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Home My WebLink About2021-06-15; City Council; ; Annual Carlsbad Sister City Program UpdateCA Review CKM Meeting Date: June 15, 2021 To: Mayor and City Council From: Scott Chadwick, City Manager Staff Contact: Sheila Cobian, Director of Legislative & Constituent Services sheila.cobian@carlsbadca.gov, 760-434-2820 Subject: Annual Carlsbad Sister City Program Update Districts: All Recommended Action Receive the annual update on the programs, relationships and finances of Carlsbad’s Sister City Program as required by City Council Policy No. 77. Executive Summary/Discussion Carlsbad’s Sister City Program is operated by the not-for-profit, community-based organization Carlsbad Sister City Ambassadors. At the City Council Meeting held Jan. 23, 2018, City Council Policy No. 77 (Exhibit 1) was modified, requiring an annual update on the programs, relationships and finances of the ambassadors. Tom Hersant, President of the organization, will present the update to the City Council. Fiscal Analysis There is no fiscal impact associated with this item. Environmental Evaluation This action does not constitute a project within the meaning of the California Environmental Quality Act under California Public Resources Code Section 21065 in that it has no potential to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Therefore, it does not require environmental review. Public Notification Public notice of this item was posted in keeping with the Ralph M. Brown Act and it was available for public viewing and review at least 72 hours before the scheduled meeting date. Exhibits 1.City Council Policy No. 77 June 15, 2021 Item #6 Page 1 of 4 {9ityof Carlsbad Council Policy Statement Category: CARLSBAD SISTER CITY PROGRAM Policy No. Date Issued: Effective Date: Resolution No: Cancellation Date: Supercedes No. 77 Jan. 23, 2018 Jan.23,2018 2018-008 N/A 77 dated Apr. 24, 2012 Specific Subject: Guidelines for the establishment and management of sister city relationships involving the City of Carlsbad PURPOSE: The purpose of this policy is to: • Establish guidelines for the maintenance and expansion of Carlsbad's Sister City Program. • Encourage sister city programs for the benefit of the City of Carlsbad and its residents. • Duly authorize and endorse a not-for-profit, community-based organization to be the managing organization for the sister city relationships with Futtsu, Japan and Karlovy Vary, Czech Republic and for sister city program activities conducted for the benefit of Carlsbad citizens. BACKGROUND: The Sister City Program was officially established in 1956 by President Eisenhower for the purpose of aiding in the development of mutual understanding between U.S. cities and international cities. One facet of the program was furthering economic and cultural cooperation and interchange between the participating entities. In January 1988, the City of Carlsbad established its first sister city relationship with Futtsu, Japan (Resolution 88-18) by invitation of that city. It also established a Sister City Steering Committee (Resolution 88-19), made up of representatives from several community organizations, to be responsible for the sister city program in Carlsbad. This body worked together for 18 months, and then requested a new structure with additional assistance from the city. The Carlsbad Sister City Committee and Program were established in 1990 by City Council Resolution 90-3 which created a nine-member Sister City Committee with a staff liaison in the Cultural Arts Office to assume management of the existing sister city relationship with Page 1 of 3 Exhibit 1 June 15, 2021 Item #6 Page 2 of 4 Futtsu, Japan. In early 1991, Karlovy Vary, Czech Republic requested a formal relationship with its namesake, Carlsbad, California, and became the program's second sister city (Resolution 90-452). In June 2010, the City Council dissolved the Sister City Committee by Resolution 2010-160, and suggested that the sister city program should be conducted and managed by a not- for-profit, community-based organization rather than through continued city management. POLICY: It is the policy of the City Council of the City of Carlsbad that the relationships between the City of Carlsbad and its sister cities be conducted by a not-for-profit, community-based organization whose purpose is the operation of international relations with sister city partners and the presentation of appropriate recommendations to the City Council concerning the establishment of possible additional sister city relationships. Activities undertaken in pursuit of this purpose should increase the visibility, effectiveness, efficiency and viability of Carlsbad's existing sister city partnerships, thereby supporting their missions in the areas of cultural, educational and economic relationships. At all times the benefits to the residents of Carlsbad should serve as the primary objectives of the not-for- profit, community-based organization as it develops its relationships, programs and activities. The City Council reserves to itself the right to rescind, restrict or transfer its appointment and endorsement by a vote of the majority of the City Council members. The not-for-profit,community-based organization must maintain and demonstrate the ability to fund its activities without reliance on direct financial support from the City of Carlsbad, other than CSCA's annual Sister City lnternational's membership fee, including future fee increases, which the City can decide to discontinue at any time. CSCA will maintain membership in the Sister Cities International for the general benefit of the community and to support effective management of the program, unless otherwise directed by the City Council. If the City Council directs CSCA to not enroll with Sister Cities International, the City will no longer appropriate the annual membership fee to CSCA. In considering the establishment of additional sister city relationships, the not-for-profit, community-based organization should use sound policy and practices of its own development, should recommend additional relationships only if the following requirements are satisfied: 1. There must be a logical area of mutual interest with the city in prospect, in the fields of culture, commerce, education or history. 2. The not-for-profit, community-based organization must favor the proposed affiliation and intend to pursue a meaningful program after the relationship is established. The not-for-profit, community-based organization must be in a position to finance the resulting expanded activities without expectation of financial backing by the City. Page 2 of 3 June 15, 2021 Item #6 Page 3 of 4 3. A similar identifiable civic or official group must exist in the city with which affiliation is proposed, with a clear indication of intent to carry out active mutual programs. The government of the foreign city itself must evidence a desire to affiliate. Recommendations of new sister cities will be brought before the City Council for consideration and approval before the not-for-profit, community-based organization proceeds with the formation of a Sister Cities Agreement (Agreement) with any proposed sister city. The Agreement will be executed between the officials of the sister city and the not-for-profit, community-based organization and the City of Carlsbad will not be a party to any specific obligations and commitments undertaken within the scope of the Agreement. After execution of the Agreement,and following a vote in favor by the City Council, the City of Carlsbad will sign an Acknowledgement recognizing the partner city as a Sister City of Carlsbad. As a condition of its authorization to manage and operate Carlsbad's Sister City Program, the not-for-profit, community-based organization will appear before the City Council annually to submit current reports on its programs, relationships and finances. Within its appropriate scope of activities as an incorporated not-for-profit organization, the not-for-profit, community-based organization is encouraged to pursue independent funding opportunities in the community. Page 3 of 3 June 15, 2021 Item #6 Page 4 of 4 2021 Annual Report Prepared for the Carlsbad City Council Presented by Tom Hersant President Mission Taking Carlsbad to the World and Bringing the World to Carlsbad A Little Background . . . Futtsu, Japan ~ Futtsu Karlovy Vary, Czech Republic Previous focus was trips 2020 & ’21 Cancelled 2022 IS ON! rn o§ 7"'· Portug•I Philippir,es M1da,g1sc•r Added New Programs . . . l Carlsbad Sister City Ambassadors U.S. -Japan Sister Cities Bell Ringing August 5, 2020 Building Friendship Between Futtsu and Carlsbad Getting to know you In partnership with Global Education Elite Young Artists & Scholars Scholarship Contest Artists Chosen for the International 2021 International Yount Artist and Showcase representlnt artists from Carlsbad and s11• Cret/c Hlth Schools and Mir• Cost• Collet• The 2021 International Young Artists and Authors Showcase "Unit d in Hop " California Youth Leadership SUMMIT Global Citizen Youth Leadership FORUM Between September 2020 and April 2021, Carlsbad Sister City Ambassadors Global Citizen Youth Leadership connected Carlsbad High School students with other youth around the world . In partnership with Global Education Elite Global Citizen Youth Leadership Robotic Exchange Note: we use REV expansion hubs like this -> for our control system In partnership with Global Education Elite Community Arts Program -Taste of Heritage Arts- Chinese Calligraphy Heritage Arts ChiKere CalligraphJ Virtual Workrhopr f l'Yllt< a cal/i1Jrap"9 Htatllr ;,. ~7h<>L, ChiM. Calligraphy Is an ancient form of artistic communka'tlon for mor• than 2000 years. Join us fCH the Chinue calligraphy workshop! ~bbMI S.C.. ~ ~dors t,,. IC)K .. ')' p,,,t.,-9d.., thO... p,inog<CN:t~ Wiq1,>1'1blmo C• i9f•l,tl)' .-ft khoul In So.llhou, CNo.J le. SMhotfal th~ f\.wl ..ncl inbtNI.Ne ""'°"bhoponCh~Glll<J•epf'-.y Ttw w'ffw.i OClfTIPI'-"'9f,t W1Wil""1Vl~CCWl'W19 Uw h-1,lory o.111Ufllt IIQl'"llttC~ .-dc:or•---aolc..lllg,.pny W!Ch1 .... PfCll'Kt,-... affllOW'l4.10d'--th•t.M..t.ful.-t fotm•-'•lNcutt...1•ftom ... toid\11.~ftotn. P•rt~_..,,._,,_..t..p,o,ndadw,1h11W_,..i_,-. ..... cttt.Mt .,,.-...ibl'.,.,_PllPIM .,,cl ,nae. "'-'t.c.icMnu"""' ~ ~• c.n:rf~ of~~•' UM,.,,a ot1P1eworlelhoo WHO: ·--WHAT: WHY: • Aeducesuns • Booll1o crNCMty • Cul1,..,•t" pehenc• • s.twir~)'OUrfocu~,nbodyandm.nd CATE TBD T IME TBD REGISTRATION For more info: csc•OC•rtsbadambassadors org CSCA Newsletter --.. --·----ci..--_ .. ____ ,... .... ------... ----·--__ .,. __ _ _____ .. _______ cai,.._. ,_ __ _ ---·---------------------------___ ..., ______ _ -----""'-·--·-·-_,.. _____ ,,_ --· -··--·-·------.. --... -·-----------·-· --·---·-----------_______ .,. __ ., _____ _ _____________ .. _ .. --,. _________ ... __ .. ____ .. ___ .. _,w_ ---------------.... ----·-·---...... -.... -----·-·---·-~----··-·-.... -------------·-----.. ·-,.. ___ -----------__ , ___ .... __ §:.===-;.:::= .. ::...;. -·-------·-_ ....... ______ _ .. ----·-------------------·--·---·---·--·--·----...... -----·----~------·-- ------------- ..wdll021~ ------I~ -.. _ -_.,_ ... _,,_ - C: --------=-":.-=-=-..::::=-.:~ -OKlfflbff tolO ~ltttff _______ .. ___ uc,I _ ____ ,. _____ _ ~ ----·-----·----::-.::: ..... ~=.:::-:.::.:=~·-- NEXT UP . . . •Expand Board of Directors Especially educators •New Sister City? Tied to Business? Arts? Sports? •Resume visits to/from Sister Cities Thank you More info or volunteer at CarlsbadAmbassadors.org (Slides by Iris Cheung of Global Education Elite)