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HomeMy WebLinkAbout2021-05-11; City Council; ; Formation of Independent Redistricting Commission and Approval of City Council Redistricting Public Engagement PlanMeeting Date: May 11, 2021 To: Mayor and City Council From: Scott Chadwick, City Manager Staff Contact: Faviola Medina, City Clerk Services Manager faviola.medina@carlsbadca.gov, 760-434-5989 Sheila Cobian, Assistant to the City Manager sheila.cobian@carlsbadca.gov, 760-434-2917 Kristina Ray, Director of Communication & Engagement kristina.ray@carlsbadca.gov, 760-434-2957 Cindie K. McMahon, Assistant City Attorney cindie.mcmahon@carlsbadca.gov, 760-434-2891 Subject: Formation of Independent Redistricting Commission and Approval of City Council Redistricting Public Engagement Plan District: All Recommended Action 1.Adopt a resolution either: •Approving the formation of an independent redistricting commission through a selection panel of judges, or •Approving the formation of an independent redistricting commission through random draw. 2.Adopt a resolution approving the City Council Redistricting Public Engagement Plan Executive Summary On March 9, 2021, the City Council directed staff to return with more information about the formation of an independent redistricting commission as well as a public engagement plan to include a multicultural outreach component, two in-person mapping sessions and a virtual meeting in each district. Discussion By selecting an independent redistricting commission, the City Council authorizes the commission to adopt new boundaries without returning to the City Council for consideration. This commission may not be appointed by the City Council or an elected city official, but the City Council may prescribe the manner in which members are appointed as well as the number of members to be appointed provided the application process is open to all eligible residents. May 11, 2021 Item #8 Page 1 of 22 A list of the state law eligibility requirements can be found in Exhibit 5. The City Council may impose additional qualifications and restrictions on applicants or members of the commission in excess of those prescribed by State law. One additional qualification the City Council may consider imposing is a voter registration or voter eligibility requirement. Options At the request of the City Council, staff has identified the following options as potential methods of selection for the formation of the independent redistricting commission: 1) Selection panel of judges With this method: • The city enters in an agreement with JAMS San Diego, a consulting service • JAMS San Diego provides three judges from a list of retired judges located in San Diego County who are interested in providing consulting services • The City Clerk’s Office receives applications from interested members of the public wishing to serve on the independent redistricting commission • The City Clerk’s Office and City Attorney’s Office conduct a pre-screening of the applications received using the list of eligibility requirements found in Exhibit 5 and any additional eligibility requirements established by the City Council • The three-judge panel selects the members of the independent redistricting commission Pros ▪ This is a proven method that has been used successfully in the City of Escondido ▪ There is little opportunity for the perception of bias in the appointment process because the City Council does not choose the judges or the members of the commission Cons ▪ This method would require approximately $5,000 in additional funding ▪ Time is of the essence, and this method would require about four more weeks for the selection process, tightening up an already constricted timeline ▪ Requires additional staff time and resources to develop an agreement with and manage the consulting firm providing the judges ▪ Some judges could be perceived as having a political point of view based on past rulings or other professional activities 2) Random draw With this method: • The City Clerk’s Office receives applications from residents wishing to serve on the independent redistricting commission May 11, 2021 Item #8 Page 2 of 22 • The City Clerk’s Office and City Attorney’s Office conduct a pre-screening of the applications received using the list of eligibility requirements found in Exhibit 5 and any additional eligibility requirements established by the City Council • Applications are sorted by current district • The city clerk services manager draws names at random to select the members of the independent redistricting commission that would represent each district • The city clerk services manager combines all remaining applicants into one pool and then, depending on the number of commission members that make up the commission, draws the additional members Pros ▪ Lower cost than the three-judge panel ▪ Most expedient method ▪ Ensures representation from existing districts ▪ Could be perceived as fairer because everyone has an equal chance to be selected Cons ▪ Retired judges might make more informed selections than a random draw 3) Random draw – Optional Variation With this method: • The City Clerk’s Office receives the applications • The City Clerk’s Office and City Attorney’s Office conducts a pre-screening of the applications received using the list of eligibility requirements found in Exhibit 5 and any additional eligibility requirements established by the City Council • The city clerk services manager draws the majority of names, half plus one, at random to select the initial members of the commission • The initial members then select the remaining members from the applicant pool Pros ▪ Lower cost than the three-judge panel Cons ▪ Requires additional meetings ▪ Takes longer than the random draw option ▪ Requires additional staff time and resources than the other two options ▪ Could result in a perception of bias Number of members The City Council will also need to select the number of members to appointed to the independent redistricting commission. According to National Demographics Corporation’s consultants contracted to assist the city with the redistricting process, the typical size ranges from three to 11. An odd number of members is required to prevent tie votes. Staff recommends that the City Council select from the following: • A five-member independent redistricting commission • A seven-member independent redistricting commission May 11, 2021 Item #8 Page 3 of 22 Public engagement plan Staff propose a public engagement plan that addresses the City Council’s direction to include a multicultural outreach component, hold two in-person mapping workshops and conduct a virtual meeting in each district. (Exhibit 4, Attachment A.) The proposed plan meets all public engagement requirements outlined by the California Secretary of State as well as providing additional opportunities to inform and engage the community in the City Council redistricting process. The main elements and timing of the public engagement plan are outlined below: Because of the high level of engagement activities conducted over a short period of time, staff recommend hiring a public outreach consultant experienced in City Council redistricting. The city’s Communication & Engagement Department would supervise the consultant to ensure engagement activities are conducted at the high level expected by the Carlsbad community and according to the plan approved by the City Council. Options 1) Expanded outreach plan The proposed plan exceeds the state’s requirements for City Council redistricting, although it is in line with the state’s recommended outreach activities. Pros • Hiring a consultant would enable the city to go beyond the outreach required by the state, resulting in a higher and broader level of community participation in the redistricting process. • Hiring a consultant would enable staff in the Communication & Engagement Department to continue to meet the daily communication needs of the city without interruption or a decrease in service levels. May 11, 2021 Item #8 Page 4 of 22 Cons ▪ Staff estimates it will cost approximately $91,500 to implement the expanded outreach plan, which includes $75,000 for an outreach consultant, $9,500 for videography, $2,000 for printed materials and $5,000 for advertising. 2) Required outreach only The state’s required outreach activities are robust and aimed at effectively engaging the community in the City Council redistricting process. Pros • Eliminating the optional components of the public engagement plan would reduce the need for an outreach consultant and other associated communication costs. Implementing only the required public engagement activities would cost an estimated $30,000. • The California secretary of state has prepared materials that can be readily used by cities for website content and other communication. • Meeting the deadline for the final map could be easier with fewer public meetings and less public engagement overall. Cons • Participation in the redistricting process could be affected, resulting in a smaller and less diverse group of community members involved. • Informational materials would not be tailored to the needs and interests of the Carlsbad community and may not be presented in the manner expected by community members, that is, jargon-laden, or graphically unappealing. • Trust in local government could be reduced if the level of public engagement does not meet the community’s expectations. During the initial districting process, the city went beyond what was required. Discussion points • Does the City Council wish to impose additional eligibility requirements for commission members, such as voter registration or voter eligibility requirements? • Which selection method does the City Council wish to adopt? • If random draw, does the City Council wish to have the city clerk services manager conduct the random draw? Or should the initial majority drawn by the city clerk services manager then have commission members select the additional commission members from the pool? • Does the City Council wish to have a five- or seven-member independent redistricting commission? • Does the City Council wish to approve or make any changes to the City Council Redistricting Public Engagement Plan? May 11, 2021 Item #8 Page 5 of 22 Fiscal Analysis The approved fiscal year 2020-21 budget for the City Clerk’s Office includes the funding necessary to initiate redistricting efforts. Funding will also be requested as part of the City Clerk’s Office’s fiscal year 2021-22 budgets for the expenses associated with conducting public hearings and publication requirements for the redistricting efforts. The approved fiscal year 2020-21 budget for the City Manager’s Department includes sufficient funding for the preferred City Council Redistricting Public Engagement Plan. The funds necessary for either plan will be transferred from the City Manager’s Department budget to the Communication & Engagement Department’s budget. Next Steps Staff will proceed with implementing the City Council Redistricting Public Engagement Plan as well as the approach selected by the City Council in forming the independent redistricting commission. Environmental Evaluation This action does not constitute a project within the meaning of the California Environmental Quality Act under California Public Resources Code Section 21065 in that it has no potential to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Therefore, it does not require environmental review. Public Notification and Outreach Public notice of this item was posted in keeping with the Ralph M. Brown Act and it was available for public viewing and review at least 72 hours before the scheduled meeting date. Exhibits 1. City Council resolution approving the formation of an independent redistricting commission through a selection panel of judges 2. City Council resolution approving the formation of an independent redistricting commission through the random draw method of selection 3. City Council resolution approving the formation of an independent redistricting commission through the random draw – optional variation method of selection 4. City Council resolution approving the City Council Redistricting Public Engagement Plan 5. Independent redistricting commission eligibility May 11, 2021 Item #8 Page 6 of 22 RESOLUTION NO. . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE FORMATION OF AN INDEPENDENT REDISTRICTING COMMISSION THROUGH A SELECTION PANEL OF JUDGES WHEREAS, the City Council of the City of Carlsbad, California has determined at the March 9, 2021, City Council Meeting that they would like to authorize an independent redistricting commission to adopt new election boundaries; and WHEREAS, in accordance with California Elections Code Section 23003, this commission may not be directly appointed by the City Council or another elected official of the city; and WHEREAS, the City Council may prescribe the manner in which members are appointed as well as the number of members to be appointed provided the application process is open to all eligible residents; and WHEREAS, a list of the minimum eligibility requirements to be able to serve on the independent commission can be found in California Election Code Section 23003; and WHEREAS, the minimum eligibility requirements and any additional eligibility requirements established by the City Council will be reflected in the application for appointment to the commission. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City Council has authorized the formation of an independent redistricting commission through a selection panel of judges. 3. That the City Council has approved the number of members appointed to the commission to be ______________. 4. That the City Manager may take any further action necessary and appropriate to carry out the purpose and intent of this resolution. /// /// /// /// May 11, 2021 Item #8 Page 7 of 22 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the __ day of ________, 2021, by the following vote, to wit: AYES: NAYS: ABSENT: _________________________ MATT HALL, Mayor _________________________ BARBARA ENGLESON, City Clerk (SEAL) May 11, 2021 Item #8 Page 8 of 22 RESOLUTION NO. 2021-109 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE FORMATION OF AN INDEPENDENT REDISTRICTING COMMISSION THROUGH A RANDOM DRAW SELECTION METHOD WHEREAS, the City Council of the City of Carlsbad, California has determined at the March 9, 2021 City Council Meeting that they would like to authorize an independent redistricting commission to adopt new election boundaries; and WHEREAS, in accordance with California Elections Code 23003 this commission may not be directly appointed by the City Council or another elected official of the city; and WHEREAS, the City Council may prescribe the manner in which members are appointed as well as the number of members to be appointed provided the application process is open to all eligible residents; and WHEREAS, a list of the minimum eligibility requirements to be able to serve on the independent commission can be found in California Election Code Section 23003. WHEREAS, the minimum eligibility requirements and any additional eligibility requirements established by the City Council, as stated in the minutes for the City Council meeting held on May 11, 2021, will be reflected in the application for appointment to the commission. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1.That the above recitations are true and correct. 2.That the City Council has authorized the formation of an independent redistricting commission through a random draw selection method as stated in the minutes for the City Council meeting held on May 11, 2021. 3.That the City Council has approved the number of members appointed to the commission to be 7 4.That the City Manager may take any -further action necessary and appropriate to carry out the purpose and intent of this resolution. May 11, 2021 Item #8 Page 9 of 22 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 11th day of May, 2021, by the following vote, to wit: AYES: Hall, Blackburn, Acosta, Bhat-Patel, Schumacher_ NAYS: None. ABSENT: None. MATT HALL, Mayor TY1-1,11:ytril.01 1(:) BARBARA ENG-LESON, City Clerk (SEAL) May 11, 2021 Item #8 Page 10 of 22 RESOLUTION NO. . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE FORMATION OF AN INDEPENDENT REDISTRICTING COMMISSION THROUGH A RANDOM DRAW – OPTIONAL VARIATION SELECTION METHOD WHEREAS, the City Council of the City of Carlsbad, California has determined at the March 9, 2021 City Council Meeting that they would like to authorize an independent redistricting commission to adopt new election boundaries; and WHEREAS, in accordance with California Elections Code 23003 this commission may not be directly appointed by the City Council or another elected official of the city; and WHEREAS, the City Council may prescribe the manner in which members are appointed as well as the number of members to be appointed provided the application process is open to all eligible residents; and WHEREAS, a list of the minimum eligibility requirements to be able to serve on the independent commission can be found in California Election Code Section 23003. WHEREAS, the minimum eligibility requirements and any additional eligibility requirements established by the City Council will be reflected in the application for appointment to the commission. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City Council has authorized the formation of an independent redistricting commission through a random draw – optional variation selection method. 3. That the City Council has approved the number of members appointed to the commission to be ______________. 4. That the City Manager may take any further action necessary and appropriate to carry out the purpose and intent of this resolution. /// /// /// /// May 11, 2021 Item #8 Page 11 of 22 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the __ day of ________, 2021, by the following vote, to wit: AYES: NAYS: ABSENT: _________________________ MATT HALL, Mayor _________________________ BARBARA ENGLESON, City Clerk (SEAL) May 11, 2021 Item #8 Page 12 of 22 RESOLUTION NO. 2021-110 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE CITY COUNCIL REDISTRICTING PUBLIC ENGAGEMENT PLAN WHEREAS, the City Council of the City of Carlsbad, California has determined at the March 9, 2021, City Council Meeting that they would like to staff to prepare a City Council Redistricting Public Engagement Plan; and WHEREAS, this plan is to include a multicultural outreach component, two in-person mapping sessions and a virtual meeting in each district; and WHEREAS, the proposed plan meets all public engagement requirements outlined by the California Secretary of State as well as providing additional opportunities to inform and engage the community in the City Council redistricting process. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1.That the above recitations are true and correct: 2.That the City Council Redistricting Public Engagement Plan (Attachment A) is approved. 3.That the City Manager may take any further action necessary and appropriate to carry out the purpose and intent of this resolution. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 11th day of May, 2021, by the following vote, to wit: AYES: Hall, Blackburn, Acosta, Bhat-Patel, Schumacher. NAYS: None_ ABSENT: None. MATT HALL, Mayor BARBARA ENGLESON, City Clerk (SEAL) May 11, 2021 Item #8 Page 13 of 22 Attachment A City Council Redistricting Public Engagement Work Plan May 2021 (_City of Carlsbad The Carlsbad City Council voted in July 2017 to change the way City Council members are elected, creating four districts that were to be phased in during the 2018 and 2020 elections. The districts were drawn based on the 2010 census data. Now that the 2020 census has been conducted and the data will soon be released, the City of Carlsbad must initiate the proceedings to reevaluate and redraw its districts. The state has established detailed requirements for public engagement to support redistricting, and the City Council has indicated interest in going beyond required outreach to ensure the broadest possible input. The City Council has also decided to form an independent commission to oversee and make the final decision about district boundaries. Communication goal Provide the redistricting commission with input from a broad cross section of Carlsbad residents for use in determining new City Council district boundaries. Communication objectives •Meet all public engagement and noticing requirements. •Provide a variety of methods for the public to provide input, including in person (COVID- 19 health restrictions permitting), online, verbally and in writing. •Create opportunities that will encourage traditionally underrepresented groups to provide input. •Show the public how their input influenced decisions about district boundaries. Audiences All residents in Carlsbad have an interest in and are affected by decisions about City Council district boundaries. The following subgroups may have a particular interest, require tailored engagement approaches or help the city engage others in the process. •Seniors •Residents with small children •New and future voters O Residents who prefer to communicate in a language other than English o Civic and community groups o Local media Other public agencies within city limits that are also redistricting May 11, 2021 Item #8 Page 14 of 22 Communication activities The city's public engagement efforts will include the following activities. Those marked with an asterisk are required by the state. Time frames are approximate and based on currently available information about when Census data would be available. City Council Redistricting Public Engagement Virtual • informational meeting v\ Form commission eit Public hearing #1 %.0 (pre-map) 0 Public hearing #3 4k City Council ordinance adoption (no later than April 17, 2022) 4k City Council ordinance introduction May Jun Jul Aug Sep Oct I Nov I Dec Jan I Feb I Mar I Apr 0 Public hearing #4 p Communities of 0 .6 interest input 2 mapping workshops 0 .4 1 0 Public hearing #2 Website, informational materials, awareness building* Online map input (if time allows) May —June 2021 The California Secretary of State requires certain public engagement activities be conducted to support the redistricting process. Those are indicated with an asterisk below. Independent commission •Promote awareness of the opportunity to be appointed to the independent commission through all city communication channels, including paid advertising to reach those not already engaged in city issues. Website •Create a webpage dedicated to local redistricting, which will be maintained for at least 10 years.* •Post an explanation of the redistricting process and the process for giving public comment.* •Place links prominently on the city home page and other city website pages so the redistricting page is easy to find. 2 Public Engagement Plan City Council Redistricting May 11, 2021 Item #8 Page 15 of 22 Informational materials •Create a questions and answers fact sheet, background about redistricting and an updated video. •Provide materials translated into languages specified by the Secretary of State.* Public engagement a Create an interested persons email and text sign-up on the city's web page.* •Create a process for receiving written public comment on redistricting, including a dedicated webform or email address and a physical address.* a Identify a person for the public to contact for problems, questions or accommodation requests. •Reach out to good government, civil rights, civic engagement and community groups for assistance in reaching traditionally underrepresented individuals. July 2021 Awareness building •Identify local organizations that may be interested in redistricting and reach out to them with information and educational materials. Schedule presentations by city staff to take place in September and October. •Begin promoting awareness of redistricting through city communication channels, including citywide enews, social media, NextDoor and printed information available at city facilities. August 2021 Community outreach •Utilize the city's libraries and senior center to promote awareness of redistricting through displays and materials. •Continue meetings and presentations with community organizations. •Promote and host a meeting at the Library Learning Center with Spanish speaking residents to gather input and engage them in the process. •Utilize local networks to encourage participation in the process among Spanish speaking residents. Virtual informational meeting •Hold one online public meeting to explain the restricting process and how to provide input. a Include an overview of online mapping tool and other ways to submit proposed maps. •Provide an opportunity for live questions and answers during the meeting. City Council Redistricting Public Engagement Plan May 11, 2021 Item #8 Page 16 of 22 •Provide an opportunity for members of the public to provide general input about the approach to redistricting or any other topics they would like considered by the independent commission. Communities of interest input •Gather input from the public about communities of interest, including neighborhood boundaries. This will include an online survey with mapping tool to draw the boundaries of communities they think should be in the same district and explain why. •A paper map option will also be available. •This input will focus only on the geographic boundaries of perceived communities of interest. The demographer provided mapping tool that includes Census data will be available at a later stage of the process. Initial Census data available (subject to change) *Promote awareness of data availability. September 2021 Public hearing #1* •Hold a public hearing to gather general input prior to proposed maps being developed. •Livestream the meeting and allow public comment in person and via phone. Adjusted Census data available (estimate is late October/early September) •Promote awareness of data availability. October 2021 Two in-person mapping workshops •Hold two in-person mapping workshops (if allowed by COVID-19 health restrictions). •One meeting will be at the Senior Center in northern Carlsbad, and one will be at Dove Library in the south. •Include an overview of online mapping tool and other ways to submit proposed maps. •Provide an opportunity for questions and answers during the meeting. •Provide an opportunity for members of the public to provide general input about the approach to redistricting or any other topics they would like considered by the independent commission. *Livestream meetings for those who cannot attend in person. City Council Redistricting Public Engagement Plan 4 May 11, 2021 Item #8 Page 17 of 22 November — December 2021 Release proposed maps (21 days or more after release of Census data)* •Post maps created by the city's demographer consultant and share through the city's communication channels. •Post maps proposed by the public. January — February 2022 Public hearing #2* •Hold a public hearing to gather input on maps. •Livestream the meeting and allow public comment in person and via phone. Website* •Add new maps as they are submitted. Online map input (if time allows) •Seek input on final maps under consideration via an online survey. March 2022 Public hearing #3* •Hold a public hearing to gather input on maps.* •Livestream the meeting and allow public comment in person and via phone. Public hearing #4* •Hold a public hearing to gather input on final map. •Livestream the meeting and allow public comment in person and via phone. April 2022 Publish map(s)* •Post final map and raise awareness of its availability for review. Final City Council approval Seven days or more after the final map is published, City Council holds a meeting to introduce an ordinance approving the final map selected by the commission. At the next meeting, City Council adopts the ordinance. Ordinance must be adopted no later than April 17, 2022. 5 Public Engagement Plan City Council Redistricting May 11, 2021 Item #8 Page 18 of 22 General activities To ensure compliance with public engagement requirements and to help ensure a broad cross section of residents participate in the process, the city will do the following throughout the redistricting process: •Hold at least one public hearing on a weekend or after 6 p.m. on a weekday.* •Hold each public hearing in a different City Council district. •Maintain and update a calendar of hearing dates on the redistricting web page.* •Post hearing materials online, including notices, agendas, calendars, recordings/summaries, draft maps considered and final map. Maintain and update a calendar of hearing dates on the redistricting webpage.* •Ensure all hearing locations are accessible to persons with disabilities.* •Provide at least five-day online notice of hearings.* ▪Provide live translation at hearings upon request by a member of the public.* •Record hearings, or prepare a written summary of each public comment and deliberations of the independent commission.* •Enable the public to submit written testimony and maps.* •Do not post draft maps until at least 21 days after the release of state-adjusted Census data.* •Post draft maps for at least seven days before adopting a final map.* •Add demographic information to local government draft maps.* a Redistrict based on total population data provided by the California Statewide Database* •Maintain a detailed log of all outreach and engagement activities. •Gather all input provided and submit to the redistricting commission no less frequently than monthly for consideration. City Council Redistricting Public Engagement Plan May 11, 2021 Item #8 Page 19 of 22 Estimated cost Consultant support Materials development Website updates Public meeting/workshop planning, promotion and facilitation Community outreach Translation Videography Informational video + 1 update Video recording all public meetings/workshops Video recording all public hearings Livestreaming in person public meetings and hearings $75,000 $9,500 Printing $2,000 Printing informational materials for distribution in the community Advertising $5,000 Social media and print advertising to increase awareness of opportunities for engagement TOTAL $91,500 7 Public Engagement Plan City Council Redistricting May 11, 2021 Item #8 Page 20 of 22 Exhibit 5 Independent Redistricting Commission Eligibility Statutory Authority California Elections Code Section 23003 Scope Has authority to independently adopt city districting map Qualifications •Must be resident of the city •Commission may not be comprised entirely of members who are registered to vote with the same political party preference Selection Process •City may prescribe the manner in which members are appointed to the commission, provided the application process is open to all eligible residents and the commission members are not directly appointed by the City Council or an elected city official •City may also impose additional qualifications and restrictions on members of the commission in excess of those prescribed by state law Member Disqualification •A person or the person's family member has been elected or appointed to, or been a candidate for, an elective city office in the preceding 8 years - •A person, or the person's spouse, has done any of the following in the preceding 8 years (or the person's non-spouse family member in the preceding 4 years): a)Served as an officer of, employee of, or paid consultant to, a campaign committee or a candidate for elective city office b)Served as an officer of, employee of, or paid consultant to, a political party or as an elected or appointed member of a political party central committee c)Served as a staff member or a consultant to, or has contracted with, a currently serving elected officer of the city d)Been registered to lobby the city e)Contributed $500 or more in a year to any candidate for an elective city office Conduct Prohibitions While Serving on Commission While serving on the commission, members may not endorse, work for, volunteer for, or make a campaign contribution to, a candidate for an elective city office May 11, 2021 Item #8 Page 21 of 22 May 11, 2021 Item #8 Page 21 of 22 •For 5 years commencing on appointment to the commission, a commission member is prohibited from being a candidate for an elective city office if the election for the office will be conducted using district boundaries adopted by the commission on which the member served Post-Service Conduct Prohibitions •For 4 years commencing with appointment to the commission, a commission member may not: a)Accept employment as a staff member of, or consultant to, an elected official or candidate for elective city office b)Receive a noncompetitively bid contract with the city c)Register as a lobbyist for the city •For 2 years commencing with appointment to the commission, a commission member may not accept an appointment to a city office May 11, 2021 Item #8 Page 22 of 22 May 11, 2021 Item #8 Page 22 of 22 Faviola Medina, City Clerk Services Manager Sheila Cobian, Assistant to the City Manager Kristina Ray, Director of Communication & Engagement Cindie K. McMahon, Assistant City Attorney May 11, 2021 Independent Redistricting Commission and Public Engagement Plan Background On March 9, 2021: •Formation of Independent Redistricting Commission •Public Engagement Plan o Multicultural outreach component o Two in person mapping sessions o Virtual meeting in each district Methods of Selection •Option 1: Selection Panel of Judges •Option 2: Random Draw •Option 3: Random Draw –Optional Variation Number of Members •A five-member independent redistricting commission •A seven-member independent redistricting commission Qualifications •Carlsbad resident •Other qualifications established by the City Council –Voter eligibility? –Voter registration? •Commission members may not all have the same political party preference Disqualifications •Within the past 8 years: –Applicant or family member was elected to, appointed to, or a candidate for elective city office •Within the past 8 years (applicant or spouse) or the past four years (non-spouse family member): –Was an officer, employee, or paid consultant for a campaign committee or candidate for elective city office –Was an officer, employee, or paid consultant for a political party or was an elected or appointed member of a political party central committee –Was a staff member, consultant, or contractor for a currently serving elected city officer –Was registered to lobby the city –Contributed $500 or more in a year to a candidate for elective city office Prohibited Conduct •While serving: –may not endorse, work for, volunteer for, or make a campaign contribution to, a candidate for elective city office Public Engagement Plan •Option 1: Expanded public engagement •Option 2: Required public engagement City Council Redistricting Public Engagement Virtual i nformationa I meeting # Form ~' commission May Jun Jul Aug 0 Public hearing #1 ... (pre-map) Sep Oct Nov 8 Communities of 8--e interestinput 2 mapping workshops Website, informational materials, awareness ~ buildi:~ ~ City Council ordinance adoption .-. (no later than April 17, 2022) ~ City Council ordinance .-. introduction Q Public hearing #3 ... T Dec Jan Feb Apr Q Public hearing #2 ... Q Public hearing #4 ... 01. -~ n me map input (if time allows) Outreach & Engagement •Do not post draft maps until at least 21 days after the release of state-adjusted census data. •Post draft maps for at least seven days before adopting a final map. •Gather all input provided and submit to the redistricting commission no less frequently than monthly for consideration. Option 2: Required Outreach •4 hearings •Website •Translation •Email notification list •Estimated to cost $30,000 vs $91,500 Discussion Points •Should any additional eligibility requirements be imposed? •Which selection method does the City Council prefer to adopt? •How many members should be appointed? •Should there be any changes to the City Council Redistricting Public Engagement Plan? Questions?