HomeMy WebLinkAbout2021-06-15; City Council; ; Agreement with Utiliquest, LLC to Perform DigAlert Underground Service Alert Mark-Outs for Traffic Signals Meeting Date: June 15, 2021
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Fred Gaines Jr, Management Analyst
fred.gainesjr@carlsbadca.gov, 760-602-7557
Subject: Agreement with Utiliquest, LLC to Perform DigAlert Underground Service
Alert Mark-Outs for Traffic Signals
Districts: All
Recommended Action
Adopt a resolution authorizing execution of an agreement with Utiliquest, LLC to perform
DigAlert Underground Service Alert mark-outs for traffic signals in an amount not to exceed
$183,894 for an initial one-year term and authorizing the city manager to approve up to three
one-year term extensions, as well as terminate the agreement during the initial term or during
any extension of the term, as needed.
Executive Summary
As a part of the Underground Service Alert efforts to prevent damage to existing underground
infrastructure, the city performs mark-outs of its traffic signals underground communication
conduits to minimize risk of damage. The service is mandated by California law before digging
can begin.
On Feb. 23, 2021, staff published a request for proposals to perform contract Underground
Service Alert mark-out services in accordance with Carlsbad Municipal Code sections 3.28.050
and 3.28.060. On March 26, 2021, staff received six proposals. As noted in municipal code
Section 3.28.050(D), public works staff evaluated the proposals and recommend authorization
of an agreement with Utiliquest, LLC in an amount not to exceed $183,894.
The City Council’s approval is required for this agreement under municipal code Section
3.28.040 (D)(1) because procuring these services will cost more than $100,000 per agreement
year. Staff request City Council authorization for the city manager to execute the term
extensions and authorization to terminate the agreement during the initial term or during any
term extension as needed.
Discussion
Underground Service Alert mark-outs for traffic signal conduits are currently being performed
as part of the traffic signals maintenance and operations agreement with Bear Electrical
Solutions, Inc. The agreement expires on June 28, 2021, with no further extensions possible.
June 15, 2021 Item #5 Page 1 of 17
The number of mark-outs has grown since fiscal year 2018-19 due to development activities,
installation of fiber optic and other technology-based utility efforts. As a result, costs have
continued to increase.
On Feb. 23, 2021, staff published a request for proposal to perform contract Underground
Service Alert mark-out services with an initial one-year agreement period and three possible
one-year extensions for a total maximum agreement period of four years. A total of six
contractors responded and staff rated them using a best-value analysis.
The number of mark-outs is projected to increase in FY 2021-22, but at a lower annual rate. This
is based on the last five months of data in FY 2020-21.
The following table provides a summary of previous annual costs compared to Utiliquest, LLC’s
proposal response:
Contractor Year Total annual cost Mark-outs a year Cost per mark-out
Bear FY 2017-18 $ 94,311.05 262 $ 359.97
Bear FY 2018-19 $ 115,817.65 385 $ 300.83
Bear FY 2019-20 $ 273,671.00 1008 $ 271.50
Bear 1 FY 2020-21 $ 291,085.20 1029 (est.) $ 282.79
Utiliquest 2 FY 2021-22 $ 183,894.00 1092 (est.) $ 168.40
1. Reflects projected FY 2020-21 cost, based on invoices through March 31, 2021, and a projected 1029 mark-outs for the fiscal
year
2. Based on the request for proposal scope of work, including a mark-out quantity of 1092 for the fiscal year as the basis of the
contractor’s proposed cost
As a result of the best-value analysis under municipal code 3.28.050(D), staff rated Utiliquest,
LLC as the highest-rated contractor.
If the city has the ability in the future to perform the service in-house, the requested service
will be no longer be needed, so this agreement will be terminated in accordance with standard
terms. The agreement allows the city manager to extend the term for up to three one-year
term extensions, as well as terminate the agreement during the initial term or during any
extension of the term, as needed.
Options
Staff provides the following options for the City Council’s consideration:
1. Adopt a resolution authorizing execution of an agreement with Utiliquest, LLC to
perform DigAlert Underground Service Alert mark-outs for traffic signals in an amount
not to exceed $183,894
Pros
• Ensures adequate coverage for the city’s needs
• Selected firm’s core competency is mark-out activity
• Mark-outs can commence as soon as the agreement is executed
Cons
• None identified
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2. Do not adopt a resolution authorizing execution of an agreement with Utiliquest, LLC to
perform DigAlert USA mark-outs for traffic signals
Pros
• None identified
Cons
• No coverage for traffic signal mark-outs
• City would be required to perform the service in-house with electricians who
maintain streetlights, which would likely result in increased deferred
maintenance on the streetlight infrastructure and streetlight fixtures remaining
out of commission for a longer period of time
Staff recommend Option 1 for the City Council’s approval – adopt a resolution authorizing
execution of an agreement with Utiliquest, LLC to perform DigAlert Underground Service Alert
mark-outs for traffic signals in an amount not to exceed $183,894.
Fiscal Analysis
The remaining budget in the FY 2020-21 operating budget is sufficient to complete this year’s
projected workload and budget has been requested in the proposed FY 2021-22 operating
budget to cover the cost of executing the agreement next fiscal year. All project costs are
planned to be funded in the traffic signals operating budget.
Next Steps
Upon the City Council’s approval and once an agreement is fully executed, staff will issue a
purchase order and Utiliquest, LLC will start performing DigAlert Underground Service Alert
mark-outs for traffic signals, beginning June 29, 2021.
Environmental Evaluation
This action does not constitute a “project” within the meaning of the California Environmental
Quality Act under Public Resources Code section 21065 in that it has no potential to cause
either a direct physical change in the environment or a reasonably foreseeable indirect physical
change in the environment and therefore does not require environmental review.
Public Notification and Outreach
Public notice of this item was posted in keeping with the state's Ralph M. Brown Act and it was
available for public viewing and review at least 72 hours before the scheduled meeting date.
Exhibit
1. City Council resolution
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RESOLUTION NO. 2021-146
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING EXECUTION OF AN AGREEMENT WITH
UTILIQUEST, LLC TO PERFORM DIGALERT UNDERGROUND SERVICE ALERT
MARK-OUTS FOR TRAFFIC SIGNALS IN AN AMOUNT NOT TO EXCEED
$183,894
WHEREAS, the City Council of the City of Carlsbad, California requires a contractor to perform
DigAlert Underground Service Alert mark-outs for traffic signals; and
WHEREAS, on Feb. 23, 2021, the city published a Request for Proposals in accordance with
Carlsbad Municipal Code (CIVIC) Sections 3.28.050 and 3.28.060; and
WHEREAS, on Mar. 26, 2021, staff received six proposals; and
WHEREAS, per CMC Section 3.28.050(D), a committee consisting of Public Works staff reviewed
and rated the proposals based on best-value criteria; and
WHEREAS, staff determined that Utiliquest, LLC was the highest-rated contractor; and
WHEREAS, staff recommend approving an agreement with Utiliquest, LLC in an amount not to
exceed $183,894 for an initial one-year term; and
WHEREAS, staff have requested sufficient funds as part of the proposed fiscal year 2021-22
traffic signals operating budget request to execute this agreement; and
WHEREAS, the city planner has determined that this action does not constitute a project"
within the meaning of the California Environmental Quality Act under Public Resources Code section
21065 in that it has no potential to cause either a direct physical change in the environment or a
reasonably foreseeable indirect physical change in the environment and therefore does not require
environmental review.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the proposal of Utiliquest, LLC is hereby accepted.
3.That the Mayor is hereby authorized and directed to execute an agreement with
Utiliquest, LLC in an amount not to exceed $183,894 for the initial one-year term,
attached hereto as Attachment A.
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4. That the City Manager is authorized to extend the agreement for up to three subsequent
one-year terms, and also authorized to terminate the agreement during the initial term,
or during any extension of the term, if the City Manager deems such termination to be
in the best interest of the city.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 15th day of June, 2021, by the following vote, to wit:
AYES: Hall, Blackburn, Acosta, Bhat-Patel, Schumacher.
NAYS: None.
ABSENT: None.
MATT HALL, Mayor.
BARBARA ENGLESON, City Clerk
(SEAL)
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AGREEMENT FOR PROFESSIONAL SERVICES
DIGALERT USA MARKOUT SERVICES FOR TRAFFIC SIGNALS
UTILIQUEST, LLC
THIS AGREEMENT is made and entered into as of the 15th day of
June , 2021, by and between the City of Carlsbad, a municipal
corporation, ("City"), and Utiliquest, LLC, a limited liability company, ("Contractor").
RECITALS
A.City requires the professional services of a consultant that is experienced in
DigAlert USA Case Review and Markout Services for Traffic Signals.
B.Contractor has the necessary experience in providing professional services and
advice related to DigAlert USA Case Review and Markout Services for Traffic Signals.
C.Contractor has submitted a proposal to City under Request for Proposals No.
RFP21-1403TRAN and has affirmed its willingness and ability to perform such work.
NOW. THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1.SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in attached Exhilzit "A", which is incorporated by this reference in
accordance with this Agreement's terms and conditions.
2.STANDARD OF PERFORMANCE •
While performing the Services, Contractor will exercise the reasonable professional care and skill
customarily exercised by reputable members of Contractor's profession practicing in .the
Metropolitan Southern California Area, and will use reasonable diligence and best judgment while
exercising its professional skill and expertise.
3.TERM
The term of this Agreement will be effective from June 29, 2021 to June 30, 2022. The City
Manager may amend the Agreement to extend it for three (3) additional one year (1) year periods
or parts thereof. Extensions will be based upon a satisfactory review of Contractor's performance,
City needs, and appropriation of funds by the City Council. The parties will prepare a written
amendment indicating the effective date and length of the extended Agreement.
4.TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5.COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term shall not
exceed one hundred eighty-three thousand eight hundred ninety-four dollars ($183,894). No other
compensation for the Services will be allowed except for items covered by subsequent
amendments to this Agreement. If the City elects to extend the Agreement, the amount shall not
exceed one hundred eighty-three thousand eight hundred ninety-four dollars ($183,894) per
Agreement year. The City reserves the right to withhold a ten percent (10%) retention until City
has accepted the work and/or Services specified in Exhibit "A".
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
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6.STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and
in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be
under control of City only as to the result to be accomplished but will consult with City as
necessary. The persons used by Contractor to provide services under this Agreement will not be
considered employees of City for any purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete
compensation to which Contractor is entitled. City will not make any federal or state tax
withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be
required to pay any workers' compensation insurance or unemployment contributions on behalf
of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty
(30) days for any tax, retirement contribution, social security, overtime payment, unemployment
payment or workers' compensation payment which City may be required to make on behalf of
Contractor or any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any balance
owing to Contractor.
7.SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City.
If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the
acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly
employed by the subcontractor, as Contractor is for the acts and omissions of persons directly
employed by Contractor. Nothing contained in this Agreement will create any contractual
relationship between any subcontractor of Contractor and City. Contractor will be responsible for
payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of
a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically
noted to the contrary in the subcontract and approved in writing by City.
8.OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9.INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees
and volunteers from and against all claims, damages, losses and expenses including attorney's
fees arising out of the performance of the work described herein caused by any negligence,
recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or
makes to or on behalf of an injured employee under the City's self-administered workers'
compensation is included as a loss, expense or cost for the purposes of this section, and that this
section will survive the expiration or early termination of this Agreement.
10.INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property which may
arise out of or in connection with performance of the services by Contractor or Contractor's
agents, representatives, employees or subcontractors. The insurance will be obtained from an
insurance carrier admitted and authorized to do business in the State of California. The insurance
carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus
line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating
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in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by
the National Association of Insurance Commissioners (NAIC) latest quarterly listings report.
10.1 Coverage and Limits.
Contractor will maintain the types of coverage and minimum limits indicated below, unless the
Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage
will not constitute any limitations or cap on Contractor's indemnification obligations under this
Agreement. City, its officers, agents and employees make no representation that the limits of the
insurance specified to be carried by Contractor pursuant to this Agreement are adequate to
protect Contractor. If Contractor believes that any required insurance coverage is inadequate,
Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense. The full limits available to the named insured shall also be available
and applicable to the City as an additional insured.
10.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an
"occurrence" basis, including personal & advertising injury, with limits no less than $2,000,000 per
occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply
separately to this project/location or the general aggregate limit shall be twice the required
occurrence limit.
10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work
for City). $2,000,000 combined single-limit per accident for bodily injury and property damage.
10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as
required by the California Labor Code. Workers' Compensation will not be required if Contractor
has no employees and provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's
profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a
period of five years following the date of completion of the work.
10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under
this Agreement contain, or are endorsed to contain, the following provisions:
10.2.1 The City will be named as an additional insured on Commercial General Liability
which shall provide primary coverage to the City.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which
will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and any extensions
of it and will not be canceled without thirty (30) days prior written notice to City sent by certified
mail pursuant to the Notice provisions of this Agreement.
10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this
Agreement, Contractor will furnish certificates of insurance and endorsements to City.
10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance
coverages, then City will have the option to declare Contractor in breach or may purchase
replacement insurance or pay the premiums that are due on existing policies in order to maintain
the required coverages. Contractor is responsible for any payments made by City to obtain or
maintain insurance and City may collect these payments from Contractor or deduct the amount
paid from any sums due Contractor under this Agreement.
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10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete
and certified copies of any or all required insurance policies and endorsements.
11.BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the
Agreement, as may be amended from time-to-time.
12.ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this
Agreement. All records will be clearly identifiable. Contractor will allow a representative of City
during normal business hours to examine, audit, and make transcripts or copies of records and
any other documents created pursuant to this Agreement. Contractor will allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
13.OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant
to this Agreement is the property of City. In the event this Agreement is terminated, all work
product produced by Contractor or its agents, employees and subcontractors pursuant to this
Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy
of the work product for Contractor's records.
14.COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and
Contractor relinquishes all claims to the copyrights in favor of City.
15.NOTICES
The name of the persons who are authorized to give written notice or to receive written notice on
behalf of City and on behalf of Contractor under this Agreement.
For City For Contractor
Name Nestor Mangohig Name Nick Starke
Title Senior Engineer Title Project Manager
Department Public Works Address 2575 Westside Parkway - Suite 100
Alpharetta, GA 30004
Phone No. 770-670-9416
City of Carlsbad
Address 1635 Faraday Ave.
Carlsbad, CA 92008 Email Nick.Starke@Utiliquest.com
Phone No. 760-602-2736
Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
16.CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report
investments or interests in all four categories.
YesE No El
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17.GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and regulations
which in any manner affect those employed by Contractor, or in any way affect the performance
of the Services by Contractor. Contractor will at all times observe and comply with these laws,
ordinances, and regulations and will be responsible for the compliance of Contractor's services
with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986
and will comply with those requirements, including, but not limited to, verifying the eligibility for
employment of all agents, employees, subcontractors and consultants whose services are
required by this Agreement.
18.DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment.
19.DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will
be used to resolve any questions of fact or interpretation not otherwise settled by agreement
between the parties. Representatives of Contractor or City will reduce such questions, and their
respective views, to writing. A copy of such documented dispute will be forwarded to both parties
involved along with recommended methods of resolution, which would be of benefit to both
parties. The representative receiving the letter will reply to the letter along with a recommended
method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The
City Manager will consider the facts and solutions recommended by each party and may then opt
to direct a solution to the problem. In such cases, the action of the City Manager-will be binding
upon the parties involved, although nothing in this procedure will prohibit the parties from seeking
remedies available to them at law.
20.TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services, the City
Manager may terminate this Agreement for nonperformance by notifying Contractor by certified
mail of the termination. If City decides to abandon or indefinitely postpone the work or services
contemplated by this Agreement, the City Manager may terminate this Agreement upon written
notice to Contractor. Upon notification of termination, Contractor has five (5) business days to
deliver any documents owned by City and all work in progress to City address contained in this
Agreement. City will make a determination of fact based upon the work product delivered to City
and of the percentage of work that Contractor has performed which is usable and of worth to City
in having the Agreement completed. Based upon that finding City will determine the final payment
of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may terminate this
Agreement. In this event, the City Manager may terminate this Agreement on behalf of City. Upon
request of City, Contractor will assemble the work product and put it in order for proper filing and
closing and deliver it to City. Contractor will be paid for work performed to the termination date;
however, the total will not exceed the lump sum fee payable under this Agreement. City will make
the final determination as to the portions of tasks completed and the compensation to be made.
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21.COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other
than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that
Contractor, has not paid or agreed to pay any company or person, other than a bona fide
employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration
contingent upon, or resulting from, the award or making of this Agreement. For breach or violation
of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion,
to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the
fee, commission, percentage, brokerage fees, gift, or contingent fee.
22.CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must
be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation
of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is
submitted to City, it may be considered fraud and Contractor may be subject to criminal
prosecution. Contractor acknowledges that California Government Code sections 12650 et seq.,
the False Claims Act applies to this Agreement and, provides for civil penalties where a person
knowingly submits a false claim to a public entity. These provisions include false claims made
with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to
recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a
false claim may subject Contractor to an administrative debarment proceeding as the result of
which Contractor may be prevented to act as a Contractor on any public work or improvement for ,
a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is
grounds for City to terminate this Agreement.
23.JURISDICTION AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right
or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the
County of San Diego, State of California, and the parties waive all provisions of law providing for
a change of venue in these proceedings to any other county.
24.SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and Contractor
and their respective successors. Neither this Agreement nor any part of it nor any monies due or
to become due under it may be assigned by Contractor without the prior consent of City, which
shall not be unreasonably withheld.
25.ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along
with the purchase order for this Agreement and its provisions, embody the entire Agreement and
understanding between the parties relating to the subject matter of it. In case of conflict, the terms
of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions
may be amended, modified, waived or discharged except in a writing signed by both parties.
///
III
III
III
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26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of
Contractor each represent and warrant that they have the legal power, right and actual authority
to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR
UTILIQUEST, LLC, a limited liability
company
CITY OF CARLSBAD, a municipal
corporation of the State of California
By: B:
re447 9044ategyft.
(sign here) Matt Hall, Mayor
Terry L. Fordham, Managing Member
(name/title)
ATTEST:
By: 71/1-‘ Pe. e" for
(sign here)
(name/title)
Barbara Engleson, City Clerk
If required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following
two groups.
Group A Group B
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
BY:
Assistant City Attorney
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EXHIBIT "A"
SCOPE OF SERVICES
Consultant to submit invoices on a monthly basis for the following:
ITEM U/M COST
DigAlert Case Review Monthly Flat Rate $9,000.00
Mark-Out/Re-Mark Cost* Hour $69.50
Included with the invoice shall be a report detailing:
1. List of cases reviewed with:
a.Case Number
b.DigAlert USA reference
c.Date/time Opened
2. List of Mark-Outs performed
a.Consultant Work Order or reference number
b.Case Number referenced above
c.Total Work Oder Cost
d.Date closed
*Pricing above includes all internal IT costs associated with the set up and management
to follow California's requirements to provide an Electronic Positive Response to the One
Call center for every ticket notification.
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•
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tEK ALFA A.
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STATEMENT OF WORK
Consultant to provide an estimated cost and reporting in Exhibit "A", based on the below City
map and traffic signal intersections:
% 4 ,
City of Carlsbad 44'". ---
Traffic Signal Communicition Ctmquit & . .4. s . = 7
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Location # of Int Leg EOC Presence Loop
Phase
Seback Loop
Phase
Carlsbad Blvd 4
1,2,3,4,5,6 2,6
State
Roosevelt
Madison -
4
4
4
X
X .
X
4,8
4,6 6 -
Jefferson 4 X -
Harding 4 X . 1,2,5,6 2,6
Pio Pico 4
3,4
Highland 4 X 4,8
Valley 4 X 4,8
Monroe 4 X
Donna 4 X
Avenida De Anita /Appian Rd 4 X . 1,2,4,5,6,8 2,6
Concord 3
. 2A6 2,6
Pontiac 3
Chatham 4 X
Tamarack 4 X
2,6
Glaow 4 X
College
Aston Avenue . 4
4,8
Salk Avenue 4 X 2,6 - 2,6
Sunny Creek Road OFF OFF OFF 0 FF
Rift Road 4 NI 2,6 2.6
Red Bluff Place 4 Y 2,6 2,6 .
Carlsbad VillageDrtve
Tamarack Avenue (5)
Ta marack Avert ue ( ti)
Et Camino Real
4
4
3
\if
Y
Y 2 2
Calle Barcelona 4 2 2,4 2
LevanteStreet 4 X 4,7
La Co=a Town Center 3
1,2,6,3 2,6
La Costa Avenue 4 X -
Coati Del Mar Road 3
1,8
Arena; Road 4
Alga 4 X 2,4,6,8 2,4,6,8
Dove lar.e 4 X
Poinsettia Lane 4 X
Cassia Road 4
Camino Vida Roble 4
Town Garden Road 4 X
Gateway 3 y, 5,8
Palomar A irpert Road 4 A
2,4,6,8
Faraday Avenue 4 X
College Boulevard 4 X 2 2
Jackspar 4
Cannon Road Road 4 X
City Attorney Approved Version 6/12/18
10
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
se
59
60
61
62
63
64
ES
66
67
68
69
70
71
72
73
74
75
76
77
73
79
80
81
82
83
June 15, 2021 Item #5 Page 15 of 17
DocuSign Envelope ID: 3882F1D9-C2F6-4A72-A4BA-813492BE4D87
PSA21-1457TRAN
Location # of In? Leg EOC Presence Loop
Phase
Seback Loop
Phase
Lim St 4
2,6
Kelly Drive
Tamarack Avenue
Chtnut Avenue
3
4
4
X
X 3,4,7,8
1,2,4,5,6,8
4,8
2,6
Carlsbad Village Drive 4 X 6 6
H osp Way 4 X 2 2 •
Marron 4 X No
Plaza Drive 4 X Na
Faraday
•
Van Allen 4 • X 4,8
College 4 X
Rutherford 4 X
Priestly 4 X
Orion 4 X
ElFuerte 3 X -
Whiptail Lcop W 3 X
W hi pta il Loop E
La Costa
3 - . X
Saxony 4
2,3,4,6,8 . 4,8
La Costa T own Entr 4 X
Viejo Castilla 3
2,4,5,6 2,6
Rorneria 4
1,2,4,5,6,8 2,4,6,8 .
Cadencia
Montebello
4
4 X
2,4,5,8 4,8
Melrose
Alga 4 X • 3,8 2,6
Via Patron 3 X 2,6 2,6
Carrillo Way 4 X 1,2,3,4,5,6,7,8 2,6
Rancho Bravado 4
1,2;3,4,5,6,7,8 2,4,6
Lionshead 4 X 2bad,6 2,6
Palomar Airport Road
Avenida Encirtas 4
1,2,5,6,7,8 2,6
Paseo Del Norte 4 X 2 hop, 6 2,6
Armada Drive/Costa 4
2,6 2,6
Hidden Valley Road 4
2,6 1 6 --,
College Boulevard 4 X
Palomar 0 aksWay 4
1,4,5,8 4
Camir.o Vida Roble 4
2,4,6 246
Yarrow Drive 4
4
Lowes Driveway 3 X 4,8 4,8
Innovation Way 4 X 2,6 2,6
El Fuerte Street 4 X 2,6 2,6
Melrose Drive 4 X 4,6,8 4,6,8
City Attorney Approved Version 6/12/18
11
84
85
86
87
88
89
90
91
92
93
94
55
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
June 15, 2021 Item #5 Page 16 of 17
DocuSign Envelope ID: 3882F1D9-C2F6-4A72-A4BA-813492BE4D87
PSA21-1457TRAN
Location #of int Leg EOC Presence Loop
Phase
Seback Loop
Phew
El Fuerte & Loker 4 X 2,6 2,6
El Fuerte & Gateway
El Fuerte & Bressi Ranch
El Fuerte & Greenhaven
4
3
3
X
X
x
E I Fuerte & P acific Ridge 3 X
El Fuerte & Corinitia 4
M onroe & Marron 4
.
Monroe and Chestnut 4
.
J efferson & M a rron 4 -
J efferson & Las Flores 3
-
J efferson & Laguna
Tamarack & Jefferson 4
Tamarack & Adams _ 4
4,3
Marron & Cinema Way 3 X
Jefferson & Grand 4 x •.
Grand &State 4 - X
Grand & Roosevelt 4 - X
Gateway & Rnrial 4 X
2,6
162
163
164
165
166
167
168
169
170
171
172
173
174
175
176
177
178
179
City Attorney Approved Version 6/12/18
12
June 15, 2021 Item #5 Page 17 of 17
Tom Frank, Transportation Director
June 15, 2021
Authorize execution of an agreement to
perform DigAlert Underground Service
Alert mark-outs for traffic signals
Recommendation
•Adopt a resolution authorizing execution of an agreement with Utiliquest, LLC to perform DigAlert Underground Service Alert mark-outs for traffic signals in an amount not to exceed $183,894 for an initial one-year term and authorizing the City Manager to approve up to three one-year term extensions, as well as terminate the agreement during the initial term or during any extension of the term, as needed
2
Background
•City performs mark-outs of its traffic signals underground communication conduits to minimize risk of damage
–Current agreement expires on June 28, 2021
•Staff received six proposals and evaluated the
responses
–Utiliquest, LLC’s proposal was the lowest cost and highest rated
3
Next Steps
•Upon the City Council’s approval and once an
agreement is fully executed, staff will issue a
purchase order and Utiliquest, LLC will start
performing DigAlert Underground Service Alert
mark-outs for traffic signals, beginning June 29,
2021
4
Recommendation
•Adopt a resolution authorizing execution of an agreement with Utiliquest, LLC to perform DigAlert Underground Service Alert mark-outs for traffic signals in an amount not to exceed $183,894 for an initial one-year term and authorizing the City Manager to approve up to three one-year term extensions, as well as terminate the agreement during the initial term or during any extension of the term, as needed
5
Thank you