HomeMy WebLinkAbout2021-05-27; Reflectivity Sign Replacement Progra~ Update (Districts - All); Gomez, PazTo the members of the:
CllY COUNCIL
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May 27, 2021
Council Memorandum
To:
From:
Honorable Mayor Hall and Members of the City Council
Paz Gomez, Deputy City Manager, Public Works
Via:
{cityof
Carlsbad
Memo ID #2021107
Re:
Geoff Patnoe, Assistant City Manager tff1>
Reflectivity Sign Replacement Progra~Update (Districts -All)
This memorandum provides an update on the Reflectivity Sign Replacement Program, Capital
Improvement Program (CIP) Project No. 6037 (project), and staff's intent to award the Phase 1
contract within the city manager's authorization in the amount of $153,065.
Background
On March 16, 2021, the City Council approved the plans and specifications and authorized the
project for construction bids. At that time, staff estimated the construction cost to be over
$200,000, which required City Council approval per Carlsbad Municipal Code Section .
3.28.080(E). The project was then advertised for bids on the city's website on March 17, 2021.
The Reflectivity Sign Replacement Program was established to address poor sign reflectivity or
aging sign conditions by funding improvements for locations throughout the city. This CIP
project is a unique project, yet similar to the Street Name Sign Replacement Program which
replaced all street name signs to upgrade retro-reflectivity in 2016.
Phase 1 of this project will address approximately 1,680 signs throughout the city. Staff
previously estimated a project cost of over $200,000; however, multiple bids were received
under this amount. Carlsbad Municipal Code section 3.28.040(C)(3), as well as the updated City
of Carlsbad Purchasing Manual, authorizes the city manager to award contracts under
$200,000.
Discussion
Eleven bids were received for the Phase 1 project ranging from $153,065 to $334,767. RCB
Enterprises, Inc. (RCB) was determined to be the lowest responsive and responsible bidder with
a bid in the amount of $153,065: Staff verified references and determined RCB could perform
the work described in the bid documents, thereby finding them to be a responsible bidder.
Since award amount with construction contingency of $40,000 remains within the city
manager's authority, staff plan to award accordingly.
Public Works Branch
Transportation Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 760-602-2980t
Council Memo -Reflectivity Sign Replacement Program Update (Districts -All)
May 27, 2021
Page 2
Next Steps
The city manager or designee will award the contract to RCB within the next few weeks. The
preconstruction meeting is expected to follow soon thereafter, with construction commencing
by early July 2021. The contract allows for 90 working days to complete the project, once the
notice to proceed is issued. Staff anticipate the project to be completed by November 2021.
cc: Scott Chadwick, City Manager
Celia Brewer, City Attorney .
Tom Frank, Transportation Director
Robby Contreras, Assistant City Attorney
Michael O'Brien, Public Works Superintendent
John Kim, City Traffic Engineer