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Home My WebLink About2021-07-08; Orion Center Project Update (District 2); Gomez, PazTo the members of the: 9"f'( COUNCIL Date ~ CA ✓ CC ✓ CM ..L_ ACM ✓ DCM (3) .L July 8, 2021 To: From: Via: Re: Council Memorandum Honorable Mayor Hall and Members of the City Council Paz Gomez, Deputy City Manager, Pub;_i~-~rks Geoff Patnoe, Assistant City ManageL C:R Orion Center Project Update (District 2) {cityof Carlsbad Memo ID #2021134 This memorandum provides an update to a previous memorandum dated April 29, 2021, (Attachment A) on the status of the Orion Center Project, Capital Improvement Program (CIP) Project No. 3572 (project), which will construct a maintenance and operations facility that will house Public Works Branch and Parks & Recreation Department field staff. Background As of the last project update on April 29, 2021, staff and project consultants continue to work on traffic and mobility related reports for the project, and staff created a comprehensive time- based schedule for all drawings and documents required as part of the project's discretionary review process. Discussion The vehicle miles traveled (VMT) analysis for the project was completed on May 17, 2021. The local mobility analysis (LMA) and transportation d'emand management (TDM) plan for the project continue to be revised and updated as needed to ensure the documents are complete and ready for public review prior to deeming the project's Conditional Use Permit (CUP) application complete. In addition to working towards finalizing the LMA and TDM plan, staff prepared a comprehensive schedule detailing the list of CUP application documents on file for the project and their review status. This schedule projected milestone dates for project plan check review, environmental compliance and Planning Commission hearing dates. The anticipated Planning Commission hearing date for the project's CUP has been revised to May 2022. Next Steps Staff currently anticipate that the project application, revised reports and updated environmental document will be deemed complete and subsequently posted for public review in January 2022. The revised timeline is as follows: January 2022 May 2022 August 2022 Post CUP application documents for public review Planning Commission approval of CUP Request City Council approval of bridging documents Public Works Branch Fleet & Facilities Department 1635 Faraday Avenue I Carlsbad, CA 92008 I 760-602-2730 Council Memo -Orion Center Project Update (District 2) July 8, 2021 Page 2 January 2023 January 2024 July 2025 Request City Council approval of design-build contract Design-builder completes design and permitting for start of construction Estimated completion of construction Attachment: A. Council Memorandum dated April 29, 2021 cc: Scott Chadwick, City Manager Celia Brewer, City Attorney Gary Barberio, Deputy City Manager, Community Services Laura Rocha, Deputy City Manager, Administrative Services Robby Contreras, Assistant City Attorney Tom Frank, Transportation Director/City Engineer Kyle Lancaster, Parks & Recreation Director Jeff Murphy, Community Development Director Vicki Quiram, Utilities Director James Wood, Environmental Management Director John Maashoff, Public Works Manager David Padilla, Utilities Engineering Manager Tim Selke, Parks Services Manager Babaq Taj, Engineering Manager Don Neu, City Planner Nathan Schmidt, Transportation Planning and Mobility Manager Steven Stewart, Municipal Projects Manager To the members of the: CITY COUNCIL Date ~1.'l [?J CA ✓ CC ✓ CM ✓ ACM ✓ DCM (3).L._ April 29, 2021 To: From: Via: Re: Council Memorandum Honorable Mayor Hall and Members of the City Council Paz Gomez, Deputy City Manager, Publi~orks Geoff Patnoe, Assistant City Manager ~ Orion Center Project Update (District 2) Attachment A {city of Carlsbad Memo ID #2021088 This memorandum provides an update to a previous memorandum dated March 11, 2021, on the status of the Orion Center Project, Capital Improvement Program (CIP) Project No. 3572 (project), which will construct a maintenance and operations facility that will house Public Works Branch and Parks & Recreation Department field staff. Background As of the last project update on March 11, 2021, Attachment A, staff and project consultants have continued to work toward revising and finalizing the local mobility analysis (LMA), transportation demand management (TDM) plan and the vehicle miles traveled (VMT) analysis for the project. Discussion Staff continue to review the VMT analysis prepared by Fehr & Peers, who revise the documents as needed. They submitted the most recent version of the analysis for staff review the week of April 19, 2021. In addition to reviewing the reports, staff are developing language to condition the project on the transportation system management requirement to mitigate project impacts to southbound El Camino Real at Faraday Avenue left-turn pockets. Staff anticipated incorporating the cost of the left-turn pocket modifications into the fiscal year 2021-22 CIP Budget request, but this will likely be deferred to a future date. Next Steps Staff currently anticipate that the project application, revised reports and updated environmental document will be deemed complete and subsequently posted for public review in June 2021. The revised timeline is as follows: June 2021 August 2021 October 2021 March 2022 February 2023 June 2024 Post Conditional Use Permit (CUP) application documents for public review Planning Commission approval of CUP Request City Council approval of bridging documents Request City Council approval of design-build contract Design-builder completes design and permitting for start of construction Estimated completion of construction Public Works Branch Fleet & Facilities Department 1635 Faraday Avenue I Carlsbad, CA 92008 I 760-602-2730 Council Memo -Orion Center Project Update (District 2) April 29, 2021 Page 2 Attachment: A. Council Memorandum dated March 11, 2021 cc: Scott Chadwick, City Manager Celia Brewer, City Attorney Gary Barberio, Deputy City Manager, Community Services Laura Rocha, Deputy City Manager, Administrative Services Robby Contreras, Assistant City Attorney Tom Frank, Transportation Director Kyle Lancaster, Parks & Recreation Dire"ctor Jeff Murphy, Community Development Director Vicki Quiram, Utilities Director John Maashoff, Public Works Manager David Padilla, Engineering Manager . Tim Selke, Parks Services Manager Babaq Taj, Engineering Manager James Wood, Environmental Manager David Padilla, Engineering Manager Steven Stewart, Municipal Projects Manager To the members of the: Cl1Y COUNCIL DateJ 1,bJ CA L CC J CM_ ACM .::{_ DCM {3) _L March 11, 2021 ATTACHMENT A Council Memorandum To: From: Honorable Mayor Hall and Members of the City Council Paz Gomez, Deputy City Manager, Publi~rks Via: Geoff Patnoe, Assistant City Mat1ager f{]f(' Re: Orion Center Project Update (Di strict 2) {cityof Carlsbad Memo ID #2021058 This memorandum provides an update to a previous memorandum dated Oct. 1, 2020, on the status of the Orion Center Project, Capital Improvement Program (CIP) Project No. 3572 (project), which will construct a maintenance and operations facility that will house Public Works Branch and Parks & Recreation Department field staff. Background As of the last project update on Oct. 1, 2020 (Attachment A), staff and project consultants have contin~ed to work toward revising and finalizing the local mobility analysis (LMA), · transportation demand management (TOM) plan and the vehicle miles traveled (VMT) analysis for the project. Discussion In December 2020, staff was concerned that the VMT analysis being prepared by the traffic engineering consultant was not progressing a:S expected. In January 2021, staff retained Fehr & Peers, a consultant that helped the Community Development (CD) Department prepare the city's VMT analysis guide, to prepare an independent VMT analysis for the Orion Center project. On Feb. 12, 2021, Fehr & Peers completed their comprehensive analysis and submitted it for city review. On Feb. 23, 2021, CD staff returned review comments, and the analysis is currently being updated by Fehr & Peers. In January 2021, an updated version of the LMA report and TOM plan were submitted to CD staff, who returned review comments last month. The currently identified measures to mitigate the transportation system management(TSM) requirements include payment of a fair-share contribution toward extendingthe left-turn pockets on southbound El Camino Real at Faraday Avenue and paying for signal controller modifications at that intersection. The costs ofthe roadway modifications are anticipated to be incorporated into the CIP Budget for fiscal year 2021-22. Next Steps Staff anticipates that the project application, revised reports and updated environmental document will be deemed complete and subsequently posted for public review in April 2021, Public Works Branch Faraday Center 1635 Faraday Ave I Carlsbad, CA 92008 I 760-602-2730 t Council Memo -Orion Center Project Update (District 2) March 11, 2021 Page 2 The revised project timeline is as follows: April 2021 June/July 2021 October 2021 January _2022 October 2022 . February 2024 Post Conditional Use Permit (CUP) application documents for public review Planning Commission approval of CUP Request City Council approval of bridging documents Request City Council approval of design-build contract Design-builder completes design and permitting for start of construction Estimated completion of construction Attachment: A. Council Memorandum dated Oct. 1, 2020 cc: Scott Chadwick, City Manager Celia Brewer, City Attorney Gary Barberio, Deputy City Manager, Community Services Laura Rocha~ Deputy City Manager, Administrative Services Robby Contreras, Assistant City Attorney Tom Frank, Transportation Director Kyle Lancaster, Parks & Recreation Director Jeff Murphy, Community Development Director Vicki Quiram, Utilities Director John Maashoff, Public Works Manager David Padilla,· Engineering Manager Tim Selke, Parks Services Manager Babaq Taj, Engineering Manager James Wood, Environmental Manager . Steven Stewart, Municipal Projects Manager To the members of the: CITY COUNCIL Date 10/, /'1JJCA v cc..::_ ,CM ~ ACM .!£.__DCM (3) ~ Oct.1, 2020 Council Memorandum To: . Honorable Mayor Hall and Members of the City Council From: Paz Gomez, Deputy City Manager, Public Vl(orks . Gary Barbe'rio, Deputy City Manager, C~nity Services Via: Geoff Patnoe, Assistant City Manager (:~·r Re: Orion Center Project ~pdate Attachment A {cityof Carlsbad . Memo ID #2020203 This mem~randum provides an update on the status·of the Orion Center ProJect, Capital Improvement Program (CIP) Project No. 3572 (project), which will construct a maintenance and operations facility that will house Public Works Branch and Parks Department field staff. Background Since the last projec.t update submitted on May 9, 2019, Public Works staff has been working diligently with Roesling Nakamura Terada Architects, Inc. (RNT) and Griffin Structures, Inc. (GSI) to address regulatory and other comments raised by Community Development staff regarding the Conditional Use Permit (CUP) application, which was originally submitted in December · 2018; The comments were related to storm.water treatment and control, landscaping, fire safety and traffic impacts and mitigation. Over the course ofthe year, city staff worked with the tonsultarits to address potential impacts and develop appropriate mitigation measures and project modifications to ensure the project complied with appropriate land use regulations; in particular, traffic impacts. l'n late 2019, staff was finalizing the draft environmental document to prepare for public review. The mitigation measures that were identified to address traffic impacts included payment of a fair-share contribution toward the cost of extending the left-turn lanes at the intersections of El Camino Real/Faraday Avenue alJd El Camino Real/Palomar Airport Road. However, on Jan. 21, 2020, staff informed the City Council that the city's Climate Action Plan (CAP) contained an incorrect calculation of the vehicle miles traveled (VMT), and for that reason, the CAP was "unqualified" as a mitigation tool to address and mitigate project-level impacts resulting from greenhouse gas (GHG) emissions. Because the California Environmental Quality Act (CEQA) determination for the Orion Center Project relied on the CAP to address GHG impacts~ the project could not move forward until either a site-specific GHG analysis was prepared or the CAP deficiencies were addressed. · Public Works Branch Faraday Center 1635 Faraday Ave I Carlsbad, CA 92008 I 760-602-2730 I i I \ \ l I , J I I 1 I l I f; Council Memo -Orion Cehter Project Update. Ott: 1, 2020 Page2 Oh June 16, 2020, the City Council adopted new Vehicle Miles Traveled (VMT) standards pursuant to state law and, on July 14, 2020, the City Council approved a revised CAP, which resulted in a qualified CAP that could again be used to address project-level GHG impacts. On Sept. 21, 2020, the cons~lting team submitted updated traffic impact reports and studies to show compliance With the new standards, which are currently being reviewed by staff. Ne><tStep$ Staff anticipates that the project application, revised reports and updated environmental docu·ment will .be deemed complete and subsequently posted for public review in early December. The revised timeline is as follows: January 2021 Post CUP application and environmental document for public review March/ April 2021 Planning Commission approval of CUP May/June 2021 Request City Council approval of bridging documents . . October 2021 . Request City Council approval of design-build contract August 2022 Design-builder completes design and permitting for start of construction December 2023 Estimated completion of construction cc: Scott Chadwick, City Manager Celia Brewer, City Attorney Laura Rocha, Deputy City Manager, Administrative Services Tom Frank, Transportation Director Kyle Lancaster, Parks & Recreation Director Jeff Murphy, Community Development Director Vicki Quiram, Utilities Director John Maashoff, Public Works Manager Tim Selke, Parks ser:vices Manager Babaq Taj, Engineering Manager · James Wood, Environmental Manager David Padilla, Interim Engineering Manager i 1: ): i II ;; I,! !i . i' I'. f !' ,, 1: ,. I' j, I' ! I' ,. 1-J. ,,