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HomeMy WebLinkAbout2021-05-03; Traffic and Mobility Commission; ; FISCAL YEAR 2021-22 TRAFFIC AND MOBILITY COMMISSION WORKPLANItem 3 Meeting Date: May 3, 2021 To: Traffic and Mobility Commission Staff Contact: Nathan Schmidt, Transportation Planning and Mobility Manager nathan.schmidt@carlsbadca.gov or 760-602-2734 Subject: Fiscal Year 2021-22 – Traffic and Mobility Commission Workplan Recommended Action The Traffic and Mobility Commissioners will discuss the Fiscal Year (FY) 2021-2022 work plan for future submittal to City Council. Executive Summary Traffic and Mobility Commission (T&MC) is requested to prepare a draft work plan that identifies activities that the T&MC anticipates undertaking in the coming year. The purpose of this work plan is to encourage increased dialogue between T&MC and City Council. City staff will facilitate this work and develop a draft work plan that will include a list of goals and related tasks that will guide the T&MC agenda for the coming year. Next Steps The FY 2021-22 Traffic and Mobility Commission work plan will be submitted to City Council for review and approval. Exhibits 1. Draft City Council Resolution 2. Memo from City Attorney, Dec. 18, 2018 3. Traffic and Mobility Commission Work Plan FY 2020-21 4. Traffic and Mobility Commission Communications Plan TRAFFIC AND MOBILITY COMMISSION Staff Report EXHIBIT 1 RESOLUTION NO. . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE TRAFFIC AND MOBILITY COMMISSION WORK PLAN FOR FISCAL YEAR (FY) 2021-22. WHEREAS, Chapter 2.15 of the Carlsbad Municipal Code requires that each board or commission provide to the City Council for its approval an annual Work Plan of activities to be undertaken by the board or commission; and WHEREAS, consistent with the duties of the Traffic and Mobility Commission under Chapter 2.28 of the Carlsbad Municipal Code, staff prepared a draft annual Work Plan for the Traffic and Mobility Commission that is designed to promote mobility and traffic safety within the city and to implement the General Plan Mobility Element; and WHEREAS, the draft annual Work Plan includes development of a communications plan, consistent with City Council direction to staff at its ____, 2021, meeting to include a communications plan under which the Traffic and Mobility Commission Chair will provide semi-annual reports to the City Council on the Commission’s activities and recommendations on specific matters; and WHEREAS, on ___, 2021, the Traffic and Mobility Commission considered and unanimously recommended City Council approval of the draft annual Work Plan for Fiscal Year (FY) 2020-21. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City Council of the City of Carlsbad approves the Traffic and Mobility Commission Work Plan for FY 2021-22, attached hereto as Attachment A. PASSED, APPROVED AND ADOPTED at a regular Meeting of the City Council of the City of Carlsbad, California, California on the __ day of ________, 2021, by the following vote, to wit: AYES: NAYS: ABSENT: _________________________ MATT HALL, Mayor _________________________ BARBARA ENGLESON, City Clerk (SEAL) Memorandurn December 18, 2018 To: All Boards and Commissions From: Celia A. Brewer, City Attorney Via: Boards and Commissions Staff Liasions Re: Work Plans {cityof Carlsbad The City Councll recently revised the Municipal Code to create uniform policies and• procedures related to boards and commissions. Included in those revisions is a requirement for each board and commission to submit an annual work plan and a subsequent report of the activities it has undertaken to the City Council. The workplan should include the activities that the board or commission anticipates undertaking in the coming year. The City Cou11cil will review, amend if necessary and apprnve the work plan. The purpose of the work plan is to encourage increased dialogue between the boards and commissions and the City Council. It will also help ensure that the boards and commissions are working in line with the priorities of the City Council. Your staff liaison will present you with an initial draft work plan. Please spend some time at your next available meeting to review, modify if necessary and approve the draft work plan. In addition, please also consider any modifications to your authorizing ordinance or resolution which you may be necessary. The City Council will be reviewing the authorizing ordinances and resolutions at a future meeting. City Attorney 1200 Carlsbad Village Drive I Carlsbad, CA 92008 I 760-434-2891 t Exhibit 2 Exhibit 3 City of Carlsbad Traffic and Mobility Commission Work Plan Fiscal Year 2020-21 I. Mission Statement The Traffic and Mobility Commission is committed to enhancing safe mobility for the city and its residents by using data-driven decision-making and a forward-looking approach to transportation. We are transparent and do the right thing the right way. II. Duties The City Council has established a goal to have the City of Carlsbad become a leader in multimodal transportation systems and creative approaches to moving people and goods through and within the City of Carlsbad. Consistent with Carlsbad Municipal Code Chapter 2.28, the City of Carlsbad Traffic and Mobility Commission was established. The duties of the Traffic and Mobility Commission are defined as follows by the Carlsbad Municipal Code Section 2.28.050: It shall be the duty of the traffic and mobility commission to study matters concerning mobility and traffic safety, including implementation of the General Plan Mobility Element, and to make written recommendations to the city council and planning commission regarding measures that should be taken to promote mobility and traffic safety within the city as follows: A. Review staff studies and reports, and make recommendations to the city council and planning commission on mobility and traffic safety matters, including but not limited to those related to pedestrian, bicycle, vehicular and transit modes of travel, and parking and school safety; B. Provide a public forum to review community input regarding mobility and traffic safety matters, including but not limited to those related to pedestrian, bicycle, vehicular and transit modes of travel, and parking and school safety; C. Review and provide recommendations for revision to the city codes and plans on mobility and traffic safety matters, including but not limited to pedestrian, bicycle, vehicular and transit modes of travel, and parking and school safety. III. FY 2020-21 Goals & Objectives Consistent with Carlsbad Municipal Code Chapter 2.15, the Traffic and Mobility Commission will provide advisory recommendations within the scope of this work plan. The Traffic and Mobility Commission will focus on the following FY 2020-21 Goals/Objectives: 1. Goal: Review staff recommendations on the multimodal transportation system, and Exhibit 3 provide input based on data, best practices and public input. a) Objective: Review and provide input on mobility policies, programs, processes and informational reports including the Growth Management Program (GMP) Annual Monitoring Reports, Before/After Studies from the Traffic Signal Capital Improvement Program (CIP) project, Traffic Impact Fee program and other reports within the purview of the Commission. In addition, the Traffic and Mobility Commission will review the list of CIP projects as part of the Transportation Director’s bi-annual transportation update report. b) Objective: Review and provide input on mobility plans currently in process including the Sustainable Mobility Plan, Local Roadway Safety Plan (LRSP), Citywide Transportation Demand Management (TDM) Program and the Traffic Signal Master Plan. c) Objective: Review and provide input on Carlsbad Residential Traffic Management Program projects and proposed traffic control devices such as parking restrictions, speed limits, stop signs, roundabouts and traffic signal evaluations. d) Objective: Review and provide input to the new Mobility Systems Evaluation and Monitoring (MSEM) manual including: Transportation Impact Analysis (TIA) Guidelines, Growth Management Program Annual Traffic Monitoring Manual, vehicle level of service (LOS) evaluation methods, multimodal (pedestrian, bicycle and transit) LOS evaluation methods and Vehicle Miles Traveled (VMT) Analysis Guidelines. e) Objective: Provide opportunities for public input on scheduled city projects that have the potential to improve mobility options. 2. Goal: Focus on mobility around school locations including safety. a) Objective: Review and provide input on significant mobility and safety projects near schools. Proactively engage the school district in Safe Routes to School (SRTS) planning and work with the schools to develop SRTS and access plans. b) Objective: Receive informational reports from the Carlsbad Police Department regarding school traffic education and enforcement. 3. Goal: Enhance transparency. a) Objective: Propose upgrades of the city website to enhance public input related to mobility issues. b) Objective: Work with the city clerk’s office to provide video recordings of all Traffic and Mobility Commissions meetings on the city website. Page 1 of 3 Traffic & Mobility Commission Proposed Communications Plan Goals •Facilitate communication between the commission and the City Council regarding the Traffic and Mobility Commission work plan, including implementation status and City Council actions related to work plan items. •Promote opportunities for the public to engage with the commission and obtain information about the commission’s activities. Strategies & tactics Staff Reports •When city staff plans to bring forward an item related to the work plan for action to the Planning Commission or City Council, staff will seek an advisory recommendation from the commission beforehand. •When preparing staff reports for items coming before the commission for action, city staff will include the following: 1.Requests for advisory recommendations from the commission. 2.Opportunities for public input. 3.A clear overview of whether the item will require further consideration by the Planning Commission and/or City Council and whether the item will be considered on the consent calendar or as a presentation. •When preparing staff reports for commission items coming before the Planning Commission or City Council, city staff will include as an exhibit the approved commission meeting minutes related to the item. If the Commission minutes have not yet been approved, draft minutes will be submitted on that item. City Traffic Engineer Comment •During City Traffic Engineer comment at each commission meeting, city staff will provide an updated status report on: 1.any City Council actions taken on items related to the commission work plan since the last commission meeting; 2.other pending mobility-related items to be addressed by the City Council with or without prior commission review; and 3.unresolved requests from the commission Annual Work Plan •City staff will collaborate with the commission to prepare an annual work plan to the City Council and a subsequent report of its accomplishments per Carlsbad Municipal Code section 2.15.020(C). Exhibit 4 Page 2 of 3 Participation at City Council meetings •Per Carlsbad Municipal Code section 2.15.020(D), the commission (chair or another commissioner designated by the commission) will provide periodic written reports to the City Council, which should include: 1.Recent activities of the commission. 2.Attendance at the commission’s meetings. 3.Any ad hoc subcommittees which the commission has formed. 4.Any proposed amendments to the commission’s work plan; and 5.Any matters which the commission wishes to bring to the attention of the City Council or to have placed on a future City Council agenda. •In addition to providing the above-described written reports to City Council, the commission (chair or another commissioner designated by the commission) will also: 1.Participate in the semi-annual update to City Council by city staff on traffic and mobility initiatives. 2.Participate in the presentation to City Council on the commission’s annual work plan. 3.Affirm the commission’s recommendations and provide input on traffic and mobility items being presented to City Council. •The commission will also undertake other tasks from time to time as requested or approved by the City Council per Carlsbad Municipal Code section 2.15.020(F). Commissioners will coordinate participation at City Council meetings with the staff liaison to ensure proper protocols are followed. Meeting Agendas and Public Records •Items requested by a majority commission vote shall be agendized within a reasonable time if they are related to the work plan and staff resources are available. •The commission may place a time-certain item on their next agenda related to the items listed in CMC section 2.15.020 (D). •Best efforts will be made to distribute the commission agenda packet, staff reports, and meeting minutes available to the public and commissioners at least five (5) days in advance of a scheduled commission meeting. When not feasible, city staff will attempt to publicly circulate the full agenda package a minimum of 72 hours prior to the commission meeting in accordance with applicable law, including posting on the city’s website. •Commissioners may submit pre-meeting questions to staff, and staff shall make reasonable efforts to answer the questions prior to the meeting, consistent with City Council practice. •Additional materials received by the Friday before the scheduled meeting shall be distributed by staff to the commission and the public consistent with City Council practice. Exhibit 4 Page 3 of 3 •Commission meeting minutes will focus on noticed agenda items and accurately record recommendations, actions and public comments, so the commission’s activities are transparent to the public. •Commission records will be retained in accordance with the records retention schedule adopted by the City Council and applicable law. Exhibit 4