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Home My WebLink About2021-04-14; Carlsbad Golf Lodging Business Improvement District; 4-21-55; Approve Reimbursement Requests Carlsbad Golf Lodging Business Improvement District (CGLBID)Approve Reimbursement Requests Carlsbad Golf Lodging Business Improvement District (CGLBID) CGLBID STAFF GENERAL COUNSEL AB# 4-21-65 MTG. 4-14-21 RECOMMENDED ACTION: CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT AGENDA BILL Adopt Resolutions approving the reimbursement requests from Carlsbad by the Sea, Park Hyatt Aviara, Cape Rey Hilton, Hilton Garden Inn, Omni La Costa Resort, Cassara, Westin Carlsbad, and Sheraton Carlsbad Resort of approved golf related expenses and/or authorizing staff to process the payments. ITEM EXPLANATION: At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that term is defined in Carlsbad Municipal Code § 3.12.020(1)) that choose to opt in and be a part of this district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process. The proceeds of the additional hotel business assessment shall be used to promote golf-related tourism within the boundaries of the CGLBID, as well as marketing related capital improvements such as golf-related signage, golf related equipment and to pay for the related administrative costs. Each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditures are for an approved golf related expense. Reimbursement of these expenses would be made quarterly upon approval by the CGLBID Board up to the amount collected per property minus administrative fees. At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based on this process, staff has reviewed reimbursement requests submitted by Carlsbad by the Sea, Park Hyatt Aviara, Cape Rey Hilton, Hilton Garden Inn and is recommending the board approve the attached resolutions approving the reimbursement requests and authorizing staff to process the payments for the expenses up to the amount collected minus the 4% administration fees. Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of Requests for Reimbursement. FISCAL IMPACT: As of March 31, 2021, the CGLBID cash balance was $233,000. •Reimbursement requests from Carlsbad by the Sea was $10,746 of which $10,746 is available and is being recommended for payment. •Reimbursement requests from Park Hyatt Aviara was $20,208 of which $16,456 is available and is being recommended for payment. •Reimbursement requests from Cape Rey Hilton was $3,336 of which $3,336 is available and is being recommended for payment. •Reimbursement requests from Hilton Garden Inn were $1,315 of which $1,315 is available and is being recommended for payment. •Reimbursement requests from Omni La Costa were $26,761 of which $7,718 is available and is being recommended for payment. •Reimbursement requests from Cassara were $8,226 of which $7,142 is available and is being recommended for payment. •Reimbursement requests from Sheraton Carlsbad were $12,661 of which $8,373 is available and is being recommended for payment. •Reimbursement requests from Westin Carlsbad were $968 of which $968 is available and is being recommended for payment. ENVIRONMENTAL IMPACT: This action does not approve any projects that will have a physical adverse effect on the environment, so it falls within the general rule under CEQA that this is not a project (CEQA Regulation 15378 (b)). EXHIBITS: 1.Resolution approving the Reimbursement Requests from Carlsbad by the Sea of approved golf related expenses and authorizing staff to process the payment. 2.Resolution approving the Reimbursement Requests from Park Hyatt Aviara of approved golf related expenses and authorizing staff to process the payment. 3.Resolution approving the Reimbursement Requests from the Cape Rey Hilton and the Hilton Garden Inn of approved golf related expenses and authorizing staff to process the payment. 4.Resolution approving the Reimbursement Requests from Omni La Costa of approved golf related expenses and authorizing staff to process the payment. 5.Resolution approving the Reimbursement Requests from the Cassara, Westin Carlsbad and the Sheraton Carlsbad Resort of approved golf related expenses and authorizing staff to process the payment. A. Summary of CGLBID Assessment Collections and summary of Requests for Reimbursement. DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2468, cheryLgerhardtecarlsbadca.gov DocuSign Envelope ID: 39416F91-75F4-4CAE-B7D3-3958205A0553 EXHIBIT 1 RESOLUTION NO. 2021-70G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE CARLSBAD BY THE SEA REIMBURSEMENT REQUEST WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board approve these reimbursements and authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: 1.That the above recitations are true and correct. 2.The CGLBID Board approves the April 14 reimbursement request from Carlsbad By the Sea and authorizes staff to pay $10,746 to Carlsbad by the Sea. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the 24 day of April 2021, by the following vote to wit: AYES: Stripe, Gray, Stull NAYS: N/A ABSENT: Hughes ABSTAIN: Rauch DocuSign Envelope ID: 39416F91-75F4-4CAE-B7D3-3958205AD553 EXHIBIT 1 VNA Slvir, Tim Stripe Chair ATTEST: -I:( BARBARA ENGLESON IDepoy City C/e/iz Pro Tern Clerk of the Carlsbad Golf Lodging Business Improvement District il eci - --ofn e 2 i DocuSign Envelope ID. 39416F91-75F4-4CAE-B7D3-3958205AD553 EXHIBIT 2 RESOLUTION NO.2021-71G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE PARK HYATT AVIARA REIMBURSEMENT REQUEST WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board approve these reimbursements and authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: 1.That the above recitations are true and correct. 2.The CGLBID Board approves the April 14 reimbursement request from Park Hyatt Aviara and authorizes staff to pay $16,456 to Park Hyatt Aviara. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the 14 day of April 2021, by the following vote to wit: AYES: Stripe, Stull, Rauch NAYS: N/A ABSENT: Hughes ABSTAIN: Gray DocuSign Envelope ID: 39416F91-75F4-4CAE-B7D3-3958205AD553 Tim Stripe Chair ATTEST: Y°.7 BARBARA ENGLESON D epv CL' lefi Pro Tem Clerk of the Carlsbad Golf Lodging Business Improvement District DocuSign Envelope ID: 39416F91-75F4-4CAE-B703-3958205,0553 EXHIBIT 3 RESOLUTION Na2021-72G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE HILTON GARDEN INN AND CAPE REV CARLSBAD HILTON RESORT REIMBURSEMENT REQUESTS WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board approve these reimbursements and authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: 1.That the above recitations are true and correct. 2.The CGLBID Board approves the April 14 reimbursement requests and authorizes staff to pay $1,315 to Hilton Garden Inn and $3,336 to the Cape Rey Carlsbad Hilton Resort. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the 1/1 day of April 2021, by the following vote to wit: AYES: Stripe, Stull, Gray, Rauch NAYS: N/A ABSENT: Hughes ABSTAIN: N/A DocuSign Envelope ID: 39416F91-75F4-4CAE-B7D3-3958205AD553 Val Sr Tim Stripe Chair ATTEST: (,sr BARBARA ENGLESON Depoy qt7 ciefAl Carlsbad Golf Lodging Business Improvement District Reck/ 60me Pro Tern Clerk of the DocuSign Envelope ID: 39416F91-75F4-4CAE-B7D3-3958205AD553 EXHIBIT 4 RESOLUTION NO. 2021-73G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE OMNI LA COSTA RESORT REIMBURSEMENT REQUEST WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed are $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board approve these reimbursements and authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: 1.That the above recitations are true and correct. 2.The CGLBID Board approves the April 14 reimbursement request from Omni La Costa Resort and authorizes staff to pay $7,718 to Omni La Costa Resort. DocuSign Envelope ID: 39416F91-75F4-4CAE-87D3-3958205A0553 EXHIBIT 4 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the jjday of April 2021, by the following vote to wit: AyEs:Stripe, Stull, Rauch, Gray NAYS: N/A ABSENT: Hughes ABSTAIN: N/A tit% grip(- Tim Stripe Chair ATTEST: Goine BARBARA ENGLESON e/9117y 6/ C/ea_f Pro Tern Clerk of the Carlsbad Golf Lodging Business Improvement District DocuSign Envelope ID: B077B123-F46F-42D8-136F6-574EA98729D8 EXHIBIT 5 RESOLUTION NO. 2021-74G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE CASSARA, WESTIN AND SHERATON CARLSBAD'S REIMBURSEMENT REQUESTS WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board approve these reimbursements and authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: 1.That the above recitations are true and correct. 2.The CGLBID Board approves the April 14 reimbursement requests and authorizes staff to pay $7,142 to the Cassara, $968 to the Westin Carlsbad and $8,373 to the Sheraton Carlsbad. —?" DocuSign Envelope ID: B077B123-F46F-42D8-B6F6-574EA98729D8 EXHIBIT 5 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the 14 day of April AYES: Gray, Stull, Rauch NAYS: N/A ABSENT: Huighes ABSTAIN: Stripe 2021, by the following vote to wit: auff Grati Geoff Gray, Vice-Chair Chair ATTEST: BARBARA ENGLESON Pro Tern Clerk of the Carlsbad Golf Lodging / Pe( tO! 611(27 Depaij Cifj Clea( Business Improvement District EXHIBIT A Property Account Balance 1/13/21 Paid 1/13/21 Deposits Jan-March 2021 Less 4% Admin Fee Account Balance 4/14/21 Check Pending Request Approval amount Cassara 8,913 5,629 5,148 206 8,226 7,142 7,142 Park Hyatt Aviara 11,833 - 4,762 190 16,456 20,208 16,456 Sheraton Carlsbad Resort 11,480 8,260 6,496 260 12,661 8,373 8,373 Westin Carlsbad Resort 15,474 - - - 12,329 968 968 Carlsbad By the Sea 57,767 2,615 5,206 208 60,150 10,746 10,746 Omni La Costa Resort 12,991 12,991 8,040 322 7,718 26,761 7,718 Cape Rey Hilton 29,404 3,837 9,076 363 38,117 3,336 3,336 Hilton Garden Inn 30,534 215 10,904 436 41,002 1,315 1,315 Total 178,396 33,547 49,632 1,985 196,660 78,849 56,054