HomeMy WebLinkAbout2021-06-08; Municipal Water District; Resolution 1655RESOLUTION NO. 1655
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD
MUNICIPAL WATER DISTRICT, ADOPTING THE WATER DISTRICT'S
FINAL OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM
FOR FISCAL YEAR 2021-22 AND ESTABLISHING CONTROLS ON
CHANGES IN APPROPRIATIONS FOR BUDGET FUNDS
WHEREAS, the Board of Directors of the Carlsbad Municipal Water District has reviewed
the proposed final Operating Budget and Capital Improvement Program for Fiscal Year (FY) 2021-
22 and has held such public hearings as are necessary prior to the adoption of the final budgets.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Municipal
Water District, as follows:
1.That the above recitations are true and correct.
2.That certain documents now on file in the Office of the City Clerk of the City of
Carlsbad, entitled "Fiscal Year 2021-22 Preliminary Operating Budget, Strategic
Digital Transformation Investment Program and Capital Improvement Program,"
presented at the regular City Council meeting on May 18, 2021 as Exhibit 2 to Item
No. 8, as amended, if necessary, in accordance with Attachments A and B attached
and incorporated by reference, are adopted as the final Operating and Capital
Improvement Program Budgets for the Carlsbad Municipal Water District for the
FY 2021-22 along with any program options and/or adjustments determined by
the Board of Directors as set forth in the minutes of the Board of Director's
meeting of Tuesday, June 8, 2021.
3.That the amounts reflected as estimated revenues for FY 2021-22 are adopted as
the budgeted revenues for FY 2021-22.
4.That the amounts designated as FY 2021-22 Budgets in Attachments A and B are
appropriated to the fund for which they are designated, and such appropriation
shall not be increased except as provided in this resolution.
.5, That total appropriations may only be increased or decreased by the Board of
Directors by passage of a resolution amending the budget except as provided in
this resolution.
June 8, 2021 Item #11 Page 170 of 336
6. That the following controls are placed on the use and transfer of budget funds:
A. No expenditure of funds shall be authorized unless sufficient funds have been
appropriated by the Board of Directors or Executive Manager as described
below.
i.The Executive Manager may authorize all transfers of funds from account
to account within the same fund.
ii.The Executive Manager may authorize budget adjustments involving
offsetting revenues and expenditures; the Executive Manager may
authorize increases in an appropriation for a specific purpose where the
appropriation is offset by unbudgeted revenue which is designated for said
specific purpose.
iii.The Executive Manager may authorize increases in purchased water
appropriations in an amount equal to the same percent that water sales
exceed the amount of the original revenue estimate.
iv.The Executive Manager may authorize budget adjustments to increase the
appropriation for the Workers' Compensation and Risk Management
Funds' operating budgets in an amount equal to the increases in costs of
estimated claims expenses.
v.The Executive Manager may authorize budget adjustments to increase the
appropriation for unforeseen legal expenses and liabilities.
vi.The Executive Manager may delegate the authority to make budget
transfers.
B. The Board of Directors must authorize any increase in the number of
authorized permanent personnel positions above the level identified in the
final Budget. The Executive Manager may authorize the hiring of temporary or
part time staff as necessary within the limits imposed by the controls listed
above.
7. That all appropriations for outstanding encumbrances as of June 30, 2021 are
continued into FY 2021-22 for such contracts and obligations.
June 8, 2021 Item #11 Page 171 of 336
8.That interest earned on grants may be appropriated during the year for the
purpose for which the grant was received.
9.That all appropriations for Capital Improvement Projects remaining unexpended
at June 30, 2021, are appropriated for such capital projects for FY 2021-22.
10.That all appropriations in the Strategic Digital Transformation Investment Program
remaining unexpended at June 30, 2021, are appropriated to FY 2021-22 in their
respective Innovation Fund or project budgets.
PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the City Council of the
City of Carlsbad, the Board of Directors of the Carlsbad Municipal Water District, the Board of
Directors of the Carlsbad Public Financing Authority, the City of Carlsbad Community
Development Commission, and the City Council of the City of Carlsbad as Successor Agency to
the Carlsbad Redevelopment Agency held on the 8th day of June, 2021, by the following vote, to
wit:
AYES: Hall, Blackburn, Acosta, Bhat-Patel, Schumacher.
NAYS: None.
ABSENT: None.
MATT HALL, President
frI-
BARBARA ENGLESON, Secretary
(SEAL)
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June 8, 2021 Item #11 Page 172 of 336
Project Name District Score Funding ID
Funding
Source
Prior
Appropriation
Year 1
(2021-22)
Year 2
(2022-23)
Year 3
(2023-24)
Year 4
(2024-25)
Year 5
(2025-26)
Year 6-10
(2027-31)
Year 11-15
(2032-36)
Total Funding
Source
Abandon Potable Services (New
Recycled Services)
Multiple
Districts Medium 52051
WATER
REPL
Aviara Parkway and Plum Tree
Waterline District 2 Low 19021
WATER
REPL
Carlsbad Boulevard Waterline
Replacement at Terramar District 2 Critical 50481
WATER
REPL
Carlsbad Water Recycling Facility
(Encina Capital Projects)
District 3 Critical 52031
WATER
REPL
52032 RECL REPL
Carlsbad Water Recycling Facility
Irrigation and Landscape District 3 Low 52131 RECL REPL
Carlsbad Water Recycling Facility Roof
Replacement District 3 Low 47491 RECL REPL
Cathodic Protection Program Multiple
Districts Critical 50071
WATER
REPL
College Boulevard - Cannon Road To
Badger Lane (375 Zone)District 2 Medium 50131
WATER
CONN
College Boulevard - Cannon Road To
Badger Lane (490 Zone)District 2 Medium 50121
WATER
CONN
Crestview Drive Transmission Main District 2 Low 50331
WATER
REPL
Desalinated Water Flow Control
Facility No. 5 District 2 High 50381
WATER
CONN
Fire Flow Capacity System
Improvements
Multiple
Districts High 50431
WATER
REPL
Hydroelectric Generation at Water
Facilities District 2 Medium 50591
WATER
CONN
Limited Access Pipeline Relocation
Program
Multiple
Districts Critical 50351
WATER
REPL
Maerkle Facility Improvements District 2 Critical 50091
WATER
REPL
Maerkle Reservoir Floating Cover
Replacement District 2 Critical 50361
WATER
REPL
Maerkle Reservoir Transmission Main District 2 Medium 50011
WATER
REPL
Normally Closed Valve (Install
Motorized Valve)District 2 High 50501
WATER
REPL
Orion Center District 2 High 35722
WATER
REPL
35725 RECL REPL
Palomar Airport Waterline
Realignment District 2 High 50551
WATER
REPL
PoinsettiaLane-CassiaRoadto
SkimmerCourt(ReimbursementAgre..
District 3 Medium 50451 WATER
CONN
1,925,825---500,000500,00050,000-866,1751,742,000
1,100,500-----900,500200,000-
5,080,000-----1,650,0001,000,0002,430,000
599,944-------109,446709,390
7,336,7101,300,0001,200,000200,000310,000320,000315,0001,460,0002,231,710
175,000-------175,000
225,000------225,000-
2,906,700280,000260,000190,000190,000190,000190,000180,0001,426,700
1,095,000-----844,817-809,8171,060,000
1,460,000-----1,160,000-790,0001,090,000
800,000-----500,00060,000240,000
10,104,300------7,950,0002,154,300
2,174,000---264,000100,000100,000-1,710,000
2,275,000-----1,875,000200,000200,000
4,940,000----1,000,0002,000,000-1,940,000
2,235,200-------2,235,200
11,032,844-------2,022,15613,055,000
6,330,000----4,557,0001,000,000-5,557,0006,330,000
485,000-------485,000
6,789,409------139,0106,650,399
2,715,600------55,6002,660,000
1,750,000------750,0001,000,000
Carlsbad Municipal Water District: 15-year Capital Improvement Program Project Schedule Attachment AJune 8, 2021 Item #11 Page 173 of 336
Project Name District Score Funding ID
Funding
Source
Prior
Appropriation
Year 1
(2021-22)
Year 2
(2022-23)
Year 3
(2023-24)
Year 4
(2024-25)
Year 5
(2025-26)
Year 6-10
(2027-31)
Year 11-15
(2032-36)
Total Funding
SourcePalomarAirportWaterline
Realignment District 2 High 50551
WATER
REPL
Poinsettia Lane - Cassia Road to
Skimmer Court (Reimbursement Agre..District 3 Medium 50451
WATER
CONN
Pressure Reducing Station Program Multiple
Districts Critical 50201
WATER
REPL
Rancho Carlsbad Groundwater Supply District 2 Low 19621
WATER
CONN
19622 WATER
REPL
Recycled Water Condition Assessment
Program
Multiple
Districts Critical 52111 RECL REPL
Recycled Water Line - Carlsbad Water
Recycling Facility to Agua Hedionda
Lagoon
Multiple
Districts
Critical 50271
WATER
REPL
50272 RECL
WATER
Recycled Water Phase 3 - Pipelines Multiple
Districts
Critical 52081
WATER
REPL
52082 RECL
WATER
Recycled Water Phase 3 - Reservoir District 3 High 52101
WATER
REPL
52102 RECL
WATER
Recycled Water Pipeline Replacement District 2 High 19541 RECL REPL
Recycled Water Valve and
Appurtenance Replacement Program
Multiple
Districts Critical 52121 RECL REPL
Reservoir Repair and Maintenance
Program
Multiple
Districts Critical 50241
WATER
REPL
San Luis Rey Mission Basin
Groundwater Supply
Multiple
Districts
Low 50441
WATER
CONN
50442 WATER
REPL
Santa Fe II Inlet Pipeline Null High 50571
WATER
REPL
Santa Fe II Reservoir Site Electrical
Improvements District 2 Medium 50461
WATER
REPL
SCADA Improvements Multiple
Districts
Critical 55422
WATER
REPL
55423 RECL REPL
Tri-Agency Water Transmission
Pipeline Replacement District 2 High 50081
WATER
REPL
Valley and Magnolia Complete Streets District 1 High 60192
WATER
REPL
Water Infrastructure Condition
AssessmentProgram
Multiple
Districts
Critical 50511 WATER
REPL
600,000-------600,000
12,462,0003,000,0003,000,000600,000600,000600,000600,000600,0003,462,000
1,750,000-1,425,000---125,000200,000-
1,750,000-1,425,000---125,000200,000-
1,490,000310,000280,00050,00050,00050,00050,00050,000650,000
1,632,594-------1,632,594
3,417,406-------3,417,406
2,497,529-------2,497,529
21,256,331-------21,256,331
980,000-------980,000
3,120,000-------3,120,000
6,110,0002,910,0002,150,000350,000350,000350,000---
1,830,000700,000630,000-120,000-120,000-260,000
14,490,0003,610,0003,070,000--1,960,000--5,850,000
8,577,5002,500,0005,500,000---300,000200,00077,500
8,577,5002,500,0006,000,000-----77,500
2,865,000-----2,370,000-495,000
33,581-------116,419150,000
10,155,600---610,5002,412,5003,209,2001,858,1002,065,300
2,394,000---398,000337,600631,500381,500645,400
6,455,000-----2,836,030-2,836,0306,455,000
71,000-------71,000
June 8, 2021 Item #11 Page 174 of 336
Project Name District Score Funding ID
Funding
Source
Prior
Appropriation
Year 1
(2021-22)
Year 2
(2022-23)
Year 3
(2023-24)
Year 4
(2024-25)
Year 5
(2025-26)
Year 6-10
(2027-31)
Year 11-15
(2032-36)
Total Funding
Source
Valley and Magnolia Complete Streets District 1 High 60192
WATER
REPL
Water Infrastructure Condition
Assessment Program
Multiple
Districts Critical 50511
WATER
REPL
Water Loss Monitoring Program Multiple
Districts High 50521
WATER
REPL
Water Modeling Multiple
Districts Low 50581
WATER
CONN
Water System Rehabilitation and
Replacement
Multiple
Districts Critical 39041
WATER
REPL
Water Valve Repair/Replacement
Program
Multiple
Districts Critical 50191
WATER
REPL
8,170,0002,480,0002,250,000420,000420,000410,000410,000400,0001,380,000
1,700,000500,000500,000100,000100,000100,00050,000-350,000
425,000---25,00025,00025,00050,000300,000
62,028,36621,080,00019,890,0003,000,0003,000,0002,800,0002,690,0001,730,0007,838,366
21,500,0005,650,0005,110,000960,000960,000960,000940,000930,0005,990,000
June 8, 2021 Item #11 Page 175 of 336
PUBLIC WORKS |
UTILITIES: POTABLE WATER OPERATIONS
Account: 5016310 Fund: Enterprise
ABOUT
To ensure that drinking water is available on demand and customers can rely on receiving safe, high
quality water that meets all regulatory health standards, the Carlsbad Municipal Water District staff
provides ongoing maintenance and repair of the following: nine storage reservoirs or tanks, 455 miles
of pipeline, 17 pressure zones, 71 pressure regulating stations, three pumping stations, 14,369 valves,
4,441 fire hydrants and 30,320 potable meters. CMWD purchases potable water from its wholesale
water provider, the San Diego County Water Authority.
SERVICES
Operation of infrastructure, including reservoirs, pressure regulating stations, pump stations,
transmission and distribution pipelines, valves, meters, and other apparatus
Delivery of safe drinking water and fire flow demand
Meeting the many health, safety and environmental regulations of water operation
Compliance with State and Federal drinking water standards for sampling and reporting
Tank cleaning and required maintenance on potable reservoirs
Water conservation education and outreach and leak detection studies, conservation rebate
programs, and compliance with conservation laws
Participation and coordination with other water agencies and the San Diego County Water
Authority
2018‐19
Actual
2019‐20
Actual
2020‐21
Budget
2021‐22
Budget
Personnel Services
Salaries & Wages $2,269,516 $2,459,473 $2,536,130 $2,906,467
Retirement Benefits 998,851 569,526 586,725 635,085
Health Insurance 602,867 515,622 419,940 508,263
Other Personnel Expenses 118,918 118,885 80,675 128,488
Personnel Services Subtotal 3,990,152 3,663,506 3,623,470 4,178,303
Operating Expenses
Professional & Contract Services 7,162,939 7,345,483 8,659,800 8,534,600
Supplies & Materials 23,564,467 23,299,719 26,133,700 27,412,700
Repair & Maintenance 242,174 185,173 538,050 452,050
Interdepartmental Charges 2,453,099 2,663,442 2,744,695 2,969,197
Other Operating Expenses 5,222,567 8,581,187 4,407,150 4,274,370
Capital Outlay 79,968 20,567 20,000 0
Operating Expenses Subtotal 38,725,214 42,095,571 42,503,395 43,642,917
TOTAL EXPENDITURES $42,715,366 $45,759,077 $46,126,865 $47,821,220
Full Time Positions 29.80 30.30 29.50 30.55
Hourly/FTE Positions 0.50 0.50 0.45 0.20
Attachment B
June 8, 2021 Item #11 Page 176 of 336
RECENT ACCOMPLISHMENTS
Commenced implementation of the recently completed Potable Water Master Plan
Commenced implementation of the new supervisory control and data acquisition, or SCADA,
system approved in the recently completed SCADA Master Plan
Completed tank maintenance and cleaning on three potable reservoirs
Completed a five‐year sanitary survey with State Water Resources Control Board
Completed sampling for UCMR 4, or the fourth Unregulated Contaminant Monitoring Rule
Completed the draft Urban Water Management Plan Update and Emergency Action Plan for
two jurisdictional dams
Completed three reservoir tank cleanings
Installed ammonia tanks at Maerkle Reservoir for disinfection
Completed painting of the Santa Fe tank
Completed 1.1 miles of potable water main replacement as part of the Segment 5 project
Replaced potable water pipeline crossings for the Buena Outfall project along Palomar
Airport Road
Completed the first phase of citywide water valve replacement at 18 sites
Completed a five‐year water main condition assessment plan
GOALS | OBJECTIVES | PRIORITIES
Continue to optimize asset management by increasing the use of technology to improve and
manage the infrastructure system more efficiently and effectively, thereby minimizing costs
while continuing to provide high levels of service at acceptable risk
Meet all federal and state water quality objectives
Meet or exceed the American Water Works Association benchmark for combined utilities for
pipeline breaks of 3.4 to 19.4 breaks per 100 miles of pipeline; CMWD’s break rate is 5.7 for
fiscal year 2019‐20
Meet or exceed the American Water Works Association benchmark for combined utilities for
pipeline leaks of 4.3 to 21.7 leaks per 100 miles of pipeline; CMWD’s leak rate is 12.8 for
fiscal year 2019‐20
Update the cost of service study and present updated rates to the CMWD Board of Directors
Continue to meet or exceed operational requirements and benchmarks
Work with the Department of Water Resources and the State Water Resources Control
Board on implementation of SB606 and AB1668, which requires the setting of agency water
use efficiency standards, performance measures and variances.
2021 Lead and Copper sampling to meet the requirements of the new Lead and Copper Rule
Complete the 2021 Urban Water Management Plan and final Emergency Action Plan for two
jurisdictional dams
Perform maintenance cleaning of 4 potable water storage tanks
Complete the Poinsettia 61 pressure regulating station
Initiate the second phase of citywide water valve replacement at 20 sites
Initiate construction of the Palomar Airport Waterline Replacement project, water main
replacements in the downtown and coastal areas, and one new pressure regulating station
and replacement of two existing stations
June 8, 2021 Item #11 Page 177 of 336
PUBLIC WORKS |
UTILITIES: RECYCLED WATER OPERATIONS
Account: 5026310 Fund: Enterprise
ABOUT
The Carlsbad Municipal Water District provides ongoing treatment, maintenance and repair of the
recycled water system’s Carlsbad Water Recycling Facility treatment plant, three storage tanks, four
pump stations, three pressure reducing stations, five pressure zones, 95 miles of pipelines, 815 valves
and 961 meters. CMWD’s Cross‐Connection Control and Backflow program ensures a safe supply of
drinking water by preventing cross‐contamination from the recycled system into the potable system,
in accordance with federal and state regulations. CMWD also purchases and delivers recycled water
from the Vallecitos Water District’s Meadowlark Water Reclamation Facility.
The Carlsbad Water Recycling Facility treatment plant is located next to the Encina Wastewater
Authority Treatment Plant. CMWD takes wastewater from that plant and treats it to the State of
California Title 22 recycled water quality standards, and then delivers that water to customers for
irrigation and certain industrial uses. This effort reduces the amount of wastewater that would
normally be released by the wastewater treatment plant into the ocean outfall, reduces dependence
on imported drinking water, and provides customers with a reliable local supply of recycled water.
Recycled water is not subject to state water conservation requirements.
In fiscal year 2021‐22, CMWD will continue to use technology to improve and manage the system
more efficiently and effectively. The recycled water system is relatively new at approximately 30
2018‐19
Actual
2019‐20
Actual
2020‐21
Budget
2021‐22
Budget
Personnel Services
Salaries & Wages $849,549 $1,036,826 $1,164,750 $1,279,473
Retirement Benefits 447,110 247,059 266,750 290,484
Health Insurance 126,154 135,911 189,792 212,783
Other Personnel Expenses 47,768 48,756 37,022 57,315
Personnel Services Subtotal 1,470,581 1,468,552 1,658,314 1,840,055
Operating Expenses
Professional & Contract Services 2,183,790 1,180,930 1,958,200 2,045,680
Supplies & Materials 1,462,839 2,783,276 2,376,300 3,084,500
Repair & Maintenance 20,923 34,144 103,243 68,943
Interdepartmental Charges 520,537 591,195 682,619 837,662
Other Operating Expenses 3,656,891 3,618,150 3,789,982 2,226,950
Capital Outlay 27,277 11,183 15,000 0
Operating Expenses Subtotal 7,872,257 8,218,878 8,925,344 8,263,735
TOTAL EXPENDITURES $9,342,838 $9,687,430 $10,583,658 $10,103,790
Full Time Positions 11.95 12.20 13.00 13.30
Hourly/FTE Positions 0.00 0.00 0.05 0.10
June 8, 2021 Item #11 Page 178 of 336
years of age. CMWD has an opportunity to begin implementing Supervisory Control and Data
Acquisition, or SCADA, and asset management techniques on a relatively young system, thereby
minimizing the total cost of owning these assets while continuing to provide high levels of service at
acceptable risk.
SERVICES
Operation of infrastructure, including the Carlsbad Water Recycling Facility plant, reservoirs,
pressure regulating stations, pump stations, pipelines, valves, meters and other elements
Treatment of wastewater to meet State of California Title 22 recycled water requirements
Meeting the many health, safety and environmental regulations of recycled water
Maintenance of infrastructure
Delivery of recycled water
Water quality testing
Backflow testing
Recycled water conversion program
RECENT ACCOMPLISHMENTS
Began implementation of the 2019 Recycled Water Master Plan
Began implementation of the 2019 SCADA Master Plan
Began pre‐build activities for the recently completed design of a 1.5 million‐gallon storage
tank
Expanded the recycled water system with completion of 7.5 miles of recycled water pipeline
and related appurtenances to serve an estimated 77 customers
Completed Carlsbad Water Recycling Facility motors and pumps rehabilitation
GOALS | OBJECTIVES | PRIORITIES
Commence construction of a 1.5 million‐gallon storage tank
Meet all federal and state water quality objectives
Meet or exceed the American Water Works Association benchmark for pipeline breaks for
combined utilities (3.4 to 19.4 breaks per 100 miles of pipeline); CMWD’s break rate was 0
for fiscal year 2019‐20 and is 0 for fiscal year 2020‐21 through March 2021
Meet or exceed the American Water Works Association benchmark for pipeline leaks for a
combined utility (4.3 to 21.7 leaks per 100 miles of pipeline); CMWD’s leak rate was 0 for
fiscal year 2019‐20 and is 0 for fiscal year 2020‐21 through March 2021
Update the cost of service study and take updated rates to the City Council
Continue to meet or exceed operational requirements and benchmarks
Complete Segment 5 retrofit conversions
June 8, 2021 Item #11 Page 179 of 336