HomeMy WebLinkAbout2021-05-26; Library Board of Trustees; ; FY 2021-22 Library Budget SubmittalITEM #6
Meeting Date: May 26, 2021
To: Library Board of Trustees
From: Fiona Everett, Senior Management Analyst
Staff Contact: Fiona Everett, Fiona.Everett@carlsbadca.gov
Subject: FY 2021-22 Library Budget Submittal
District: All
Recommended Action
Receive report and provide support for the FY 2021-22 budget submission via a letter to City
Council.
Executive Summary/Discussion
The board will receive a report summarizing city direction on preparation of the fiscal year
2021-2022 budget and the resulting library budget submittal. Pursuant to Carlsbad Municipal
Code Section 2.16.060, the Library Board of Trustees “…may make recommendations to the city
council and advise the city council in matters pertaining to…the amounts of monies required to
operate the library.” By proper motion and vote the Library Board will determine its support of
the fiscal year 2021-22 library budget submission, and will draft a memo to City Council
confirming the decision (Exhibit 1).
Next Steps
Staff will assist the Library Board in finalizing a memo to City Council confirming their vote
whether to support the library’s fiscal year 2021-22 budget submission.
Fiscal Analysis
None.
Public Notification
Public notice of this item was posted in keeping with the Ralph M. Brown Act and was available
for public viewing and review at least 72 hours before the scheduled meeting date.
Exhibits
•Draft memo from Library Board of Trustees to City Council
Page 13 of 24
LIBRARY BOARD OF TRUSTEES
Fiona Everett
May 26, 2021
FY 2021-22
Final Library Budget
1
City Budget Priorities
2
•Balancing the budget with lower revenues
•Focus resources on City Council goals
•Reduce the unsheltered population by 50% within five years
•Establish citizens committee to create a new plan to manage growth
•Fire Department into conformance with Standards of Cover
•City Council communication and an ethics ordinance
Library Budget Priorities & Objectives
3
•Expanding service delivery
•Staffing
•New department leadership
•Schulman Auditorium, Cannon Gallery audiovisual
technology
Approved Budget Request
•Upgrade automated material handling units -$19,350
Other Requests
•Strategic Digital Transformation Investment Program
–Discovery Layer -$40,000, plus $18,000 annual ongoing
–Exploration HUB Technology upgrade -$41,852
•Capital Improvement Program
–Schulman Auditorium, Cannon Gallery AV plan -$150,000
Final Library Budget
6
Operating Budget Starting Approved
Requests Final
Full-Time Staff 47.5 0 47.5
Hourly Staff 57.3 0 57.3
Maintenance &
Operations $4,662,273 $19,350 $4,681,623
Special Revenue M&O $336,635 $336,635
Library Fees Changes
•Finance master fee schedule cost of service study
–Current cost recovery level is 43%
–Fees should cover the cost of providing a service
–City Council direction –max annual increase of 10% until actual
cost recovery is realized
Library Fees Changes
•Library fees changes
–Interlibrary loan –from $5 to $6
–Lost/damaged item processing fee –from $5 to $6
–Replace lost/damaged item –from “replace up to list price” to
“replace at list price”
Action Needed
1.Library Board of Trustees concurrence on budget submission
2.Library Board of Trustees concurrence on fee changes
3.Finalize memo to City Council
Questions?
ITEM #6
Library and Cultural Arts
1775 Dove Lane Carlsbad, CA 92011 760-602-2011www.carlsbadlibrary.org
May 26, 2021
TO: MAYOR AND COUNCIL MEMBERS
FROM: Library Board of Trustees
SUPPORT OF LIBRARY STAFF BUDGET RECOMMENDATIONS FOR FISCAL YEAR 2021-22
On May 26, 2021, the Library Board of Trustees heard a presentation summarizing city direction
on preparation of the fiscal year 2021-2022 budget and the resulting library budget submittal.
Pursuant to Carlsbad Municipal Code Section 2.16.060, the Library Board of Trustees “…may
make recommendations to the city council and advise the city council in matters pertaining
to…the amounts of monies required to operate the library.” At this meeting, by proper motion
and vote, the Library Board determined that it supports staff’s preparation of budget
recommendations.
Respectfully,
LIBRARY BOARD OF TRUSTEES
Art Larson Beth Hulsart Dr. Sherman DeForest
Dr. Sandy Parsons Gina McBride
SS: fe
cc: Scott Chadwick, City Manager
Celia Brewer, City Attorney
Geoff Patnoe, Assistant City Manager
Gary Barberio, Deputy City Manager
Page 14 of 24
LIBRARY BOARD OF TRUSTEES