HomeMy WebLinkAbout2021-06-22; City Council; ; Agreement with Siemens Mobility, Inc. for Citywide Traffic Signal Maintenance and Operations ServicesMeeting Date: June 22, 2021
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Nestor Mangohig, Senior Engineer
nestor.mangohig@carlsbadca.gov, 760-602-7504
Subject: Agreement with Siemens Mobility, Inc. for Citywide Traffic Signal
Maintenance and Operations Services
Districts: All
Recommended Action
Adopt a resolution authorizing execution of an agreement with Siemens Mobility, Inc. to
perform citywide traffic signal maintenance and operations services in an amount not to exceed
$1,054,786 per year during the initial two-year term of the agreement.
Executive Summary
The current agreement for citywide traffic signal maintenance and operations services between
the city and Bear Electrical Solutions, Inc. expires on June 29, 2021.
In April 2021, staff issued a request for proposals for traffic signal maintenance and operations
services and received four proposals. In accordance with Carlsbad Municipal Code Section
3.28.050(D), staff performed a best-value evaluation of the proposals based on pre-established
weighted criteria and identified Siemens Mobility, Inc. as the best-value vendor for this service.
Staff recommend awarding an agreement for services with Siemens Mobility, Inc. in an amount
not to exceed $1,054,786 per year during the initial two-year term (a not-to-exceed amount of
$2,109,572 for two years) and authorizing the City Manager to extend the agreement for two
subsequent two-year terms based on a satisfactory review of the contractor’s performance, city
needs and appropriation of funds by the City Council. Any compensation increases after the
initial two-year term must be mutually agreed to by the city and Siemens Mobility, Inc. and
must be based on, and no greater than, the aggregate San Diego Consumer Price Index changes
over the previous contract period. If both term extensions are exercised, the maximum
agreement term is six years.
According to Carlsbad Municipal Code Section 3.28.060(D)(5), City Council approval is required
for the procurement of services and professional services that exceed $100,000 per agreement
year.
Discussion
The city uses contracted traffic signal maintenance and operations services for signalized
intersections as well as other traffic-related electrical systems including rectangular rapid
flashing beacons at crosswalks, radar speed feedback signs, flashing school beacons, advance
June 22, 2021 Item #2 Page 1 of 51
warning beacons, etc. This service has been historically performed by a service contractor.
Utilizing a service contractor allows the city to provide these services without the need to
increase staffing or purchase and maintain costly specialty equipment, and it allows staff
resources to be allocated to core operating and maintenance functions.
On April 6, 2021, staff published a request for proposals for traffic signal maintenance and
operations services as the existing service agreement is due to expire on June 29, 2021. On May
3, 2021, staff received four proposals, which were rated according to a best-value evaluation
that considered costs, overall ability to provide service to the city, qualification of personnel,
previous experience and presence in the San Diego region and value-added. Through the
evaluation process, staff identified Siemens Mobility, Inc. as the contractor that offers the best
value to the city in providing citywide traffic signal maintenance and operations services.
Options
Staff provide the following options for the City Council’s consideration:
1. Award an agreement to Siemens Mobility, Inc. to provide citywide traffic signal
maintenance and operations services in an amount not to exceed $1,054,786 per year
during the initial two-year term.
Pros
• Siemens Mobility, Inc. has been determined to be the best-value vendor to
provide these services
• Siemens Mobility, Inc. was the traffic signal maintenance and operations
contractor for the city from fiscal year 2009-10 through 2014-15
• Awarding the agreement complies with applicable purchasing policies and
municipal code sections
• Maintenance services can begin upon the expiration of current maintenance
agreement, thereby eliminating a lapse in service
Cons
• None identified
2. Do not award the agreement and direct staff to resolicit proposals for services.
Pros
• None identified
Cons
• Lapse in traffic signal maintenance services
• Risk of increased unaddressed traffic signal and/or electrical emergencies
because the signal maintenance contractor is tasked to respond to emergency
traffic signal and electrical requests during normal business and after-hours
incidents.
Staff recommend the City Council’s approval of Option 1: Award an agreement to Siemens
Mobility, Inc. to provide citywide traffic signal maintenance and operations services in an
amount not to exceed $1,054,786 per year during the initial two-year term.
Staff also recommend the City Council authorize the City Manager to execute agreement
extensions for two additional two-year terms, based on a satisfactory review of the contractor’s
performance, city needs and appropriation of funds by the City Council for up to a maximum
agreement term of six years.
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Fiscal Analysis
This agreement is funded from the traffic signal maintenance operating budget. The proposed
FY 2021-22 operating budget includes sufficient funding for this request.
Staff are not requesting any additional budget appropriation at this time. If unscheduled
response activities require additional funding, staff will return with an appropriation request
along with cost data and projections to justify such request.
Next Steps
Upon the City Council’s approval and once an agreement is fully executed, staff will issue a
purchase order and Siemens Mobility, Inc. will start performing citywide traffic signal
maintenance and operations services beginning June 30, 2021.
Staff will coordinate the transition of services from Bear Electrical Solutions, Inc. to Siemens
Mobility, Inc.
Environmental Evaluation (CEQA)
The action being considered by the City Council is exempt from the California Environmental
Quality Act under Section 15301(C) of the guidelines which exempts maintenance and
rehabilitation of existing facilities such as installation, modification, and replacement of traffic
signals.
Public Notification and Outreach
Public notice occurred through the advertisement of a request for proposal. In addition, public
notice of this item was posted in keeping with the Ralph M. Brown Act and it was available for
public viewing and review at least 72 hours before the scheduled meeting date.
Exhibit
1. City Council resolution
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RESOLUTION NO. 2021-153
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING EXECUTION OF AN AGREEMENT WITH SIEMENS
MOBILITY, INC. TO PERFORM CITYWIDE TRAFFIC SIGNAL MAINTENANCE
AND OPERATIONS SERVICES IN AN AMOUNT NOT TO EXCEED $1,054,786
PER YEAR DURING THE INITIAL TWO-YEAR TERM OF THE AGREEMENT
WHEREAS, the City of Carlsbad requires a contractor to perform citywide traffic signal
maintenance and operations services; and
WHEREAS, on April 6, 2021, the city published a request for proposals, in accordance with
Carlsbad Municipal Code (CMG) Section 3.28.050(D); and
WHEREAS, on May 3, 2021, staff received four proposals, and an evaluation committee
consisting of Public Works staff reviewed and rated the proposals based on best-value criteria; and
WHEREAS, staff determined that Siemens Mobility, Inc. was the highest-rated contractor; and
WHEREAS, staff recommend approving an agreement with Siemens Mobility, Inc. in an amount
not to exceed $1,054,786 per year and not to exceed $2,109,572 for the initial two-year term; and
WHEREAS, staff recommend City Council authorize the City Manager to extend the agreement
term for up to two subsequent two-year agreement periods, based on a satisfactory review of the
contractor's performance, city needs and appropriation of funds by the City Council; and
WHEREAS, any compensation increases after the initial two-year term must be mutually agreed
to by the city and Siemens Mobility, Inc. in an amount not to exceed the San Diego Consumer Price
Index over the previous contract period; and
WHEREAS, the city planner has determined that the project is exempt from the California
Environmental Quality Act (CEQA) per State CEQA Guidelines Section 15301(c) — minor alteration of
existing facilities including streets, sidewalks, gutters and similar facilities, including pedestrian
crossings, involving negligible or no expansion, and that no exception to the exemption as set forth in
CEQA Guidelines section 15300.2 applies.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the proposal of Siemens Mobility, Inc. is hereby accepted.
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3.That the City Manager is hereby authorized to extend the agreement for two
subsequent two-year terms based on a satisfactory review of the contractor's
performance, city needs and appropriation of funds by the City Council and to
compensate Siemens Mobility, Inc., upon mutual agreement, to increases in
compensation that do not exceed the San Diego Consumer Price Index over the previous
contract period.
4.That the mayor is hereby authorized and directed to execute an agreement with
Siemens Mobility, Inc. in an amount not to exceed $1,054,786 each agreement year for
a total not-to-exceed amount of $2,109,572 over the initial two-year term, attached
hereto as Attachment A.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 22nd day of June, 2021, by the following vote, to wit:
AYES: Hall, Blackburn, Acosta, Bhat-Patel, Schumacher.
NAYS: None.
ABSENT: None.
MATT HALL, Mayor
BARBARA ENGLESON, City Clerk
(SEAL)
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AGREEMENT FOR TRAFFIC SIGNAL MAINTENANCE AND OPERATIONS SERVICES
SIEMENS MOBILITY, INC.
THIS AGREEMENT is made and entered into as of the 22nd day of
June , 2021, by and between the City of Carlsbad, a municipal
corporation, ("City"), and Siemens Mobility, Inc., a Delaware corporation, ("Contractor").
RECITALS
A.City requires the professional services of a consultant that is experienced in traffic
signal maintenance and operations services.
B.Contractor has the necessary experience in providing professional services and
advice related to traffic signal maintenance and operations services.
C.Contractor has submitted a proposal to City under Request for Proposals No.
RFP21-1442TRAN and has affirmed its willingness and ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1.SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in attached Exhibit "A", which is incorporated by this reference in
accordance with this Agreement's terms and conditions.
2.STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and skill
customarily exercised by reputable members of Contractor's profession practicing in the
Metropolitan Southern California Area, and will use reasonable diligence and best judgment while
exercising its professional skill and expertise.
3.TERM
The term of this Agreement will be effective from June 29, 2021 to June 30, 2023. The City
Manager may amend the Agreement to extend it for two (2) additional two (2) year periods or
parts thereof. Extensions will be based upon a satisfactory review of Contractor's performance,
City needs, and appropriation of funds by the City Council. The parties will prepare a written
amendment indicating the effective date and length of the extended Agreement.
4.TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5.COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term shall not
exceed two million one hundred nine thousand five hundred seventy-two dollars ($2,109,572). No
other compensation for the Services will be allowed except for items covered by subsequent
amendments to this Agreement. If the City elects to extend the Agreement, the amount shall not
exceed one million fifty-four thousand seven hundred eighty-six dollars ($1,054,786) per
Agreement year. The City reserves the right to withhold a ten percent (10%) retention until City
has accepted the work and/or Services specified in Exhibit "A".
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
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6.PREVAILING WAGE RATES
Any construction, alteration, demolition, repair, and maintenance work, including work performed
during design and preconstruction such as inspection and land surveying work, cumulatively
exceeding $1,000 and performed under this Agreement are subject to state prevailing wage laws.
The general prevailing rate of wages, for each craft or type of worker needed to execute the
contract, shall be those as determined by the Director of Industrial Relations pursuant to the
Section 1770, 1773 and 1773.1 of the California Labor Code. Pursuant to Section 1773.2 of the
California Labor code, a current copy of applicable wage rates is on file in the office of the City
Engineer. Contractor shall not pay less than the said specified prevailing rates of wages to all
such workers employed by him or her in the execution of the Agreement. Contractor and any
subcontractors shall comply with Section 1776 of the California Labor Code, which generally
requires keeping accurate payroll records, verifying and certifying payroll records, and making
them available for inspection. Contractor shall require any subcontractors to comply with Section
1776.
7.STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and
in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be
under control of City only as to the result to be accomplished, but will consult with City as
necessary. The persons used by Contractor to provide services under this Agreement will not be
considered employees of City for any purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete
compensation to which Contractor is entitled. City will not make any federal or state tax
withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be
required to pay any workers' compensation insurance or unemployment contributions on behalf
of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty
(30) days for any tax, retirement contribution, social security, overtime payment, unemployment
payment or workers' compensation payment which City may be required to make on behalf of
Contractor or any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any balance
owing to Contractor.
8.SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City.
If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the
acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly
employed by the subcontractor, as Contractor is for the acts and omissions of persons directly
employed by Contractor. Nothing contained in this Agreement will create any contractual
relationship between any subcontractor of Contractor and City. Contractor will be responsible for
payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of
a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically
noted to the contrary in the subcontract and approved in writing by City.
9.OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
10.INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees
and volunteers from and against all claims, damages, losses and expenses including attorney's
fees arising out of the performance of the work described herein caused by any negligence,
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recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or
makes to or on behalf of an injured employee under the City's self-administered workers'
compensation is included as a loss, expense or cost for the purposes of this section, and that this
section will survive the expiration or early termination of this Agreement.
11. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property which may
arise out of or in connection with performance of the services by Contractor or Contractor's
agents, representatives, employees or subcontractors. The insurance will be obtained from an
insurance carrier admitted and authorized to do business in the State of California. The insurance
carrier is required to have a current Best's Key Rating of not less than "A-:VI I"; OR with a surplus
line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating
in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by
the National Association of Insurance Commissioners (NAIC) latest quarterly listings report.
11.1 Coverage and Limits.
Contractor will maintain the types of coverage and minimum limits indicated below, unless the
Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage
will not constitute any limitations or cap on Contractor's indemnification obligations under this
Agreement. City, its officers, agents and employees make no representation that the limits of the
insurance specified to be carried by Contractor pursuant to this Agreement are adequate to
protect Contractor. If Contractor believes that any required insurance coverage is inadequate,
Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense. The full limits available to the named insured shall also be available
and applicable to the City as an additional insured.
11.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an
"occurrence" basis, including personal & advertising injury, with limits no less than $2,000,000 per
occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply
separately to this project/location or the general aggregate limit shall be twice the required
occurrence limit.
11.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work
for City). $2,000,000 combined single-limit per accident for bodily injury and property damage.
11.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as
required by the California Labor Code. Workers' Compensation will not be required if Contractor
has no employees and provides, to City's satisfaction, a declaration stating this.
11.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's
profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a
period of five years following the date of completion of the work.
11.2 Additional Provisions. Contractor will ensure that the policies of insurance required under
this Agreement contain, or are endorsed to contain, the following provisions:
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11.2.1 The City will be named as an additional insured on Commercial General Liability
which shall provide primary coverage to the City.
11.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which
will be written as claims-made coverage.
11.2.3 This insurance will be in force during the life of the Agreement and any extensions
of it and will not be canceled without thirty (30) days prior written notice to City sent by certified
mail pursuant to the Notice provisions of this Agreement.
11.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this
Agreement, Contractor will furnish certificates of insurance and endorsements to City.
11.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance
coverages, then City will have the option to declare Contractor in breach, or may purchase
replacement insurance or pay the premiums that are due on existing policies in order to maintain
the required coverages. Contractor is responsible for any payments made by City to obtain or
maintain insurance and City may collect these payments from Contractor or deduct the amount
paid from any sums due Contractor under this Agreement.
11.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete
and certified copies of any or all required insurance policies and endorsements.
12.BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the
Agreement, as may be amended from time-to-time.
13.ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this
Agreement. All records will be clearly identifiable. Contractor will allow a representative of City
during normal business hours to examine, audit, and make transcripts or copies of records and
any other documents created pursuant to this Agreement. Contractor will allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
14.OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant
to this Agreement is the property of City. In the event this Agreement is terminated, all work
product produced by Contractor or its agents, employees and subcontractors pursuant to this
Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy
of the work product for Contractor's records.
15.COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and
Contractor relinquishes all claims to the copyrights in favor of City.
16.NOTICES
The name of the persons who are authorized to give written notice or to receive written notice on
behalf of City and on behalf of Contractor under this Agreement.
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For City
Name Nestor Mangohig
Title Senior Engineer
Department Transportation
City of Carlsbad
For Contractor
Name Michael Hutchens
Title Project Manager
Address 2250 Business Way
Riverside, California 92501
Address 1635 Faraday Ave Phone No. 951-784-6600
Carlsbad, California 92008 Email michael.hutchens@siemens.com
Phone No. 760-602-7504
Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
17.CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report
investments or interests in all four categories.
YesE No El
18.GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and regulations
which in any manner affect those employed by Contractor, or in any way affect the performance
of the Services by Contractor. Contractor will at all times observe and comply with these laws,
ordinances, and regulations and will be responsible for the compliance of Contractors services
with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986
and will comply with those requirements, including, but not limited to, verifying the eligibility for
employment of all agents, employees, subcontractors and consultants whose services are
required by this Agreement.
19.DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment.
20.DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will
be used to resolve any questions of fact or interpretation not otherwise settled by agreement
between the parties. Representatives of Contractor or City will reduce such questions, and their
respective views, to writing. A copy of such documented dispute will be forwarded to both parties
involved along with recommended methods of resolution, which would be of benefit to both
parties. The representative receiving the letter will reply to the letter along with a recommended
method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The
City Manager will consider the facts and solutions recommended by each party and may then opt
to direct a solution to the problem. In such cases, the action of the City Manager will be binding
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upon the parties involved, although nothing in this procedure will prohibit the parties from seeking
remedies available to them at law.
21.TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may
terminate this Agreement for nonperformance by notifying Contractor by certified mail of the
termination. If City decides to abandon or indefinitely postpone the work or services contemplated
by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon
notification of termination, Contractor has five (5) business days to deliver any documents owned
by City and all work in progress to City address contained in this Agreement. City will make a
determination of fact based upon the work product delivered to City and of the percentage of work
that Contractor has performed which is usable and of worth to City in having the Agreement
completed. Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may terminate this
Agreement. In this event and upon request of City, Contractor will assemble the work product and
put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work
performed to the termination date; however, the total will not exceed the lump sum fee payable
under this Agreement. City will make the final determination as to the portions of tasks completed
and the compensation to be made.
22.COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other
than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that
Contractor has not paid or agreed to pay any company or person, other than a bona fide
employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration
contingent upon, or resulting from, the award or making of this Agreement. For breach or violation
of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion,
to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the
fee, commission, percentage, brokerage fees, gift, or contingent fee.
23.CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must
be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation
of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is
submitted to City, it may be considered fraud and Contractor may be subject to criminal
prosecution. Contractor acknowledges that California Government Code sections 12650 et seq.,
the False Claims Act applies to this Agreement and, provides for civil penalties where a person
knowingly submits a false claim to a public entity. These provisions include false claims made
with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to
recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a
false claim may subject Contractor to an administrative debarment proceeding as the result of
which Contractor may be prevented to act as a Contractor on any public work or improvement for
a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is
grounds for City to terminate this Agreement.
24.JURISDICTION AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right
or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the
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County of San Diego, State of California, and the parties waive all provisions of law providing for
a change of venue in these proceedings to any other county.
26. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and Contractor
and their respective successors. Neither this Agreement nor any part of it nor any monies due or
to become due under it may be assigned by Contractor without the prior consent of City, which
shall not be unreasonably withheld.
26. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along
with the purchase order for this Agreement and its provisions, embody the entire Agreement and
understanding between the parties relating to the subject matter of it. In case of conflict, the terms
of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions
may be amended, modified, waived or discharged except in a writing signed by both parties.
III
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27. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of
Contractor each represent and warrant that they have the legal power, right and actual authority
to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR
SIEMENS MOBILITY, INC., a Delaware
corporation
By: By:
SitvtiA, tutt,
(sign here) Matt Hall, Mayor
Steve Teal, Director, IT Services
(print name/title)
ATTEST:
CITY OF CARLSBAD, a municipal
corporation of the State of California
By:
Midka.d, if14411,0
(sign here)
71/let. for
Barbara Engleson, City Clerk
Michael Hutchens,
Operations Manager, ITS
(print name/title)
If required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following
two groups.
Group A Group B
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
BY:
Assistant City Attorney
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EXHIBIT "A"
SCOPE OF SERVICES
The actual payments made to the Contractor will be based on actual work performed for the City
consistent with the terms and conditions of the contract documents.
The undersigned declares he/she has carefully examined the locations of the work, examined all
specifications, and hereby proposes to furnish all labor, materials, equipment, transportation, and
services required to do all the work in this Traffic Signal Maintenance Agreement in accordance
with the specifications of the City of Carlsbad, and the General Provisions and that he/she will
take in payment on a time and materials basis therefore the following unit prices for each item
complete, to wit:
Bid Schedule "A" . . Annual Routine Maintenance/Unscheduled Maintenance Response
Item No. Description
Estimated
Quantity and
Units* Unit Price Annual Total
A-1
Perform Routine Quarterly
Traffic Signal Inspection
and Routine Maintenance
736 $65.50 $42,208.00
Each Extended Amount
A-2
Provide and Install LED
Signal Light (Burnout)
250 $102.00 $25,500.00
Each Extended Amount
A-3
Provide and Install LED
Signal Light (Burnout) -
Clear Lens
5 $102.00 $510.00
Each Extended Amount
A-4
Provide and Install LED
Signal Light (Burnout) -
Clear Lens (3 ea or more)
5 $80.00 $400.00
Each Extended Amount
A-5
Provide and install LED
Pedestrian Countdown
Head
51 $175.00 $8,925.00
Each Extended Amount
A-6
Perform Red Flash Signal
Reset
9 $110.00 $990.00
Each Extended Amount
A-7
Perform
Function/Detection/Cycling
Test
3 $110.00 $330.00
Each Extended Amount
A-8
Remove and Replace UPS
Batteries (Per Signal)
50 $850.00 $42,500.00
Each Extended Amount
A-9
Pedestrian Push Button
Replacement
28 $80.00 $2 240.00
Each Extended Amount
City Attorney Approved Version 6/12/18
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A-10 Loop Set Testing
10 $110.00 - $1,100.00
Each Extended Amount
A-11 Loop Replacement Type D
10 $675.00 $6,750.00
Each Extended Amount
A-12 Loop Replacement Type E
50 $650.00 $32,500.00
Each Extended Amount .
A-13
Video Detection Camera
Service (Semi Annual)
720 $65.00 $46,800.00
- Each Extended Amount
A-14
Cabinet Filter
Replacement (Semi
Annual)
360 $3.75 $1,350.00
Each Extended Amount
A-15
Amber School Flasher
Reprogramming
16 $1-10.00 $1,760.00 ..
Each Extended Amount
A-16
Head Cleaning and Mast
Arm Inspection (Annual)
180 $240.00 $43,200.00
Each Extended Amount
A-17
Conflict Monitor Testing
(Annual)
180 $51.00 $9,180.00
Each Extended Amount
A-18
,
Adjust Signal Timing
5 $110.00 $550.00
Each Extended Amount
A-19
PM with BBS and
CMU/MMU Testing
(Annual)
184 $130.00 $23,920.00
Each Extended Amount
A-20
School Flashing Beacons
Testing (Annual)
12 $36.00 $432.00
Each Extended Amount
A-21
Radar Speed
Signs/"Speed Feedback"
Sign Testing (Annual)
29 $36.00 $1044.00
Each Extended Amount
A-22
Rectangular Rapid
Flashing Beacon Sign
Texting (Annual)
64 $36.00 $2,304.00
Each Extended Amount
A-23
Advance Warning Beacon
Testing (Annual)
3 $36.00 $108.00
Each Extended Amount
Total Annual Cost for Bid Schedule "A" $300 601.00
City Attorney Approved Version 6/12/18
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Bid Schedule "B"
Annual Routine Maintenance/Unscheduled Maintenance Response (REGULAR HOURS)
Page 1 of 1 .
Item No. Description
Estimated
Hours
Per Hour/Unit
Cost Annual Total
B-1
IMSA Level III Certified
Technician (if on staff) 1,350 $122.00
$164,700
Extended Amount
B-2
Traffic Control for
Stationary Operations
(Regular Time) 12
•
$125.00
$1,500.00
Extended Amount
B-3
IMSA Level II Certified
Technician . 1,350 $110.00
$148,500.00
Extended Amount
B-4 General Laborer 250 $92.00
$23 000.00
Extended Amount
B-5 Aerial Truck 2,700 $25.00
$67,500.00
Extended Amount
B-6 Service Truck 100 $25.00
$2,500.00
Extended Amount
B-7 Compressor 60 $1.00
$60.00
Extended Amount
B-8 Parts N/A
$200,000 A-
$15% markup $230,000.00
Total Annual Cost for Bid Schedule "B" $637 760
City Attorney Approved Version 6/12/18
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Bid Schedule "C"
Annual Routine Maintenance/Unscheduled Maintenance Response (AFTER REGULAR
HOURS)
Page 1 of 1
Item No. Description
Estimated
Quantity and
Units* Per Hour Annual Total
C-1
IMSA Level III Certified
Technician (if on staff) 310 $151.00
$46,810.00
Extended Amount
C-2
Traffic Control with
Stationary Operations
(Overtime) 12 $160.00
$1,920.00
Extended Amount
C-2
IMSA Level II Certified
Technician 310 $151.00
$46,810.00
Extended Amount
C-4 General Laborer 30 $108.00
$3,240.00
Extended Amount
C-5 Aerial Truck 620 $25.00
$15,500.00
Extended Amount
C-6 Service Truck 85 $25.00
$2 125.00
Extended Amount
C-7 Compressor 20 $1.00
$20.00
Extended Amount
Total Annual Cost for Bid Schedule "C" $116,425.00
Bid Schedule "A" Total Annual Cost: $ 300,601.00
Bid Schedule "B" Total Annual Cost: $ 637,760.00
Bid Schedule "C" Total Annual Cost: $ 116,425.00
EXHIBIT A - TOTAL ANNUAL COST: $1 ,054,786.00
*Estimate based on historical experience is for bid comparison purposes only. The actual
payments made to the CONTRACTOR will be based on the CONTRACTOR's actual work
performed for the City consistent with the terms and conditions of the contract documents
and may be different from the prices estimated above. In the event of errors in calculation,
the correctly extended bid item total will govern. This is a prevailing wage bid. Labor will
be paid at prevailing wage.
City Attorney Approved Version 6/12/18
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EXHIBIT "B"
CITY OF CARLSBAD
MANNER OF PERFORMING SERVICES
TRAFFIC SIGNAL MAINTENANCE SERVICES
TRAFFIC SIGNAL MAINTENANCE
QUALITY STANDARDS
PART I GENERAL SPECIFICATIONS
PART II TECHNICAL SPECIFICATIONS
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TRAFFIC SIGNAL MAINTENANCE QUALITY STANDARDS
MAINTENANCE THEORY
Quality maintenance includes all the necessary tasks required to keep equipment in a
safe economical and dependable operation. Scheduled routine maintenance on traffic
signal equipment will not only prolong the life of the equipment but will greatly reduce the
overall outlay of financial resources by both the owner and the service company.
Eventually, all equipment will wear out or be replaced by new technology. However, the
traffic signal maintenance contractor has a responsibility to maximize the life and
economic operation of the equipment.
EQUIPMENT & ENCLOSURES:
The equipment enclosures and equipment are to be cleaned, kept free of dust, lint, oil
residue, and debris. Units shall be maintained in a reasonably clean and dry condition.
Oil spills shall be cleaned up immediately and reported to the Inspector. Cleaning these
enclosures will be performed in accordance with the contractor's maintenance guide.
Code authorities prohibit the storage of equipment and parts not relative to the operation
and maintenance of the traffic signal equipment in the enclosures. Spare traffic signal
parts and wiring diagrams will be kept orderly in storage cabinets provided for the job by
the traffic signal maintenance contractor. Up to date service charts, callback logs, and
Material Data Sheets for any chemicals utilized by the maintenance contractor will be
readily accessible. All chemicals must be properly labeled.
All fastenings and screws will be secured and tightened. Missing screws shall be
replaced. Operating panels, indicators and markings shall be maintained as installed.
Defaced components will be reported to the Inspector. Equipment enclosures and doors
shall be kept locked to prevent unauthorized access.
SAFETY
Safety awareness is of the utmost importance when working on traffic signal equipment
not only for the technician and City Staff but also the casual observer who may wander
into a work area unannounced. Traffic control devices, barricades, proper tools and safety
equipment will be proved by the traffic signal contractor to minimize risk of exposure to
danger to employees and public. Under no circumstances should work be performed in
un-barricaded areas. If continuous work is performed, doors should be closed when the
immediate area is unattended.
Strict adherence to the lock out/tag out procedure shall be enforced.
All safety devices and circuits shall operate as intended. They shall not be overridden and
must operate in compliance with applicable codes. Unsafe equipment or conditions will
be corrected or reported to the proper personnel immediately. Under no circumstances
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shall unsafe equipment be put into operation. Periodic checks will be performed to ensure
proper operation of all safety devices.
CONTROLS & OTHER EQUIPMENT
Controls and other operational apparatus will be kept clean, properly lubricated and
adjusted as required; relays and contactors shall be kept clean and operating without
excessive arc. All electrical connections shall be tight, taped and tagged when not in use.
Coils, contacts, relays and resistors showing signs of deterioration shall be repaired or
replaced as necessary. Care must be exercised when handling printed circuit boards.
Proper grounding is necessary when handling some versions of solid-state boards. The
traffic signal maintenance contractor shall maintain sufficient stock of repair parts or shall
insure that sufficient repair items are in stock locally or shall insure that the contractor has
access to spares for overnight delivery.
All modes, programs and operations shall be maintained as originally intended,
engineered, and manufactured.
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PART I
GENERAL SPECIFICATIONS
DEFINITIONS
Whenever the following terms are used in this agreement, they shall have the following meaning:
A.AFTER REGULAR HOURS: Work Performed by the CONTRACTOR on Saturday,
Sunday, City of Carlsbad Holidays, or hours outside of REGULAR HOURS.
B.BID ITEM: Individual items of work in the CONTRACTOR'S bid at an agreed price for the
work.
C.CITY: The CITY of Carlsbad.
D.CITY MANAGER: The duly appointed CITY MANAGER of the CITY or his/her authorized
representative.
E.CONTRACT ADMINISTRATOR: The DEPUTY CITY MANAGER, PUBLIC WORKS,
designee for bidding, awarding and administering the CONTRACTOR'S work under this
agreement.
F.CONTRACTOR: The managing individual of the contradting entity or his authorized
employees or representatives.
G.EXTRA WORK: Work Tasks authorized by the CONTRACT ADMINISTRATOR that are
not included in ROUTINE MAINTENANCE/UNSCHEDULED MAINTENANCE
RESPONSE (Bid Schedules "A" and "B").
H.FULLY OPERATIONAL: In a condition to undertake the function to adequately perform as
a traffic signal.
I.INSPECTOR: The CITY'S/CONTRACT ADMINISTRATOR'S field representative for work
performed by the CONTRACTOR.
J.INSTALLATIONS: Traffic Signal equipment installation and adjustment required to
preserve and protect any City owned or maintained Traffic Signal systems as specified in
this Agreement.
K.MAINTENANCE: Any routine, recurring, and usual services or routine maintenance on
existing CITY systems necessary for the protection or preservation of any CITY owned or
maintained Traffic Signal systems as specified in this Agreement.
L.PERIODIC INSPECTION: Routinely scheduled or randomly noticed inspection or audit
conducted by CITY.
M.DEPUTY CITY MANAGER, PUBLIC WORKS: The official designated as the head of
Public Works of CITY, or any of his/her authorized representatives.
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N REGULAR HOURS: Normal business hours are hours between 7:00AM and 5:00PM
Monday through Friday excluding City of Carlsbad holidays.
O.SERVICE REPORT: CONTRACTOR'S detailed report in CITY-approved, computer-
generated format covering all work performed under this Agreement. This needs to be
generated and stored from a database of maintenance/response activity, that can be
downloaded in .csv format. The SERVICE REPORT will need to work with a common input
to link service requests. SERVICE REPORTS shall be separate documents, listed by
facility and shall note all inspections, unscheduled maintenance response or service work
performed, condition statements and any other pertinent information to aid the CITY in
determining future equipment unscheduled maintenance response, maintenance or
replacement. Web based report capability is highly desired.
P.UNSCHEDULED MAINTENANCE RESPONSE: REGULAR HOUR UNSCHEDULED
MAINTENANCE RESPONSE and AFTER REGULAR HOURS UNSCHEDULED
MAINTENANCE RESPONSE include work required to maintain the serviceability of traffic
signal equipment specified under this agreement that occurs outside the scope of the
ROUTINE MAINTENANCE/UNSCHEDULED MAINTENANCE RESPONSE bid schedule.
REGULAR HOUR UNSCHEDULED MAINTENANCE RESPONSE occur during
REGULAR HOURS and AFTER REGULAR HOURS UNSCHEDULED MAINTENANCE
RESPONSE are work outside of normal business hours as indicated in the
CONTRACTOR's Proposed Cost of Services Chart and shall be compensated at the Bid
Item Rate for each item. REGULAR HOUR UNSCHEDULED MAINTENANCE
RESPONSE and AFTER REGULAR HOURS work must be authorized by the
CONTRACT ADM1NSITRATOR prior to the CONTRACTOR performing the work.
Q.ROUTINE MAINTENANCE/UNSCHEDULED MAINTENANCE RESPONSE: Work
specified in the ROUTI NE MA1NTENANCE/UNSCH EDULED MAI NTENANCE
RESPONSE schedule of this agreement (Bid Schedule "A", that consist of work performed
by the Contractor at a fixed price cost during REGULAR HOURS.
R.SPECIAL PROJECTS: UNSCHEDULED MAINTENANCE RESPONSE and/or services
for which 1) a specific lump sum or agreed price job quote has been received, 2) the work
has been authorized by the CONTRACT ADMINISTRATOR or designee, and 3) the work
schedule has been mutually agreed.
S.TRAFFIC SIGNAL: Devices as described in Exhibit "B", Section #21, of this document.
1.00 STANDARDS OF WORK AND CONTRACTOR RESPONISBILITY
1.01 The CONTRACTOR shall perform the work described herein in a thorough and
professional manner, and accordance with CALTRANS and National Electrical Code
(NEC) Standards so that the CITY is provided with reliable and high-quality traffic signal
maintenance services at all times.
1.02 The CONTRACTOR shall furnish, at CONTRACTOR'S own expense, all labor, tools,
equipment, and materials necessary. unless specifically excluded herein, to perform
ROUTINE MAINTENANCE/UNSCHEDULED MAINTENANCE RESPONSE at the Bid
Item price. The CONTRACTOR shall furnish, at CONTRACTOR'S own expense, tools
and equipment necessary, unless specifically excluded herein, to perform regular and
after regular hours authorized UNSCHEDULED MAINTENANCE RESPONSE at the Bid
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Item price. Cost of parts shall be paid at the CONTRACTOR'S invoice cost for parts plus
the percentage of markup indicated in this bid.
1.03 The CONTRACTOR'S forces shall leave work areas free of all dirt, litter, lubricants, or
other materials utilized to perform maintenance services. The CONTRACTOR shall erect
barricades, warning signs and any other devices to prevent unauthorized access by the
public or unauthorized CITY staff to work areas.
1.04 Traffic signal maintenance and repair shall be performed in accordance with accepted
standards for traffic signal maintenance and repair to the satisfaction of the CONTRACT
ADMINISTRATOR or his designee. CONTRACTOR shall immediately respond when
notified by CITY to correct unsatisfactory work at no additional charge.
1.05 The CONTRACTOR shall maintain individual repair and maintenance logs listing all work
performed under this agreement. These Logs shall be submitted or shall be available via
website to the CONTRACT ADMINSTRATOR on a monthly basis. Logs shall indicate the
date of service, time of service, service performed, the technician performing service and
any other information that may affect current or future operation of the traffic signals. The
CONTRACTOR shall report these locations, by intersection, to CITY'S CONTRACT
ADMINISTRATOR, or designee, within 48 hours. (Deductions may be made from the
CONTRACTOR'S payments if maintenance and repair tasks are not reported to CITY
within the time allowed.)
1.06 The CONTRACTOR shall, during the term of this CONTRACT, respond to all callbacks to
the satisfaction of the CONTRACT ADMINISTRATOR, within the time specified within this
agreement. Failure to comply with this requirement will result in a reduction in payment
to the CONTRACTOR as determined appropriate by the CONTRACT ADMINISTRATOR.
Call-out response time during normal service hours shall not exceed thirty (30) minutes.
In cases where delays are anticipated to exceed thirty (30) minutes, CONTRACTOR shall
notify the City immediately with an estimated time of arrival. In no case shall initial
response time exceed one (1) hour. A greater response time may result in assessment of
liquidated damages.
1.7 The CONTRACTOR shall prepare and submit an annual schedule for ROUTINE
MAINTENANCE to the CONTRACT ADMINISTRATOR for approval. The ROUTINE
MAINTENANCE schedule shall be adhered to by CONTRACTOR unless deviation from
the approved schedule is authorized by the CONTRACT ADMINISTRATOR.
1.8 CONTRACTOR will provide service twenty-four (24) hours per day for the servicing of all
equipment covered by this agreement. An IMSATISA Level II or higher technician will
respond immediately upon notification in a vehicle with aerial capabilities. This vehicle
shall be equipped with equipment and materials necessary to restore safe operation of the
intersection. If the CONTRACTOR is contacted after normal working hours and
determines that aerial capabilities are not necessary based on the information provided,
initial response may be made in a service vehicle. However, if the CONTRACTOR opts to
respond in a service vehicle and aerial capabilities are required, the City will not pay any
costs associated with retrieval of an aerial vehicle.
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2.00 TRAFFIC SIGNAL EQUIPMENT TO BE MAINTAINED
2.01 The service areas and frequencies of service under the provisions of this CONTRACT are
detailed in the CONTRACTORs Proposed Cost of Services Chart and include a minimum
of 184 signalized intersections (reference Appendix "B") and 108 electrical warning
devices located in the CITY. More signalized intersections and related devices could be
added during the term of the agreement, and these would also apply.
2.02 The detailed ROUTINE MAINTENANCE requirements and equipment list requiring
service under the provisions of this CONTRACT are detailed in Appendix "B" & "C".
2.03 CONTRACTOR acknowledges personal inspection of the sites and the surrounding areas
and has evaluated the extent to which the physical condition thereof will affect the services
to be provided. CONTRACTOR accepts the premises in their present physical condition
and agrees to make no demands upon CITY for any improvements or alterations thereof.
3.00 PAYMENT AND INVOICES
3.01 The CONTRACTOR will perform work in accordance with all applicable Carlsbad
Municipal Code sections, other applicable California codes, OSHA standards and any
other regulatory requirements.
3.02 There will be no additional charges such as travel or trip costs allowed. Payment for
service starts when the technician arrives at the City of Carlsbad owned or maintained
properties and ends at the completion of required service work. Portal to portal payment
is not included in this Agreement.
3.03 All parts will be newly manufactured replacement parts or an equal approved by the
Inspector, or his authorized representative. Pricing to City of Carlsbad will be in
accordance with bid item costs or hourly labor cost plus parts markup as indicated in the
Exhibit "A" - CONTRACTOR'S Proposed Cost of Services Chart. Invoices must be
submitted with request for payment.
3.04 Compensation increases will not be authorized prior to the end of each individual option
period. If an increase in compensation for service in succeeding option periods is
requested, the CONTRACTOR must provide detailed supporting documentation to justify
the requested rate increase for the next option period. The CITY will evaluate the
requested increase, and the CITY reserves the right to negotiate, accept or reject the
CONTRACTOR'S requested compensation increase. The compensation increase may be
adjusted by a mutually agreeable amount based on and no greater than the aggregate
San Diego Consumer Price Index changes over the previous contract period. Requests
for price changes must be made by the CONTRACTOR in writing sixty (60) days before
the end of the then-current agreement year.
3.05 The CONTRACTOR shall present monthly invoices for all work performed during the
preceding month. Said invoice shall include all required certifications and reports as
specified hereinafter. The invoice shall be submitted on or before the fifth (5th) day of each
month in the amount of the compensation to be paid by the CITY for all services rendered
by the CONTRACTOR under the terms and conditions of this CONTRACT. Said payment
shall be made within thirty (30) days upon receiving the invoices, providing that all work
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performed during the preceding month has been inspected and accepted by the
CONTRACT ADMINISTRATOR and that applicable certifications have been submitted in
accordance with the provisions of this CONTRACT.
3.06 The CONTRACTOR'S monthly invoices for ROUTINE MAINTENANCE and ROUTINE
MAINTENANCE/UNSCHEDULED MAINTENANCE RESPONSE shall be prepared and
submitted in an electronic format. They shall clearly indicate the Purchase Order number,
unit price, total work performed and correctly extended totals for each individual BID ITEM
or separate item of work. An invoice format shall be submitted to the CONTRACT
ADMINISTRATOR for approval. CONTRACTOR shall submit a fully itemized monthly bill
to the CONTRACT ADMINISTRATOR or his authorized representative.
3.07 Separate invoices for approved NORMAL HOURS UNSCHEDULED MAINTENANCE
RESPONSE AND AFTER REGULAR HOURSAFTER REGULAR HOURS
UNSCHEDULED MAINTENANCE RESPONSE shall be prepared and submitted in an
electronic format acceptable to the CONTRACT ADMINISTRATOR. They shall include
attachments, such as copies of suppliers' invoices, which the CONTRACT
ADMINISTRATOR may require to verify CONTRACTOR'S billing. Unless otherwise
requested by the CONTRACT ADMINISTRATOR, one invoice shall be submitted for each
discrete and complete REPAIR or AFTER REGULAR HOURS REPAIR.
3.08 All CONTRACTOR invoices must contain the following:
1.Intersection description/name
2.Intersection number
3.Authorizing party/caller
4.CITY service request and/or work order number
5.Time call is received
6.Description of complaint
7.Call summary code
8.Time of arrival
9.Corrective measures taken
10.Materials used and associated material costs
11.Status upon departure
12.Time of departure
13.Unique invoice number
14.Incident number
3.09 In the event the CITY transfers title, maintenance responsibility, or changes service
frequency of a portion thereof, this CONTRACT shall continue in full force and effect,
except said portion, at the discretion of the CONTRACT ADMINISTRATOR. The portion
affected by the change may be deleted from the agreement and the CONTRACT sum
shall be reduced accordingly.
3.10 The CONTRACT ADMINISTRATOR may, at his discretion, add new traffic signals to be
maintained and/or repaired and/or require additional services. The CONTRACTOR shall
be compensated for the additional facilities or services that are designated after the date
of the commencement of this CONTRACT based on an extension of existing bid prices or
in the case of traffic signal that is substantially different than other signals, a negotiated
proposal. Proposal costs shall not exceed customary costs of similar equipment as
submitted in the REQUEST FOR PROPOSALS or as adjusted in accordance with
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subsequent amendments to the agreement. The CONTRACT ADMINISTRATOR shall
notify the CONTRACTOR of additions, reductions or deletions of areas to be serviced in
writing.
4.00 ENFORCEMENT, DEDUCTIONS AND LIQUIDATED DAMAGES
4.01 The CONTRACT ADMINISTRATOR shall be responsible for the enforcement of this
CONTRACT on behalf of CITY. In addition to deductions stipulated in other sections of
this agreement, the CONTRACT ADMINISTRATOR may enforce deductions in
accordance with Section 4.00.
4.02 The CONTRACT ADMINISTRATOR shall prepare and implement an INSPECTION
RATING SYSTEM (Appendix "A"). This form and system may be modified at the discretion
of the CONTRACT ADMINISTRATOR. The CONTRACTOR agrees to be so evaluated by
said system and by the ratings indicated in the INSPECTION RATING SYSTEM report.
The CITY reserves the right to inspect between five and twenty intersections per month.
In the event that the CONTRACTOR does not receive a rating of 95 or higher, the CITY
shall work mutually with the CONTRACTOR to resolve findings, without cost to THE CITY.
The CITY is to perform inspections within two calendar weeks after the completion of the
work
5.00 INSPECTIONS, MEETINGS, & REPORTS
5.01 CITY reserves the right to perform inspections, including inspection of CONTRACTOR'S
equipment, at any time for the purpose of verifying CONTRACTOR'S performance of
CONTRACT requirements and identifying deficiencies.
5.02 The CONTRACTOR or his authorized representative shall meet with the CONTRACT
ADMINISTRATOR or his representative on each site at the discretion and convenience of
the CONTRACT ADMINISTRATOR for walk-through inspections. All routine maintenance
functions shall be completed prior to this meeting.
5.03 At the request of the CONTRACT ADMINISTRATOR, the CONTRACTOR or his
appropriate representative shall attend meetings and/or training sessions as determined
by the CONTRACT ADMINISTRATOR for purposes of orientation, information sharing,
CONTRACT revision, description of CITY policies, procedures, standards, and the like.
5.04 CONTRACTOR shall provide to the CONTRACT ADMINISTRATOR such written
documentation and/or regular reports as the CONTRACT ADMINISTRATOR deems
necessary to verify and review CONTRACTOR'S performance under this CONTRACT
and to provide to the CONTRACT ADMINISTRATOR pertinent information relative to the
maintenance, operation, and safety of the traffic signals.
5.05 Quarterly Reports: CONTRACTOR shall generate and provide reports on a quarterly basis
that contain the following information:
o List of intersections that have been maintained with summary of work performed
at each intersection
o Summary of Bid Schedule "A" items that have been performed
o Recommendation for components that are reaching end of life or requiring
corrective action
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6.00 TRAFFIC CONTROL
6.01 Prior to any work in the public right-of-way, the CONTRACTOR shall Implement a traffic
control system that consists of closing traffic lanes or pedestrian walkways in accordance
with the California Manual on Uniform Traffic Control Devices (FHWA MUTCD 2014
Revision 5, as amended for use in California). The provisions in this section will not relieve
the Contractor from its responsibility to provide such additional devices or take such
measures as may be necessary to maintain public safety.
6.02 When lanes are closed for only the duration of work periods, all components of the traffic
control system, except portable delineators placed along open trenches or excavation
adjacent to the traveled way, shall be removed from the traveled way and shoulder at the
end work period. If the Contractor so elects, said components may be stored at selected
central locations, approved by the CITY Traffic Engineer, within the limits of the right-of-
way.
6.03 When work activities involves the use of a bucket truck to maintain/repair/replace
equipment on mast arms, the CONTRACTOR shall close travel lanes under the location
of these activities in accordance with California Manual on Uniform Traffic Control Devices
(FHWA MUTCD 2014 Revision 5, as amended for use in California). The provisions in this
section will not relieve the Contractor from its responsibility to provide such additional
devices or take such measures as may be necessary to maintain public safety.
6.04 The CONTRACTOR shall comply with all requirements of the CITY Traffic Engineer and
shall bear all costs of required traffic control including but not limited to signs, cones,
markers, flagmen, etc.
6.05 The Contractor shall implement traffic control and shall furnish all labor and materials to
perform, install, maintain, replace and remove all traffic control as incidentals to the work
with which they are associated and no other compensation will be allowed therefor.
7.00 CONTRACTOR'S DAMAGES
7.01 All damages incurred to existing facilities by the CONTRACTOR'S operation shall be
repaired or replaced by the CONTRACTOR or by other forces all at the discretion of the
CONTRACT ADMINISTRATOR and all at the CONTRACTOR'S expense.
8.00 COMMUNICATIONS AND RESPONSE
8.01 The CONTRACTOR shall, during the term of this CONTRACT, maintain two twenty-four
(24) hour emergency telephone numbers. Both numbers shall be toll free to a San Diego
region area code. For hours beyond a normal 8 AM to 5 PM business day, an answering
service shall be considered an acceptable substitute. Answering machines are not
acceptable. This phone number will be made available to all persons designated by the
CITY.
8.02 All requests for services during REGULAR HOURS shall require two qualified technicians
on call, with both to be dispatched when necessary, and to arrive, at the required location
as soon as possible or within one (1) hour of notification to the satisfaction of the
CONTRACT ADMINISTRATOR. During AFTER REGULAR HOURS, CONTRACTOR
shall require two qualified technicians on call, with a minimum of one qualified technician
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to be dispatched to, and to arrive, at the required location as soon as possible or within
one (1) hour of notification to the satisfaction of the CONTRACT ADMINISTRATOR. If any
emergency service request is not responded to in one (1) hour, the CONTRACT
ADMINISTRATOR shall be notified immediately of the reason for not meeting the required
response time followed by a written report to the CONTRACT ADMINISTRATOR within
two (2) working days. In no case shall initial response time exceed two (2) hours. A greater
response time may result in assessment of liquidated damages.
8.03 Whenever immediate action is required to prevent possible injury, death, or property
damage, CITY may, after reasonable attempt to notify the CONTRACTOR, cause such
action to be taken by alternate work forces and, as determined by the CONTRACT
ADMINISTRATOR, charge the cost thereof to the CONTRACTOR or deduct such cost
from any amount due to the CONTRACTOR. This deduction shall include a markup for
administrative costs equal to fifteen (15) percent of the actual costs incurred.
8.04 The CONTRACTOR shall maintain a written log of all communications, the date and the
time thereof and the action taken pursuant thereto or the reason for non-action. Said log
of complaints shall be open to the inspection of the CONTRACT ADMINISTRATOR at all
reasonable times.
8.05 CONTRACTOR'S supervisor shall carry cellular telephones with a local San Diego region
area code. Supervisor shall respond to any call from the CITY within thirty (30) minutes at
any time.
9.00 SAFETY
9.01 CONTRACTOR agrees to perform all work outlined in this CONTRACT in such a manner
as to meet all accepted standards for safe practices during the performance of his duties
and to safely maintain stored equipment, machines, and materials or other hazards
consequential or related to the work; and agrees additionally to accept the sole
responsibility for complying with all CITY, County, State or Federal requirements
at all times so as to protect all persons, including CONTRACTOR'S employees, agents of
the CITY, CONTRACTORs, members of the public or others from foreseeable injury, or
damage to their property. CONTRACTOR shall immediately inform staff of hazardous
conditions and any potential hazards at said sites and keep a log indicating date inspected
and action taken.
9.02 CONTRACTOR shall notify the CONTRACT ADMINISTRATOR immediately of any
occurrence of accident, injury, or persons requiring emergency services and, if so
requested, shall prepare a written report thereof to the CONTRACT ADMINISTRATOR
within three (3) calendar days following the occurrence. CONTRACTOR shall cooperate
fully with the CITY in the investigation of any such occurrence.
10.00 HOURS AND DAYS OF SERVICES
10.01 The acceptable daily hours of ROUTINE MAINTENANCE/UNSCHEDULED
MAINTENANCE RESPONSE shall be 8:00 am to 5:00 pm, Monday through Friday
excluding City Holidays which shall be considered normal work hours as may pertain to
any other provision of the CONTRACT. Issues reported to the Contractor during the hours
of 8:00 am to 5:00 pm will be considered normal work hours and payment will be made in
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accordance with the provisions regardless of the time the CONTRACTOR arrives and
performs the work.
10.02 CONTRACTOR shall provide staffing to perform the required services during the
prescribed hours as specified in these contract documents. Any changes in the days and
hours of operation heretofore prescribed shall be subject to approval by the CONTRACT
ADMINISTRATOR.
10.03 Per State of California Labor Code, CONTRACTOR is directed to the following prescribed
requirement with respect to the hours of employment. Eight (8) hours of labor under this
CONTRACT shall constitute a legal day's work and said CONTRACTOR shall not require
or permit any laborer, worker or mechanic, or any subcontractor employed by him to
perform any of the work described herein to labor more than eight (8) hours during any
one day or more than forty (40) hours during any one calendar week, except as authorized
by State of California Labor Code Section 1815.
11.00 ROUTINE MAINTENANCE SCHEDULES
11.01 The CONTRACTOR shall, within thirty (30) days after the award of bid of this CONTRACT,
submit annual work schedules to the CONTRACT ADMINISTRATOR for review and
approval. Said work schedules shall identify required operations and delineate the time
frames for performance. A Routine Operations Schedule shall include all tasks required
at the intervals required. The CONTRACTOR shall submit annual schedules for each
successive annual contract period whether due to a second agreement year in the first
contract term or in additional contract years in successive amendments to the original
agreement.
The CONTRACTOR shall submit revised schedules when actual performance differs
substantially from planned performance and from time to time as requested by the
CONTRACT ADMINISTRATOR. Said revisions shall be submitted to the CONTRACT
ADMINISTRATOR for his review and approval within five (5) working days prior to the
original or revised scheduled time for the work whichever is earlier.
12.00 CONTRACTOR'S STAFF AND TRAINING
12.01 The CONTRACTOR shall provide sufficient personnel to perform all work in accordance
with the specification set forth herein.
12.02 In cooperation with the Carlsbad Police Department, CONTRACTOR agrees to undergo
and to pay for, background checks if required by the CONTRACT ADMINISTRATOR on
all personnel providing traffic signal services for this CONTRACT. In the event such
background check reveals an item which Carlsbad Police deems a security problem, CITY
may request that such individual be removed from the list of personnel authorized to
provide services to the CITY.
12.03 CONTRACTOR'S personnel shall possess the minimum qualifications for the position in
which each is working.
12.04 CONTRACTOR shall use only Level II or higher IMSA certified technicians to service,
maintain, and make necessary UNSCHEDULED MAINTENANCE RESPONSE to traffic
signal devices within the confines of controller cabinet. Skilled laborers may make
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hardware UNSCHEDULED MAINTENANCE RESPONSE under the direct supervision of
the Level II technician. No work will occur at any signalized intersection under this
CONTRACT without a Level II or higher technician present at all times unless otherwise
previously approved in writing by the CONTRACT ADMINISTRATOR or appointed
designee.
CONTRACTOR will provide a minimum of two (2) IMSA/TSA Level ll or higher technicians
to perform routine maintenance inspections and complete associated unscheduled
maintenance response during normal service hours for approval by the CONTRACT
ADMINISTRATOR. CONTRACTOR will provide additional staff as needed for call-out
response and troubleshooting services.
12.05 CONTRACTOR shall have a "Local" representative with authority to contractually bind
CONTRACTOR in matters which may arise during this agreement performance period.
"Local" in the context of this agreement is defined as the southern California metropolitan
area consisting of San Diego, Orange, Los Angeles or Riverside counties. CONTRACTOR
shall provide, prior to commencement of work under this CONTRACT, in writing to the
CONTRACT ADMINISTRATOR, a statement indicating by name the specific authority
vested in the "Local" representative. CONTRACTOR'S "Local" representative shall be
responsible for instructing and training of CONTRACTOR'S personnel in the proper and
specified work method and procedures; and for directing, scheduling, and coordinating all
services and functions to completely accomplish the work as required by this CONTRACT.
The "local" representative shall be available for consultation regarding problems on a daily
basis at some time during regular working hours (7:00 a.m. to 5:00 p.m., Monday through
Friday excluding City holidays).
12.06 Each crew of CONTRACTOR'S employees shall include at least one individual who
speaks and understand the English language proficiently. For the purposes of this section
a crew is understood to be any individual worker or group of workers who might service
any site without other CONTRACTOR'S supervisory personnel present.
12.07 The CONTRACT ADMINISTRATOR may, at any time, give CONTRACTOR written notice
to the effect that the conduct or action of a designated employee of CONTRACTOR is, in
the reasonable belief of the CONTRACT ADMINISTRATOR, detrimental to the interest of
the public patronizing the premises. CONTRACTOR shall meet with representatives of
the CONTRACT ADMINISTRATOR to consider the appropriate course of action with
respect to such matter and CONTRACTOR shall take reasonable measures under the
circumstances to assure the CONTRACT ADMINISTRATOR that the conduct and
activities of CONTRACTOR'S employees will not be detrimental to the interest of the
public patronizing the premises.
12.08 The CONTRACT ADMINISTRATOR may, at any time, order any of the CONTRACTOR'S
personnel removed from the premises when, in the reasonable belief of the CONTRACT
ADMINISTRATOR, said CONTRACTOR'S personnel is objectionable, unruly, unsafe, or
otherwise detrimental to the interest of the CITY or the public patronizing the premises
12.09 The CONTRACTOR shall require each of his personnel to adhere to basic public works
standards of working attire including uniform shirts and/or vests clearly marked with the
CONTRACTOR'S company name and employee name badges as approved by the
CONTRACT ADMINISTRATOR. Sufficient changes shall be provided to present a neat
and clean appearance of the CONTRACTOR'S personnel at all times. Shirts shall be worn
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and buttoned at all times. CONTRACTOR'S personnel shall be equipped with proper
shoes and other gear required by Local, State and Federal Safety Regulations.
12.10 The CONTRACTOR'S staff shall wear uniforms that clearly indicate the name of the
CONTRACTOR performing service under this agreement. In addition, the
CONTRACTOR shall insure that all staff are issued high visibility safety vests and hard
hats and shall be responsible for insuring that all safety equipment is worn when required.
13.00 NON-INTERFERENCE - NOISE
13.01 CONTRACTOR shall not interfere with the public use of the premises and shall conduct
its operations as to offer the least possible obstruction and inconvenience to the public or
disruption to the peace and quiet of the area within which the services are performed.
13.02 In the event that the CONTRACTOR'S operations must be performed when persons of
the public are present, CONTRACTOR shall courteously inform said persons of any
operations that might affect them and, if appropriate, request persons to move out of the
work area.
14.00 DRUG AND ALCOHOL FREE WORKPLACE
14.01 The CITY is committed to maintaining a work environment free from the effects of drugs
and alcohol consistent with the directives of the Drug Free Workplace Act. As a condition
of this agreement, CONTRACTOR and CONTRACTOR'S employees shall assist meeting
the requirements of this policy as set forth in the "City of Carlsbad Drug and Alcohol Use
Policy" incorporated by reference herein.
CONTRACTOR agrees that CONTRACTOR and CONTRACTOR'S employees, while
performing services for the CITY, on CITY property, or while using CITY equipment will
not be in possession of, use, or be under the influence of drugs or alcohol.
CONTRACTOR has the duty to inform all employees or agents of CONTRACTOR that
are performing service for CITY on CITY property or using CITY equipment of the CITY'S
objective of a safe, healthful and productive workplace and the prohibition of drug or
alcohol possession, use or impairment from same while performing such service for CITY.
CITY has the right to terminate or declare this or any other agreement CONTRACTOR
has with the CITY in DEFAULT if CONTRACTOR'S employees are determined by the
CONTRACT ADMINISTRATOR to have breached the provisions of Section 15 herein as
interpreted and enforced pursuant to the provision of the "City of Carlsbad Drug and
Alcohol Use Policy".
16.00 ASSIGNMENT OF CONTRACT
15.01 CONTRACTOR shall not assign this contract or any part thereof and or monies due there
under without the prior written consent of the CONTRACT ADMINISTRATOR.
16.00 EXTRA WORK
16.01 The CITY may award EXTRA WORK to the CONTRACTOR, or to other forces, at the
discretion of the CONTRACT ADMINISTRATOR. New or unforeseen work will be
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classified as "Extra Work" when the CONTRACT ADMINISTRATOR determines that it is
not covered by CONTRACT unit prices. This shall and can include ROUTINE
MAINTENANCE/UNSCHEDULED MAINTENANCE RESPONSE requests for street light
poles/electrical work/"safe off', as directed by CONTRACT ADMINISTRATOR.
Adjustment in payment for Extra Work shall be performed by agreement between the
CONTRACT ADMINISTRATOR and the CONTRACTOR or on a NEGOTIATED
PROPOSAL AND ACCEPTANCE basis in accordance with Section 17.00 or on a TIME
AND MATERIALS basis in accordance with Section 18.00.
16.02 If the CONTRACT ADMINISTRATOR determines that the Extra Work can be performed
by CONTRACTOR'S present work force, CONTRACT ADMINISTRATOR may authorize
modification of the CONTRACTOR'S Routine Operations Schedule or Annual Calendar in
order to compensate CONTRACTOR for performing said work.
16.03 Prior to performing any Extra Work, the CONTRACTOR shall prepare and submit a written
proposal including a description of the work, a list of materials, and a schedule for
completion. No work shall commence without written approval of the CONTRACTOR'S
proposal by the CONTRACT ADMINISTRATOR. This proposal is subject to acceptance
or negotiation by the CONTRACT ADMINISTRATOR.
16.04 In the event that CONTRACTOR'S proposal for Extra Work is not approved, the
CONTRACT ADMINISTRATOR reserves the right to perform such work with other forces
or to compel the CONTRACTOR to perform the work on a TIME AND MATERIALS Basis.
Invoices for EXTRA WORK on a TIME AND MATERIALS basis are subject to
CONTRACTOR markup in accordance with the CONTRACTOR's Proposed Cost of
Services chart.
16.05 When a condition exists which the CONTRACT ADMINISTRATOR deems urgent, the
CONTRACT ADMINISTRATOR may verbally authorize the work to be performed upon
receiving a verbal estimate from the CONTRACTOR. However, within twenty-four (24)
hours after receiving a verbal authorization, the CONTRACTOR shall submit a written
estimate, consistent with the verbal authorization, to the CONTRACT ADMINISTRATOR
for approval.
16.06 All Extra Work shall commence on the specified date established and CONTRACTOR
shall proceed diligently to complete said work within the time allotted.
17.00 NEGOTIATED PROPOSAL AND ACCEPTANCE
17.01 The CITY may award work to the CONTRACTOR, at the discretion of the CONTRACT
ADMINISTRATOR. New work will be awarded on a negotiated proposal and acceptance
basis as when the CONTRACT ADMINISTRATOR determines that it is appropriate to
negotiate a fixed price for work in lieu of utilizing unit prices. Payment for Work shall be
performed by negotiated agreement between the CITY and the CONTRACTOR or on a
TIME AND MATERIALS basis in accordance with the CONTRACTOR's Proposed Cost of
Services chart.
17.02 Prior to performing any work, the CONTRACTOR shall prepare and submit a written
proposal including a description of the work, a list of materials, and a schedule for
completion. No work shall commence without written approval of the CONTRACTOR'S
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proposal by the CONTRACT ADMINISTRATOR. This proposal is subject to acceptance
or negotiation by the CONTRACT ADMINISTRATOR.
17.03 All work shall commence on the specified date established and CONTRACTOR shall
proceed diligently to complete said work within the time allotted.
18.00 TIME AND MATERIALS
18.01 In the event that the CONTRACT ADMINISTRATOR determines that work requested is of
an unknown duration, not easily quantified or the CONTRACTOR'S proposal for work is
not approved, the CONTRACT ADMINISTRATOR reserves the right to perform such work
with other forces or to compel the CONTRACTOR to perform the work on a TIME AND
MATERIALS basis.
18.02 The CONTRACT ADMNISTRATOR may direct CONTRACTOR to proceed by allowing
him/her to use the following rates or percentages as added costs for the markup of all
overhead and profits:
1.Labor as stipulated in CONTRACTOR's Proposed Cost of Services chart.
2.Materials as stipulated in CONTRACTOR's Proposed Cost of Services chart.
3.Equipment Rental 15%
4.Other Items and Expenditures 15%
Regardless of ownership, the rates and right-of-way delay factors to be used in
determining rental and delay costs shall be the edition of the Labor Surcharge and
Equipment Rental Rates published by CalTRANS current at the time of the actual use of
the tool or equipment. The right-of-way delay factors therein shall be used as multipliers
of the rental rates for determining the value of costs for delay, if any, to the
CONTRACTOR and subcontractor. The labor surcharge rates published therein
are not a part of this contract.
18.03 All work shall commence on the specified date established and CONTRACTOR
shall proceed diligently to complete said work within the time allotted.
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PART II
TECHNICAL SPECIFICATIONS
19.00 DUTIES OF THE CONTRACTOR / GENERAL
19.01 All work performed under this CONTRACT will be categorized as 1) ROUTINE
MAINTENANCE/UNSCHEDULED MAINTENANCE RESPONSE, 2) REGULAR HOURS
UNSCHEDULED MAINTENANCE RESPONSE, 3) AFTER REGULAR HOURS
UNSCHEDULED MAINTENANCE RESPONSE, or 4) SPECIAL PROJECTS.
19.02 The maintenance of all components within the confines of the cabinet (i.e. detectors, load
switches, etc.) shall be the responsibility of the CONTRACTOR and shall be inspected
quarterly, or as otherwise specified, for proper function. When a component must be
removed from the intersection for repair, a like component will be provided and installed
by the CONTRACTOR in place of the component requiring unscheduled maintenance
response. All unscheduled maintenance response shall be the responsibility of the
CONTRACTOR and the component shall be returned immediately upon completion of the
unscheduled maintenance response.
19.03 If, in the opinion of the CONTRACTOR, any controller mechanism has become obsolete
or deteriorated beyond the point of repair, the CONTRACTOR shall notify the CONTRACT
ADMINISTRATOR and demonstrate or otherwise provide evidence that replacement is
necessary. No permanent change of control mechanisms shall be done without prior
approval of the CONTRACT ADM IN I NSTRATOR.
19.04 In the event that the CONTRACTOR, at any time, finds an unsafe situation,
CONTRACTOR shall make any unscheduled maintenance response necessary to return
the intersection to a safe operating condition. CONTRACTOR shall then report to the
CONTRACT ADMINISTRATOR immediately upon completion of the repair. Red Flash is
considered a safe operation for this purpose.
19.05 Any deficiencies that require attention but do not constitute an unsafe situation will be
referred to the CONTRACT ADMINISTRATOR or appointed designee immediately, if
possible, but in all cases by the end of the work day in which the inspection occurred. The
CONTRACT ADMINISTRATOR or appointed designee will elect to make the unscheduled
maintenance response in-house or assign the CONTRACTOR an incident number
authorizing the CONTRACTOR to make the unscheduled maintenance response. If
referred to the Contractor, unscheduled maintenance response will be treated as
ROUTINE MAINTENANCE/UNSCHEDULED MAINTENANCE RESPONSE or as
REGULAR HOURS UNSCHEDULED MAINTENANCE RESPONSE. These unscheduled
maintenance responses will be scheduled and payment will be made in accordance with
the bid documents unless the CONTRACT ADMINISTRATOR determines that
unscheduled maintenance response must be made outside normal service hours.
20.00 ROUTINE MAINTENANCE
20.01 All graffiti (including but not limited to paint, signs, flyers, and tape) shall be removed by
the CONTRACTOR.
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20.02 CONTRACTOR shall maintain a clear radius of not less than 10' from the cabinet center.
This area shall be clear of intrusion by vegetation including branches, bushes, and
landscaping so that both doors are readily accessible and have full range of motion.
20.03 CONTRACTOR shall perform quarterly routine/preventive inspections at each signalized
intersection during normal service hours based on the approved schedule. Inspections
shall be scheduled so that each intersection is inspected on approximately the same date
of the month.
20.04 The quarterly inspection shall include a complete check of all timing, component functions
and field appurtenances described in Appendix "C" - Inspection Checklist.
20.05 Method of Payment for Routine Maintenance. Each service identified in Bid Schedule A
"ROUTINE MAINTENANCE/UNSCHEDULED MAINTENANCE RESPONSE" has an
associated bid item price. This bid item price includes all materials, labor, and equipment
required to provide the services indicated in the bid schedule. Amounts indicated in the
bid schedule are estimates based on maintenance history and anticipated City needs.
Quantities indicated are not guaranteed. The actual quantities may differ. The
CONTRACTOR will be only compensated for actual quantities of work performed.
21.00 ROUTINE/UNSCHEDULED MAINTENANCE RESPONSE
21.01 Perform Routine Quarterly Traffic Signal Inspection and Routine Maintenance (A1): The
CONTRACTOR shall address all signals in the city on a quarterly basis.
21.02 Light Emitting Diode (LED) Signal Light Replacement (A2, A3, and A4). The
CONTRACTOR shall remove and replace LED due to malfunctioning, flickering, and/or
missing LEDs.
21.03 Provide and Install LED Pedestrian Head Replacement (A5). The CONTRACTOR shall
replace malfunctioning, flickering, and/or missing LEDs on the Pedestrian Heads with
standard countdown LED walk/don't walk symbol indications unless otherwise specified.
21.04 Red Flash Set/Reset (A6). The CONTRACTOR shall respond immediately to intersections
reported to be in Red Flash operation. Resetting signals on Red Flash to Normal operation
is considered ROUTINE UNSCHEDULED MAINTENANCE RESPONSE when calls are
received during REGULAR HOURS. Resetting signals found to be in Red Flash after
REGULAR HOURS will be considered AFTER REGULAR HOURS UNSCHEDULED
MAINTENANCE RESPONSE and associated costs will be paid in accordance with unit
price as bid. CONTRACTOR may, from time to time, be asked to set signals on RED
FLASH for construction, planned power outage, or special events. Resetting the signal
may include resolving equipment or wiring issues to get the signal back to normal
operation. CONTRACTOR will set the signal to Red Flash as authorized by the
CONTRACT ADMINISTRATOR or approved designee and will return and reset the signal
to Normal when so instructed. Calls to set a signal to Red Flash during REGULAR HOURS
will be considered ROUTINE MAINTENANCE. Calls for this service after normal service
hours will be considered AFTER REGULAR HOURS unscheduled maintenance response
and associated costs will be paid in accordance with unit price as bid.
21.05 Test Function/Detection/Cycling (A7). The CONTRACTOR shall respond to calls received
during REGULAR HOURS and perform testing of signal function/detection/cycling issues.
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These calls shall be considered ROUTINE MAINTENANCE and associated costs will paid
in accordance the bid item rate for service. Calls received outside normal service hours
will be considered AFTER REGULAR HOURS UNSCHEDULED MAINTENANCE
RESPONSE and costs will be paid in accordance with unit prices.
21.06 Remove and Replace UPS Batteries (A8). The CONTRACTOR shall remove and replace
UPS Batteries as UNSCHEDULED MAINTENANCE RESPONSE. Replacement of UPS
Batteries shall be scheduled during REGULAR HOURS whenever possible/as needed.
When replaced due to age, visual inspection of all batteries in the system must be
performed, and defective batteries should be replaced. CONTRACTOR is responsible for
appropriate battery recycling/disposal and all costs associated with disposal.
21.07 Pedestrian Push Button Replacement (A9). The CONTRACTOR shall replace
malfunctioning pedestrian push buttons as ROUTINE UNSCHEDULED MAINTENANCE
RESPONSE. Replacement of malfunctioning pedestrian push buttons shall be scheduled
during REGULAR HOURS whenever possible.
21.08 Loop Set Testing (A10). The CONTRACTOR shall report on-going detection problems to
the CONTRACT ADMINISTRATOR for determination if loop-set testing is required. Loop-
set testing shall be performed at the discretion of the CONTRACT ADMINISTRATOR or
appointed designee. A loop-set is defined as all loops connected to a single lead-in cable
of a single loop detector amplifier in a rack slot. The loop-set testing shall include
disconnecting all loops from the lead-in cable to separate the individual loop-sets from the
slot to be tested, a meg check of each individual loop and the DLC (detector lead-in cable),
and reconnection of the loops.
21.09 Loop Detector Replacement Types D and E (All, or Al2). Loop detector replacement is
not guaranteed. It is scheduled on an as needed basis only. Compensation therefore will
be at the agreed upon price per loop for actual quantities only. In most cases, the
CONTRACTOR will be required to install (4) or more loops at one time; however, the City
reserves the right to request fewer than four (4) loops if deemed necessary by the
CONTRACT ADMINISTRATOR or appointed designee.
Loop configuration will be consulted with CONTRACT ADMINISTRATOR. Loop
installation will include pavement cutting, placement of the conductors including home run,
sealing pavement cuts, and connection to DLC in pull box so that loop-set is functioning
properly upon completion of the installation. Only IMSA/TSA Level II or higher technicians
are authorized to make loop connections within the cabinet.
21.10 Video Detection Camera Service (A13). The CONTRACTOR shall clean and verify proper
alignment for all video detection cameras. CONTRACTOR shall check all video and
electrical connections for any deficiencies and repair as needed. CONTRACTOR shall
check mounting hardware for corrosion and shall adjust and align as needed. Camera
service shall be completed every six months. The spring service shall begin after May 1
and before June 30. The fall service shall begin after November 1 and before December
31. Video detection camera service must be completed within sixty calendar days
following start date.
21.11 Cabinet Filter Replacement (A14). The CONTRACTOR shall replace cabinet filter every
six months. Should CONTRACTOR determine at any other time that cabinet filter needs
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to be replaced, approval from the CONTRACT ADMINISTRATOR or appointed designee
shall be obtained prior to replacement.
21.12 Amber School Flasher Programming (A15). The CONTRACTOR shall program all school
zone warning flashers prior to and upon completion of the school year. The CONTRACT
ADMINISTRATOR will provide an operating schedule. The CONTRACTOR shall manually
enter this information into the digital clocks at each location.
21.13 Annual Head Cleaning and Mast Arm Inspection (A16). Beginning in May, or as otherwise
mutually agreed, CONTRACTOR shall initiate the Annual Head Cleaning and Mast Arm
Inspection. This work must be completed within sixty calendar days. CONTRACTOR will
visually inspect all overhead equipment for signs of damage and/or deterioration. This
includes the connection of the mast arm to the main pole and all appurtenances to the
mast arm. CONTRACTOR will clean the face of all indications. CONTRACTOR will inspect
and ensure proper electrical connections at all overhead appurtenances including heads,
cameras, Opticom detectors, and signs.
Any incandescent indications identified during this Annual Head Cleaning and Mast Arm
Inspection will be retrofitted with a LED fixture. This work will be considered ROUTINE
MAINTENANCE/UNSCHEDULED MAINTENANCE RESPONSE and CONTRACTOR will
be compensated separately in accordance with the bid item for LED replacement.
If any inspections yield repairs required not within the scope of this task/agreement, the
CONTRACTOR shall inform the CONTRACT ADMINISTRATOR in writing immediately.
21.14 Conflict Monitor Testing (A17). Within 90 days after execution of this agreement and
annually thereafter, and/or when so instructed by the CONTRACT ADMINISTRATOR or
appointed designee, the CONTRACTOR shall remove each 2010 ECL conflict monitor for
testing in the field. The CONTRACTOR shall provide all testing equipment and previously
tested conflict monitor units and diode boards for use during the testing period. Conflict
monitors must meet manufacturer's specifications prior to reinstallation into the cabinet.
Copies of test results will be submitted to the City upon request by the CONTRACT
ADMINISTRATOR or appointed designee. CONTRACTOR must complete conflict
monitor testing on all designated intersections within ninety (90) days or be subject to the
assessment of liquidated damages at the discretion of the CONTRACT
ADMINISTRATOR.
CONTRACTOR will notify the City prior to beginning the conflict monitor testing.
CONTRACTOR shall submit a time schedule for the completion of the conflict monitor
testing program for approval. The CONTRACTOR shall update the schedule daily during
completion.
21.15 Adjust Signal Timing (A18). The CONTRACTOR shall perform timing adjustments only
when directed to do so, in advance, by the Traffic Engineer or his appointed designee or
to compensate for sudden changes in traffic conditions or malfunctioning traffic signal
equipment that cannot be repaired or replaced immediately. The CONTRACTOR shall
notify the CONTRACT ADMINISTRATOR of these adjustments immediately upon
completion and obtain approval by the Traffic Engineer. Should the Traffic Engineer not
concur with the temporary timing, CONTRACTOR shall return to the intersection and
make necessary adjustments as instructed.
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All temporary timing changes shall be noted on the cabinet log sheet. All permanent timing
changes will also be logged on the timing sheet and a new timing sheet will be obtained
and placed into the cabinet as soon as possible.
These calls shall be considered ROUTINE UNSCHEDULED MAINTENANCE
RESPONSE and associated costs will paid in accordance the bid item rate for service.
Calls received outside normal service hours will be considered AFTER REGULAR
HOURS UNSCHEDULED MAINTENANCE RESPONSE and costs will be paid in
accordance with unit prices.
21.16 PM with BBS and CMU/EDU Testing A19 The CONTRACTOR shall test each
unit/configuration in the field. Copies of test results will be submitted to the City upon
request by the CONTRACT ADMINISTRATOR or appointed designee. CONTRACTOR
will notify the City prior to beginning the testing. CONTRACTOR shall submit a time
schedule for the completion of the testing program for approval. The CONTRACTOR shall
update the schedule daily during completion.
21.17 School Flashing Beacons Testing (A20). The CONTRACTOR shall perform testing and
adjustments on an annual basis, and only when directed to do so, in advance, by the
Traffic Engineer or his appointed designee or to compensate.
21.18 Radar Speed Signs/Speed Feedback Signs (A21). The CONTRACTOR shall perform
inspection and calibration/adjustments only when directed to do so, in advance, by the
Traffic Engineer or his appointed designee or to compensate.
21.19 Rectangular Rapid Flashing Beacons (A22). The CONTRACTOR shall perform timing
adjustments only when directed to do so, in advance, by the Traffic Engineer or his
appointed designee or to compensate.
21.20 Advance Warning Beacon Testing (A23). The CONTRACTOR shall perform timing
adjustments only when directed to do so, in advance, by the Traffic Engineer or his
appointed designee or to compensate.
21.21 PM ATC Cabinets CMU (A24). The CONTRACTOR shall test each unit/configuration in
the field. Copies of test results will be submitted to the City upon request by the
CONTRACT ADMINISTRATOR or appointed designee. CONTRACTOR will notify the
City prior to beginning the testing. CONTRACTOR shall submit a time schedule for the
completion of the testing program for approval. The CONTRACTOR shall update the
schedule daily during completion.
21.22 Furnish and Install Battery Backup System (D1)
21.23 Furnish and Install Accessible Pedestrian Signal (APS) System (D2)
21.24 Furnish and Install Accessible Pedestrian Signals (APS) Button, One Button Configuration
(D3)
21.25 Furnish and Install Accessible Pedestrian Signals (APS) Buttons, Six Button Configuration
(D4)
33 June 22, 2021 Item #2 Page 38 of 51
DocuSign Envelope ID: E5F56CD2-5D9A-43B9-9D30-B9FC5BCOBF09
PSA21 -1 502TRAN
21.26 Furnish and Install Accessible Pedestrian Signals (APS) Button, Eighth Button
Configuration (D5)
21.27 Method of Payment for Routine Unscheduled maintenance response. Each service
identified in Bid Schedule A "ROUTINE MAINTENANCE/UNSCHEDULED
MAINTENANCE RESPONSE" has an associated bid item price. This bid item price
includes all materials and labor required to provide the services indicated in the bid
schedule. Amounts indicated in the bid schedule are estimates based on maintenance
history and anticipated City needs. Quantities indicated are not guaranteed. The actual
quantities may differ. The CONTRACTOR will only be compensated for actual quantities
of work performed.
22.00 NON-ROUTINE UNSCHEDULED MAINTENANCE RESPONSE & SPECIAL PROJECTS
- EXTRA WORK
22.01 Non-Routine Unscheduled maintenance response & Special Projects. UNSCHEDULED
MAINTENANCE RESPONSE and/or SPECIAL PROJECTS requested by the
CONTRACT ADMINSTRATOR that are not included in Bid Schedule A "ROUTINE
MAINTENANCE/UNSCHEDULED MAINTENANCE RESPONSE" shall be performed by
the CONTRACTOR in accordance with Section 16 "Extra Work", Section 17 "Negotiated
Proposal and Acceptance" or Section 18 "Time and Materials" at the discretion of the
CONTRACT ADMINISTRATOR.
Payment for Extra Work on a "Negotiated Proposal and Acceptance" basis shall be
compensated as indicated in the proposal submitted by the CONTRACTOR and as
accepted by the CONTRACT ADMINISTRATOR.
Payment for Extra Work on a "Time and Materials" basis shall be compensated for the
prices quoted in Bid Schedule B "ANNUAL REGULAR HOURS UNSCHEDULED
MAINTENANCE RESPONSE" or as indicated in Bid Schedule C "AFTER REGULAR
HOUR UNSCHEDULED MAINTENANCE RESPONSE" dependent upon when the
CONTRACTOR is dispatched to perform the work. These UNSCHEDULED
MAINTENANCE RESPONSE will be billed using the labor rates and markup for parts as
indicated in the CONTRACTOR'S bid.
Charges for these services will begin upon arrival on-scene and will end upon departure.
In cases where the time needed to make associated unscheduled maintenance response
necessary to return the signal to safe and/or normal operation is less than two staff hours,
Contractor will bill the City for a minimum two hour call-out. Travel time or portal to portal
pay is not included in this CONTRACT.
22.02 Extra Work. Extra Work shall be defined as "scheduled" or "non-scheduled" unscheduled
maintenance response and/or services resulting from any part of a traffic signal system
that is damaged by collision, acts of God, malicious mischief, vandalism, or normal
deterioration due to the passage of time, excepting any damage resulting from the
negligence of the CONTRACTOR, that are determined by the CONTRACT
ADMINISTRATOR to be outside the scope of ROUTINE UNSCHEDULED
MAINTENANCE RESPONSE OR ROUTINE MAINTENANCE services. Work performed
as "EXTRA WORK" will be within the time agreed upon by both parties at the time work is
assigned. Work not completed within this mutually agreed schedule may be assessed
liquidated damages.
34 June 22, 2021 Item #2 Page 39 of 51
DocuSign Envelope ID: E5F56CD2-5D9A-43139-9D3D-B9FC5BCOBF09
PSA21 -1 502TRAN
The CONTRACT ADMINISTRATOR may request that the CONTRACTOR respond to the
scene of collisions at signalized intersections in order to verify proper signal operation. In
this case, the CONTRACTOR shall perform a review of the traffic signal facility including
a thorough inspection of all equipment for physical damage or equipment malfunction.
CONTRACTOR shall also observe traffic movement and verify normal signal operation.
CONTRACTOR shall then submit, in writing, a report summarizing the results of the
inspection to the CONTRACT ADMINISTRATOR or appointed designee within 48 hours
of the incident.
SPECIAL PROJECTS may include, but are not limited to, routine repair or maintenance
tasks including systematic re-lamping of traffic signals, pedestrian heads, or ISNS units.
SPECIAL PROJECTS may also include scheduled UNSCHEDULED MAINTENANCE
RESPONSE caused by vehicle accidents, acts of god, or other unforeseen traffic signal
work. Any SPECIAL PROJECTS requested by the City that can be scheduled to during
normal working hours will be scheduled at a mutually agreed upon time.
22.03 Parts. The CITY reserves the right to provide the CONTRACTOR with parts needed to
perform Extra Work.
23.00 CONTRACTOR'S EQUIPMENT
23.01 Contractor's Equipment Used in Performance of Contract. The machinery and equipment
used by the CONTRACTOR in the furtherance of this agreement shall be modern, clean,
and maintained in proper working condition at all times consistent with current standards
of the industry and subject to the approval of the CONTRACT ADMINISTRATOR or
approved designee. If equipment is a vehicle, it shall have the company name clearly
labeled on both front doors.
When requested by the CONTRACT ADMINISTRATOR or approved designee, the
CONTRACTOR shall supply the City with a list of the equipment being used in furtherance
of this agreement including its make, model, date of manufacture, and any other
information deemed pertinent. All equipment shall be made available for inspection after
24 hours notification to the CONTRACTOR.
All vehicles used to perform maintenance duties during normal service hours will have
aerial capabilities.
23.02 City Provided Equipment. The CONTRACTOR will be issued a handheld EVP emitter and
emitter testing unit for the purpose of better maintaining the City's emergency vehicle
preemption system. This, and any other diagnostic equipment provided to the
CONTRACTOR, will remain the property of the City of Carlsbad and must be returned to
the CONTRACT ADMINISTRATOR or approved designee upon termination of this
agreement.
24.00 RECORDS MAINTENANCE
24.01 Records Maintenance. The CONTRACTOR shall maintain at his/her place of business a
record of all service calls or work performed upon the signal equipment including date,
location, times in and out, costs for equipment and materials used, parts and supplies
used, and the names of all persons who performed work.
35 June 22, 2021 Item #2 Page 40 of 51
DocuSign Envelope ID: E5F56CD2-5D9A-4369-9D3D-B9FC5BCOBF09
PSA21 -1 502TRAN
Each time work is performed at an intersection, including routine unscheduled
maintenance response and maintenance, the CONTRACTOR will update the record book
within the cabinet.
The CONTRACTOR will maintain accurate timing information sheets within the controller
cabinet at each signalized intersection. The CONTRACTOR will provide copies of these
sheets upon request of the CONTRACT ADMINISTRATOR or approved designee.
26.00 PARTS AND MATERIALS
25.01 Parts and Materials. All materials used by the CONTRACTOR in the furtherance of this
agreement shall be in accordance with Caltrans specifications, City of Carlsbad
specifications and shall be approved by the CONTRACT ADMINISTRATOR or approved
designee.
36 June 22, 2021 Item #2 Page 41 of 51
DocuSign Envelope ID: E5F56CD2-5D9A-4369-9D3D-B9FC5BCOBF09
PSA21-1502TRAN
EXHIBIT "B"
CITY OF CARLSBAD
TRAFFIC SIGNAL MAINTENANCE SERVICES
CONTRACT NO. PSA21-1502TRAN
CONTRACTOR'S WORK FORCE
The CONTRACTOR shall set forth in Exhibit "B" to the proposed CONTRACT:
A.Each labor or supervisory position by title that will make up the CONTRACTOR'S work force
needed to provide the described services.
B.A sufficiently detailed explanation of the minimum qualifications for a person working in each
position title including any required licenses and/or certifications.
C.The minimum annual man-hours for each position title that the CONTRACTOR proposes to
commit to the performance of the described services.
D.A list and description of the qualifications of other pertinent staff that are not to be directly
committed to this project but who will be available to support, consult, perform Extra Work, and the
like.
E.A description of CONTRACTOR'S systematic skills training program.
F.Changes to CONTRACT'S staff shall be provided in writing.
The information provided in this attachment is for the purposes of determining the
CONTRACTOR'S commitment and preparedness to perform the DESCRIBED SERVICES and
assuring that the CONTRACTOR'S bid is reasonable and complete. Nothing in this
Attachment shall in any way be construed to remove, lessen, or relieve the CONTRACTOR
from any responsibility prescribed by the CONTRACT.
CONTRACTOR may attach additional pages to describe Minimum Qualifications, if needed. Label
any such pages "Exhibit '6' - Additional Information" along with the appropriate position title(s)
corresponding to this form.
A. POSITION TITLE B. MINIMUM QUALIFICATIONS C. TOTAL
ANNUAL HOURS
1.Fred Molina
Maintenance Field Supervisor
IMSA Work Zone Safety
IMSA Level I, II, III, Certified Traffic Signal
Technician
2.Ricardo Hernandez
Traffic Signal Technician
IMSA Work Zone Safety . IMSA Level I, II, Ill, Certified Traffic Signal
Technician
3.Tim Kosman
Traffic Signal Foreman
IMSA Work Zone Safety
IMSA Level I, II, Certified Traffic Signal Technician
4.Additional Staff
37 June 22, 2021 Item #2 Page 42 of 51
DocuSign Envelope ID: E5F56CD2-5D9A-43B9-9D3D-B9FC5BCOBF09
PSA21 -1 502TRAN
D. Other Staff Support
Title
Description / Qualifications
5.Jeffrey Pierce
Service Account Manager
IMSA Work Zone Safety
IMSA Level I, II, III, Certified Traffic Signal Technician
6.Christina Hlavac
Senior Service Project Coordinator
N/A (Office Support)
3.
.
5.
38 June 22, 2021 Item #2 Page 43 of 51
35
25
10
15
15
100
Category Description
Required routine maintenance tasks performed
Contractor's service logs complete and accurate
Contractor performing services on Scheduled Day
and within specified arrival time
Work area is clean, neat and safe
Personnel in Proper Uniforms and Vehicles Marked
Rating Totals
Possible Previous Rating This
Points Period Period
DocuSign Envelope ID: E5F56CD2-5D9A-4389-9D3D-B9FC5BCOBF09
PSA21-1502TRAN
APPENDIX "A"
CITY OF CARLSBAD
TRAFFIC SIGNAL MAINTENANCE SERVICES
CONTRACT NO. PSA21-1502TRAN
INSPECTION RATING FORM
SITE/INTERSECTION: INSPECTOR:
DATE:
PREVIOUS DATE INSPECTED:
(IF APPLICABLE)
39 June 22, 2021 Item #2 Page 44 of 51
DocuSign Envelope ID: E5F56CD2-5D9A-43B9-9D3D-B9FC5BCOBF09
PSA21-1502TRAN
APPENDM "B"
CITY OF CARLSBAD
TRAFFIC SIGNAL MAINTENANCE SERVICES
CONTRACT NO. PSA21-1502TRAN
EQUIPMENT LIST
SIG # MAIN STREET CROSS STREET OTHER STREET
1 Adams St Tamarack Av
2 Alga Rd Alicante St
3 Alga Rd Corintia St
4 Alga Rd El Camino Real
5 Alga Rd El Fuerte St
88 Alga Rd Melrose Dr
153 Alga Rd Xana VVy
160 Alicante Dr Poinsettia Ln
157 Alicante Dr Town Garden Rd
6 Ambrosia Ln Aviara Pkwy
121 Ambrosia Ln Poinsettia Ln
132 Appian Rd Carlsbad Village Dr Avenida de Anita
7 Arena! Rd El Camino Real
8 Armada Dr Palomar Airport Rd Costco
9 Aston Av College Blvd
140 Avenida Encinas Cannon Rd
10 Avenida Encinas Carlsbad Blvd
11 Avenida Encinas Palomar Airport Rd
12 Avenida Encinas Poinsettia Ln
13 Aven Ida Encinas San Lucas Poinsettia Village
190 Avenida la Cima Rancho Santa Fe Rd
166 Avenida Soledad Rancho Santa Fe Rd
16 Aviara Pkwy Aviara Resort Dr Cormorant
14 Aviara Pkwy Batiquitos Ln Baccharis Av
15 Aviara Pkwy Black Rail Ct
181 Aviara Pkwy Camino de las Ondas
115 Aviara Pkwy Cobblestone Rd
129 Aviara Pkwy Kestrel Dr
136 Aviara Pkwy Kingfisher Ln
114 Aviara Pkwy Laurel Tree Ln
17 Aviara Pkwy Manzanita St
89 Aviara Pkwy Mimosa Dr
56 Aviara Pkwy Palomar Airport Rd College Blvd
128 Aviara Pkwy Plum Tree Rd
109 Aviara Pkwy Poinsettia Ln
18 Batiquitos Dr Poinsettia Ln
19 Beech Av Carlsbad Blvd
40 June 22, 2021 Item #2 Page 45 of 51
SIG # MAIN STREET CROSS STREET OTHER STREET
189 Black Rail Rd Poinsettia Ln
124 Breakwater Rd Carlsbad Blvd
161 Bressi Ranch Wy El Fuerte St
20 Cadencia St La Costa Av
154 Calle Acervo Camino de los Coches
21 Calle Barcelona El Camino Real
142 Calle Barcelona Forum Main Entrance
148 Calle Barcelona Paseo Aliso
186 Calle Barcelona Paseo Avellano
22 Calle Barcelona Rancho Santa Fe Rd
141 Calle Barcelona VVoodfern Ln
163 Calle Timiteo Camino de los Caches
23 Camino Alvaro Rancho Santa Fe Rd Olivenhain Rd
24 Camino de las Ondas Paseo del Norte
25 Camino de los Coches Rancho Santa Fe Rd
26 Camino de los Coches Stagecoach Park Maverick Wy
150 Camino Juniper° Rancho Santa Fe Rd
27 Camino Vida Roble El Camino Real
28 Camino Vida Roble Palomar Airport Rd
146 Cannon Rd Car Country Dr
29 Cannon Rd Carlsbad Blvd
214 Cannon Rd College Blvd
110 Cannon Rd El Camino Real
138 Cannon Rd Faraday Av
139 Cannon Rd Frost Av
179 Cannon Rd Grand Pacific Dr
144 Cannon Rd Hemingway Dr
188 Cannon Rd Hilltop St
30 Cannon Rd Legoland Dr
31 Cannon Rd Paseo del Norte
187 Cannon Rd Wind Trail Wy
182 Car Country Dr Paseo del Norte
32 Carlsbad Blvd Carlsbad Village Dr
33 Carlsbad Blvd Cerezo Dr
34 Carlsbad Blvd Grand Av
35 Carlsbad Blvd Island Wy
36 Carlsbad Blvd Pine Av
37 Carlsbad Blvd Poinsettia Ln
125 Carlsbad Blvd Pont° Rd
38 Carlsbad Blvd Solamar Dr
39 Carlsbad Blvd Tamarack Av
155 Carlsbad Village Dr Chatham Rd
149 Carlsbad Village Dr College Blvd
DocuSign Envelope ID: E5F56CD2-5D9A-43B9-903D-B9FC5BCOBF09
PSA21-1502TRAN
41 June 22, 2021 Item #2 Page 46 of 51
DocuSign Envelope ID E5F56CD2-5D9A-43E39-9D3D-B9FC5BCOBF09
PSA21-1502TRAN
SIG # MAIN STREET CROSS STREET OTHER STREET
40 Carlsbad Village Dr Concord St
120 Carlsbad Village Dr Donna Dr
41 Carlsbad Village Dr El Camino Real
157 Carlsbad Village Dr Glasgow Dr
42 Carlsbad Village Dr Harding St
43 Carlsbad Village Dr Highland Dr
44 Carlsbad Village Dr Jefferson St
45 Carlsbad Village Dr Madison St
46 Carlsbad Village Dr Monroe St
47 Carlsbad Village Dr Pio Pico Dr
130 Carlsbad Village Dr Pontiac Dr
48 Carlsbad Village Dr Roosevelt St
49 Carlsbad Village Dr State St
113 Carlsbad Village Dr Tamarack Av
122 Carlsbad Village Dr Valley St
112 Carrillo Wy Melrose Dr
50 Cassia Dr El Camino Real
51 Chestnut Av El Camino Real
52 Chestnut Av Monroe St
53 Cinema Wy Marron Rd
54 College Blvd El Camino Real
55 College Blvd Faraday Av
168 College Blvd Inlet Wy Red Bluff Rd
167 College Blvd Rift Rd Richfield
193 College Blvd Salk Av
152 College Blvd Tamarack Av North
135 College Blvd Tamarack Av South
126 Company Stores Paseo del Norte
162 Corintia St El Fuerte St
57 Costa del Mar Rd El Camino Real
145 Crystaline Dr Poinsettia Ln
58 Dove Ln El Camino Real
59 El Camino Real Faraday Av
218 El Camino Real Gateway Rd
60 El Camino Real Hosp Wy
67 El Camino Real Jackspar Dr Rancho Carlsbad Dr
61 El Camino Real Kelly Dr
62 El Camino Real La Costa Av
119 El Camino Real La Costa Town Center
63 El Camino Real Levante St
64 El Camino Real Marron Rd
65 El Camino Real Palomar Airport Rd
66 El Camino Real Plaza Dr
42 June 22, 2021 Item #2 Page 47 of 51
DocuSign Envelope ID: E5F56CD2-5D9A-4369-9D3D-B9FC5BCOBF09
PSA21-1502TRAN
SIG # MAIN STREET CROSS STREET OTHER STREET
134 El Camino Real Poinsettia Ln
68 El Camino Real Tamarack Av
94 El Camino Real Town Garden Rd
175 El Fuerte St Faraday Av
164 El Fuerte St Gateway Rd
165 El Fuerte St Greenhaven Dr
215 El Fuerte St Loker
217 El Fuerte St Pacific Ridge Elementary
69 El Fuerte St Palomar Airport Rd
159 El Fuerte St Poinsettia Ln
180 Estrella de Mar Poinsettia Ln
174 Faraday Av Orion St
173 Faraday Av Priestly Dr
191 Faraday Av Rutherford Rd
123 Faraday Av Van Allen Wy
177 Faraday Av VVhiptail Loop East
176 Faraday Av Whiptail Loop West
185 Fire Station #6 Rancho Santa Fe Rd
70 Grand Av Jefferson St
71 Grand Av Roosevelt St
72 Grand Av State St
73 Hidden Valley Rd Palomar Airport Rd The Crossings Dr
171 Innovation Wy Palomar Airport Rd Loker West
74 Jefferson St Laguna Dr
75 Jefferson St Las Flores Dr
76 Jefferson St Marron Rd
77 Jefferson St Tamarack Av
143 La Costa Av La Costa Town Center
78 La Costa Av Rancho Santa Fe Rd
79 La Costa Av Romeria St
93 La Costa Av Saxony Rd
80 La Costa Av Viejo Castilla Wy
219 La Costa Av Via Montebello
172 Lionshead Av Melrose Dr
81 Marron Rd Monroe St
82 Melrose Dr Palomar Airport Rd
92 Melrose Dr Poinsettia Ln
111 Melrose Dr Rancho Bravado
194 Melrose Dr Via Patron
169 Mica Rd Poinsettia Ln
156 OMWD Driveway Rancho Santa Fe Rd
216 Palomar Airport Rd Palomar Commons
84 Palomar Airport Rd Palomar Oaks Wy
43 June 22, 2021 Item #2 Page 48 of 51
SIG # MAIN STREET CROSS STREET OTHER STREET
85
91
86
87
Palomar Airport Rd
Palomar Airport Rd
Palomar Airport Rd
Paseo del Norte
Paseo del Node
Paseo Valindo
Yarrow Dr
Poinsettia Ln
192 Paseo del Norte Premium Outlet Mall (Project Driveway)
156 Paseo Escuela Poinsettia Ln
151 Paseo Lupino Rancho Santa Fe Rd
170
Poinsettia Ln
Poinsettia Ln
Poinsettia Ln
Poinsettia Ln
Artemisia Ct
Cassia Rd
Skimmer Ct
Quartz Wy
158 Poinsettia Ln Snapdragon Dr
90 Rancho Santa Fe Rd San Elijo Rd
DocuSign Envelope ID: E5F56CD2-509A-43139-9D3D-B9FC5BCOBF09
PSA21-1502TRAN
44 June 22, 2021 Item #2 Page 49 of 51
DocuSign Envelope ID: E5F56CD2-5D9A-4389-9D3D-B9FC5BCOBF09
PSA21 -1 502TRAN
APPENDIX "C"
CITY OF CARLSBAD
TRAFFIC SIGNAL MAINTENANCE SERVICES
CONTRACT NO. PSA21-1502TRAN
INSPECTION CHECKLIST
PERFORMED BY
CONTRACTOR
M
0
N
T
H
DATE INSPECTED
ALL OK
DIRECTION
FAILURE
ACTION*
DATE OF ACTION
COMMENTS
C
A
B
I
N
E
T
Clean inside of cabinet
Check/Replace filter
Verify fan operation
Check general condition
Pest control
C
0
N
T
R
0
L
L
E
R
Verify timing & clocks
Verify EVP operation
Check communication
device status
Check back-up battery
Verify detection
operation
Verify ppb operation
Check ppb mounting
Verify indication
Check Head condition
*1 = Unscheduled maintenance response completed by Contractor per maintenance agreement
2 = Unscheduled maintenance response completed by Contractor at City's request - incident number assigned
3 = Referred to City for repair
45 June 22, 2021 Item #2 Page 50 of 51
DocuSign Envelope ID: E5F56CD2-5D9A-43139-9D30-B9FC5BDOBF09
PSA21 -1 502TRAN
APPENDIX "C"
CITY OF CARLSBAD
TRAFFIC SIGNAL MAINTENANCE SERVICES
CONTRACT NO. PSA21-1502TRAN
INSPECTION CHECKLIST CONT'D
(continued)
PERFORMED BY
CONTRACTOR
DATE INSPECTED
M ALL OK
0
N
DIRECTION
T
H
FAILURE
ACTION*
DATE OF ACTION
COMMENTS
E
D
E
S
T
R
I
A
N
Check head visibility &
clear/report as needed
Check-sign on mast arm
condition
Check head alignment
Check backboard &
visor
Verify indication
operation
Check pole & base
condition
Remove graffiti
Check mast arm &
framework condition
Check Opticom
hardware
HI
II
Verify terminal & pole
cover slate secunt
Check pull box & cover
condition
Check electric service
condition
*1 = Unscheduled maintenance response completed by Contractor per maintenance agreement
2 = Unscheduled maintenance response completed by Contractor at City's request - incident number assigned
3 = Referred to City for repair
City Attorney Approved Version 6/12/18
46 June 22, 2021 Item #2 Page 51 of 51
Nestor Mangohig, Senior Engineer
June 22, 2021
Authorize execution of an agreement
with Siemens Mobility, Inc. to perform
citywide traffic signal maintenance and
operations services
Recommendation
•Adopt a resolution authorizing execution of an agreement with Siemens Mobility, Inc. to perform citywide traffic signal maintenance and operations services in an amount not to exceed $1,054,786 per year during the initial two-year term of the agreement, and authorize the City Manager to execute agreement extensions for two additional two-year terms, based on a satisfactory review of the contractor’s performance, city needs and appropriation of funds by the City Council for up to a maximum agreement term of six years.
2
Background
•The city uses contracted traffic signal maintenance
and operations services for signalized intersections
as well as other traffic-related electrical systems.
•Staff received four proposals, identified Siemens
Mobility, Inc. as the lowest cost and highest rated
contractor.
3
Next Steps
•Upon the City Council’s approval and once an
agreement is fully executed, staff will issue a
purchase order and Siemens Mobility, Inc. will
start performing citywide traffic signal
maintenance and operations services beginning
June 30, 2021.
4
Recommendation
•Adopt a resolution authorizing execution of an agreement with Siemens Mobility, Inc. to perform citywide traffic signal maintenance and operations services in an amount not to exceed $1,054,786 per year during the initial two-year term of the agreement, and authorize the City Manager to execute agreement extensions for two additional two-year terms, based on a satisfactory review of the contractor’s performance, city needs and appropriation of funds by the City Council for up to a maximum agreement term of six years.
5
Thank you