HomeMy WebLinkAbout2021-03-16; City Council; Resolution 2021-061RESOLUTION NO. 2021-061
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE EXPANSION OF THE CITY COUNCIL
ADOPTED PARKS & RECREATION DEPARTMENT MEMORIAL PROGRAM
AND APPROPRIATING $40,000 FROM THE GENERAL FUND TO THE
PARKS MAINTENANCE OPERATING BUDGET IN THE CURRENT FISCAL
YEAR 2020-21
WHEREAS, on Aug. 25, 2020, the City Council approved a minute motion for staff to bring back
the City Council adopted Parks & Recreation Department Memorial Program (memorial program) for
the Council's potential action; and
WHEREAS, on Oct. 13, 2020, the City Council received a staff report and presentation regarding
that program; and
WHEREAS, at the conclusion of the presentation, the City Council approved a minute motion
for staff to work on expanding the memorial program to include more geographic areas like the beach
entry points along Ocean Street, to allow for non-tree and non-bench related items - for instance
sculptures, and to also allow for inflation for the Consumer Price Index increase; and
WHEREAS, staff completed the requisite exploratory work and prepared a proposed expansion
of the memorial program for City Council consideration, to be effective July 1, 2021; and
WHEREAS, in response to the City Council's request to provide more geographic areas for
donated memorial items to be placed, staff recommended expanding the memorial program from city
parks to all city-owned or controlled preserves, trails, beach accesses, facility landscapes and street
rights of way; and
WHEREAS, staff recommended a full set of options of memorial items and donation dollar
amounts for those items, that would potentially appeal to larger set of interests and experiences; and
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WHEREAS, on average, the recommended dollar amounts of the donated items equate to
approximately two-thirds of the cost of materials, fabrication and equipment associated with the
placement of the donated items; and
WHEREAS, the remaining one-third of those costs, and the future maintenance and
replacement costs, are anticipated as expenditures from the Parks Maintenance Operating Budget; and
WHEREAS, the staff time and corresponding costs associated with the placement and future
maintenance and replacement of the memorial items are anticipated to be covered within the
department's ongoing workload and Parks Maintenance Operating Budget; and
WHEREAS, staff requested the appropriation an additional $40,000 from the General Fund to
the Parks Maintenance Operating Budget in the current fiscal year 2020-21 for the proposed expansion
of the memorial program; and
WHEREAS, in fiscal year 2020-21, the funds are to be used to hire an artist to finalize the designs,
develop the fabrication details, and release the rights for future fabrications of the art cairns, and to
design and print new brochures for the memorial program; and
WHEREAS, staff will be recommending the City Council appropriate $40,000 in ongoing annual
funds from the General Fund to the Parks Maintenance Operating Budget, starting in FY 2021-22; and
WHEREAS, a supplemental budget request for those funds will be included in the fiscal year
2021-22 Citywide Budget; and
WHEREAS, the $40,000 in ongoing funds are to be used to address the approximate one-third
of the costs of materials, fabrication and equipment associated with placement of the memorial items,
and the future maintenance and replacement costs; and
March 16, 2021 Item #10 Page 7 of 76
WHEREAS, staff anticipates a significant increase in the annual number of memorial items
resulting from the proposed expansion of the memorial program becoming effective July 1, 2021; and
WHEREAS, requests for previously donated memorial items have been accommodated at a
particular location in a city park in the sequence of their receipt by staff; and
WHEREAS, staff recommended the continuation of the above sequence for accommodating
donors' requests for a particular location, but including all city-owned or controlled preserves, trails,
beach accesses, facility landscapes and street rights of way, under the proposed expansion of the
memorial program; and
WHEREAS, to date, staff has accommodated one donated memorial item from each type of
amenity (i.e., trees and concrete benches) per tribute; and
WHEREAS, staff recommended the continuation of the above ratio for accommodating donors'
requests for one memorial item from each amenity set, but including all new items under the proposed
expansion of the memorial program; and
WHEREAS, the bronze plaques for previously donated memorial items were purchased by the
donors directly from local vendors and then provided to staff for installation; and
WHEREAS, if the plaques subsequently needed to be replaced (e.g., due to vandalism or theft),
the donors were to again purchase the plaques from a local vendor and provide them to staff for
installation; and
WHEREAS, staff recommended the continuation of the above process for the purchase,
installation and potential replacement of the bronze plaques under the proposed expansion of the
memorial program; and
March 16, 2021 Item #10 Page 8 of 76
KEITH BLACKBURN, Mayor Pro Tern
WHEREAS, the City Planner has determined that pursuant to Public Resources Code Section
21065, receiving this report does not constitute a "project" within the meaning of the California
Environmental Quality Act (CEQA) in that it has no potential to cause either a direct physical change in
the environment, or a reasonably foreseeable indirect change in the environment, and does not require
environmental review.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct
2.That the expansion of the memorial program is approved and effective July 1, 2021.
3.The Deputy City Manager, Administrative Services, or his/her designee is authorized to
appropriate an additional $40,000 from the unassigned General Fund balance to the
Parks Maintenance Operating Budget in fiscal year 2020-21.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 16th day of March, 2021, by the following vote, to wit:
AYES: Blackburn, Acosta, Bhat-Patel, Schumacher.
NAYS: None.
ABSENT: Hall.
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BARBARA ENGLESON, City Clerk
(SEAL)
March 16, 2021 Item #10 Page 9 of 76