HomeMy WebLinkAbout2021-06-08; City Council; MinutesJune 8, 2021 Carlsbad City Council Regular Meeting Page 2
The following individual called into the City Council Meeting and voiced their comment for the
record:
Charles Lehr expressed his concern with Council Members not actively listening to public comment
speakers during live meetings. He also requested that the City Council move to exclude Site 13
from the Housing Element Plan.
CONSENT CALENDAR:
Motion by Mayor Pro Tern Blackburn, seconded by Council Member Bhat-Patel, to approve
Consent Calendar Item Nos. 1 through 10. Motion carried unanimously, 5/0.
1. REPORT ON CITY INVESTMENTS AS OF APRIL 30, 2021 -Accept and file Report on City
Investments as of April 30, 2021. (Staff contact: Craig Lindholm and Laura Rocha,
Administrative Services Department)
2. ESTABLISH FISCAL YEAR 2021-22 SPECIAL TAXES FOR COMMUNITY FACILITIES DISTRICT NO. 1
Adoption of Resolution No. 2021-124 estab)ishing the Fiscal Year 2021-22 Special Taxes for
Community Facilities District No. 1. (Staff contact: Roxanne Muhlmeister, Administrative
Services Department)
3. FISCAL YEAR 2021-22 ANNUAL REPORT OF THE CARLSBAD TOURISM BUSINESS
IMPROVEMENT DISTRICT AND RESOLUTION OF INTENTION TO LEVY AND COLLECT ANNUAL
ASSESSMENTS -Adoption of Resolution No. 2021-125 approving the Carlsbad Tourism
Business Improvement District Annual Report, declaring an intention to levy and collect an
annual assessment and setting a majority-protest public hearing date. (Staff contact: Cheryl
Gerhardt, Administrative Services Department)
4. FISCAL YEAR 2021-22 ANNUAL REPORT OF THE CARLSBAD GOLF LODGING BUSINESS
IMPROVEMENT DISTRICT AND RESOLUTION OF INTENTION TO LEVY AND COLLECT ANNUAL
ASSESSMENTS -Adoption of Resolution No. 2021-126 approving the Carlsbad Golf Lodging
Business Improvement District Annual Report, declaring an intention to levy and collect an
annual assessment and setting a majority-protest public hearing date. (Staff contact: Cheryl
Gerhardt, Administrative Services Department)
5. RE-ADVERTISE FOR BIDS FOR INSTALLATION OF TEMPORARY TRAILERS FOR THE POLICE AND
FIRE HEADQUARTERS RENOVATION PROJECT, CIP NO. 4715 -Adoption of Resolution No.
2021-127 rejecting the bid received, approving the revised plans and specifications and
authorizing the City Clerk to re-advertise for bids for installation of temporary trailers for the
Police and Fire Headquarters Renovation Project, CIP No. 4715. (Staff contact: Steven
Stewart, Public Works and Mickey Williams, Police Department)
6. ACCEPT AND APPROPRIATE $76,500 IN METROPOLITAN WATER DISTRICT MEMBER AGENCY
ADMINISTERED PROGRAM FISCAL YEAR 2021-22 GRANT FUNDING -Adoption of Carlsbad
Municipal Water District Board Resolution No. 1654 authorizing the executive manager to
accept the Metropolitan Water District Member Agency Administered Program fiscal year
2021-22 grant funding. (Staff contact: Mika Imoto and Vicki Quiram, Public Works)
June 8, 2021 Carlsbad City Council Regular Meeting Page 3
7. ADVERTISE FOR BIDS FOR THE FISCAL YEAR 2020-21 AMERICANS WITH DISABILITIES ACT
IMPROVEMENT PROJECT, CIP NO. 6049-21-Adoption of Resolution No. 2021-128 approving
the plans and specifications and authorizing the City Clerk to advertise for bids for the fiscal
year 2020-21 Americans with Disabilities Act Improvement Program, CIP No. 6049-21. (Staff
contact: Scott Lyle, Public Works)
8. AMENDMENT NO. 2 TO AGREEMENT WITH KIM LEY HORN & ASSOCIATES, INC. FOR THE FLEET
FUEL ISLAND UPGRADE PROJECT, CIP NO. 4747 -Adoption of Resolution No. 2021-129
authorizing execution of Amendment No. 2 to the Agreement with Kimley Horn & Associates,
Inc. to amend the agreement in an amount not to exceed $58,200 and extend the agreement
term by one year for additional design services and authorizing an appropriation of $13,000
from the Infrastructure Replacement Fund for the Fleet Fuel Island -Upgrade, CIP No. 4747.
(Staff contact: Steven Stewart, Public Works)
9. AGREEMENT WITH AXON ENTERPRISE, INC. FOR BODY WORN CAMERAS AND EVIDENCE
STORAGE -Adoption of Resolution No. 2021-130 approving an agreement with Axon
Enterprise, Inc. for body worn cameras and evidence storage in an amount not to exceed
$1,204,479 over a period of five years. (Staff contact: Cindy Anderson, Police Department)
10. AGREEMENT WITH MOTOROLA SOLUTIONS AND DAY WIRELESS SYSTEMS FOR SOFTWARE
UPGRADES FOR THE ENCRYPTION OF POLICE RADIOS -Adoption of Resolution No. 2021-131
approving an agreement with Motorola Solutions and Day Wireless Systems for the software
upgrades for the encryption of police radios in an amount not to exceed $252,142. (Staff
contact: Cindy Anderson, Police Department)
ORDINANCES FOR INTRODUCTION: None.
ORDINANCE FOR ADOPTION: None.
PUBLIC HEARINGS:
11. FISCAL YEAR 2021-22 OPERATING BUDGET, STRATEGIC DIGITAL TRANSFORMATION
INVESTMENT PROGRAM AND CAPITAL IMPROVEMENT PROGRAM, THE FISCAL YEAR 2021-22
APPROPRIATION LIMIT AND REVISIONS OF FEES AND CHARGES OF SERVICES-1) Adoption of
Resolution No. 2021-132 adopting the final Operating Budget, Strategic Digital
Transformation Investment Program and Capital Improvement Program for fiscal year 2021-
22 for the City of Carlsbad and establishing controls on changes in appropriations for budget
funds;
2) Adoption of Carlsbad Municipal Water District Board Resolution No. 1655 adopting the
water district's final Operating Budget and Capital Improvement Program for fiscal year 2021-
22 for the City of Carlsbad and establishing controls on changes in appropriations for budget
funds;
3} Adoption of Community Development Commission Resolution No. 550 adopting the final
Operating Budget of the Carlsbad Housing Authority for fiscal year 2021-22 and establishing
controls on changes in appropriations for budget funds;
4) Adoption of Public Financing Authority Resolution No. 85 adopting the final Operating
June 8, 2021 Carlsbad City Council Regular Meeting Page 4
Budget and Capital Improvement Program of the Crossings at Carlsbad Municipal Golf Course
for fiscal year 2021-22 and establishing controls on changes in appropriations for budget
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5) Adoption of City Council of the City of Carlsbad, acting as Successor Agency for the Carlsbad
Redevelopment Agency, Resolution No. 2021-133 adopting the final Operating Budget of the
Successor Agency and enforceable debt obligations of the City of Carlsbad's Redevelopment
Obligation Retirement Fund for fiscal year 2021-22 and establishing controls on changes in
appropriations for budget funds;
6) Adoption of Resolution No . 2021-134 establishing the Fiscal Year 2021-22 Appropriation
Limit as required by Article XIIIB of the California State Constitution and state law;
7) Adoption of Resolution No. 2021-135 adopting changes to the Master Fee Schedule;
8) Adoption of Resolution No. 2021-136 approving the City of Carlsbad's share of the Fiscal
Year 2021-22 Operating and Capital Budgets of the Encina Wastewater Authority;
9) Adoption of Resolution No. 2021-137 determining that the Fiscal Year 2021-22 Capital
Improvement Program Budget is consistent with the General Plan and the Climate Action
Plan;
10) Adoption of Resolution No. 2021-138 approving an adjustment to the Fiscal Year 2020-21
Capital Improvement Program Budget. (Staff contact: Laura Rocha and Ryan Green,
Administrative Services Department)
City Manager's Recommendation: Take public input, close the public hearing and adopt the
resolutions.
Deputy City Manager of Administrative Services Laura Rocha, Finance Director Ryan Green,
and City Manager Scott Chadwick presented the report and reviewed a PowerPoint
presentation (on file in the Office of the City Clerk).
In response to an inquiry from Mayor Pro Tern Blackburn, City Manager Chadwick explained
that the Diversity, Equity, and Inclusion (DEi) Senior Program Manager position would help
provide the right level of services for the growing demographic of seniors.
In response to an inquiry from Council Member Acosta, City Manager Chadwick explained
that the position would include internal and external community, nation, and global DEi
awareness and community involvement in their approach.
In response to an inquiry from Council Member Bhat-Patel, City Manager Chadwick explained
that the position will assist the city with outreach to a wider audience.
In response to an inquiry from Mayor Hall, Deputy City Manager Rocha explained that
approximately $5.9 million was used from excess reserves to fund City Council goal priorities
for one-time initiatives. Deputy City Manager Rocha also confirmed the DEi Senior Program
Manager position would be funded by the City Council contingency fund.
In response to a concern from Mayor Hall, Deputy City Manager Rocha explained current
projections are based on favorable projections for property tax estimates and an uptick in
June 8, 2021 Carlsbad City Council Regular Meeting Page 5
anticipated tourism. Deputy City Manager Rocha also explained staff will return to the City
Council with quarterly updates.
In response to an inquiry from Mayor Hall, Assistant Police Chief Mickey Williams explained
the Police Department .changes made and resources allocated to proactively address crime
suppression and community safety. Assistant Police Chief Williams also explained that there
are various additional issues, including reforms in the criminal justice system and the COVID-
19 pandemic, that have impacted the department's efforts to address the community's
concerns.
In response to an inquiry from Mayor Pro Tern Blackburn, Assistant Police Chief Williams
explained that the efforts taken by the Police Department to work with hotel managers and
owners to address criminal activities.
In response to an inquiry from Mayor Hall, Fire Chief Michael Calderwood explained that the
Fire Department's resources are currently adequate, however, the data used for the
standards of coverage previously presented to City Council were made prior to the point in
time where a surge in homelessness in the community occurred.
In response to an inquiry from Mayor Hall, Fire Division q,ief Nathan Pearson explained that
while the Fire Department's tracking records for homeless-related incidents have remained
relatively flat, the data may be slightly skewed due to information provided by the initial
caller, and the general call volume for the rest of the community has increased.
Deputy City Manager Rocha continued with the presentation regarding the Strategic Digital
Transformation and Investment Program.
Mayor Hall opened the duly noticed Public Hearing at 4:26 p.m.
Hearing no one wishing to speak, Mayor Hall closed the duly noticed Public Hearing at 4:26
p.m.
In response to an inquiry from Mayor Hall, Finance Director Ryan Green explained the
differentials and investments made in the city's pension funded ratios between 2013 and
2019.
In response to an inquiry from Mayor Hall, Deputy City Manager Rocha explained that the
city won't be able to balance the differentials due to various factors including an increase in
employees and wages, however, the city is focused on managing an 80-85% funded portfolio
as a strategy to contain costs where possible.
Mayor Hall expressed his concerns regarding the budget, addressing the community's safety
concerns, and requested staff to look for grants and opportunities for funding road and
Capital Improvement Projects.
June 8, 2021 Carlsbad City Council Regular Meeting Page 6
Motion by Council Member Bhat-Patel, seconded by Council Member Acosta, to approve
Fiscal Year 2021-22 Diversity, Equity & Inclusion Program Option 1 -Adding one Senior
Program Manager position to enhance and manage a diversity, equity and inclusion program
and adopt the following resolutions:
1. Resolution No. 2021-132
2. CMWD Resolution No. 1655
3. CDC Resolution No. 550
4. PFA Resolution No. 85
5. Resolution No. 2021-133
6. Resolution No. 2021-134
7. Resolution No. 2021-136
8. Resolution No. 2021-137
9. Resolution No. 2021-138
Motion carried unanimously, 5/0.
Finance Director Green continued with the presentation regarding the Master Fee Schedule.
Motion by Mayor Pro Tern Blackburn, seconded by Council Member Bhat-Patel, to
approve Resolution No. 2021-135. Motion carried unanimously, 5/0.
Mayor Hall declared a recess at 4:50 p.m.
Mayor Hall reconvened the meeting at 5:00 p.m.
12. APPROVAL OF THE 2020 URBAN WATER MANAGEMENT PLAN AND AMENDMENT TO THE
2015 URBAN WATER MANAGEMENT PLAN -1) Adoption of Carlsbad Municipal Water District
Board Resolution No. 1656 approving the 2020 Urban Water Management Plan and
authorizing submittal to the California Department of Water Resources; or
2) Adoption of a Carlsbad Municipal Water District Board resolution approving the 2020
Urban Water Management Plan with comments and granting the Executive Manager the
authority to review and approve the final UWMP for submittal to the California Department
of Water Resources; and
3) Adoption of Carlsbad Municipal Water District Board Resolution No. 1657 approving the
2015 Urban Water Management Plan Amendment Appendix K -Reduced Delta Reliance, and
authorizing submittal to the California Department of Water Resources; or
4) Adoption of a Carlsbad Municipal Water District Board resolution approving the 2015
Urban Water Management Plan Amendment Appendix K -Reduced Delta Reliance, with
comments and granting the Executive Manager the authority to review and approve the final
2015 Urban Water Management Plan Amendment for submittal to the California Department
of Water Resources. (Staff contact: Vicky Quiram and David Hull, Public Works)
City Manager's Recommendation: Take public input, close the public hearings and adopt the
resolutions.
Utilities Director Vicki Quiram and Associate Engineer David Hull presented the report and
reviewed a PowerPoint presentation (on file in the Office of the City Clerk).
June 8, 2021 Carlsbad City Council Regular Meeting Page 7
Mayor Hall opened the duly noticed Public Hearing at 5:15 p.m.
Hearing no one wishing to speak, Mayor Hall closed the duly noticed Public Hearing at 5:16
p.m.
Motion by Mayor Pro Tern Blackburn, seconded by Council Member Bhat-Patel, to approve
CWMD Resolution No. 1656 and CWMD Resolution No. 1657. Motion carried unanimously,
5/0.
DEPARTMENTAL AND CITY MANAGER REPORTS:
13. ESTABLISH CITY COUNCIL POLICY TO FORMALIZE FUNDING MECHANISMS FOR THE LONG-
TERM CAPITAL N_EEDS OF THE CITY -1) Adoption of Resolution No. 2021-139 approving the
establishment of the City ~ouncil Policy No. 91 -Long-Term General Fund Capital Funding
Policy and the transfer of all remaining Innovation Funds to the Technology Investment
Capital Fund; or
2) Adoption of a resolution approving the establishment of the City Council Policy No. 91 -
Long-Term General Fund Capital Funding Policy, revising City Council Policy No. 74 -General
Fund Reserve Policy, revising City Council Policy No. 87 -General Fund Surplus Policy and
approving the transfer of all remaining Innovation Funds to the Technology Investment
Capital Fund. (Staff contact: Ryan Green and Laura Rocha, Administrative Services
Department)
City Manager's Recommendation: Adopt the resolution.
Finance Director Ryan Green presented the report and reviewed a PowerPoint presentation
(on file in the Office of the City Clerk).
In response to an inquiry from Council Member Acosta, Council Member Schumacher
explained that the Municipal Code Subcommittee's recommendation was made to ensure
the City Council continues to retain control to review surpluses and one-time payments
outside of the budget process. She also explained that the staff report did not include
mention of the slight language change made by staff's recommendation on Policy No. 87 from
"the item will be brought before the City Council" to "the item may be brought before the
City Council."
In response to Council Member Schumacher's explanation, Deputy City Manager Rocha
explained that staff will replace the word "may" with the word "will" in the policy.
In response to an inquiry from Mayor Hall, Deputy City Manager Rocha explained the funding
transfers were a result of the projects identified within the Capital Improvement Program.
In response to an inquiry from Mayor Hall, Deputy City Manager Rocha confirmed that a Prop
H vote would be required for those projects not listed in the Growth Management Plan or
June 8, 2021 Carlsbad City Council Regular Meeting Page 8
that cost over $1 million. City Attorney Celia Brewer added that real estate acquisitions would
also require a Prop H vote.
In response to an inquiry from Mayor Hall, Deputy City Manager Rocha explained that the
transferred funds are anticipated to support the Growth Management Plan and other City
Council goals and initiatives.
Motion by Mayor Pro Tern Blackburn, seconded by Council Member Bhat-Patel, to adopt
Resolution No. 2021-139. Motion carried unanimously, 5/0.
14. CREDIT CARD FEES -1) Receive a report; and 2) Adoption of Resolution No. 2021-140 setting
a public hearing for 3 p.m. on July 13, 2021, to consider adding a two percent credit card fee
for Transient Occupancy Tax, Business License Tax and Development Fee Payments to the
Master Fee Schedule. (Staff contact: Cheryl Gerhardt, Administrative Services Department)
City Manager's Recommendation: Receive the report and adopt the resolution.
Deputy City Manager Rocha and Finance Manager Cheryl Gerhardt presented the report and
reviewed a PowerPoint presentation (on file in the Office of the City Clerk).
In response to an inquiry from Mayor Pro Tern Blackburn, Finance Manager Gerhardt
explained that staff recommended 2% to prevent overcharging and because it is an easy
amount for payers to calculate in their charge. She also explained that Transient Occupancy
Tax {TOT) was included in the chart in the staff report under the other fees category as these
are processed by the cashier.
In response to an inquiry from Council Member Acosta, Finance Manager Gerhardt explained
the costs and staff time associated with physically processing mail and credit card payments.
Finance Director Ryan Green added that staff considered applying a threshold value to
processing credit card payments, however the accounting system does not allow for this.
In response to an inquiry from Council Member Acosta, Finance Manager Gerhardt explained
that 30-40% of utility bills are paid by credit card.
In response to an inquiry from Mayor Pro Tern Blackburn, Deputy City Manager Rocha
confirmed that Option No. 3 applies to TOT, business license, and development fees and not
monthly utility bills so residents will not be affected.
In response to an inquiry from Council Member Bhat-Patel, City Manager Chadwick explained
that staff will return with an analysis regarding staff time associated with processing
payments.
Motion by Mayor Pro Tern Blackburn, seconded by Council Member Schumacher, to adopt
Resolution No. 2021-140. Motion carried, 3/2 (Hall, Acosta -No).
June 8, 2021 Carlsbad City Council Regular Meeting Page 9
15. COMPLIANCE REPORT FOR ANNUAL FIRE INSPECTIONS -Adoption of Resolution No. 2021-
141 accepting a report on the status of all state-mandated annual fire inspections in the City
of Carlsbad in conjunction with the California Senate Bill 1205 and the California Health and
Safety Code Section 13146.4. (Staff contact: Randy Metz, Fire Department)
City Manager's Recommendation: Adopt the resolution.
Assistant Fire Marshal Darcy Davidson presented the report and reviewed a PowerPoint
presentation (on file in the Office of the City Clerk).
Motion by Mayor Pro Tern Blackburn, seconded by Council Member Bhat-Patel, to adopt
Resolution No. 2021-141. Motion carried unanimously, 5/0.
COUNCIL REPORTS AND COMMENTS: Mayor Hall and the City Council Members reported on
activities and meetings of some committees and subcommittees of which they are members.
Mayor Pro Tern Blackburn requested to agendize a presentation by Encina Wastewater Authority
to provide an update on ideas and projects occurring there.
ANNOUNCEMENTS: None.
CITY MANAGER COMMENTS: City Manager Chadwick explained that Intergovernmental Affairs
Director Jason Haber continues to diligently seek potential state and federal grant funds. He also
thanked the Finance Department for their execution of the budget.
CITY ATTORNEY COMMENTS: None.
CITY CLERK COMMENTS: None.
ADJOURNMENT: Mayor Hall adjourned the duly noticed meeting at 6:18 p.m.
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Mia De Marzo
Deputy City Clerk