HomeMy WebLinkAbout2021-06-15; City Council; ; Programming of Road Maintenance and Rehabilitation Account funds to the Pavement Management Program and Concrete Replacement ProgramMeeting Date:
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June 15, 2021
Mayor and City Council
Scott Chadwick, City Manager
Hossein Ajideh, Engineering Manager
Hossein Ajideh@carlsbadca.gov, 760-579-1062
Programming of Road Maintenance and Rehabilitation Account funds
to the Pavement Management Program and Concrete Replacement
Program
All
Recommended Action
Adopt a resolution authorizing the programming of Road Maintenance and Rehabilitation
Account funds to the Pavement Management Program and Concrete Replacement Program,
Capital Improvement Program Project Nos. 6001 and 6013, for fiscal year 2021-22.
Executive Summary
The State of California enacted Senate Bill 1, the Road Repair and Accountability Act of 2017, to
fund deferred maintenance on the local road system and the state highway system. As a
requirement to receive these funds from the California Transportation Commission, local
agencies must adopt a resolution and submit supporting documents to the commission on an
annual basis.
Staff recommend that the Road Maintenance and Rehabilitation Account funds for FY 2021-22
be allocated to the Pavement Management Program and Concrete Replacement Program. The
resolution associated with this staff report will be submitted to the commission, along with the
necessary supporting documentation, to meet the requirements for receiving funds. Staff also
request that the FY 2021-22 Capital Improvement Program budget include the programming of
Road Maintenance and Rehabilitation Account funds to the programs.
Discussion
Enacted in 2017, SB 1 increased transportation-related taxes and fees and was designed to
dedicate the revenue to transportation infrastructure. As a result, the Road Maintenance and
Rehabilitation Account was created by the commission, which will distribute funds to eligible
cities and counties for road maintenance, rehabilitation, congestion relief and safety projects
on the local road system. SB 1 includes accountability and transparency provisions, which
ensure the residents of the city are aware of the projects proposed for funding.
The commission then published a set of procedures that local agencies are required to follow in
order to receive the funds. These procedures require local agencies to adopt a resolution,
which identifies a project, or list of projects each year. SB 1 also requires local agencies to
submit, on an annual basis for the list of account-funded projects, supporting documentation to
June 15, 2021 Item #4 Page 1 of 6
the commission that includes project description, general location, anticipated schedule,
estimated useful life and a list of related expenditures. The deadline for this year’s submission is
July 1, 2021.
To efficiently utilize the funds, staff recommend that the money be allocated to the pavement
management and concrete replacement programs. The Pavement Management Program
includes annual road resurfacing and rehabilitation projects, which are prioritized by the
commission for this funding source. As required, the city utilizes a pavement management
system to ensure that account revenues are being used in a prioritized and cost-effective
manner. The Concrete Replacement Program replaces damaged and uplifted concrete
improvements within the public right-of-way, which includes sidewalk, curb, gutter and
driveway approaches. With adoption of the FY 2021-22 Capital Improvement Program budget,
these funds will be allocated to the Pavement Management and Concrete Replacement
programs.
Following City Council approval, the resolution associated with this staff report along with the
other necessary supporting documentation will be submitted to the California Transportation
Commission.
Options
Staff provide the following options for City Council’s consideration:
1. Adopt a resolution authorizing the programming of Road Maintenance and
Rehabilitation Account funds to the Pavement Management Program and Concrete
Replacement Program, Capital Improvement Program Project Nos. 6001 and 6013, for
FY 2021-22
Pros
• Complies with SB 1 requirements
• Funding will repair infrastructure in the Pavement Management Program and
Concrete Replacement Program in a prioritized and cost-effective manner
• Provides for accountability and transparency
Cons
• None identified
2. Do not authorize the programming of Road Maintenance and Rehabilitation Account
funds to the Pavement Management Program and Concrete Replacement Program,
Capital Improvement Program Project Nos. 6001 and 6013, for FY 2021-22, and direct
staff to recommend other projects
Pros
• None identified
Cons
• Staff could miss the deadline for submitting a resolution to the California
Transportation Commission
• The city could lose the Road Maintenance and Rehabilitation Account funds if
the deadline is missed
• Delay in repairing high-priority streets and damaged concrete could occur
June 15, 2021 Item #4 Page 2 of 6
Staff recommend Option 1 for the City Council’s approval – Adopt a resolution authorizing the
programming of Road Maintenance and Rehabilitation Account funds to the Pavement
Management Program and Concrete Replacement Program, Capital Improvement Program
Project Nos. 6001 and 6013, for FY 2021-22.
Fiscal Analysis
In order to comply with the procedures established by the commission and to receive the
funds, a discrete fund account has been established by the Finance Department to identify and
track the receipt and expenditures. This will be the fifth year in which the city will receive Road
Maintenance and Rehabilitation Account funding, which will enable the city to continue
essential road maintenance and concrete rehabilitation projects.
Based on revenue projections from the California Local Government Finance Almanac, Carlsbad
is estimated to receive $2,250,000 in Road Maintenance and Rehabilitation Account revenue
during FY 2021-22. Staff request that the FY 2021-22 Capital Improvement Program budget
include programming of $1,900,000 of the funds to the Pavement Management Program and
$620,000 to the Concrete Replacement Program, for a total programmed amount of
$2,520,000. Due to higher than expected revenues, interest income, and unspent allocations
from previous years, there is an existing fund balance of $270,000, which explains why the total
programmed amount of $2,520,000 exceeds the FY 2021-22 estimated revenue projection of
$2,250,000.
Next Steps
Once approved by the City Council, staff will submit the attached resolution and supporting
documents to the commission before the July 1, 2021, deadline to allow the city to remain
eligible to receive funds in FY 2021-22.
Environmental Evaluation (CEQA)
This action does not constitute a “project” within the meaning of the California Environmental
Quality Act under Public Resources Code section 21065 in that it has no potential to cause
either a direct physical change in the environment or a reasonably foreseeable indirect physical
change in the environment and therefore does not require environmental review.
Public Notification
Public notice of this item was posted in keeping with the Ralph M. Brown Act and it was
available for public viewing and review at least 72 hours before the scheduled meeting date.
Exhibit
1. City Council resolution
June 15, 2021 Item #4 Page 3 of 6
RESOLUTION NO. 2021-145
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE PROGRAMMING OF ROAD MAINTENANCE
AND REHABILITATION ACCOUNT (RMRA) FUNDS TO THE PAVEMENT
MANAGEMENT PROGRAM AND CONCRETE REPLACEMENT PROGRAM,
CAPITAL IMPROVEMENT PROGRAM (CIP) PROJECT NOS. 6001 AND 6013,
FOR FISCAL YEAR (FY) 2021-22
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017, was passed by
the legislature and enacted into law on April 28, 2017 to address the significant multi-modal
transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions designed to make city
residents aware of both projects proposed to receive funding and those projects that have been
completed each fiscal year; and
WHEREAS, the city must adopt by resolution a list of projects proposed to receive fiscal year
funding from the RMRA created by SB 1, which must include a description and the location of each
proposed project, a proposed schedule for the project's completion and the estimated useful life of
the improvement; and
WHEREAS, the city is expected to receive an estimated $2,250,000 in RMRA funding in FY
2021-22; and
WHEREAS, there is an existing fund balance of $270,000, which when added with the FY 2021-
22 estimated revenue projection of $2,250,000 results in a total RMRA programmed amount of
$2,520,000; and
WHEREAS, this will be the fifth year in which the city will receive RMRA funding which will
enable the city to continue essential road maintenance and rehabilitation projects; and
WHEREAS, the city has undergone a public process to solicit public input into the community's
transportation priorities as part of the CIP approval process; and
WHEREAS, the city utilizes a pavement management system to ensure that RMRA revenues
are being used in a prioritized and cost-effective manner; and
WHEREAS, the funding from RMRA will help the city maintain and rehabilitate its network of
roads, concrete improvements and similar projects into the future; and
June 15, 2021 Item #4 Page 4 of 6
WHEREAS, the RMRA project list and overall investment in our local streets and roads
infrastructure with a focus on basic maintenance and safety will have a significant benefit to the
community.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the Pavement Management Program, CIP Project No. 6001, as further described
herein, will be funded in part with FY 2021-22 RMRA revenues:
a.Project Title: Pavement Overlay and Slurry/Fog Seal Projects
b.Description: resurface and rehabilitate a selection of publicly-maintained streets on
an annual basis
c.Location: various streets throughout the city based on pavement condition
d.Estimated Project Schedule: July 2021 —June 2022
e.Estimated Useful Life: slurry seal has a useful life of approximately five years, and
asphalt concrete overlay has a useful life of approximately 20 years
3. That the Concrete Replacement Program, CIP Project No. 6013, as further described
herein, will be funded in part with FY 2021-22 RMRA revenues:
a.Project Title: Concrete Replacement Program
b.Description: repair and replace broken and uplifted concrete in the public right of
way
c.Location: various locations throughout the city based on concrete condition
d.Estimated Project Schedule: July 2021 — June 2022
e.Estimated Useful Life: concrete improvements typically have a useful life of
approximately 50 years
4. That funding to program RMRA funds in the amount of $1,900,000 to the Pavement
Management Program, Project No. 6001, and $620,000 to the Concrete Replacement
Program, Project No. 6013 was incorporated into the in the fiscal year 2021-22 Capital
Improvement Program.
//
June 15, 2021 Item #4 Page 5 of 6
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 15th day of June, 2021, by the following vote, to wit:
AYES: Hall, Blackburn, Acosta, Bhat-Patel, Schumacher.
NAYS: None.
ABSENT: None.
MATT HALL, Mayor
jiincrebiy1 DOlvla -f0
BARBARA ENGLESON, City Clerk
(SEAL)
June 15, 2021 Item #4 Page 6 of 6
Hossein Ajideh, Engineering Manager
June 15, 2021
Programming of Road Maintenance and
Rehabilitation Account funds to the
Pavement Management Program and
Concrete Replacement Program
Recommendation
Adopt a resolution authorizing the programming of
Road Maintenance and Rehabilitation Account (RMRA) funds to the Pavement Management Program and Concrete Replacement Program,
Capital Improvement Program Project Nos. 6001
and 6013, for FY 2021-22
2
Background
•State of California enacted Senate Bill (SB) 1, the
Road Repair and Accountability Act of 2017, to fund
deferred maintenance on local roads and highways
•SB 1 increased transportation-related taxes and fees
•Designed to dedicate revenue to transportation
infrastructure
3
Background
•California Transportation Commission (CTC) created
RMRA to distribute funds to eligible cities and counties
for road maintenance, rehabilitation, congestion relief
and safety projects on local roads
•To receive funds, local agencies must adopt a resolution
and submit supporting documents to CTC on an annual
basis (deadline for this year’s submission is July 1, 2021)
4
Fiscal Analysis
•Revenue projections:Carlsbad estimated to receive
$2,250,000 in RMRA revenue in FY 21-22
•Staff request that FY 21-22 CIP budget include programming
of $1,900,000 of the funds to Pavement Management
Program and $620,000 to Concrete Replacement Program
(total programmed amount of $2,520,000)
•Due to higher than expected revenues, interest income,
and unspent allocations from previous years, there is an
existing balance of $270,000
5
Next Steps
Once approved by City Council, staff will submit
the resolution and supporting documents to
CTC before the July 1, 2021, deadline to allow
the city to remain eligible to receive funds in
FY 21-22
6
Recommendation
Adopt a resolution authorizing the programming of
Road Maintenance and Rehabilitation Account (RMRA) funds to the Pavement Management Program and Concrete Replacement Program,
Capital Improvement Program Project Nos. 6001
and 6013, for FY 2021-22
7
Thank you