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HomeMy WebLinkAbout2021-06-08; City Council; ; Approval of an Agreement with Axon Enterprise, Inc. for Body Worn Cameras and Evidence Storage in an Amount Not to Exceed $1,204,479 over a Period of Five YearsMeeting Date: June 8, 2021 To: Mayor and City Council From: Scott Chadwick, City Manager Staff Contact: Cindy Anderson, Senior Management Analyst cindy.anderson@carlsbadca.gov, 760-931-2170 Subject: Approval of an Agreement with Axon Enterprise, Inc. for Body Worn Cameras and Evidence Storage in an Amount Not to Exceed $1,204,479 over a Period of Five Years District: All Recommended Action Adopt a resolution authorizing the city manager to execute an agreement with Axon Enterprise, Inc. for body worn cameras and evidence storage for an amount not to exceed $1,204,479 over a period of five years. Executive Summary On June 7, 2016, the City Council approved the purchase and use of body worn cameras by the Police Department following a six-week trial, and the department entered a five-year agreement with Axon (then TASER International, Inc.) on June 8, 2016. The contract expires on June 8, 2021, and the evidence storage license expires on September 14, 2021. A new contract is needed for the department to continue using the Axon body worn cameras and Axon’s evidence storage, which currently houses the department’s body worn-camera videos. The total cost of the contract over a five-year period is $1,204,479, which will be funded by the Police Department and Information Technology Department’s yearly operating budget. The contract term is for three years, with an option for two one-year renewals. The city will exercise the right to utilize the piggyback clause of the competitively bid solicitation made available by the National Purchasing Partners. The City Council’s approval is required under Chapter 3.28 of the Carlsbad Municipal Code, which establishes the City Council as be the awarding authority for the procurement of services and professional service that will cost the city more than $100,000 per agreement year. Discussion Body worn cameras have been proven to assist in the collection of evidence, enhance public trust and improve officer and community safety. The Police Department has been using the Axon body worn cameras for the past five years. They are simple to operate and effectively capture law enforcement interactions with community members. The department has received overwhelmingly positive feedback on its use of the cameras since its implementation. We have June 8, 2021 Item #9 Page 1 of 63 adopted Policy 449, which provides guidelines for the use of department issued body worn cameras and the retention of recordings (Exhibit 2). During the initial purchase, the police department acquired 108 cameras, with an additional six cameras provided free of charge during the trial phase. At the time, the department was authorized to have 113 sworn officers. Since then, we have added an additional 19 police officers, two police rangers and two community service officers. We have also required community service officers to use body worn cameras, which added new cameras and licenses to the original contract. We have also added additional features, such as auto-tagging, which saves the officers the work of having to manually enter in incident numbers and case numbers on every recording. The new contract calls for a total of 160 cameras. It provides for: • The current inventory of 140 cameras being refreshed with new replacement cameras at no charge • The purchase of an additional 20 Axon body worn cameras to account for personnel increases and for replacing damaged, defective or lost • The auto-tagging feature on all body worn cameras • Axon’s Tech Assurance Plan, which warranties the cameras during the life of the contract • Unlimited video storage Axon provides cloud storage of captured video through its evidence.com system. Regional standardization of their equipment provides the ability to share evidence with other agencies in the county, contributing to existing countywide collaborative efforts. Axon also replaces the cameras every two-and-a-half years at no additional cost as part of its Tech Assurance Plan refresher program. The contract also includes the setup and installation of two video cameras in the Police Department’s two interview rooms, as well as two streaming server licenses and unlimited storage, free of charge for three years. The department uses these interview rooms as part of an investigative process. The videos are collected as evidence and can be used during trials. The existing cameras in the two rooms require frequent repairs and need replacement. Axon has offered to upgrade and replace the cameras as part of the contract. Options The following options are provided for City Council’s considerations: 1. Adopt a resolution authorizing the city manager to execute an agreement with Axon Enterprise, Inc. for body worn cameras and evidence storage in amount not to exceed $1,204,479 over a period of five years Pros • The Police Department will continue the body worn camera program with the same vendor • The Police Department’s two interview rooms will be upgraded free of charge Cons • None identified June 8, 2021 Item #9 Page 2 of 63 2. Do not adopt resolution and discontinue body worn cameras Pros • None identified Cons • The Police Department will no longer have a body worn camera program • The Police Department will need to contract with another vendor to upgrade its interview rooms, which has cameras that only work intermittently 3. Direct staff to research other body worn camera alternatives and return to Council Pros • There may be potential for cost-savings with other vendors Cons • This option will likely result in officers not being outfitted with cameras after the termination of the current contract with Axon until a new service provider is identified and contracted • The new vendor may not be compatible with the current vendor that other agencies in the county are using • The city may need to purchase software that will allow the transfer of data from the existing vendor to the new vendor • The Police Department will need to contract with another vendor to upgrade its interview rooms, which has cameras that only work intermittently Fiscal Analysis The total cost of the agreement over a five-year period is $1,204,479. The first year’s price includes the one-time cost of the 20 additional Axon body-worn cameras for $15,063, including taxes, which will be funded using the Police Department’s fiscal year 2020-21 operating budget. The remaining yearly costs will be funded using the Information Technology Department’s annual operating budgets. Breakdown of costs (see Exhibit 3 for detailed descriptions): Contract year Fiscal year Amount Year 1 2020-21 2021-22 $15,063 $237,884 Year 2 2022-23 $237,883 Year 3 2023-24 $237,883 Year 4 2024-25 $237,883 Year 5 2025-26 $237,883 TOTAL $1,204,479 Next Steps The city manager will execute the agreement and a purchase order will be created for Axon Enterprises, Inc. in the amount of $252,947. June 8, 2021 Item #9 Page 3 of 63 Environmental Evaluation (CEQA) This action does not constitute a “project” within the meaning of the California Environmental Quality Act under Public Resources Code section 21065 in that it has no potential to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and therefore does not require environmental review. Public Notification and Outreach Public notice of this item was posted in keeping with the Ralph M. Brown Act and it was available for public viewing and review at least 72 hours before the scheduled meeting date. Exhibits 1. City Council resolution 2. Policy 449 – body-worn camera 3. Axon quote June 8, 2021 Item #9 Page 4 of 63 RESOLUTION NO. 2021-130 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AN AGREEMENT WITH AXON ENTERPRISE, INC. FOR BODY WORN CAMERAS AND EVIDENCE STORAGE IN AMOUNT NOT TO EXCEED $1,204,479 OVER A PERIOD OF FIVE YEARS WHEREAS, the City Council of the City of Carlsbad, California has determined that it is in the public's interest to continue the police department's use of body worn cameras; and WHEREAS, the five-year agreement with Axon Enterprise, Inc. expired on June 8, 2021 and a new agreement is required for the purchase Axon body camera and video storage licensing; and WHEREAS, the total cost of the contract over a five-year period is $1,204,479 and will include a total of 160 Axon body worn cameras, necessary mounting equipment and accessories, auto-tagging features, unlimited evidence storage, camera replacements in two police interview rooms, refresher cycle replacements every two and a half years, and the Tech Assurance Plan; and WHEREAS, the agreement term is for three years with an option for two one-year extensions; and WHEREAS, the city will exercise the right to utilize the piggyback clause of the competitively bud solicitation made available by the National Purchasing Partners; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1.That the above recitations are true and correct. 2.That the City Manager of the City of Carlsbad is hereby authorized and directed to execute the Master Services Agreement (Attachment A) for and on behalf of the City of Carlsbad, California. 3.That the City Manager of the City of Carlsbad is hereby authorized to execute amendments to the Agreement to extend it for two, one-year agreements. 4.That the cost of the agreement will be funded using the police department and IT department's annual operating budgets. June 8, 2021 Item #9 Page 5 of 63 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 8th day of June, 2021, by the following vote, to wit: AYES: Hall, Blackburn, Acosta, Bhat-Patel, Schumacher. NAYS: None. ABSENT: None. MATT HALL, Mayor BARBARA ENGLESON, City Clerk (SEAL) June 8, 2021 Item #9 Page 6 of 63 Attachment A June 8, 2021 Item #9 Page 7 of 63 June 8, 2021 Item #9 Page 8 of 63 June 8, 2021 Item #9 Page 9 of 63 DocuSign Envelope ID: 3B93C33A-FA33-4C7E-B60C-4325DB3650D0 19 Master Services and Purchasing Agreement between Axon and Agency announce information related to this Agreement. General. 19.1 Force Majeure. Neither Party will be liable for any delay or failure to perform due to a cause beyond a Party's reasonable control. 19.2 Independent Contractors. The Parties are independent contractors. Neither Party has the authority to bind the other. This Agreement does not create a partnership, franchise, joint venture, agency, fiduciary, or employment relationship between the Parties. 19.3 Third-Party Beneficiaries. There are no third-party beneficiaries under this Agreement. 19.4 Non-Discrimination. Neither Party nor its employees will discriminate against any person based on race; religion; creed; color; sex; gender identity and expression; pregnancy; childbirth; breastfeeding; medical conditions related to pregnancy, childbirth, or breastfeeding; sexual orientation; marital status; age; national origin; ancestry; genetic information; disability; veteran status; or any class protected by local, state, or federal law. 19.5 Export Compliance. Each Party will comply with all import and export control laws and regulations. 19.6 Assignment. Neither Party may assign this Agreement without the other Party's prior written consent. Axon may assign this Agreement, its rights, or obligations without consent: (a) to an affiliate or subsidiary; or (b) for purposes of financing, merger, acquisition, corporate reorganization, or sale of all or substantially all its assets. This Agreement is binding upon the Parties respective successors and assigns. 19. 7 Waiver. No waiver or delay by either Party in exercising any right under this Agreement constitutes a waiver of that right. 19.8 Severability. If a court of competent jurisdiction holds any portion of this Agreement invalid or unenforceable, the remaining portions of this Agreement will remain in effect. 19.9 Survival. The following sections will survive termination: Payment, Warranty, Axon Device Warnings, Indemnification, IP Rights, and Agency Responsibilities. 19.10 Governing Law. The laws of the state where Agency is physically located, without reference to conflict of law rules, govern this Agreement and any dispute arising from it. The United Nations Convention for the International Sale of Goods does not apply to this Agreement. 19.11 Notices. All notices must be in English. Notices posted on Agency's Axon Evidence site are effective upon posting. Notices by email are effective on the sent date of the email. Notices by personal delivery are effective immediately. Contact information for notices: Axon: Axon Enterprise, Inc. Attn: Legal 17800 N. 85th Street Scottsdale, Arizona 85255 legal@axon.com Agency: Attn: 19.12 Entire Agreement. This Agreement, including the Appendices and any SOW(s), represents the entire agreement between the Parties. This Agreement supersedes all prior agreements or understandings, whether written or verbal, regarding the subject matter of this Agreement. This Agreement may only be modified or amended in a writing signed by the Parties. Each representative identified below declares they have been expressly authorized to execute this Agreement as of the date of signature. Title: Master Services and Purchasing Agreement between Axon and Agency Department: Legal Version: 13.0 Release Date: 3/31/2021 Page 4 of 14 Carlsbad Police DepartmentCindy Anderson 2560 Orion Way Carlsbad, CA 92010 cindy.anderson@carlsbadca.gov June 8, 2021 Item #9 Page 10 of 63 June 8, 2021 Item #9 Page 11 of 63 June 8, 2021 Item #9 Page 12 of 63 June 8, 2021 Item #9 Page 13 of 63 June 8, 2021 Item #9 Page 14 of 63 June 8, 2021 Item #9 Page 15 of 63 June 8, 2021 Item #9 Page 16 of 63 June 8, 2021 Item #9 Page 17 of 63 June 8, 2021 Item #9 Page 18 of 63 June 8, 2021 Item #9 Page 19 of 63 June 8, 2021 Item #9 Page 20 of 63 Payment Terms: Net 30 Delivery Method: Fedex - Ground Q-272838-44349.872CM Year 1 Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 73746 PROFESSIONAL EVIDENCE.COM LICENSE 60 160 0.00 0.00 0.00 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 60 160 0.00 0.00 0.00 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 60 640 0.00 0.00 0.00 73680 RESPOND DEVICE PLUS LICENSE 60 160 0.00 0.00 0.00 73682 AUTO TAGGING LICENSE 60 160 0.00 0.00 0.00 Hardware 11507 MOLLE MOUNT, SINGLE, AXON RAPIDLOCK 20 0.00 0.00 0.00 73202 AXON BODY 3 - NA10 20 699.00 699.00 13,980.00 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 20 0.00 0.00 0.00 Other 12338 AXON AIR EVIDENCE.COM LICENSE 60 2 0.00 0.00 0.00 12339 AXON AIR EVIDENCE.COM LICENSE PAYMENT 12 2 1,200.00 0.00 0.00 73842 UNLIMITED EVIDENCE.COM TAP BUNDLE PAYMENT 12 160 1,068.00 1,068.00 170,880.00 73666 RESPOND DEVICE PLUS PAYMENT 12 160 228.00 228.00 36,480.00 73835 AUTO TAGGING LICENSE PAYMENT 12 160 108.00 108.00 17,280.00 Issued: 06/02/2021 Quote Expiration: 06/30/2021 Account Number: 107057 Axon Enterprise, Inc. 17800 N 85th St. Scottsdale, Arizona 85255 United States Phone: (800) 978-2737 Protect Life. PRIMARY CONTACT Jason Jackowski Phone: (760) 931-2115 Email: jason.jackowski@carlsbadca.gov BILL TO Carlsbad Police Dept. - CA 2560 Orion Way Carlsbad, CA 92010 US SHIP TO Jason Jackowski Carlsbad Police Dept. - CA 2560 Orion Way Carlsbad, CA 92010 US SALES REPRESENTATIVE Chris Morton Phone: (206) 310-6165 Email: cmorton@axon.com Fax: Q-272838-44349.872CM 1June 8, 2021 Item #9 Page 21 of 63 Year 1 (Continued) Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Other (Continued) 73827 AB3 CAMERA TAP WARRANTY 60 20 0.00 0.00 0.00 Subtotal 238,620.00 Estimated Shipping 0.00 Estimated Tax 14,326.65 Total 252,946.65 Year 1 - Interview Room Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 50071 AXON STREAMING SERVER LICENSE (PER SERVER)2 1,750.00 0.00 0.00 50055 INTERVIEW ROOM UNLIMITED EVIDENCE.COM LICENSE YEAR 1 PAYMENT 12 4 1,188.00 0.00 0.00 Hardware 50218 AXIS F41 COVERT MAIN UNIT - NON SER 4 595.00 0.00 0.00 74059 MOTION SENSOR ENCLOSURE COVERT CAMERA 2 135.00 0.00 0.00 50118 LOUROE MICROPHONE 4 196.50 0.00 0.00 50294 LITE SERVER 2 1,950.00 0.00 0.00 74062 INTERVIEW ROOM 5 YR EXTENDED WARRANTY 2 1,297.00 0.00 0.00 50114 COVERT CAMERA, SENSOR UNIT 4 370.00 0.00 0.00 74059 MOTION SENSOR ENCLOSURE COVERT CAMERA 4 135.00 0.00 0.00 74055 FIRE STROBE - RED 2 222.00 0.00 0.00 Services 85170 INTERVIEW ROOM, INSTALL AND SETUP 2 2,500.00 0.00 0.00 Subtotal 0.00 Estimated Tax 0.00 Total 0.00 Year 1 - TAP Refresh Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Hardware 11507 MOLLE MOUNT, SINGLE, AXON RAPIDLOCK 144 0.00 0.00 0.00 Protect Life.Q-272838-44349.872CM 2June 8, 2021 Item #9 Page 22 of 63 Year 1 - TAP Refresh (Continued) Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Hardware (Continued) 73202 AXON BODY 3 - NA10 140 0.00 0.00 0.00 74210 AXON BODY 3 - 8 BAY DOCK 21 0.00 0.00 0.00 74211 AXON BODY 3 - 1 BAY DOCK 21 0.00 0.00 0.00 87060 TECH ASSURANCE PLAN 1-BAY BODY 3 DOCK WARRANTY 60 21 0.00 0.00 0.00 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 140 0.00 0.00 0.00 Other 73827 AB3 CAMERA TAP WARRANTY 60 140 0.00 0.00 0.00 73828 AB3 8 BAY DOCK TAP WARRANTY 60 21 0.00 0.00 0.00 71019 NORTH AMER POWER CORD FOR AB3 8- BAY, AB2 1-BAY / 6-BAY DOCK 21 0.00 0.00 0.00 71104 NORTH AMER POWER CORD FOR AB3 1- BAY DOCK 21 0.00 0.00 0.00 Subtotal 0.00 Estimated Tax 0.00 Total 0.00 Spares Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Hardware 11507 MOLLE MOUNT, SINGLE, AXON RAPIDLOCK 4 0.00 0.00 0.00 73202 AXON BODY 3 - NA10 4 699.00 0.00 0.00 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 4 0.00 0.00 0.00 Other 73827 AB3 CAMERA TAP WARRANTY 60 4 0.00 0.00 0.00 Subtotal 0.00 Estimated Tax 0.00 Total 0.00 Year 2 Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 50056 INTERVIEW ROOM UNLIMITED EVIDENCE.COM LICENSE YEAR 2 PAYMENT 12 4 1,188.00 0.00 0.00 Protect Life.Q-272838-44349.872CM 3June 8, 2021 Item #9 Page 23 of 63 Year 2 (Continued) Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages (Continued) 50072 AXON STREAMING SERVER SOFTWARE MAINTENANCE ANNUAL PAYMENT 12 2 350.00 0.00 0.00 Other 12339 AXON AIR EVIDENCE.COM LICENSE PAYMENT 12 2 1,200.00 0.00 0.00 73835 AUTO TAGGING LICENSE PAYMENT 12 160 108.00 108.00 17,280.00 73666 RESPOND DEVICE PLUS PAYMENT 12 160 228.00 228.00 36,480.00 73842 UNLIMITED EVIDENCE.COM TAP BUNDLE PAYMENT 12 160 1,068.00 1,068.00 170,880.00 Subtotal 224,640.00 Estimated Tax 13,243.20 Total 237,883.20 Year 3 Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 50057 INTERVIEW ROOM UNLIMITED EVIDENCE.COM LICENSE YEAR 3 PAYMENT 12 4 1,188.00 0.00 0.00 50072 AXON STREAMING SERVER SOFTWARE MAINTENANCE ANNUAL PAYMENT 12 2 350.00 0.00 0.00 Other 12339 AXON AIR EVIDENCE.COM LICENSE PAYMENT 12 2 1,200.00 0.00 0.00 73835 AUTO TAGGING LICENSE PAYMENT 12 160 108.00 108.00 17,280.00 73666 RESPOND DEVICE PLUS PAYMENT 12 160 228.00 228.00 36,480.00 73842 UNLIMITED EVIDENCE.COM TAP BUNDLE PAYMENT 12 160 1,068.00 1,068.00 170,880.00 73309 AXON CAMERA REFRESH ONE 160 0.00 0.00 0.00 73689 MULTI-BAY BWC DOCK 1ST REFRESH 21 0.00 0.00 0.00 73313 1-BAY DOCK AXON CAMERA REFRESH ONE 21 0.00 0.00 0.00 Subtotal 224,640.00 Estimated Tax 13,243.20 Total 237,883.20 Protect Life.Q-272838-44349.872CM 4June 8, 2021 Item #9 Page 24 of 63 Year 4 Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 50058 INTERVIEW ROOM UNLIMITED EVIDENCE.COM LICENSE YEAR 4 PAYMENT 12 4 1,188.00 0.00 0.00 50072 AXON STREAMING SERVER SOFTWARE MAINTENANCE ANNUAL PAYMENT 12 2 350.00 0.00 0.00 Other 12339 AXON AIR EVIDENCE.COM LICENSE PAYMENT 12 2 1,200.00 0.00 0.00 73835 AUTO TAGGING LICENSE PAYMENT 12 160 108.00 108.00 17,280.00 73666 RESPOND DEVICE PLUS PAYMENT 12 160 228.00 228.00 36,480.00 73842 UNLIMITED EVIDENCE.COM TAP BUNDLE PAYMENT 12 160 1,068.00 1,068.00 170,880.00 Subtotal 224,640.00 Estimated Tax 13,243.20 Total 237,883.20 Year 5 Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 50059 INTERVIEW ROOM UNLIMITED EVIDENCE.COM LICENSE YEAR 5 PAYMENT 12 4 1,188.00 0.00 0.00 50072 AXON STREAMING SERVER SOFTWARE MAINTENANCE ANNUAL PAYMENT 12 2 350.00 0.00 0.00 Other 12339 AXON AIR EVIDENCE.COM LICENSE PAYMENT 12 2 1,200.00 0.00 0.00 73835 AUTO TAGGING LICENSE PAYMENT 12 160 108.00 108.00 17,280.00 73666 RESPOND DEVICE PLUS PAYMENT 12 160 228.00 228.00 36,480.00 73842 UNLIMITED EVIDENCE.COM TAP BUNDLE PAYMENT 12 160 1,068.00 1,068.00 170,880.00 73310 AXON CAMERA REFRESH TWO 160 0.00 0.00 0.00 73688 MULTI-BAY BWC DOCK 2ND REFRESH 21 0.00 0.00 0.00 Protect Life.Q-272838-44349.872CM 5June 8, 2021 Item #9 Page 25 of 63 Year 5 (Continued) Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Other (Continued) 73314 1-BAY DOCK AXON CAMERA REFRESH TWO 21 0.00 0.00 0.00 Subtotal 224,640.00 Estimated Tax 13,243.20 Total 237,883.20 Grand Total 1,204,479.45 Protect Life.Q-272838-44349.872CM 6June 8, 2021 Item #9 Page 26 of 63 Summary of Payments Payment Amount (USD) Year 1 252,946.65 Year 1 - Interview Room 0.00 Year 1 - TAP Refresh 0.00 Spares 0.00 Year 2 237,883.20 Year 3 237,883.20 Year 4 237,883.20 Year 5 237,883.20 GrandTotal 1,204,479.45 Discounts (USD) Quote Expiration: 06/30/2021 List Amount 1,199,430.00 Discounts 62,250.00 Total 1,137,180.00 *Total excludes applicable taxes Protect Life.Q-272838-44349.872CM 7June 8, 2021 Item #9 Page 27 of 63 SoldBy: Chris Morton Designed By: Jason South Installed By:Axon Professional Services Customer Contact: Jason Jackowski Target Install Date: 09/15/2021 Agency Created For: Carlsbad Police Dept. - CA Axon Interview Recording Platform This document details a proposed system design STATEMENT OF WORK & CONFIGURATION DOCUMENT 8 QR-5837 - a3b4y0000033GHjAAM June 8, 2021 Item #9 Page 28 of 63 Total Camera Configurations 4 Camera(s)Locations # Rooms 4 Covert Enclosure(s) 4 Microphone(s) Injector(s) Total Switches 0 POE Switch(es) Total Servers 2 Server(s) (customer-provided included) Total Touch Panels 0 Touch Panel(s) (virtual not included) 0 Wall Mount(s) Total Camera Configurations 0 I/O Box(es) AXON-PROVIDED HARDWARE SUMMARY The following section offers a broad summary of the Axon-provided hardware needed to configure this order. With the exception of server quantities, QUANTITIES DO NOT REFLECT CUSTOMER-PROVIDED ITEMS. AXON INTERVIEW RECORDING PLATFORM This image is intended to be a general visual of how Interview Room is configured. Please read through the SOW for configuration specific to this deal. Locations # Rooms Headquarters 2 9 QR-5837 - a3b4y0000033GHjAAM June 8, 2021 Item #9 Page 29 of 63 INTERVIEW ROOM OVERVIEW The following sections detail the configuration of the Axon Interview recording system at all locations. Network Considerations Network Requirements Each IP Camera will be connected to a POE switch that provides the device with power and network connectivity. Each Recording Server must be given a static IPv4 network address that is routable across the network. Each IP Camera must be given a static IPv4 network address that is routable across the network. Each touch panel/kiosk must be given a static IPv4 network address that is routable across the network. Network Addressing Network Device Static IPs Total IPs Qty of IP Cameras 4 6Qty of Touch Panels 0 Qty of Recording Servers 2 Data Switch Provisioning This install will require POE data switches at each location. Virtual Kiosks 2 workstations will require virtual kiosk software to be installed. Customer Provided Items Customer to provide all device IP addresses Customer to also provide: Customer IT staff will configure all switches with proper network configuration. Metadata Tags Metadata Tagging The system will collect metadata information prior to, and after, the interview recording process (i.e. Interviewer Name, Interviewee Name, Case Number). Metadata Tags Information collected prior to recording: Information collected post recording: Customer Provided Items Customer to provide preferred metadata fields. Axon Provided Items Axon to facilitate the creation of metadata fields. 10 QR-5837 - a3b4y0000033GHjAAM June 8, 2021 Item #9 Page 30 of 63 NETWORK CONFIGURATION DETAILS The following section offers a broad summary of the Axon-provided hardware needed to configure this order. Evidence Management System Evidence.com Application Features Network Applications: Evidence.com Application Features: Application Package This solution will include on-site application training covering: Notes Additional General Deal Notes Training Network Configuration Details 11 QR-5837 - a3b4y0000033GHjAAM June 8, 2021 Item #9 Page 31 of 63 LOCATION DETAILS: Headquarters The following sections detail the configuration of the Axon Interview recording system at HEADQUARTERS Cable Considerations Cabling Runs Customer will install the networking cables using a Cat5e Cable. 6 cable runs are required for this installation. 4 110v power outlets are required for this installation (Customer Responsibility). Cabling Requirements All Devices: Network cabling must be provided for the following devices: Servers, Switches, Touch Panels Servers Axon Interview Lite Server Quantity:1 Axon Interview Lite Server 1 Redundancy This system includes recording redundancy Data Switch/POE Power Customer will provide data switch Quantity: 0 Touch Panels Virtual Kiosk Touch Panel Touch Panel Location N/A Virtual Kiosk Number of I/O Boxes Required 0 Additional Location Notes Notes Location Name Headquarters 12 QR-5837 - a3b4y0000033GHjAAM June 8, 2021 Item #9 Page 32 of 63 Camera Configuration Camera 1 Camera 1 will be a(n) : AXIS F41/F1025 Covert IP Camera Covert Enclosure : Motion Sensor Enclosure Mic: Louroe Tamper Proof Mic Camera 2 Camera 2 will be a(n) : AXIS F41/F1025 Covert IP Camera Covert Enclosure : Fire Strobe Enclosure Mic: Louroe Tamper Proof Mic Recording Activation Recording will be triggered via Virtual Kiosk External Recording-In- Progress Visual N/A Wall Configuration Drywall Ceiling Configuration Standard Tile Additional Location Notes Notes Location Name Headquarters Room Name Room 1 - Downstairs 13 QR-5837 - a3b4y0000033GHjAAM ROOM DETAILS: Room 1 - Downstairs The following sections detail the configurations specific to ROOM 1 - DOWNSTAIRS June 8, 2021 Item #9 Page 33 of 63 Camera Configuration Camera 1 Camera 1 will be a(n) : AXIS F41/F1025 Covert IP Camera Covert Enclosure : Motion Sensor Enclosure Mic: Louroe Tamper Proof Mic Camera 2 Camera 2 will be a(n) : AXIS F41/F1025 Covert IP Camera Covert Enclosure : Fire Strobe Enclosure Mic: Louroe Tamper Proof Mic Recording Activation Recording will be triggered via Virtual Kiosk External Recording-In- Progress Visual N/A Wall Configuration Drywall Ceiling Configuration Standard Tile Additional Location Notes Notes Location Name Headquarters Room Name Room 2 - Upstairs 14 QR-5837 - a3b4y0000033GHjAAM ROOM DETAILS: Room 2 - Upstairs The following sections detail the configurations specific to ROOM 2 - UPSTAIRS June 8, 2021 Item #9 Page 34 of 63 This Statement of Work is bound to the applicable signed quote. Upon confirmation of the installation dates, to be confirmed in writing, the agency will give no less than a 2- week advanced notice of cancellation or change from the date of the scheduled installation. In the event the Agency cancels 2 weeks or less from the date of the scheduled installation, the agency will be responsible for all travel booked, and resource costs associated with the cancelled installation. Rescheduling of the installation will be at the discretion of Axon Professional Services based on available dates within the installation schedule calendar. Changes to the scope of this SOW must be documented and agreed upon by the Parties in a change order. If the changes cause an increase or decrease in any charges or cause a scheduling change from that originally agreed upon, an equitable adjustment in the charges or schedule will be agreed upon by the Parties and included in the change order, signed by both Parties. for Direct Sales to End User Purchasers 15 QR-5837 - a3b4y0000033GHjAAM June 8, 2021 Item #9 Page 35 of 63 Notes League of Oregon Cities contract #PS20270 used for pricing and purchasing justification. Tax is subject to change at order processing with valid exemption. Sales Terms and Conditions nd Purchasing Agreement (posted at www.axon.com/legal/sales-terms-and-conditions) and the Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. The Axon Customer Experience Improvement Program Appendix ONLY applies to Customers in the USA. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it contemplates the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix. Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote. Signature:CustSIG Date:CustDate Name (Print):CustName Title:CustTitle PO# (Or write N/A):CustPo Please sign and email to Chris Morton at cmorton@axon.com or fax to Thank you for being a valued Axon customer. For your convenience on your next order, please check out our online store buy.axon.com The trademarks referenced above are the property of their respective owners. Protect Life.Q-272838-44349.872CM 16 ***Axon Internal UseOnly*** Review1 Review2 SFDC Contract#: OrderType: RMA#: AddressUsed: SO#: Comments: June 8, 2021 Item #9 Page 36 of 63 Protect Life.Q-272838-44349.872CM 17 Carlsbad Police Dept. - CA What is the contact name and phone number for this shipment? What are your receiving hours? (Monday-Friday) Is a dock available for this incoming shipment? Are there any delivery restrictions? (no box trucks, etc.) AT T E N T I O N This order may qualify for freight shipping, please fill out the following information. June 8, 2021 Item #9 Page 37 of 63 Policy 449 Carlsbad Police Department Carlsbad PD Policy Manual Copyright Lexipol, LLC 2021/03/19, All Rights Reserved. Published with permission by Carlsbad Police Department Body Worn Camera - 1 Body Worn Camera 449.1 PURPOSE AND SCOPE This policy provides guidelines for the use of Department issued body worn cameras (BWC’s) by members of this Department while in the performance of their duties. This policy does not apply to lawful surreptitious audio/video recording or interception of communications for authorized investigative purposes. This policy is not intended to supplant sound officer safety practices in an emergency situation, such as self-defense. 449.2 POLICY The Carlsbad Police Department may provide sworn members with access to BWC’s for use during the performance of their duties. The use of BWC’s is intended to enhance the mission of the Department by accurately capturing contacts between members of the Department and the public. 449.3 MEMBER PRIVACY EXPECTATION All recordings made by members acting in their official capacity shall remain the property of the Department. Members shall have no expectation of privacy or ownership interest in the content of these recordings. 449.4 MEMBER RESPONSIBILITIES Prior to going into service, each uniformed member will be responsible for making sure that he/ she is equipped with a BWC, issued by the Department, and that the BWC is in good working order. Uniformed members shall wear the BWC in a conspicuous manner. Any member assigned to a non-uniformed position may carry a BWC at any time the member believes that such a device may be useful. When using a BWC, the assigned member shall record his/her name, ARJIS number, and the current date and time at the beginning and the end of the shift or other period of use, regardless of whether any activity was recorded. This procedure is not required when the BWC and related software captures the user's unique identification and the date and time of each recording. Members should activate BWC’s in accordance with Section 449.5 in a reasonable effort to comply with this policy. Members shall document the existence of a recording in all reports or other official records of the contact, including an instance where the BWC malfunctioned or the member deactivated the recording. In such instances, members shall indicate the reason for the deactivation. 449.5 ACTIVATION OF THE BWC This policy is not intended to describe every possible situation in which the BWC should be used, although there are many situations where its use is appropriate. Members should activate the BWC any time the member believes it would be appropriate or valuable to record an incident. Department members are encouraged to advise members of the public of the recording. However, Exhibit 2 June 8, 2021 Item #9 Page 38 of 63 Carlsbad Police Department Carlsbad PD Policy Manual Body Worn Camera Copyright Lexipol, LLC 2021/03/19, All Rights Reserved. Published with permission by Carlsbad Police Department Body Worn Camera - 2 the Department member must consider who is being recorded and any facts that would indicate that such notice would interfere or otherwise be contrary to the mission of the Department. In the event that the Department member believes such notice would interfere or otherwise be contrary to the mission of the Department, the member may elect not to advise the public of the recording. It is suggested that members make the advisement in a language the recorded person(s) can understand, to the extent that members are able to communicate in that language. The BWC shall be activated in any of the following situations: (a) All anticipated enforcement actions and investigative contacts to include field interviews and traffic stops. Generally, members do not need to record routine report calls where there is no anticipated enforcement action. (b) When practical, all suspect statements. Victim and witness statements when deemed appropriate or useful by the member of the Department. (c) When transporting a prisoner or providing transportation for a member of the public. (d) Any other contact that becomes adversarial after the initial contact in a situation that would not otherwise require recording or in the event the member believes the recording would protect the interests of the member or the Department. (e) As soon as practical and safe, upon initiation of a vehicle pursuit. Members may encounter special circumstances which should not be recorded: (a) Members should not record other public safety personnel without their consent or notification. However, members should notify other public safety personnel, such as firefighters, paramedics, or other law enforcement officers as soon as practical when they are being recorded during an incident. (b) Members are not required to record non-enforcement contacts such as citizen flags for directions or non-enforcement related contacts with the public. (c) Victims of child abuse or molest generally should not be video recorded. (d) Victims of sexual assault generally should not be video recorded without consent. (e) Victims who are partially unclothed or nude should generally not be video recorded unless a recording would serve a legitimate law enforcement interest. Regardless, the victim shall be covered as soon as reasonably possible to protect their personal privacy and dignity. (f) Members should generally not record victims or suspects in hospital or emergency room settings. In the event a member elects to make a recording, whether audio or video under this section, the member shall take all reasonable steps in consideration of the HIPPA rights of patients and the privacy of hospital staff. Members may video or audio record a suspect if the suspect's conduct is violent or threatening to staff or to members. (g) Members should use care when recording pre-planned tactical operations such as search warrants to avoid unnecessary public disclosure of current law enforcement tactics. Members June 8, 2021 Item #9 Page 39 of 63 Carlsbad Police Department Carlsbad PD Policy Manual Body Worn Camera Copyright Lexipol, LLC 2021/03/19, All Rights Reserved. Published with permission by Carlsbad Police Department Body Worn Camera - 3 should not record tactical briefings or tactical decision making conversations. Incident Commanders shall have the discretion to advise tactical team members regarding when recording is not required. Members shall remain sensitive to the dignity of all individuals being recorded and exercise sound discretion to respect privacy by discontinuing recording whenever it reasonably appears to the member that such privacy may outweigh any legitimate law enforcement interest in recording. Suspects who are nude or partially unclothed shall be covered as soon as reasonably possible to protect their personal privacy and dignity. However, private citizens do not have a reasonable expectation of privacy when talking with police officers during the scope of an officer’s official duties, even when the contact is in a private residence. When officers are lawfully present in a home (warrant, consent, or exigent circumstances) in the course of official duties, there is no reasonable expectation of privacy. Therefore, officers are not required to give notice they are recording. However, if asked, officers shall advise citizens they are being recorded. Officers are not required to initiate or cease recording an event, situation or circumstance solely at the demand of a citizen. Requests by members of the public to stop recording shall be evaluated balancing the request for privacy with legitimate law enforcement interest in recording. In the event that recording is ceased, recording should resume when privacy is no longer at issue unless the circumstances no longer fit the criteria for recording. At no time is a member expected to jeopardize his/her safety in order to activate a BWC or change the recording media. However, the BWC should be activated in situations described above as soon as practicable. 449.5.1 CAMERA POSITION During the regular course of wear, officers shall wear the BWC above the midline of their torso. Officers should utilize their viewers to ensure the BWC is in a position where the field of view provides for effective recording. Officers shall not intentionally obscure the view of their BWC. This section does not prohibit an officer from removing the BWC from their torso if the BWC would better be positioned differently for a specific purpose. 449.5.2 SERREPTITIOUS USE OF THE BWC Members of the Department may surreptitiously record any conversation during the course of a criminal investigation in which the member reasonably believes that such a recording will be lawful and beneficial to the investigation (Penal Code § 633). Members shall not surreptitiously record another department member without a court order unless lawfully authorized by the Chief of Police or the authorized designee. June 8, 2021 Item #9 Page 40 of 63 Carlsbad Police Department Carlsbad PD Policy Manual Body Worn Camera Copyright Lexipol, LLC 2021/03/19, All Rights Reserved. Published with permission by Carlsbad Police Department Body Worn Camera - 4 449.5.3 CESSATION OF RECORDING Once activated, the BWC shall not be purposely muted or deactivated until the member's direct participation in the incident is complete or the situation no longer fits the criteria for activation. Recording may be stopped during significant periods of inactivity such as report writing or other breaks from direct participation in the incident, such as side-bar discussions with other members or a supervisor about strategies, tactics or how to handle the contact. 449.5.4 EXPLOSIVE DEVICE Many portable recorders, including BWC’s and audio/video transmitters, emit radio waves that could trigger an explosive device. Therefore, these devices shall not be used where an explosive device may be present. 449.6 PROHIBITED USE OF BWC Members are prohibited from using Department-issued BWC’s and recording media for personal use and are prohibited from making personal copies of recordings created while on duty or while acting in their official capacity. Members are also prohibited from retaining recordings of activities or information obtained while on-duty. Members shall not duplicate or distribute such recordings, except for authorized legitimate Department business purposes. All such recordings shall be retained at the Department. Members are prohibited from using personally owned video recording devices while on-duty without the express consent of the Watch Commander. Any member who uses a personally owned video BWC for department-related activities shall comply with the provisions of this policy, including retention and release requirements. Recordings shall not be used by any member for the purpose of embarrassment, intimidation or ridicule. As part of the investigative record, recordings shall not be shared with others without a legitimate professional interest in the case, and should be considered "need to know" content. Members without the "need to know" about the investigation shall be prohibited from viewing the video without the express permission of the division commander. 449.7 RETENTION OF RECORDINGS Any time a member records any portion of a contact that is required per the categorization schedule, the member shall categorize the video, record the related case number (in the following format 16-12345), if one is assigned, and transfer the file in accordance with current procedures for storing digital files. If there is no case number assigned, the officer shall categorize the video, record the related incident number (in the following format 160012345) and transfer the file in accordance with current procedures for storing digital files. The member shall also document the existence of the recording in the related case report. If the incident is documented by another Department member and there is no other requirement for the recording officer to write a report to document the incident, the existence of the recording may be documented only by the reporting June 8, 2021 Item #9 Page 41 of 63 Carlsbad Police Department Carlsbad PD Policy Manual Body Worn Camera Copyright Lexipol, LLC 2021/03/19, All Rights Reserved. Published with permission by Carlsbad Police Department Body Worn Camera - 5 employee. Transfers shall occur at the end of the member's shift, or any time the storage capacity is nearing its limit or as otherwise directed by a supervisor. While using BWC’s in conjunction with Evidence.com, members shall use the categorization and notation functions of Evidence.com to make notes within the system on cases where enforcement action was taken or for videos which should be retained. Notes such as suspect names and citation numbers will facilitate flagging videos for review, discovery and retention. Members must categorize and note the assigned case number or incident number for each video file prior to the end of their shift unless further delay is approved by the Watch Commander. Members need not make notes on every recording, only recordings which should be retained according to the categorization schedule. Members using Taser Axon in conjunction with Evidence.com shall designate retention of their videos in Evidence.com according to the nature of the incident (felony, misdemeanor, detention, etc.) by using the categorization feature. Uncategorized videos will be deleted after 90 days, therefore it is critical that videos are appropriately categorized. Any time a member reasonably believes a recorded contact may be beneficial in a non-criminal matter (e.g., a hostile contact or citizen complaint), the member should promptly notify a supervisor of the existence of the recording. Supervisors, managers or evidence administrators may re- categorize recordings as they deem necessary. The Department shall take all reasonable measures to ensure the security of stored recordings, whether audio or video, in an effort to prevent unauthorized access to said stored recordings. 449.7.1 RETENTION REQUIREMENTS It is the responsibility of the member making the recording to affirmatively categorize recordings in Evidence.com based upon the circumstances of the incident. All recordings shall be retained for a period consistent with the requirements of the organization's records retention schedule but in no event for a period less than 90 days. While it is critical to retain recordings of evidentiary value, it is almost as important that files of insignificant incidents are deleted in a timely fashion according to schedule. The following retention schedule should serve as a guide; however, the camera program supervisor or any other supervisor or manager may extend the retention schedule of a recording based upon the significance of a case: (a) Accidental recording- 90-day retention. (b) Case where a Member reasonably believes that there is a high probability of civil liability to the City –three-year retention. (c) Detention- two-year retention. (d) Felony- three-year retention. (e) Felony with Use of Force- three-year retention. June 8, 2021 Item #9 Page 42 of 63 Carlsbad Police Department Carlsbad PD Policy Manual Body Worn Camera Copyright Lexipol, LLC 2021/03/19, All Rights Reserved. Published with permission by Carlsbad Police Department Body Worn Camera - 6 (f) Homicides -permanent retention in Evidence.com AND all videos shall be recorded to a backup media, such as DVDs and logged into evidence. (g) Major injury traffic collision- three-year retention (h) Minor injury traffic collision- two-year retention (i) Misc. case- two-year retention (j) Misc. case with Use of Force- three-year retention (k) Misdemeanor (including traffic related misdemeanors)– two-year retention. (l) Misdemeanor with Use of Force- three-year retention (m) Pending review- permanent retention (n) Restricted Professional Standards- two-year retention (o) Routine incident with no apparent investigative value- one year retention. (p) Training- two-year retention. 449.8 REVIEW OF RECORDINGS Audio and video recordings are designated by the Department as investigative records and are not subject to routine release through requests via the California Public Records Requests Act (CPRA), the Freedom of Information Act (FOIA), or other non-court ordered requests for audio or video records. When preparing written reports, members should review their recordings as a resource and shall be granted access to review them. However, members should not use the fact that a recording was made as a reason to write a less detailed report. With the exception of a timely public safety statement, members who are involved in a critical incident shall be allowed to review their own recording of the incident prior to giving a voluntary or compelled statement. Officers may review digital evidence prior to providing testimony at hearings, trial, or depositions as appropriate and necessary. In the event that the recording of a member involved in a critical incident is damaged, destroyed, of poor quality or in the event that other members' recordings offer a better perspective of the critical incident than that of the subject member(s), members may be allowed to review the recordings of other members involved in said critical incident prior to giving a voluntary or compelled statement. At the discretion of the Chief of police or designee, members may be allowed to review another member's recording if the other member was in the approximate vicinity of the subject member and their recording offered a similar scene orientation and perspective of the incident. Members shall also be allowed to review other member’s videos prior to being questioned about the content of the other member’s video recording. June 8, 2021 Item #9 Page 43 of 63 Carlsbad Police Department Carlsbad PD Policy Manual Body Worn Camera Copyright Lexipol, LLC 2021/03/19, All Rights Reserved. Published with permission by Carlsbad Police Department Body Worn Camera - 7 It is not the intent of the Department to review digital evidence for the purpose of general performance review, for normal preparation of performance reports, or to discover policy violations. Supervisors are authorized to review relevant recordings any time they are investigating alleged misconduct or reports of meritorious conduct. Recorded files may also be reviewed: (a) Upon approval by a supervisor, by any member of the Department who is participating in an official investigation, such as a personnel complaint, administrative investigation or criminal investigation. (b) Pursuant to lawful process or by court personnel who are otherwise authorized to review evidence in a related case. (c) By media personnel with permission of the Chief of Police when the Chief determines such release is in the public's interest and the release will not compromise the integrity of an ongoing investigation. In the event of a release of a recording to the public or media, involved Department members should be notified as soon as reasonably possible of the release. (d) For purposes of training law enforcement personnel once the case has been adjudicated. Such training use shall not be disparaging or demeaning to members of the Department or the subjects of the recording. Examples of useful recordings may include contact and cover, pursuits, tactics or de-escalation techniques. Permission from involved members should be obtained prior to the use of the recording for training purposes. (e) Any incident in which a member of the Department is injured or killed during the performance of their duties. (f) Any incident involving the use of force by a member of the Department, including canines, which results in injury or death. (g) Any in-custody death. (h) Any police pursuit. (i) When any member of the Department intentionally or unintentionally discharges a firearm at a person regardless of whether an individual is struck. (j) When any member of the Department not involved in training intentionally or unintentionally discharges a Taser at a person, including the application of a drive stun. (k) Department member involved traffic collisions. (l) Prior to the release of recordings in response to a proper legal request (e.g., in response to a subpoena or other court order). (m) In preparation for a civil deposition or responding to an interrogatory where the incident arises from the employee’s official duties. June 8, 2021 Item #9 Page 44 of 63 Carlsbad Police Department Carlsbad PD Policy Manual Body Worn Camera Copyright Lexipol, LLC 2021/03/19, All Rights Reserved. Published with permission by Carlsbad Police Department Body Worn Camera - 8 (n) When preparing to testify in a criminal, civil, or administrative proceeding arising from the employee’s official duties. (o) For investigations undertaken by the Department for the purpose of proving or disproving specific allegations of misconduct. (p) For administrative proceedings, when digital evidence is used by the Department for the purpose of proving or disproving allegations of misconduct, only digital evidence relevant to the investigative scope shall be viewed and retained by investigators. Information relevant to the recordings viewed and seized as evidence shall be documented as part of the report of any investigation undertaken by the Department. (q) Supervisors should review BWC recordings to assist in assessing and investigating citizen’s complaints. Supervisors have discretion to show BWC recordings to a complainant when it relates to their complaint, to assist in clarifying the complaint, resolving the complaint, or having the complaint withdrawn. (r) In situations where there is a need to review digital evidence not covered by this procedure, a Division Commander or higher must approve the request. Each situation will be evaluated on a case by case basis. The Chief of Police shall have final Departmental authority in determining the release of recordings where not otherwise required by court order, statutory authority or other lawful authority. All recordings shall be reviewed by the Department Records Manager prior to public release. Recordings that unreasonably violate a person's privacy or sense of dignity should not be publicly released unless disclosure is required by law or order of the court. 449.9 EDITING, TAMERING OR COPYING All audio and video recordings are part of the investigative record and shall be preserved in their original format without deletion, editing or tampering according to the retention schedule. Members may not delete, photograph, video record, or otherwise tamper with Department recordings without the express permission of the BWC Administrator. If a copy of a digital recording is needed for a legitimate law enforcement purpose (e.g., court demonstration, sharing with the District Attorney’s Office) a member may make a copy of the related recording. Unauthorized tampering, editing or deletion of a video may result in discipline, up to and including termination. Evidence.com has editing features which may be used to redact or obscure portions of recordings which may be sensitive. The editing features do not modify or alter the original recording; rather they create a second edited version for special circumstances. Only designated program personnel will have access to editing features. Video files may be deleted if, upon review by a designated BWC Administrator, they are deemed to constitute a breach of officer(s) privacy, and are not pertinent to an incident previously recorded. At no time will video deemed evidence be deleted. June 8, 2021 Item #9 Page 45 of 63 Carlsbad Police Department Carlsbad PD Policy Manual Body Worn Camera Copyright Lexipol, LLC 2021/03/19, All Rights Reserved. Published with permission by Carlsbad Police Department Body Worn Camera - 9 449.10 SUPERVISORS RESPONSIBILITIES-AUDIT A. Sergeant’s Responsibilities 1. Sergeants who have personnel assigned to them who wear a BWC are required to conduct quarterly inspections. The inspections will insure that the BWC is being used to record enforcement related contacts and other incidents set forth in this procedure. Inspection results will be forwarded to the respective Lieutenant of the division for review and approval. 2. Sergeants will randomly select at least two dates every quarter, that their employees were working, to inspect the proper use of the officer’s BWC. The supervisor will confirm that the number of enforcement contacts match up to the number of videos submitted. If the supervisor identifies a discrepancy, they will follow-up with the officer to determine the reason the videos submitted did not match up with the officer’s number of contacts. If the supervisor is satisfied with the reason then no further action is required. If the supervisor feels a violation of this procedure occurred, appropriate action will be taken. Sergeants will make sure that the randomly selected BWC videos were uploaded and categorized properly. 3. If during the inspection, the sergeant determines that the officer’s BWC is not functioning properly, the BWC will be immediately taken out of service for repair and/or replacement. This policy does not limit the Sergeants’ ability to inspect BWC recordings if there is reason to believe that an officer is not properly recording, uploading or categorizing incidents. B. Lieutenant’s Responsibilities 1. Lieutenants will ensure the Sergeants’ inspections are completed correctly. If a supervisor identifies a discrepancy, the lieutenant will follow up with the supervisor to ensure the discrepancy is corrected. June 8, 2021 Item #9 Page 46 of 63 Payment Terms: Net 30Delivery Method: Fedex -Ground Q-272838-44349.872CM Year 1 Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 73746 PROFESSIONAL EVIDENCE.COM LICENSE 60 160 0.00 0.00 0.00 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 60 160 0.00 0.00 0.00 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 60 640 0.00 0.00 0.00 73680 RESPOND DEVICE PLUS LICENSE 60 160 0.00 0.00 0.00 73682 AUTO TAGGING LICENSE 60 160 0.00 0.00 0.00 Hardware 11507 MOLLE MOUNT, SINGLE, AXON RAPIDLOCK 20 0.00 0.00 0.00 73202 AXON BODY 3 -NA10 20 699.00 699.00 13,980.00 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 20 0.00 0.00 0.00 Other 12338 AXON AIR EVIDENCE.COM LICENSE 60 2 0.00 0.00 0.00 12339 AXON AIR EVIDENCE.COM LICENSE PAYMENT 12 2 1,200.00 0.00 0.00 73842 UNLIMITED EVIDENCE.COM TAP BUNDLE PAYMENT 12 160 1,068.00 1,068.00 170,880.00 73666 RESPOND DEVICE PLUS PAYMENT 12 160 228.00 228.00 36,480.00 73835 AUTO TAGGING LICENSE PAYMENT 12 160 108.00 108.00 17,280.00 Issued: 06/02/2021 Quote Expiration: 06/30/2021 Account Number: 107057 Axon Enterprise, Inc. 17800 N 85th St. Scottsdale, Arizona 85255 United StatesPhone: (800) 978-2737 Protect Life. PRIMARY CONTACTJason JackowskiPhone: (760) 931-2115 Email: jason.jackowski@carlsbadca.gov BILL TO Carlsbad Police Dept. -CA 2560 Orion Way Carlsbad, CA 92010US SHIP TO Jason Jackowski Carlsbad Police Dept. -CA 2560 Orion Way Carlsbad, CA 92010 US SALES REPRESENTATIVEChris Morton Phone: (206) 310-6165Email: cmorton@axon.comFax: Q-272838-44349.872CM1 Exhibit 3 June 8, 2021 Item #9 Page 47 of 63 Year 1 (Continued) Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Other (Continued) 73827 AB3 CAMERA TAP WARRANTY 60 20 0.00 0.00 0.00 Subtotal 238,620.00 Estimated Shipping 0.00 Estimated Tax 14,326.65 Total 252,946.65 Year 1 -Interview Room Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 50071 AXON STREAMING SERVER LICENSE (PER SERVER)2 1,750.00 0.00 0.00 50055 INTERVIEW ROOM UNLIMITED EVIDENCE.COM LICENSE YEAR 1 PAYMENT 12 4 1,188.00 0.00 0.00 Hardware 50218 AXIS F41 COVERT MAIN UNIT -NON SER 4 595.00 0.00 0.00 74059 MOTION SENSOR ENCLOSURE –COVERT CAMERA 2 135.00 0.00 0.00 50118 LOUROE MICROPHONE 4 196.50 0.00 0.00 50294 LITE SERVER 2 1,950.00 0.00 0.00 74062 INTERVIEW ROOM 5 YR EXTENDED WARRANTY 2 1,297.00 0.00 0.00 50114 COVERT CAMERA, SENSOR UNIT 4 370.00 0.00 0.00 74059 MOTION SENSOR ENCLOSURE –COVERT CAMERA 4 135.00 0.00 0.00 74055 FIRE STROBE -RED 2 222.00 0.00 0.00 Services 85170 INTERVIEW ROOM, INSTALL AND SETUP 2 2,500.00 0.00 0.00 Subtotal 0.00 Estimated Tax 0.00 Total 0.00 Year 1 -TAP Refresh Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Hardware 11507 MOLLE MOUNT, SINGLE, AXON RAPIDLOCK 144 0.00 0.00 0.00 Protect Life.Q-272838-44349.872CM2June 8, 2021 Item #9 Page 48 of 63 Year 1 -TAP Refresh (Continued) Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Hardware (Continued) 73202 AXON BODY 3 -NA10 140 0.00 0.00 0.00 74210 AXON BODY 3 -8 BAY DOCK 21 0.00 0.00 0.00 74211 AXON BODY 3 -1 BAY DOCK 21 0.00 0.00 0.00 87060 TECH ASSURANCE PLAN 1-BAY BODY 3 DOCK WARRANTY 60 21 0.00 0.00 0.00 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 140 0.00 0.00 0.00 Other 73827 AB3 CAMERA TAP WARRANTY 60 140 0.00 0.00 0.00 73828 AB3 8 BAY DOCK TAP WARRANTY 60 21 0.00 0.00 0.00 71019 NORTH AMER POWER CORD FOR AB3 8- BAY, AB2 1-BAY / 6-BAY DOCK 21 0.00 0.00 0.00 71104 NORTH AMER POWER CORD FOR AB3 1- BAY DOCK 21 0.00 0.00 0.00 Subtotal 0.00 Estimated Tax 0.00 Total 0.00 Spares Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Hardware 11507 MOLLE MOUNT, SINGLE, AXON RAPIDLOCK 4 0.00 0.00 0.00 73202 AXON BODY 3 -NA10 4 699.00 0.00 0.00 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 4 0.00 0.00 0.00 Other 73827 AB3 CAMERA TAP WARRANTY 60 4 0.00 0.00 0.00 Subtotal 0.00 Estimated Tax 0.00 Total 0.00 Year 2 Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 50056 INTERVIEW ROOM UNLIMITED EVIDENCE.COM LICENSE YEAR 2 PAYMENT 12 4 1,188.00 0.00 0.00 Protect Life.Q-272838-44349.872CM3June 8, 2021 Item #9 Page 49 of 63 Year 2 (Continued) Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages (Continued) 50072 AXON STREAMING SERVER SOFTWARE MAINTENANCE ANNUAL PAYMENT 12 2 350.00 0.00 0.00 Other 12339 AXON AIR EVIDENCE.COM LICENSE PAYMENT 12 2 1,200.00 0.00 0.00 73835 AUTO TAGGING LICENSE PAYMENT 12 160 108.00 108.00 17,280.00 73666 RESPOND DEVICE PLUS PAYMENT 12 160 228.00 228.00 36,480.00 73842 UNLIMITED EVIDENCE.COM TAP BUNDLE PAYMENT 12 160 1,068.00 1,068.00 170,880.00 Subtotal 224,640.00 Estimated Tax 13,243.20 Total 237,883.20 Year 3 Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 50057 INTERVIEW ROOM UNLIMITED EVIDENCE.COM LICENSE YEAR 3 PAYMENT 12 4 1,188.00 0.00 0.00 50072 AXON STREAMING SERVER SOFTWARE MAINTENANCE ANNUAL PAYMENT 12 2 350.00 0.00 0.00 Other 12339 AXON AIR EVIDENCE.COM LICENSE PAYMENT 12 2 1,200.00 0.00 0.00 73835 AUTO TAGGING LICENSE PAYMENT 12 160 108.00 108.00 17,280.00 73666 RESPOND DEVICE PLUS PAYMENT 12 160 228.00 228.00 36,480.00 73842 UNLIMITED EVIDENCE.COM TAP BUNDLE PAYMENT 12 160 1,068.00 1,068.00 170,880.00 73309 AXON CAMERA REFRESH ONE 160 0.00 0.00 0.00 73689 MULTI-BAY BWC DOCK 1ST REFRESH 21 0.00 0.00 0.00 73313 1-BAY DOCK AXON CAMERA REFRESH ONE 21 0.00 0.00 0.00 Subtotal 224,640.00 Estimated Tax 13,243.20 Total 237,883.20 Protect Life.Q-272838-44349.872CM4June 8, 2021 Item #9 Page 50 of 63 Year 4 Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 50058 INTERVIEW ROOM UNLIMITED EVIDENCE.COM LICENSE YEAR 4 PAYMENT 12 4 1,188.00 0.00 0.00 50072 AXON STREAMING SERVER SOFTWARE MAINTENANCE ANNUAL PAYMENT 12 2 350.00 0.00 0.00 Other 12339 AXON AIR EVIDENCE.COM LICENSE PAYMENT 12 2 1,200.00 0.00 0.00 73835 AUTO TAGGING LICENSE PAYMENT 12 160 108.00 108.00 17,280.00 73666 RESPOND DEVICE PLUS PAYMENT 12 160 228.00 228.00 36,480.00 73842 UNLIMITED EVIDENCE.COM TAP BUNDLE PAYMENT 12 160 1,068.00 1,068.00 170,880.00 Subtotal 224,640.00 Estimated Tax 13,243.20 Total 237,883.20 Year 5 Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 50059 INTERVIEW ROOM UNLIMITED EVIDENCE.COM LICENSE YEAR 5 PAYMENT 12 4 1,188.00 0.00 0.00 50072 AXON STREAMING SERVER SOFTWARE MAINTENANCE ANNUAL PAYMENT 12 2 350.00 0.00 0.00 Other 12339 AXON AIR EVIDENCE.COM LICENSE PAYMENT 12 2 1,200.00 0.00 0.00 73835 AUTO TAGGING LICENSE PAYMENT 12 160 108.00 108.00 17,280.00 73666 RESPOND DEVICE PLUS PAYMENT 12 160 228.00 228.00 36,480.00 73842 UNLIMITED EVIDENCE.COM TAP BUNDLE PAYMENT 12 160 1,068.00 1,068.00 170,880.00 73310 AXON CAMERA REFRESH TWO 160 0.00 0.00 0.00 73688 MULTI-BAY BWC DOCK 2ND REFRESH 21 0.00 0.00 0.00 Protect Life.Q-272838-44349.872CM5June 8, 2021 Item #9 Page 51 of 63 Year 5 (Continued) Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Other (Continued) 73314 1-BAY DOCK AXON CAMERA REFRESH TWO 21 0.00 0.00 0.00 Subtotal 224,640.00 Estimated Tax 13,243.20 Total 237,883.20 Grand Total 1,204,479.45 Protect Life.Q-272838-44349.872CM6June 8, 2021 Item #9 Page 52 of 63 Summary of Payments Payment Amount (USD) Year 1 252,946.65 Year 1 -Interview Room 0.00 Year 1 -TAP Refresh 0.00 Spares 0.00 Year 2 237,883.20 Year 3 237,883.20 Year 4 237,883.20 Year 5 237,883.20 Grand Total 1,204,479.45 Discounts (USD) Quote Expiration: 06/30/2021 List Amount 1,199,430.00 Discounts 62,250.00 Total 1,137,180.00 *Total excludes applicable taxes Protect Life.Q-272838-44349.872CM7June 8, 2021 Item #9 Page 53 of 63 Sold By: Chris Morton Designed By: Jason South InstalledBy:Axon Professional Services Customer Contact: Jason Jackowski Target Install Date: 09/15/2021 Agency Created For:Carlsbad Police Dept. -CA Axon Interview Recording Platform This document details a proposed system design STATEMENT OF WORK & CONFIGURATION DOCUMENT 8 QR-5837 -a3b4y0000033GHjAAM June 8, 2021 Item #9 Page 54 of 63 Total Camera Configurations 4 Camera(s)Locations # Rooms 4 Covert Enclosure(s) 4 Microphone(s) Injector(s) Total Switches 0 POE Switch(es) Total Servers 2 Server(s) (customer-provided included) Total Touch Panels 0 Touch Panel(s) (virtual not included) 0 Wall Mount(s) Total Camera Configurations 0 I/O Box(es) AXON-PROVIDED HARDWARE SUMMARY The following section offers a broad summary of the Axon-provided hardware needed to configure this order. With the exception of server quantities, QUANTITIES DO NOT REFLECT CUSTOMER-PROVIDED ITEMS. AXON INTERVIEW RECORDING PLATFORM This image is intended to be a general visual of how Interview Room is configured. Please read through the SOW for configuration specific to this deal. Locations # Rooms Headquarters 2 9 QR-5837 -a3b4y0000033GHjAAM June 8, 2021 Item #9 Page 55 of 63 INTERVIEW ROOM OVERVIEW The following sections detail the configuration of the Axon Interview recording system at all locations. Network Considerations Network Requirements Each IP Camera will be connected to a POE switch that provides the device with power and network connectivity. Each Recording Server must be given a static IPv4 network address that is routable across the network. Each IP Camera must be given a static IPv4 network address that is routable across the network. Each touch panel/kiosk must be given a static IPv4 network address that is routable across the network. Network Addressing Network Device Static IPs Total IPs Qty of IP Cameras 4 6Qty of Touch Panels 0 Qty of Recording Servers 2 Data Switch Provisioning This install will require POE data switches at each location. Virtual Kiosks 2 workstations will require virtual kiosk software to be installed. Customer Provided Items Customer to provide all device IP addressesCustomer to also provide: • Subnet Mask • Gateway IP • DNS/WINS IP• Time Server IP Customer IT staff will configure all switches with proper network configuration. Metadata Tags Metadata Tagging The system will collect metadata information prior to, and after, the interview recording process (i.e. Interviewer Name, Interviewee Name, Case Number). Metadata Tags Information collected prior to recording:• Interviewee first and last name• Case number• Case type • Interviewee type Information collected post recording:• Interviewer name(s) Customer Provided Items Customer to provide preferred metadata fields. Axon Provided Items Axon to facilitate the creation of metadata fields. 10 QR-5837 -a3b4y0000033GHjAAM June 8, 2021 Item #9 Page 56 of 63 NETWORK CONFIGURATION DETAILS The following section offers a broad summary of the Axon-provided hardware needed to configure this order. Evidence Management System Evidence.com Application Features Network Applications: • Remote monitoring application Evidence.com Application Features:• Secure Cloud Storage• Redaction • Download/Sharing • Audit Trail• Reporting Application Package This solution will include on-site application training covering: • Touch panel overview• Initiating interview wizard• Entering metadata• Controlling the interview process • Closing an interview • Evidence.com functionality Notes Additional General Deal Notes Training Network Configuration Details 11 QR-5837 -a3b4y0000033GHjAAM June 8, 2021 Item #9 Page 57 of 63 LOCATION DETAILS: Headquarters The following sections detail the configuration of the Axon Interview recording system at HEADQUARTERS Cable Considerations Cabling Runs Customer will install the networking cables using a Cat5e Cable. 6 cable runs are required for this installation. 4 110v power outlets are required for this installation (Customer Responsibility). Cabling Requirements All Devices: Network cabling must be provided for the following devices: • Axis IP Camera • Server • Touch Panel or PC running a virtual Touch Panel • POE Switch Servers, Switches, Touch Panels Servers Axon Interview Lite Server Quantity:1 Axon Interview Lite Server 1 Redundancy This system includes recording redundancy Data Switch/POE Power Customer will provide data switch Quantity: 0 Touch Panels Virtual Kiosk Touch Panel Touch Panel Location N/A Virtual Kiosk Number of I/O Boxes Required 0 Additional Location Notes Notes Location Name Headquarters 12 QR-5837 -a3b4y0000033GHjAAM June 8, 2021 Item #9 Page 58 of 63 Camera Configuration Camera 1 Camera 1 will be a(n) : AXIS F41/F1025 Covert IP Camera Covert Enclosure : Motion Sensor Enclosure Mic: Louroe Tamper Proof Mic Camera 2 Camera 2 will be a(n) : AXIS F41/F1025 Covert IP Camera Covert Enclosure : Fire Strobe Enclosure Mic: Louroe Tamper Proof Mic Recording Activation Recording will be triggered via Virtual Kiosk External Recording-In- Progress Visual N/A Wall Configuration Drywall Ceiling Configuration Standard Tile Additional Location Notes Notes Location Name Headquarters Room Name Room 1 -Downstairs 13 QR-5837 -a3b4y0000033GHjAAM ROOM DETAILS: Room 1 -Downstairs The following sections detail the configurations specific to ROOM 1 -DOWNSTAIRS June 8, 2021 Item #9 Page 59 of 63 Camera Configuration Camera 1 Camera 1 will be a(n) : AXIS F41/F1025 Covert IP Camera Covert Enclosure : Motion Sensor Enclosure Mic: Louroe Tamper Proof Mic Camera 2 Camera 2 will be a(n) : AXIS F41/F1025 Covert IP Camera Covert Enclosure : Fire Strobe Enclosure Mic: Louroe Tamper Proof Mic Recording Activation Recording will be triggered via Virtual Kiosk External Recording-In- Progress Visual N/A Wall Configuration Drywall Ceiling Configuration Standard Tile Additional Location Notes Notes Location Name Headquarters Room Name Room 2 -Upstairs 14 QR-5837 -a3b4y0000033GHjAAM ROOM DETAILS: Room 2 -Upstairs The following sections detail the configurations specific to ROOM 2 -UPSTAIRS June 8, 2021 Item #9 Page 60 of 63 This Statement of Work is bound to the applicable signed quote. Upon confirmation of the installation dates, to be confirmed in writing, the agency will give no less than a 2- week advanced notice of cancellation or change from the date of the scheduled installation. In the event the Agency cancels 2 weeks or less from the date of the scheduled installation, the agency will be responsible for all travel booked, and resource costs associated with the cancelled installation. Rescheduling of the installation will be at the discretion of Axon Professional Services based on available dates within the installation schedule calendar. Changes to the scope of this SOW must be documented and agreed upon by the Parties in a change order. If the changes cause an increase or decrease in any charges or cause a scheduling change from that originally agreed upon, an equitable adjustment in the charges or schedule will be agreed upon by the Parties and included in the change order, signed by both Parties. Axon International, Inc’s Sales Terms and Conditions for Direct Sales to End User Purchasers 15 QR-5837 -a3b4y0000033GHjAAM June 8, 2021 Item #9 Page 61 of 63 Notes League of Oregon Cities contract #PS20270 used for pricing and purchasing justification. Tax is subject to change at order processing with valid exemption. Axon’s Sales Terms and Conditions This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement (posted at www.axon.com/legal/sales-terms-and-conditions) and the Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. The Axon Customer Experience Improvement Program Appendix ONLY applies to Customers in the USA. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it contemplates the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix.Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality,or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote. Signature:CustSIG Date:CustDate Name (Print):CustName Title:CustTitle PO# (Or writeN/A):CustPo Please sign and email to Chris Morton at cmorton@axon.com or fax to Thank you for being a valued Axon customer. For your convenience on your next order, please check out our online store buy.axon.com The trademarks referenced above are the property of their respective owners. Protect Life.Q-272838-44349.872CM16 ***Axon Internal UseOnly*** Review1 Review 2 SFDC Contract #: Order Type:RMA#:Address Used:SO#: Comments: June 8, 2021 Item #9 Page 62 of 63 Protect Life.Q-272838-44349.872CM17 Carlsbad Police Dept. -CA What is the contact name and phone number for this shipment? What are your receiving hours? (Monday-Friday) Is a dock available for this incoming shipment? Are there any delivery restrictions? (no box trucks, etc.) AT T E N T I O N This order may qualify for freight shipping, please fill out the following information. June 8, 2021 Item #9 Page 63 of 63 Body Worn Camera Contract Mickey Williams, Assistant Chief of Police Cindy Anderson, Senior Management Analyst June 8, 2021 Staff Recommendation Authorize the city manager to execute an Agreement with Axon Enterprise, Inc. for body worn cameras and evidence storage in amount not to exceed $1,204,479 over a period of five years. 2 Body Worn Cameras •The police department has been using body worn cameras since 2016 •They assist in the collection of evidence, as well as enhance public trust, and improve officer and community safety •A new contract is required to continue using the Axon body worn cameras 3 Axon Axon is currently contracted with the following local agencies: •Oceanside PD •Escondido PD •Port of SD Harbor PD •San Diego PD •San Diego County Sheriff •El Cajon PD •Chula Vista PD •La Mesa PD •Imperial County 4 Cost of Program 5 Contract Year Fiscal Year Amount Year 1 2020-21 2021-22 $15,063 $237,884 Year 2 2022-23 $237,883 Year 3 2023-24 $237,883 Year 4 2024-25 $237,883 Year 5 2025-26 $237,883 Program Additions •The new contract will include Axon Body 3 cameras which includes live streaming and clearer images •Axon will upgrade the cameras in two police interview rooms, at no cost to the city 6 Staff Recommendation Adopt a Resolution authorizing the city manager to execute an Agreement with Axon Enterprise, Inc. for body worn cameras and evidence storage in amount not to exceed $1,204,479 over a period of five years. 7