HomeMy WebLinkAbout2021-06-07; Traffic and Mobility Commission; ; Fiscal Year 2021-22 – Traffic and Mobility Commission WorkplanItem 4
Meeting Date: June 7, 2021
To: Traffic and Mobility Commission
Staff Contact: Nathan Schmidt, Transportation Planning and Mobility Manager
nathan.schmidt@carlsbadca.gov or 760-602-2734
Subject: Fiscal Year 2021-22 – Traffic and Mobility Commission Workplan
Recommended Action
The Traffic and Mobility Commissioners will approve the Fiscal Year (FY) 2021-2022 work plan for
submittal to City Council and appoint a commissioner to represent the Traffic and Mobility
Commission at the City Council meeting.
Background
Based on discussions during the May 3, 2021 Traffic and Mobility Commission (TMC) hearing,
staff has prepared the attached FY 2021-22 Work Plan that identifies activities that the TMC
anticipates undertaking in the coming year. The TMC indicated support of the work plan as
presented but added a request for staff to provide timelines for the development and
implementation of the projects identified in the goals and objectives section. In response, staff
has added the project timelines to each of the work plan objectives based on current staff work
load and project demands.
Next Steps
The FY 2021-22 Traffic and Mobility Commission work plan will be submitted to City Council for
review and approval.
Exhibits
1. Draft City Council Resolution
2. Memo from City Attorney, Dec. 18, 2018
3. Traffic and Mobility Commission Work Plan FY 2020-21
4. Traffic and Mobility Commission Work Plan FY 2021-22 Final Draft
5. Traffic and Mobility Commission Communications Plan
TRAFFIC AND MOBILITY COMMISSION
Staff Report
EXHIBIT 1
RESOLUTION NO. .
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE TRAFFIC AND MOBILITY COMMISSION WORK
PLAN FOR FISCAL YEAR (FY) 2021-22.
WHEREAS, Chapter 2.15 of the Carlsbad Municipal Code requires that each board or
commission provide to the City Council for its approval an annual Work Plan of activities to be
undertaken by the board or commission; and
WHEREAS, consistent with the duties of the Traffic and Mobility Commission under Chapter
2.28 of the Carlsbad Municipal Code, staff prepared a draft annual Work Plan for the Traffic and
Mobility Commission that is designed to promote mobility and traffic safety within the city and to
implement the General Plan Mobility Element; and
WHEREAS, the draft annual Work Plan includes development of a communications plan,
consistent with City Council direction to staff at its ____, 2021, meeting to include a communications
plan under which the Traffic and Mobility Commission Chair will provide semi-annual reports to the
City Council on the Commission’s activities and recommendations on specific matters; and
WHEREAS, on ___, 2021, the Traffic and Mobility Commission considered and unanimously
recommended City Council approval of the draft annual Work Plan for Fiscal Year (FY) 2020-21.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the City Council of the City of Carlsbad approves the Traffic and Mobility
Commission Work Plan for FY 2021-22, attached hereto as Attachment A.
PASSED, APPROVED AND ADOPTED at a regular Meeting of the City Council of the City of
Carlsbad, California, California on the __ day of ________, 2021, by the following vote, to wit:
AYES:
NAYS:
ABSENT:
_________________________
MATT HALL, Mayor
_________________________
BARBARA ENGLESON, City Clerk
(SEAL)
Memorandurn
December 18, 2018
To: All Boards and Commissions
From: Celia A. Brewer, City Attorney
Via: Boards and Commissions Staff Liasions
Re: Work Plans
{cityof Carlsbad
The City Councll recently revised the Municipal Code to create uniform policies and• procedures
related to boards and commissions. Included in those revisions is a requirement for each board
and commission to submit an annual work plan and a subsequent report of the activities it has
undertaken to the City Council. The workplan should include the activities that the board or
commission anticipates undertaking in the coming year. The City Cou11cil will review, amend if
necessary and apprnve the work plan. The purpose of the work plan is to encourage increased
dialogue between the boards and commissions and the City Council. It will also help ensure
that the boards and commissions are working in line with the priorities of the City Council. Your
staff liaison will present you with an initial draft work plan. Please spend some time at your
next available meeting to review, modify if necessary and approve the draft work plan. In
addition, please also consider any modifications to your authorizing ordinance or resolution
which you may be necessary. The City Council will be reviewing the authorizing ordinances and
resolutions at a future meeting.
City Attorney
1200 Carlsbad Village Drive I Carlsbad, CA 92008 I 760-434-2891 t
Exhibit 2
Exhibit 3
City of Carlsbad
Traffic and Mobility Commission Work Plan
Fiscal Year 2020-21
I. Mission Statement
The Traffic and Mobility Commission is committed to enhancing safe mobility for the city
and its residents by using data-driven decision-making and a forward-looking approach to
transportation. We are transparent and do the right thing the right way.
II. Duties
The City Council has established a goal to have the City of Carlsbad become a leader in
multimodal transportation systems and creative approaches to moving people and goods
through and within the City of Carlsbad. Consistent with Carlsbad Municipal Code Chapter
2.28, the City of Carlsbad Traffic and Mobility Commission was established. The duties of
the Traffic and Mobility Commission are defined as follows by the Carlsbad Municipal
Code Section 2.28.050:
It shall be the duty of the traffic and mobility commission to study matters concerning
mobility and traffic safety, including implementation of the General Plan Mobility
Element, and to make written recommendations to the city council and planning
commission regarding measures that should be taken to promote mobility and traffic
safety within the city as follows:
A. Review staff studies and reports, and make recommendations to the city
council and planning commission on mobility and traffic safety matters,
including but not limited to those related to pedestrian, bicycle, vehicular
and transit modes of travel, and parking and school safety;
B. Provide a public forum to review community input regarding mobility and
traffic safety matters, including but not limited to those related to
pedestrian, bicycle, vehicular and transit modes of travel, and parking and
school safety;
C. Review and provide recommendations for revision to the city codes and plans
on mobility and traffic safety matters, including but not limited to pedestrian,
bicycle, vehicular and transit modes of travel, and parking and school safety.
III. FY 2020-21 Goals & Objectives
Consistent with Carlsbad Municipal Code Chapter 2.15, the Traffic and Mobility
Commission will provide advisory recommendations within the scope of this work plan.
The Traffic and Mobility Commission will focus on the following FY 2020-21 Goals/Objectives:
1. Goal: Review staff recommendations on the multimodal transportation system, and
Exhibit 3
provide input based on data, best practices and public input.
a) Objective: Review and provide input on mobility policies, programs, processes
and informational reports including the Growth Management Program (GMP)
Annual Monitoring Reports, Before/After Studies from the Traffic Signal
Capital Improvement Program (CIP) project, Traffic Impact Fee program and
other reports within the purview of the Commission. In addition, the Traffic
and Mobility Commission will review the list of CIP projects as part of the
Transportation Director’s bi-annual transportation update report.
b) Objective: Review and provide input on mobility plans currently in process
including the Sustainable Mobility Plan, Local Roadway Safety Plan (LRSP), Citywide
Transportation Demand Management (TDM) Program and the Traffic Signal
Master Plan.
c) Objective: Review and provide input on Carlsbad Residential Traffic Management
Program projects and proposed traffic control devices such as parking restrictions,
speed limits, stop signs, roundabouts and traffic signal evaluations.
d) Objective: Review and provide input to the new Mobility Systems Evaluation and
Monitoring (MSEM) manual including: Transportation Impact Analysis (TIA)
Guidelines, Growth Management Program Annual Traffic Monitoring Manual,
vehicle level of service (LOS) evaluation methods, multimodal (pedestrian, bicycle
and transit) LOS evaluation methods and Vehicle Miles Traveled (VMT) Analysis
Guidelines.
e) Objective: Provide opportunities for public input on scheduled city projects that
have the potential to improve mobility options.
2. Goal: Focus on mobility around school locations including safety.
a) Objective: Review and provide input on significant mobility and safety projects
near schools. Proactively engage the school district in Safe Routes to School
(SRTS) planning and work with the schools to develop SRTS and access plans.
b) Objective: Receive informational reports from the Carlsbad Police Department
regarding school traffic education and enforcement.
3. Goal: Enhance transparency.
a) Objective: Propose upgrades of the city website to enhance public input related to
mobility issues.
b) Objective: Work with the city clerk’s office to provide video recordings of all Traffic
and Mobility Commissions meetings on the city website.
Exhibit 4
City of Carlsbad
Traffic and Mobility Commission Work Plan
Fiscal Year 2021-22 – Final Draft
I. Mission Statement
The Traffic and Mobility Commission is committed to enhancing safe mobility for the city
and its residents by using data-driven decision-making and a forward-looking approach to
transportation. We are transparent and do the right thing the right way.
II. Duties
The City Council has established a goal to have the City of Carlsbad become a leader in
multimodal transportation systems and creative approaches to moving people and goods
through and within the City of Carlsbad. Consistent with Carlsbad Municipal Code Chapter
2.28, the City of Carlsbad Traffic and Mobility Commission was established. The duties of
the Traffic and Mobility Commission are defined as follows by the Carlsbad Municipal
Code Section 2.28.050:
It shall be the duty of the traffic and mobility commission to study matters concerning
mobility and traffic safety, including implementation of the General Plan Mobility
Element, and to make written recommendations to the city council and planning
commission regarding measures that should be taken to promote mobility and traffic
safety within the city as follows:
A. Review staff studies and reports, and make recommendations to the city
council and planning commission on mobility and traffic safety matters,
including but not limited to those related to pedestrian, bicycle, vehicular
and transit modes of travel, and parking and school safety;
B. Provide a public forum to review community input regarding mobility and
traffic safety matters, including but not limited to those related to
pedestrian, bicycle, vehicular and transit modes of travel, and parking and
school safety;
C. Review and provide recommendations for revision to the city codes and plans
on mobility and traffic safety matters, including but not limited to pedestrian,
bicycle, vehicular and transit modes of travel, and parking and school safety.
III. FY 2021-22 Goals & Objectives
Consistent with Carlsbad Municipal Code Chapter 2.15, the Traffic and Mobility
Commission will provide advisory recommendations within the scope of this work plan.
The Traffic and Mobility Commission will focus on the following FY 2021-22 Goals/Objectives:
1. Goal: Review staff recommendations on the multimodal transportation system, and
Exhibit 4
provide input based on data, best practices and public input.
a) Objective: Review and provide input on mobility policies, programs, processes
and informational reports including the Growth Management Program (GMP)
Annual Monitoring Reports, Before/After Studies from the Traffic Signal
Capital Improvement Project Advanced Signal Coordination (CIP) project,
Traffic Impact Fee program and other reports within the purview of the
Commission. In addition, the Traffic and Mobility Commission will review the
list of CIP projects as part of the Transportation Director’s bi-annual
transportation update report.
• Schedule:
• The annual GMP Monitoring Reports will be presented
in spring of each year.
• Staff will provide an update to the TMC on the
Advanced Signal Coordination program in spring 2022.
• Work on the update of the Traffic Impact Fee program
will begin with the selection of a consultant by the end
of 2021 and the planning process will continue for
approximately two years with completion of the
program in November 2023.
b) Objective: Review and provide input on mobility plans currently in process
including the annual reporting on progress of the Sustainable Mobility Plan, the
Local Roadway Safety Plan (LRSP), Citywide Transportation Demand Management
(TDM) Program and the Traffic Signal Master Plan receive updates regarding the
development of the city’s Traffic Signal Communication System.
• Schedule:
• Staff will provide annual updates on the progress of the
implementation of the Sustainable Mobility Plan in February
of each year.
• The Local Roadway Safety Plan (LRSP) is currently in the
planning process with completion scheduled for Winter
2021.
• Staff will present the Citywide Transportation Demand
Management Ordinance and Handbook for TMC feedback
by September 2021.
• Staff will present an update to the TMC on the traffic signal
communication system in fall 2021.
c) Objective: Review and provide input on Carlsbad Residential Traffic Management
Program projects and proposed traffic control devices such as parking restrictions,
speed limits, stop signs, roundabouts and traffic signal evaluations.
• Schedule:
• Staff will present Residential Traffic Management projects and
traffic control device evaluations to the TMC on an on-going
Exhibit 4
basis
d) Objective: Review and provide input to the new Mobility Systems Evaluation and
Monitoring (MSEM) manual including: Transportation Impact Analysis (TIA)
Guidelines, Growth Management Program Annual Traffic Monitoring Manual,
vehicle level of service (LOS) evaluation methods, multimodal (pedestrian, bicycle
and transit) LOS evaluation methods and Vehicle Miles Traveled (VMT) Analysis
Guidelines.
• Schedule:
• Staff will return to the TMC with proposed revisions to the
TIA guidelines and vehicle level of service (LOS) evaluation
methods in fall 2021 with City Council adoption anticipated
by end of 2021.
• Staff is currently working with the TMC ad-hoc committee
to revise the MMLOS methodology and expects to return
to the TMC in summer 2021 to review and approve the
proposed methodology updates.
• Staff intends to present the VMT Analysis Guidelines to the
TMC for review and comment in fall 2021.
e) Objective: Provide opportunities for public input on scheduled city projects that
have the potential to improve mobility options.
• Schedule:
• Staff will present mobility related projects to the TMC on
an on-going basis.
2. Goal: Focus on mobility around school locations including safety.
a) Objective: Review and provide input on significant mobility and safety projects
near schools. Proactively engage the school district in Safe Routes to School
(SRTS) planning and work with the schools to develop SRTS and access plans.
b) Objective: Receive informational reports from the Carlsbad Police Department
regarding school traffic education and enforcement.
• Schedule:
• Staff will present mobility and safety projects near school
sites to the TMC on an on-going basis.
• The Carlsbad Police Department will provide monthly
updates to the TMC during the regularly scheduled
meetings.
3. Goal: Enhance transparency.
a) Objective: Propose upgrades of the city website to enhance public input related to
mobility issues.
b) Objective: Work with the city clerk’s office to provide video recordings of all Traffic
and Mobility Commissions meetings on the city website.
Exhibit 4
• Schedule:
• Staff will review the city website with the TMC in early
2022.
• Videos of all TMC meetings are currently posted on the city
website and this will continue with the return to in-person
meetings.
Traffic & Mobility Commission
Proposed Communications Plan
Goals
•Facilitate communication between the commission and the City Council regarding the Traffic
and Mobility Commission work plan, including implementation status and City Council actions
related to work plan items.
•Promote opportunities for the public to engage with the commission and obtain information
about the commission’s activities.
Strategies & tactics
Staff Reports
•When city staff plans to bring forward an item related to the work plan for action to the Planning
Commission or City Council, staff will seek an advisory recommendation from the commission
beforehand.
•When preparing staff reports for items coming before the commission for action, city staff will
include the following:
1.Requests for advisory recommendations from the commission.
2.Opportunities for public input.
3.A clear overview of whether the item will require further consideration by the Planning
Commission and/or City Council and whether the item will be considered on the consent
calendar or as a presentation.
•When preparing staff reports for commission items coming before the Planning Commission or City
Council, city staff will include as an exhibit the approved commission meeting minutes related to the
item. If the Commission minutes have not yet been approved, draft minutes will be submitted on
that item.
City Traffic Engineer Comment
•During City Traffic Engineer comment at each commission meeting, city staff will provide an updated
status report on:
1.any City Council actions taken on items related to the commission work plan since the last
commission meeting;
2.other pending mobility-related items to be addressed by the City Council with or without
prior commission review; and
3.unresolved requests from the commission
Annual Work Plan
•City staff will collaborate with the commission to prepare an annual work plan to the City Council
and a subsequent report of its accomplishments per Carlsbad Municipal Code section 2.15.020(C).
Exhibit 5
Participation at City Council meetings
•Per Carlsbad Municipal Code section 2.15.020(D), the commission (chair or another commissioner
designated by the commission) will provide periodic written reports to the City Council, which
should include:
1.Recent activities of the commission.
2.Attendance at the commission’s meetings.
3.Any ad hoc subcommittees which the commission has formed.
4.Any proposed amendments to the commission’s work plan; and
5.Any matters which the commission wishes to bring to the attention of the City Council or to
have placed on a future City Council agenda.
•In addition to providing the above-described written reports to City Council, the commission (chair
or another commissioner designated by the commission) will also:
1.Participate in the semi-annual update to City Council by city staff on traffic and mobility
initiatives.
2.Participate in the presentation to City Council on the commission’s annual work plan.
3.Affirm the commission’s recommendations and provide input on traffic and mobility items
being presented to City Council.
•The commission will also undertake other tasks from time to time as requested or approved by the
City Council per Carlsbad Municipal Code section 2.15.020(F). Commissioners will coordinate
participation at City Council meetings with the staff liaison to ensure proper protocols are followed.
Meeting Agendas and Public Records
•Items requested by a majority commission vote shall be agendized within a reasonable time if they
are related to the work plan and staff resources are available.
•The commission may place a time-certain item on their next agenda related to the items listed in
CMC section 2.15.020 (D).
•Best efforts will be made to distribute the commission agenda packet, staff reports, and meeting
minutes available to the public and commissioners at least five (5) days in advance of a scheduled
commission meeting. When not feasible, city staff will attempt to publicly circulate the full agenda
package a minimum of 72 hours prior to the commission meeting in accordance with applicable law,
including posting on the city’s website.
•Commissioners may submit pre-meeting questions to staff, and staff shall make reasonable efforts
to answer the questions prior to the meeting, consistent with City Council practice.
•Additional materials received by the Friday before the scheduled meeting shall be distributed by
staff to the commission and the public consistent with City Council practice.
Exhibit 5
•Commission meeting minutes will focus on noticed agenda items and accurately record
recommendations, actions and public comments, so the commission’s activities are transparent to
the public.
•Commission records will be retained in accordance with the records retention schedule adopted by
the City Council and applicable law.
Exhibit 5
T&MC FY 2021-22 Work Plan:
Traffic Impact Fee (TIF)
Program Update
6/7/2021
Commissioner Linke
Carlsbad Municipal Code Section 18.42:
Traffic Impact Fee
•A. This chapter imposes a [developer] fee to pay for various traffic circulation improvements
within the city…The city council may modify the designation by amendment to the
resolution at any time. It is the city council’s intention to review the designation of
circulation improvements and the amount of the fee on an annual basis.In reviewing the
improvements and amount of the fee, the city council shall consider, among other things, any
changes to the land use designations or intensity of development, changes in the amount of
traffic generated or anticipated, inflation and increases in cost of materials and labor.
•B. This chapter is necessary to ensure that adequate circulation facilities are available to
serve the city in a manner which is consistent with the city’s general plan. Without the
circulation improvements which will be funded by this fee the circulation system of the city
will be inadequate to serve any further development in the city.
2008 TIF Project List –street segments
RTCI P
# ELGIBILIE
1 No
2 Yes
3 Yes
4 No
5 Y,es
6 Yes,
8 Yes
,g Y,es
10 No
11 No
20108 TRAFFIC IMPACT FIEE UPIDA lE -PROJECT LIST
l'MIPROVEMENT
r
Avenida1 fncinais
Carlsbad Boulevard
El Camino Real
Carlsbad Village-Drive·
El Camino Rea1111
Cannon Road Reac:114
Palomar Airport Road I
Carlsbad Boulevard
Poinsettia Lane
Rancho Santa F,e Road
ESTIMATED
COSTS
$5,045,000
$6,078,000
$4,841' ,00 0
$2,305,000
$5,400,000
$3,527.400 *
$2 ,290,000
$1 ,500,000 H
$1 ,400,000 "'*
2008 TIF Project List –intersections
1 Y,es
2 Yes
3 Yes
4 Yes
5
6 Yes
7 Yes
8 Yes
9 Yes
10 Yes
11 Yes
Pa11omzur Airport Road -
Paseo Dell No rte
Melmse Drive -Pal,Om,?u
Airport Road
Melrose Drive -Ajg1a Road
e -
a Dr"ve
amino ReaJ -Cannon
d
. -mm,o Re.a_1 -Alga
1ng or a ng1_ t...; urn ieme
from Armadla to Paseo
1 r a n I t..; urn 'an,e
' ' '
_urn 1a11e
W/8
$1 ,244,000
$587,000
$568,000
$916,000
$B8,500
$4110,000
$946,000
$H65,000
$2 ,205,000
$335,000
$253,000
2008 TIF Project List –other
No
2 No, Transportatto n
Management and
Mon ito ring Program
-' 1 e es t1mate _ cos · .. _ r t is piroJ:ec, represen · s
prorated share to be fundecl by future dev,elopment.
-rogram t _
Transportation Demand Manag,ement (fDM), strateg1ies,
to a nn ua lly rev 1,ew
,effectiveness of Tl IF
imp rovement program and to
facill1itate a l"!n ua II pmg ram miing
_ proJe.c es 1mate
$2,440,000
$1,440,000
,~-* -The estimated cost for this project represents lhe remai ning porl:tion of the total project costs which
were fronted by the CFD #1 program fund and which are to be re,rnbu rsed by the TIF program fund.
TIF Program Update
•Annual Traffic Monitoring Program is supposed to be used to guide changes to the project list
•Examples:
–College Boulevard extension and other final widening projects
–TDM-based programs (when streets are at build-out configuration and exempted due to congestion)
•Transit, shuttle, rideshare programs
•Pedestrian/bicycle improvements
4/8/2008 City Council TIF update
•Several on the council were disappointed that they had waited so long since the previous update in 1991
•Mayor Lewis lamented the fact that, without adjusting the fees, later developers and average taxpayers would have to disproportionately cover the costs of the projects in order to stay compliant with the GMP
•Thought the TIF program should be reviewed in detail at least every two years to keep it properly updated
•All ignored
Work Plan History
•8/2020: T&MC voted unanimously to advise
council to expedite an update of the TIF program
•9/2020: Council unanimously passed a minute
motion to do that
•Under the new proposed work plan
–End of 2021: Review by consultant begins
–November 2023: Completion goal