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HomeMy WebLinkAboutEmergency Vehicle Systems LLC; 2021-03-16; PSA21-1414FLTDocuSign Envelope ID: 8C9588E4-8E5C-4413B-99F8-2CABD698749B PSA21-1414FLT AGREEMENT FOR MULTI-YEAR POLICE PATROL OUTFITTING SERVICES EMERGENCY VEHICLE SYSTEMS, LLC THIS AGREEMENT is made and entered into as of the 16th day of March , 2021, by and between the City of Carlsbad, a municipal corporation, ("City"), and Emergency Vehicle Systems, LLC, a limited liability company, ("Contractor"). RECITALS A.City requires the professional services of a consultant that is experienced in outfitting/fabrication. B.Contractor has the necessary experience in providing professional services and advice related to outfitting/fabrication. C.Contractor has submitted a proposal to City under RFP21-1364FLT and has affirmed its willingness and ability to perform such work. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1.SCOPE OF WORK City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this Agreement's terms and conditions. 2.STANDARD OF PERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise. 3.TERM The term of this Agreement will be effective for a period of one (1) year from the date first above written. The City Manager may amend the Agreement to extend it for two (2) additional one (1) year periods or parts thereof. Extensions will be based upon a satisfactory review of Contractor's performance, City needs, and appropriation of funds by the City Council. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement. 4.TIME IS OF THE ESSENCE Time is of the essence for each and every provision of this Agreement. 5.COMPENSATION The total fee payable for the Services to be performed during the initial Agreement term will not exceed three hundred seventy-eight thousand seven hundred twenty-four dollars ($378,724). No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. If the City elects to extend the Agreement, price shall not increase greater than 2% per agreement year. Total compensation under this Agreement shall not exceed one million one hundred fifty-nine thousand forty-six dollars ($1,159,046). The City reserves the right to withhold a ten percent (10%) retention until City has accepted the work and/or Services specified in Exhibit "A". Incremental payments, if applicable, should be made as outlined in attached Exhibit "A". City Attorney Approved Version 6/12/18 1 March 16, 2021 Item #9 Page 6 of 28 March 16, 2021 Item #9 Page 7 of 28 March 16, 2021 Item #9 Page 8 of 28 March 16, 2021 Item #9 Page 9 of 28 March 16, 2021 Item #9 Page 10 of 28 March 16, 2021 Item #9 Page 11 of 28 DocuSign Envelope ID: 8C9588E4-8E5C-445E3-99F8-2CABD698749B PSA21-1414FLT 26. AUTHORITY The individuals executing this Agreement and Contractor each represent and warrant that they to bind Contractor to the terms and conditions of the instruments referenced in it on behalf of have the legal power, right and actual authority this Agreement. CONTRACTOR EMERGENCY VEHICLE SYSTEMS, LLC, a limited liability company By: CITY OF CARLSBAD, a municipal corporation of the State of California By: (sign here) Danielle Sickels, Member (print name/title) Matt Hall, Mayor ATTEST: By: tvaw r41,191-v 711-Za- Z)g-NaA. (sign here) here) Evan Sickels, Member (print name/title) for Barbara Engleson, City Clerk If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a corporation, Agreement must be signed by one corporate officer from each of the following two groups. Group A Group B Chairman, Secretary, President, or Assistant Secretary, Vice-President CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CELIA A. BREWER, City Attorney BY: Assistant City Attorney City Attorney Approved Version 6/12/18 7 March 16, 2021 Item #9 Page 12 of 28 March 16, 2021 Item #9 Page 13 of 28 March 16, 2021 Item #9 Page 14 of 28 March 16, 2021 Item #9 Page 15 of 28 March 16, 2021 Item #9 Page 16 of 28 March 16, 2021 Item #9 Page 17 of 28 March 16, 2021 Item #9 Page 18 of 28 March 16, 2021 Item #9 Page 19 of 28 March 16, 2021 Item #9 Page 20 of 28 March 16, 2021 Item #9 Page 21 of 28 March 16, 2021 Item #9 Page 22 of 28 March 16, 2021 Item #9 Page 23 of 28 March 16, 2021 Item #9 Page 24 of 28 March 16, 2021 Item #9 Page 25 of 28 March 16, 2021 Item #9 Page 26 of 28 March 16, 2021 Item #9 Page 27 of 28 March 16, 2021 Item #9 Page 28 of 28 10/21/2020 Business & Contractors Insurance Services, Inc. 1941 Friendship Dr Suite F El Cajon CA 92020 Gina Galvas (619)592-4440 (619)592-4449 Gina@bcisinc.net Emergency Vehicle Systems 8622 Argent St, Ste C Santee CA 92071 General Star Colony Insurance Company 39993 CL20102114366 A X X IXG670585 10/20/2020 10/20/2021 1,000,000 1,000,000 B GARAGE LIABILITY X GP8341456 1/14/2020 1/14/2021 3Mil AGG / 1MIL EACH ACCIDENT GARAGEKEEPERS/PREMISES INCLUDED Certificate Holder has been named as Additional Insured per written contract. RE: Various Locations. * Endorsement is attached. City of Carlsbad/CMWD c/o EXIGIS Insurance Compliance Services P.O. Box 947 Murrieta, CA 92564 Gina Galvas/MR The ACORD name and logo are registered marks of ACORD CERTIFICATE HOLDER ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) AUTHORIZED REPRESENTATIVE CANCELLATION DATE (MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE LOCJECT PRO-POLICY GEN'L AGGREGATE LIMIT APPLIES PER: OCCURCLAIMS-MADE COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence)$DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person)$ PERSONAL &ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $RETENTIONDED CLAIMS-MADE OCCUR $ AGGREGATE $ EACH OCCURRENCE $UMBRELLA LIAB EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) INSRLTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)LIMITS PERSTATUTE OTH-ER E.L.EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ $ $ ANY PROPRIETOR/PARTNER/EXECUTIVE If yes,describe under DESCRIPTION OF OPERATIONS below (Mandatory in NH) OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED HIRED AUTOS NON-OWNED AUTOS AUTOS AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE $ $ $ $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSD ADDL WVD SUBR N / A $ $ (Ea accident) (Per accident) OTHER: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: INSURED PHONE (A/C, No, Ext): PRODUCER ADDRESS:E-MAIL FAX(A/C, No): CONTACTNAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S) AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INS025 (201401) City of Carlsbad / CMWD c/o EXIGIS Insurance Compliance Services Esurance Insurance Services, Inc. Esurance Property and P.O. Box 5250 Casualty Insurance Company Sioux Falls, SD 57117-5250 650 Davis Street 1-800-ESURANCE (1-800-378-7262) San Francisco, CA 94111 Policy Declarations PagePersonal Automobile Policy - Amended Policy Number Effective Date Expiration Date Policy Term PACA-005221988 July 05, 2020 November 15, 2020 @ 12:01 AM 6 Months Named Insured and Address Rated Operators Excluded Drivers Driver Type Year of Birth EVAN SICKELS 1 Evan Sickels Named Insured 1982 22011 JAPATUL RD 3 Danielle Sicklets Additional driver 1985 ALPINE, CA 91901 Email: esickels@hotmail.com Vehicle #Year Vehicle Description Vehicle Identification Number 4 2005 Toyota 4RUNNER SR5/SPORT EDITION V6 JTEBU14R558046987 6 2011 Ford F-250 1FT7W2BT5BEA62743 Policy Coverage is provided only where a premium and limit or deductible are shown. Liability Coverages Premium BODILY INJURY 15,000/person 187.00 30,000/accdnt PROPERTY DAMAGE 10,000/accdnt 196.00 UM BODILY INJURY 15,000/person 27.00 30,000/accdnt Vehicle Coverages Vehicle 4 Premium Deductible Vehicle 6 Premium Deductible Vehicle Premium Deductible Vehicle Premium Deductible UMPD/CDW 3.99 3.99 COMPREHENSIVE 13.00 1000 44.00 1000 COLLISION 97.00 1000 152.00 1000 LOAN/LEASE GAP 28.00 Important: Please read your California Personal Auto Policy carefully as it contains language that will restrict or exclude coverage, particularly to drivers of your vehicle who are not listed on the policy. The policy specifically addresses who may use your vehicle and under what conditions coverage will be provided. In some cases, an unlisted driver or permissive user will have liability limits reduced to the state’s minimum requirements, which, in California are currently $15,000 per person / $30,000 per accident for both bodily injury and $5,000 for property damage. You may purchase additional coverage by contacting the company. TOTAL CHANGE -$239.49 TOTAL TERM PREMIUM $751.98 This policy is effective at 12:01 AM on the date shown or the time the policy was purchased, whichever is later. 7001 CA 12 15 Page 1 of 2 CERTIFICATE OF EXEMPTION WORKERS’ COMPENSATION/EMPLOYERS’ LIABILITY INSURANCE I, , am the [insert name] [title] of . I hereby certify that [name of company] [name of company] has no employees and is not required by law to maintain workers’ compensation or employers’ liability insurance. Should employ any person [name of company] during the term of the Agreement with the City of Carlsbad for , [description of project or work that is being contracted] then workers’ compensation and employers’ liability insurance will be obtained. [Name] [Title and name of company or corporation] CERTIFICATE OF EXEMPTION WORKERS’ COMPENSATION/EMPLOYERS’ LIABILITY INSURANCE I, , am the [insert name] [title] of . I hereby certify that [name of company] [name of company] has no employees and is not required by law to maintain workers’ compensation or employers’ liability insurance. Should employ any person [name of company] during the term of the Agreement with the City of Carlsbad for , [description of project or work that is being contracted] then workers’ compensation and employers’ liability insurance will be obtained. [Name] [Title and name of company or corporation]