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Home My WebLink About2021-06-08; Municipal Water District; ; Accept and Appropriate $76,500 in Metropolitan Water District Member Agency Administered Program Fiscal Year 2021-22 Grant Fund Meeting Date: June 8, 2021 To: President and Board Members From: Scott Chadwick, Executive Manager Staff Contact: Mika Imoto, Water Conservation Specialist mika.imoto@carlsbadca.gov, 760-603-7363 Vicki Quiram, General Manager vicki.quiram@carlsbadca.gov, 760-438-2722 Subject Accept and Appropriate $76,500 in Metropolitan Water District Member Agency Administered Program Fiscal Year 2021-22 Grant Funding Districts All Recommended Action Adopt a resolution authorizing the executive manager to accept the Metropolitan Water District Member Agency Administered Program, fiscal year 2021-22 grant funding. Executive Summary/Discussion The Metropolitan Water District has accepted proposals for Member Agency Administered Program grant funding that is available for water use efficiency programs. The Carlsbad Municipal Water District, or CMWD, applied for funding to pay for a portion of the costs to implement a quantifiable project. Such projects require direct water savings. The program awarded a $76,500 grant to CMWD to fund a portion of a comprehensive systemwide acoustic leak-detection survey on about 450 miles of potable water distribution lines. CMWD will publish a request for bids and work with the Public Works Contract Administration Division to hire a contractor that will carry out the survey. This survey is intended to find water leaks within the potable distribution system for repair, resulting in direct water savings. The survey will reduce nonrevenue water loss and assist in compliance with upcoming conservation requirements. The grant funding allows the San Diego region to establish new water use efficiency programs and continue existing ones. The purpose of this grant is to promote: • Local and regional water efficiency programs • Innovative programs • Water conservation • Customer engagement The project must be completed by June 1, 2022. June 8, 2021 Item #6 Page 1 of 4 Options Staff provide the following options for the CMWD board’s consideration: 1. Adopt a resolution authorizing the acceptance of the MAAP FY 2021-22 grant funding in the amount of $76,500 Pros • Ratepayer funds can be directed towards other budgeted needs Cons • None identified 2. Do not adopt a resolution authorizing the acceptance of the MAAP FY 2021-22 grant funding in the amount of $76,500 Pros • None identified Cons • The project’s total cost will be funded from the water operations budget Staff recommends Option 1 for CMWD board approval - Adopt a resolution approving the acceptance of the Member Agency Administered Program Fiscal Year 2021-22 grant funding in the amount of $76,500. Fiscal Analysis There is no matching-funds requirement for this grant, which is administered via reimbursements. Total project cost is estimated at $150,000. CMWD will request sufficient funding in the FY 2021-22 potable water operating budget for the total project cost in order to cover expenses in excess of the grant funding and any funding required prior to reimbursement. Next Steps With the CMWD board’s approval, the executive manager will accept the grant funds. Staff will publish a request for bids, hire a contractor and move forward with the project. The project is expected to be completed by June 1, 2022. Environmental Evaluation (CEQA) This action does not constitute a “project” within the meaning of the California Environmental Quality Act under Public Resources Code section 21065 in that it has no potential to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and therefore does not require environmental review. Public Notification Public notice of this item was posted in keeping with the Ralph M. Brown Act and it was available for public viewing and review at least 72 hours before the scheduled meeting date. Exhibit 1. Carlsbad Municipal Water District Board Resolution June 8, 2021 Item #6 Page 2 of 4 RESOLUTION NO. 1654 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT (CMWD) OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE EXECUTIVE MANAGER TO ACCEPT THE METROPOLITAN WATER DISTRICT MEMBER AGENCY ADMINISTERED PROGRAM (MAAP) FISCAL YEAR (FY) 2021-22 GRANT FUNDING WHEREAS, CMWD has been awarded $76,500 through the Metropolitan Water District MAAP FY 2021-22 grant funding to promote water conservation, enhance direct water savings and provide value to the region; and WHEREAS, CMWD proposes to use the grant funding to implement a comprehensive system- wide acoustic leak detection survey of the approximately 450 miles of potable water distribution lines; and WHEREAS, the survey will provide direct water savings, reduce non-revenue water loss and assist in compliance with upcoming conservation requirements. NOW, THEREFORE, BE IT RESOLVED by the Carlsbad Municipal Water District Board of Directors of the City of Carlsbad, California, as follows: 1.That the above recitations are true and correct. 2.That the above-referenced purchase of leak detection services is authorized in compliance with the grant. 3.That the Executive Manager is authorized to accept the funds. // Il /I I/ // II /I I/ /I I/ June 8, 2021 Item #6 Page 3 of 4 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the Board of Directors of the Carlsbad Municipal Water District of the City of Carlsbad on the 8th day of June, 2021, by the following vote, to wit: AYES: Hall, Blackburn, Acosta, Bhat-Patel, Schumacher. NAYS: None. ABSENT: None. cch /71Z/ MATT HALL, PRESIDENT \J\AkRs-trvg-exv,s07--,,z) BARBARA ENGLESON, SECRETARY (SEAL) June 8, 2021 Item #6 Page 4 of 4 Vicki Quiram, Utilities Director Mika Imoto, Water Conservation Specialist June 8, 2021 Authorization to Accept and Appropriate $76,500 in Metropolitan Water District Member Agency Administered Program FY 2021-22 Grant Funding Recommendation Adopt a resolution to: •Authorize the Executive Manager to accept the Metropolitan Water District (MWD) Member Agency Administered Program (MAAP) FY 2021-22 grant funding Background •MWD has accepted proposals for MAAP funding •CMWD applied and was awarded MAAP funding to pay for a portion of costs to implement a quantifiable project (a project with direct water savings) •The project is to implement a comprehensive system-wide water leak detection survey over the 450 miles of potable distribution system •The survey will find water leaks in the distribution system resulting in direct water savings •The survey will reduce non-revenue water loss and assist in compliance with upcoming conservation requirements Options •1. Adopt a Resolution authorizing the acceptance of the MAAP FY 2021-22 grant funding •2. Do not adopt a Resolution authorizing the acceptance of the MAAP FY 2021-22 grant funding Next Steps •With CMWD Board’s adoption, the Executive Manager will accept the grant funds •CMWD will publish a request for bid and move forward with the project •The project is expected to be completed by June 1, 2022 Thank you