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Home My WebLink About2021-03-23; City Council; ; Approval of Revisions to Part-Time Custodian Aide Pay Range and Salary Adjustments for Employees that Fall Below New Minimum Pay Rate Meeting Date: March 23, 2021 To: Mayor and City Council From: Scott Chadwick, City Manager Staff Contact: Drew Cook, Senior Management Analyst drew.cook@carlsbadca.gov 442-303-3658 Judy von Kalinowski, Human Resources Director judy.vonkalinowski@carlsbadca.gov 760-473-4670 Subject: Approval of Revisions to Part-Time Custodian Aide Pay Range and Salary Adjustments for Employees that Fall Below New Minimum Pay Rate District: All Recommended Action Adopt a resolution approving revisions to the part-time custodian aide pay range and salary adjustments for employees that fall below the new minimum of the pay range. Executive Summary In accordance with City Council’s desire to maintain competitive levels of compensation and benefits, staff recommends updating the Part-Time Salary Schedule to adjust the custodian aide pay range to match the full-time custodian pay range. Staff have reviewed the duties and responsibilities of the part-time custodian aide classification and have determined that the employees are performing the same duties as the full-time custodian classification. Changes to the pay range are necessary in order to ensure the part-time employees are fairly compensated. Discussion City facilities need frequent cleaning and increased sanitation because of the COVID-19 pandemic. Part-time custodians are an integral part of maintaining safe and healthy working conditions for all employees at these facilities. These custodians are now performing duties that match their full-time counterparts and should be properly compensated for these increased responsibilities. The general increase in the demand for higher levels of sanitation during the pandemic has made recruitment and retention of these employees challenging, and the city must pay a competitive wage to ensure adequate staffing. Options Staff provides the following options for the City Council’s consideration: 1. Adjust the part-time custodian aide pay range to match the full-time custodian pay range, currently with a minimum of $16.85 per hour and a maximum of $22.03 per hour. March 23, 2021 Item #5 Page 1 of 7 Adjust the pay rate of any part-time custodian aide employees that fall below the new minimum. Pros • Part-time custodian aides are compensated for increased duties and responsibilities • Improvement in recruitment and retention of part-time custodian aides Cons • Increased ongoing personnel costs 2. Do not make adjustments to part-time custodian aide pay range. Pros • No direct increase in personnel costs Cons • Continued difficulty recruiting and retaining part-time custodian aides • Possible reduction in sanitation services as part-time employees will not be required to perform same duties as full-time counterparts Staff recommend City Council adopt option 1 above. Revisions of the compensation plan become effective upon the approval of the City Council. Fiscal Analysis Based on the current salary schedule, the cost of adjusting the pay range for part-time custodian aide employees ranges from $33,500 to $104,700, including salary and salary-related benefits. The expected impact in fiscal year 2020-21 is approximately $8,400, which can be absorbed in the current budget because of vacancies throughout the fiscal year. No additional funding is being requested at this time. Next Steps Staff will revise the Part-Time Salary Schedule and implement approved salary increases. Staff will continue to monitor the market and recommend adjusting salary ranges as necessary to remain competitive in the market. Environmental Evaluation (CEQA) This action does not constitute a “project” within the meaning of the California Environmental Quality Act under California Public Resources Code Section 21065 in that it has no potential to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Therefore, it does not require environmental review. Public Notification and Outreach Public notice of this item was posted in keeping with the Ralph M. Brown Act and it was available for public viewing and review at least 72 hours before the scheduled meeting date. Exhibits 1. City Council resolution 2. Revisions to the City of Carlsbad Part-Time Salary Schedule March 23, 2021 Item #5 Page 2 of 7 RESOLUTION NO. 2021-068 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING REVISIONS TO THE CITY OF CARLSBAD PART-TIME SALARY SCHEDULE AND PAY INCREASES FOR PART-TIME CUSTODIAN AIDE EMPLOYEES WHOSE PAY RATE FALLS BELOW THE NEW MINIMUM PAY RATE FOR PART-TIME CUSTODIAN AIDE WHEREAS, the City Council of the City of Carlsbad has determined the need to revise the custodian aide pay rate on the Part-Time Salary Schedule; and WHEREAS, the City Council of the City of Carlsbad desires to authorize pay increases for part- time custodian aide employees whose pay rate falls below the new minimum pay rate for part-time custodian aide. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1.The above recitations are true and correct. 2.The revised Part-Time Salary Schedule (Attachment A) is approved. 3.The City Manager or designee is authorized to increase the pay rate for part-time custodian aides whose pay rate falls below the new minimum pay rate for part-time for custodian aide contained in the approved revised Part-Time Salary Schedule (Attachment A). PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 23rd day of March, 2021, by the following vote, to wit: AYES: Hall, Blackburn, Acosta, Bhat-Patel, Schumacher. NAYS: None. ABSENT: None. MATT HALL, Mayor 4,Acer' rg_eyim BARBARA ENGLESON, Cityberk (SEAL) March 23, 2021 Item #5 Page 3 of 7 City of Carlsbad Part-Time Salary Schedule Effective March 23, 2021 Classification Categories Minimum Maximum Office Office Aide $ 13.00 $ 15.97 Office Assistant $ 13.75 $ 21.12 Accounting Assistant $ 16.25 $ 22.66 Graphic Artist $ 19.75 $ 25.75 Technical/Paraprofessional Technical Aide $ 13.00 $ 14.68 Technical Assistant $ 15.50 $ 22.66 Service Custodian Aide $ 16.85 $ 22.03 Grounds Aide $ 13.00 $ 14.42 Maintenance Assistant $ 13.50 $ 19.06 Senior Maintenance Assistant $ 18.25 $ 23.18 Administrative Administrative Aide/Intern $ 13.00 $ 17.51 Administrative Assistant $ 13.00 $ 27.81 Legal Intern $ 15.00 $ 25.75 Library Library Page $ 13.00 $ 13.39 Library Clerk $ 14.25 $ 19.05 Library Technician $ 16.50 $ 22.40 Reference Librarian $ 22.50 $ 30.13 Arts Aide $ 13.50 $ 18.28 Arts Instructor $ 22.50 $ 32.19 Recreation Recreation Aide $ 13.00 $ 13.00 Recreation Leader $ 13.00 $ 16.48 Senior Recreation Leader $ 14.00 $ 19.06 Recreation Program/Services Coordinator $ 16.75 $ 21.63 Lifeguard $ 13.00 $ 15.97 March 23, 2021 Item #5 Page 4 of 7 Aquatics Instructor $ 13.25 $ 17.00 Senior Aquatics Instructor/Lifeguard $ 15.75 $ 19.57 Aquatics Program Instructor $ 18.75 $ 26.78 Preschool Instructor $ 14.50 $ 20.34 Bus Driver $ 13.00 $ 13.91 Kitchen Aide $ 13.00 $ 13.00 Kitchen Assistant $ 13.00 $ 13.39 Concessions Aide $ 13.00 $ 13.00 Concessions Leader $ 13.25 $ 18.03 Safety Open Water Lifeguard I $ 14.00 $ 18.03 Open Water Lifeguard II $ 18.50 $ 23.18 Retired Annuitant Police Officer Equal to top step pay rate of Police Officer classification as reflected on current Carlsbad Police Officers' Association salary schedule Hourly Professional Hourly rate determined by Human Resources March 23, 2021 Item #5 Page 5 of 7 City of Carlsbad Part-Time Salary Schedule Effective March 23, 2021 Classification Categories Minimum Maximum Office Office Aide $ 13.00 $ 15.97 Office Assistant $ 13.75 $ 21.12 Accounting Assistant $ 16.25 $ 22.66 Graphic Artist $ 19.75 $ 25.75 Technical/Paraprofessional Technical Aide $ 13.00 $ 14.68 Technical Assistant $ 15.50 $ 22.66 Service Custodian Aide $ 16.8513.00 $ 22.0314.42 Grounds Aide $ 13.00 $ 14.42 Maintenance Assistant $ 13.50 $ 19.06 Senior Maintenance Assistant $ 18.25 $ 23.18 Administrative Administrative Aide/Intern $ 13.00 $ 17.51 Administrative Assistant $ 13.00 $ 27.81 Legal Intern $ 15.00 $ 25.75 Library Library Page $ 13.00 $ 13.39 Library Clerk $ 14.25 $ 19.05 Library Technician $ 16.50 $ 22.40 Reference Librarian $ 22.50 $ 30.13 Arts Aide $ 13.50 $ 18.28 Arts Instructor $ 22.50 $ 32.19 Recreation Recreation Aide $ 13.00 $ 13.00 Recreation Leader $ 13.00 $ 16.48 Senior Recreation Leader $ 14.00 $ 19.06 Recreation Program/Services Coordinator $ 16.75 $ 21.63 Lifeguard $ 13.00 $ 15.97 March 23, 2021 Item #5 Page 6 of 7 Aquatics Instructor $ 13.25 $ 17.00 Senior Aquatics Instructor/Lifeguard $ 15.75 $ 19.57 Aquatics Program Instructor $ 18.75 $ 26.78 Preschool Instructor $ 14.50 $ 20.34 Bus Driver $ 13.00 $ 13.91 Kitchen Aide $ 13.00 $ 13.00 Kitchen Assistant $ 13.00 $ 13.39 Concessions Aide $ 13.00 $ 13.00 Concessions Leader $ 13.25 $ 18.03 Safety Open Water Lifeguard I $ 14.00 $ 18.03 Open Water Lifeguard II $ 18.50 $ 23.18 Retired Annuitant Police Officer Equal to top step pay rate of Police Officer classification as reflected on current Carlsbad Police Officers' Association salary schedule Hourly Professional Hourly rate determined by Human Resources March 23, 2021 Item #5 Page 7 of 7