if we are moving towards achieving our overall result  Initiatives: Initiatives are specific, time-bound projects we undertake to meet performance targets.  Key Activity is a task that requires effort, resources and has a concrete outcome.  Key Performance Indicators (KPIs): Describe what we will have accomplished as a result of achieving the Outcome(s).  Outcomes: Describe what we are trying to achieve with the Plan, the results of completing the Goals effectively. • Objectives are measurable, action-oriented statements that describe how we plan to achieve the goal. Policy documents are often part of an objective. • Measures are the standard used to evaluate performance against expected results. • Initiatives are specific, time-bound projects we undertake to meet performance targets. • A Key Activity is a task that requires effort, resources, and has a concrete outcome. Each Strategic Goal has a High-level aspirational deliverable: Feb. 4, 2021 Item #1 Page 43 of 48 February 2021 9 Staff Presentation _________________________________ While listening to, and engaging in the staff presentations, please make notes of: Reactions Questions Challenges Sense of Priority The goal is to capture your ideas, perspectives, connections real-time for brief discussion now, and deeper discussion on February 11, please use the space below as a general template: Goals Objective /Policy Measure Initiative Feb. 4, 2021 Item #1 Page 44 of 48 February 2021 10 Staff Presentation _________________________________ While listening to, and engaging in the staff presentations, please make notes of: Reactions Questions Challenges Sense of Priority The goal is to capture your ideas, perspectives, connections real-time for brief discussion now, and deeper discussion on February 11, please use the space below as a general template: Goals Objective /Policy Measure Initiative Feb. 4, 2021 Item #1 Page 45 of 48 February 2021 11 Staff Presentation _________________________________ While listening to, and engaging in the staff presentations, please make notes of: Reactions Questions Challenges Sense of Priority The goal is to capture your ideas, perspectives, connections real-time for brief discussion now, and deeper discussion on February 11, please use the space below as a general template: Goals Objective /Policy Measure Initiative Feb. 4, 2021 Item #1 Page 46 of 48 February 2021 12 Staff Presentation _________________________________ While listening to, and engaging in the staff presentations, please make notes of: Reactions Questions Challenges Sense of Priority The goal is to capture your ideas, perspectives, connections real-time for brief discussion now, and deeper discussion on February 11, please use the space below as a general template: Goals Objective /Policy Measure Initiative Feb. 4, 2021 Item #1 Page 47 of 48 February 2021 13 Staff Presentation _________________________________ While listening to, and engaging in the staff presentations, please make notes of: Reactions Questions Challenges Sense of Priority The goal is to capture your ideas, perspectives, connections real-time for brief discussion now, and deeper discussion on February 11, please use the space below as a general template: Goals Objective /Policy Measure Initiative Feb. 4, 2021 Item #1 Page 48 of 48