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Home My WebLink About2021-07-06; Traffic and Mobility Commission; ; Authorization of an Agreement with Chen Ryan Associates, Inc. for the preliminary engineering design and environmental assessment of College Boulevard Reach A ProjectItem 1 Meeting Date: July 6, 2021 To: Traffic and Mobility Commission Staff Contact: Scott Lyle, Senior Engineer scott.lyle@carlsbadca.gov, 760-602-7505 Subject: Authorization of an Agreement with Chen Ryan Associates, Inc. for the preliminary engineering design and environmental assessment of College Boulevard Reach A Project District: 2 Recommended Action Support staff recommendations to City Council to adopt a resolution authorizing execution of a Professional Services Agreement with Chen Ryan Associates, Inc. (Chen Ryan) for preliminary engineering design and environmental assessment of College Boulevard Reach A, Capital Improvement Program (CIP) Project No. 3636, in an amount not to exceed $1,919,294. Executive Summary CIP Project No. 3636 addresses a roadway gap on College Boulevard between Sunny Creek Road and Cannon Road, as outlined in the city’s General Plan (see Exhibit 2 for location map). Completing this missing road segment will reduce travel times and greenhouse gas emissions. The project will utilize complete streets concepts in accordance with the city’s General Plan Mobility Element. On May 5, 2020, the City Council directed city staff to pursue a city-led financing program for construction of the College Boulevard Reach A project, which would include the city undertaking a preliminary design and engineering assessment. Carlsbad Municipal Code (CMC) Section 3.28.060(D)(5) requires the City Council to award agreements when the value exceeds $100,000 per agreement year. The proposed agreement with Chen Ryan is in an amount not to exceed $1,919,294; which makes this agreement subject to this requirement. Staff recommend acceptance of bids and authorize execution of the agreement with Chen Ryan in an amount not to exceed $1,919,294. Discussion The agreement will require the Chen Ryan consulting team to perform various environmental and engineering tasks. Some of these tasks include: • Land use review • Land surveying • Preliminary environmental impact and mitigation assessment • Condemnation, right-of-way verification and land acquisition • Preliminary hydraulic and hydrological studies • Assessment of Local Facilities Management Zone 15 and General Plan compliance • Preliminary geotechnical engineering investigation • Preliminary traffic studies • Preliminary civil engineering plans • Preliminary structural engineering analysis and bridge design plans • Preliminary stormwater quality management plan • Preliminary construction cost estimates • Community outreach program to get community input regarding the stakeholder’s concerns and goals for the new College Blvd segment • Preliminary construction cost estimates On Dec. 29, 2020, staff posted a request for qualifications (RFQ) on PlanetBids to advertise for professional services and select a qualified consultant for preliminary engineering design and environmental assessment of the College Boulevard Reach A project. On Feb. 26, 2021, staff received six proposals from consultants. A selection panel comprised of city staff evaluated and ranked the proposals based on best value-criteria, in keeping with CMC Section 3.28.060. The selection panel ranked Chen Ryan as the most qualified consultant for this project. To complete the selection process, staff negotiated the final scope of work and fees with Chen Ryan in an amount not to exceed $1,919,294. The term of this agreement will be for a period of three years from the effective date. The City Manager may amend the agreement to extend it for 3 one-year terms. Traffic and Mobility Commission input On Nov. 2, 2020, staff provided a presentation to the Traffic and Mobility Commission and sought input on the approach for preliminary engineering design and environmental assessment for the project. Options Staff provide the following options for the City Council’s consideration: 1. Adopt a resolution authorizing execution of a professional services agreement with Chen Ryan to provide preliminary engineering services for the College Boulevard Reach A Project, in an amount not to exceed $1,919,294. Pros • Staff determined Chen Ryan’s proposal provides the best value to the city • Award of the agreement complies with applicable municipal code sections, including CMC Section 3.28.050(D)(2) • Sufficient funding is available for the agreement • The project can be started and completed at the earliest opportunity Cons • None identified 2. Do not adopt a resolution authorizing execution of an agreement with Chen Ryan. Pros • None identified Cons • Rejection of all proposals will delay the project • Future solicitation efforts would consume additional staff time and expenditures. • Use of TransNet funds for other projects would require amending Carlsbad’s Program or Projects/RTIP and would require city council and SANDAG Board authorization. Staff recommend Option 1 for the City Council’s approval - adopt a resolution authorizing execution of a professional services agreement with Chen Ryan to provide preliminary engineering services for the project, in an amount not to exceed $1,919,294. Fiscal Analysis Sufficient funds are available to complete the preliminary engineering design for the project. Funding sources for the project include Bridge & Thoroughfare Benefit District and TransNet funds. The available funds and estimated engineering costs for the project are shown in the following table: College Boulevard Reach A, CIP Project No. 3636 Total appropriation to date $2,918,002 Total expenditures/encumbrances to date $433,486 TOTAL AVAILABLE FUNDING $2,484,516 Additional Project Costs Professional services agreement – Chen Ryan Associates, Inc. $1,919,294 Staff engineering and administrative costs (estimated) $200,000 TOTAL ESTIMATED DESIGN COSTS $2,119,294 REMAINING BALANCE $365,222 ADDITIONAL APPROPRIATION NEEDED $0 Next Steps Once the agreement is approved by the City Council and fully executed, staff will issue a purchase order and a notice to proceed for preliminary engineering design of the project. Staff anticipates the preliminary engineering work will be started in August 2021 and will be completed in late 2023. Environmental Evaluation (CEQA) In accordance with Public Resources Code Section 21065, the action to award a professional services agreement for engineering design services does not constitute a “project” within the meaning of the California Environmental Quality Act (CEQA) in that it has no potential to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and therefore does not require environmental review. Public Notification and Outreach Public notice of this item was posted in keeping with the state's Ralph M. Brown Act and it was available for public viewing and review at least 72 hours before the scheduled meeting date. Exhibits 1. Location Map 2. Chen Ryan Scope of Work COLLEGEBLJACKSPARDRMASTO DO N C T BERG E N P E A K P L GLE N A VPERALTA STSALK A V ALANDERCT C A M IN O H IL LS D R F O RECA S T L E C T NORTHFORK AV FOURPEAKSST SU N NY C R EEK RD E L C A MI N O R E A LHILLTOP STARAPAHO P L FERMI CTCANNON R D BUCKRIDGEAV B OBC A T B L R E E F C R COL LEGEBLLOCATION MAP PROJECT NAME EXHIBIT1COLLEGE BOULEVARD REACH A $!Å VISTA ENCINITAS S.D.COUNTY OCEANSIDE PACIFICOCEAN T A M A R A C K AV M ELR O S EDRL A COSTAAVCAR L SBAD B L AVI A R APYCARLSBADVILLAGEDR RANCHOSANTAFER D A L G A R DCOLL E GE BL P A L O M A R A IRP ORT RD FARADAY AV P O IN S E T T IA L N CANNO N R D CARLSBADBLELCAMINOREAL $!Å NOT TOSCALE Created By: Benjamin Arp 6/17/2021 S:\Benjamin_Arp\Location Map\College_Ext\College_Extension_With_Text_Modifications.mxd IMPROVEMENTS PROPOSED VICINITY MAP Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 Scope of Services The Consultant will provide preliminary engineering and environmental services for the Gap Closure on College Boulevard Reach A, between Sunny Crek Road and Cannon Road. The Scope of Work will be broken down into the following tasks: • Task 1: Project Management, Meetings, and Coordination • Task 2: Data Collection, Investigations, and Engineering Studies • Task 3: Engineering Development • Task 4: Environmental Document • Task 5: Regulatory Permits Task 1 Project Management, Meetings and Coordination Task 1-1 Project Management The Consultant will perform the following project management services for the duration of the project (up to 30 months) to the extent budgeted. This work entails monitoring progress against budget and overall quality assurance (QA). Specific quality control (QC) efforts for each deliverable document are included in the task covering that document. The Consultant will prepare contracts and task orders for required Subconsultant services. This task will also consist of: monitoring Subconsultant progress against budget and schedule and reviewing monthly Subconsultant invoices and associated back up. The Consultant will coordinate regularly with the City’s Project Manager on schedule and budget updates. The Consultant will notify the City if there are any issues and/or decisions that have the possibility of affecting the schedule or budget. Deliverables: Task 1-2 Coordination, PDT Meetings and Administration The Consultant will coordinate a kick-off meeting with the design team, the City’s Project Manager, and City staff. The Consultant will spend time each month coordinating with City staff via email and telephone. The Consultant will: • Attend virtual team meetings with City of Carlsbad staff (up to 18) • Prepare meeting agendas and compile materials (e.g. exhibits) • Prepare meeting minutes, including decisions made and action items • Track action item resolutions • Participate in bi-weekly (once every 2 weeks) conference call updates with the City’s Project Manager Deliverables • Meeting Agendas Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 • Meeting Minutes for each meeting will be provided (electronically, in PDF format) within five (5) business days after each meeting • Action Item Tracking for monthly team meetings Task 1.3 Schedule and Progress Report The Consultant will prepare a Gantt Chart format Target Schedule based on Critical Path Method (CPM) showing primary tasks and review periods/processing, as agreed with the City. Consultant will maintain a Progress Schedule showing actual progress versus target and provide to the City on a monthly basis. The Consultant will provide monthly invoices with an Earned Value spreadsheet showing, for each task: total budget, amount earned in current month, amount earned to date, and remaining budget (including percentages). A summary of work in the current month completed will be included with each monthly invoice. Deliverables • Schedule (electronically, in PDF and MS Project formats) • Monthly Invoices and Progress Reports Task 1.4 Stakeholder Meetings The Consultant will coordinate and attend meetings with project stakeholders as determined necessary by the City’s Project Manager (up to 4 meetings). The Consultant will prepare a PowerPoint presentation showing the preliminary design plans and other related information to be presented at each meeting. It is assumed the meeting location and notifications to affected stakeholders will be secured and distributed by the City. Task 1.5 Community Engagement Meetings For this task, the Consultant will support the City on an as-needed basis, to the extent budgeted. It is anticipated that up to four (4) visual simulations will be prepared as part of this task. Deliverables: Visual Simulations Task 1.6 – Presentation to City Staff As requested by the City’s Project Manager, the Consultant will prepare and present one (1) presentation to City Staff or City Council. Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 Task 2 Data Collection, Investigations, and Engineering Studies Task 2.1 Data Collection The Consultant will obtain and review available GIS mapping, as-built drawings, and previous technical studies pertinent to the scope of services from the City of Carlsbad and other agencies. Task 2.2 Utility Identification and Mapping The Consultant will research and obtain utility verification maps in order to map the existing utilities. Utility research will include sending out letter requests to utility providers within the project limits to obtain as-built plans. The Consultant will plot existing utilities into a utility base map. This task assumes up to one (1) site visit will be conducted to observe the horizontal locations of visible existing utility facilities located within and adjacent to the project’s boundaries. Wet and dry utility locations, sizes, and descriptions will be added to the base mapping per record drawings received from utility agencies. Deliverables: Utility Base Map in CADD Task 2.3 Traffic Impact Study The consultant will conduct a traffic impact study, consistent with the requirements in the City of Carlsbad Transportation Impact Analysis (TIA) Guidelines (2018) and the City of Carlsbad Vehicle Miles Traveled (VMT) Analysis Guidelines (2020). The TIA will evaluate traffic operations and multi-modal level of services under the Existing, Horizon without Project, and Horizon with Project scenarios using the Vissim microsimulation software. Up to six (6) intersections are assumed as a part of this task. Near- term/Project opening year is not included due to the uncertainty regarding the project’s construction date. The evaluation will include an intersection control evaluation (ICE) analysis for the intersections along College Boulevard, between El Camino Real and Cannon Road. ICE analysis will be conducted using the SIDRA Intersection software. The VMT analysis will evaluate whether the College Boulevard project caused an induced growth in regional VMT using the SANDAG’s Series 14 Regional Model. The consultant will coordinate with SANDAG to update the model to include the proposed intersection control such as the roundabout and active transportation facilities. Land use update along the study area corridors is not assumed as a part of this task. Deliverables: Draft and Final Traffic Impact Study Task 2.4 Preliminary Hydrology and Hydraulic Study The Consultant will prepare a Preliminary Hydrology and Hydraulics Study for the proposed improvements. The report will include the following elements: • Floodplain and floodway analysis – Calculations will be prepared in accordance with FEMA standards; however, this scope does not include submittal to FEMA. It is assumed that a CLOMR will be prepared as part of a future phase of design. Hydraulic calculations will be performed for Agua Hedionda Creek and Calavera Creek in HEC-RAS and will be based on the effective FEMA Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 flow rates. The current FEMA effective hydraulic models will be requested from FEMA and are assumed to be available and in HEC-RAS format. The consultant will prepare a Duplicate Effective model as a baseline, a Corrected Effective model to capture existing changes, and a Post-Project Conditions model to reflect the proposed improvements, in particular the bridge crossing over the creek. Modeling will be performed for both the floodplain and the floodway. Modeling will extend approximately 2,000’ downstream and 1,000’ upstream of the proposed bridge crossing of Agua Hedionda Creek. Modeling will extend approximately 300’ downstream and 300’ upstream of the culvert crossing of Calavera Creek. • Onsite hydrologic and hydraulics analysis – Storm drain pipes and inlets will be needed to capture and convey runoff from the proposed improvements. Rational Method hydrology and Manning’s open channel hydraulic calculations will be performed in accordance with City standards to establish preliminary sizing of the proposed facilities. It is assumed that peak flow attenuation for the proposed improvements will be achieved through the design of a retention basin hydraulically equivalent to Drainage Project BJ-1 from the City’s 2008 Drainage Master Plan. • Culvert analysis – Besides the bridge crossing Agua Hedionda Creek, there are two locations where off-site concentrated flows are anticipated to be conveyed under the roadway using a proposed box culvert. Sizing for the northern culvert will be provided based on the FEMA flow rates for Calavera Creek, downstream of the proposed roadway. Rational Method hydrology will be performed for the southern culvert, with hydraulic analysis per HEC-22. • Bridge scour analysis – Calculations will be prepared to determine the expected abutment scour for the proposed bridge. Recommendations will be made for the abutment design as well as other measures, such as slope protection, that may be warranted. Deliverables: Draft and Final Preliminary Hydrology and Hydraulic Study Task 2.5 Preliminary Water Quality Analysis Based on the size and nature of the project, it is assumed that it will be considered a Priority Development Project (PDP). A preliminary PDP Storm Water Quality Management Plan (SWQMP) will be prepared in accordance with the City’s 2016 BMP Design Manual. The report will include types, sizes, and locations of BMPs necessary to meet MS4 Permit requirements, including LID, pollutant control and flow control (hydromodification). It is anticipated that some or all of the proposed BMPs will be located outside of the current right-of-way. BMP located offsite would only be sized to treat runoff from the proposed improvements, not future development. Deliverables: Draft and Final Preliminary Water Quality Task 2.6 Geotechnical Identification Geotechnical Review The Consultant will review the referenced geotechnical reports, compile pertinent information, and plot this information on design base map. We will also use this information to finalize the locations of the subsurface explorations. Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 Subsurface Exploration We propose four days of subsurface exploration using truck mounted cone penetration testing and hollow stem auger borings. The exploration plans for one day of cone penetration testing and three days of hollow stem auger drilling. We plan to locate the cone penetration tests at the bridge site and locate the hollow stem borings along the roadway. The table below summarizes the type, number, and planned target depths. Type of Exploration Number of Explorations and Target Depth Refusal Criterion Cone Penetration Tests 2 @100 feet Inability of Probe to Advance Hollow Stem Auger Borings 6 @ 30 to 60 feet Auger Refusal The activities to complete the subsurface exploration are: • Coordinating access with the City and property owners. • Obtaining County of San Diego Department of Environmental Health drilling permits. • Contacting Dig-Alert. • Engaging a utility locating subcontractor to locate underground utilities. • Engaging cone penetration testing and drilling subcontractors to advance the explorations, backfill the explorations with grout, and reinstate the ground surface. The cone penetration testing subcontractor will also conduct tests at 10-foot intervals to measure shear wave velocity. • Supervising the field work, logging the explorations, and obtaining soil samples at 5- to 10-foot depth intervals using driven split barrel and pushed thin-walled tube samplers. A geotechnical engineer or geologist will conduct this work. • Locating the explorations with a hand-held GPS. • Filing a closure report with the County of San Diego Department of Environmental Health. Geotechnical Laboratory Testing Our team will conduct geotechnical laboratory testing on soil samples to evaluate their physical and engineering properties. Test will be performed per ASTM International, California Building Code, and Caltrans standards. We will determine the type and number of tests after completion of the subsurface exploration. We expect the testing to focus on: 1) the index parameters needed to evaluate the potential for liquefaction, 2) the deformation parameters needed to estimate long term static settlement, 3) the soil particle size distribution needed to assess infiltration rates, and 4) the soil shear strength needed for slope stability analyses and to develop geotechnical resistances for piles. Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 The Consultant will provide preliminary roadway pavement section recommendations based on assumed minimum R-values and traffic indices for the planned roadway and the understanding of soils in the area. Preliminary Infiltration Assessment We will complete a planning level infiltration assessment to help evaluate the feasibility of shallow stormwater Best Management Practices. The evaluation will use NRCS Soil Survey maps, the soil conditions reported in prior subsurface explorations, and the observations and data from the proposed subsurface explorations. We will complete this assessment per the referenced City Stormwater Manual (City of Carlsbad, 2016). We will issue the findings in a technical memorandum for internal design team review, and then include the final version in the Preliminary Geotechnical Design Report. Task 2.7 Right-of-Way Identification The Consultant team will obtain property ownership and boundary GIS data for use in developing engineering and environmental studies. ROW Subconsultant will further support these studies by providing as needed feedback about potential impacts to private properties based on proposed design elements. If design alternatives or options are developed, feedback will be provided on the impacts of each design alternative or option sufficient to help evaluate the relative benefits of each. Once preliminary designs are complete, our team will summarize the required rights (fee, easement, temporary easement, etc.) for each alternative or option and provide a right of way requirements matrix that may be summarized in engineering reports. Once right of way requirements have been determine, the consultant team will prepare a preliminary right of way cost estimate to support the overall opinion of probable construction cost. The right-of-way cost estimate will consider costs associated with the acquisition of land, permanent easement rights, and/or temporary construction easements as well as site improvements, severance damages, relocation assistance (if required), real property appraisals, landowner appraisals, escrow, condemnation support, and other support costs, as necessary. Deliverables will include worksheets which identify each parcel impacted, the effects of the acquisition, and the value opinion. Deliverables: Right of Way Data Task 2.8 Field Observation The Consultant will visit the project site to further evaluate existing conditions and facilities, drainage patterns, existing utilities, pedestrian and vehicular circulation patterns, surrounding land uses, and existing vegetation. Deliverables: Field Photos Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 Task 3 Engineering Development Task 3.1 Aerial Surveying and Right-of-Way Mapping 3.1.1 Existing Conditions Map: The Consultant will prepare an existing condition aerial mapping for the project area per attached surveying location map, sufficient to support preliminary design of the proposed roadway improvements. Cross sectional field survey will be performed within and along the Agua Hedionda Creek. Up to five (5) days of additional supplemental field survey is included in this scope. Supplemental field survey will be merged with the aerial survey to provide a seamless surface with no apparent jogs in the contours or site features. A points file and xml file for the corridor will be developed and maintained by the Consultant. A separate point file with all the survey monuments will also be provided. 3.1.2 Record Centerlines and Rights of Way: Readily available record survey maps within the immediate vicinity of the project will be researched to verify the relative record positions of centerline and right-of- way monuments. The right-of-way and property lines will be plotted for the project alignment. Right-of-way mapping will include researching and obtaining relevant land and survey records, field locating existing right-of-way, street centerline, well monuments, corner monuments, and delineating the existing street right-of-way. Right-of-way tasks include field survey and filing documents with the County (as required). Up to 28 existing easements will be plotted utilizing the tables shown on the previous developer led plan set. It is assumed that a maximum of four (4) Preliminary Title Reports will be obtained. A Record of Survey map will be required per Section 8762 of the Land Surveyors Act. The Record of Survey map will be prepared and processed through the County Surveyor’s office. New monuments will also be set. Surveying will be performed in accordance with City of Carlsbad standards using NAD ’83 horizontal and NGVD ’29 vertical datum. Deliverables: AutoCAD Files of Topographic Survey, Record of Survey, and DTM of existing surface features. Task 3.2 Alternatives Analysis, Feasibility Evaluation, and Design Criteria Memorandum The Consultant will prepare up to four (4) alternative roadway cross sections. These cross sections will be graphical in nature so that they can be shared with stakeholders and the public. The Consultant will prepare up to two (2) conceptual designs for up to two (2) intersections (4 exhibits total). The Consultant will incorporate two (2) rounds of consolidated comments on the cross sections alternatives and intersection concepts. The final cross section alternatives and intersection concepts will be presented to stakeholders and the public to obtain feedback (under separate tasks). A Rough Order of Magnitude Estimate (ROM estimate) will be prepared for each alternative. The Consultant will incorporate one (1) consolidated set of comments to develop final preferred roadway cross section. Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 It is assumed there will be no change to the proposed roadway alignment defined by the 102’ existing right-of-way for College Boulevard Reach A. Any required changes to the proposed alignment that may come from consultation with the resource agencies will be considered Additional Work. The Consultant will complete a feasibility evaluation following the selection of a preferred roadway cross section, completion of the ICE, and the initial round of community engagement, and prior to the start of the preliminary design. If roundabouts are deemed feasible through the ICE process, optional task O-1 will be recommended to be authorized at this time. The feasibility evaluation will summarize the findings from the project team’s review of previously prepared documentation for the project and summarize the findings of the Traffic Impact Study and the ICE evaluation. The feasibility evaluation will also include preliminary findings from the Hydrology and Hydraulics Study and the Water Quality Analysis. The evaluation will also include sections discussing geotechnical considerations, the proposed bridge, and right-of-way requirements. A summary of field observations will also be included. This scope assumes two (2) rounds of consolidated comments will be addressed by the Consultant. Concurrently with the development of the feasibility evaluation, the Consultant will begin the roadway design utilizing the preferred roadway cross section. The vertical design of the roadway will be completed utilizing corridors in Civil 3D and evaluating earthwork quantities through an iterative process. The required stormwater basins will also be modeled in Civil 3D and soil bulking and shrinkage will be considered with a goal of achieving a balanced site. As part of this task, the Consultant will identify geometry constraints, potential utility impacts and preliminary right-of-way requirements. The Consultant will prepare a Design Criteria Memorandum indicating the applicable design standards for various items of work for the approved project concept in accordance with current AASHTO, Caltrans, County of San Diego and City’s regulations, policies, procedures, manuals, and standards. As part of this task, the Consultant will include a list of design exceptions if any are required. Deliverables: Cross Section and Intersection Alternatives (up to 4 for each), Feasibility Evaluation Report, Design Criteria Memorandum Task 3.3 Geometric Workshops The Consultant will conduct a series of up to four (4) geometric workshops with City staff to review the proposed roadway design. The purpose of these workshops is to review the roadway design in real time to share and obtain feedback on the progress of the design. It is assumed that each workshop will be held virtually so that Civil 3D screen sharing can graphically show the design progress. These workshops will each last up to two (2) hours and have up to four (4) Consultant staff in attendance. Task 3.4 Structure Advance Planning The Consultant team will prepare a Structures Advance Planning Study (APS) for the College Boulevard Bridge over Agua Hedionda Creek to comply with the most current Caltrans guidelines. The APS will delineate a feasible structure type, requirements, constraints, and associated cost estimate summary for the structure work involved. The APS need only use the minimum detailing necessary and basic dimensions to clearly define the scope of the structure work and to develop a reasonable cost estimate. Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 The APS will encompass a basic Plan, Elevation, and Typical Section view and make note of all critical assumptions. The APS will be prepared using the most current APS formatted plan sheet, which is available through the Caltrans Office of Specially Funded (OSFP) website. Additionally, a checklist entitled “Consultant Prepared Structures Advance Planning Study (APS) Checklist” will be used. This checklist is available through the OSFP web site and should be utilized and submitted with the APS to document pertinent project information. The APS structure cost estimate will be supported by an itemized cost estimate that will show estimated quantities or square foot factors for major items of work, associated unit prices, extended item totals, and a subtotal of all item costs. The APS will consist of Preliminary Foundation Report (PFR) (task 3.6) that will be used to make preliminary foundation recommendations and identify the need for additional investigations and studies. Deliverables: Draft and Final Structure Advance Planning Study Task 3.5 Structure Type Selection Following APS review and approval, this task will include preparation of a Type Selection Report for the College Boulevard Bridge over Agua Hedionda Creek, addressing City review comments, and subsequent coordination to gain City Type Selection approval. It will include the following tasks: • The Type Selection Report will comply with the most current Caltrans guidelines, including, but not necessarily limited to: Bridge Design Details 3-1 to 3-5; Bridge Design Aids, Section 10; and Memos to Designers. • The Type Selection Report will consist of a general description, alignment design and geometric constraints, proposed structure design alternatives, structure design criteria, foundation type, seismic considerations, aesthetic considerations, and construction considerations including falsework and staging (as necessary) • The Consultant team will develop an order-of-magnitude construction cost estimate. • Coordination with the following team members will be required, including: o Coordination with the geotechnical professional to determine a suitable foundation type o Coordination with the civil designer to obtain the necessary design base files (existing utilities, proposed roadway geometry, etc.) o Coordination with the hydraulics designer on the span length and arrangement • The Consultant team will submit Type Selection documents to the City for review and approval. The Consultant team will participate in a formal Type Selection meeting with the City (if required) Deliverables: Draft and Final Structure Type Selection Report Task 3.6 Preliminary Foundation Report The Consultant team will interpret the data to develop geotechnical cross sections and models from Task 2.6, undertake geotechnical engineering analyses, and prepare a draft Preliminary Foundation Report for the bridge and draft Preliminary Geotechnical Design Report for the roadway. The content of these reports will mostly follow the guidance in the referenced Caltrans manuals (Caltrans 2021a and 2021b). Deliverables: Draft and Final Preliminary Foundation Report Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 Task 3.7 Preliminary Design (30% Plans) The Consultant will prepare preliminary design (30% Plans) based on the roadway design developed as part of Task 3.2. As part of this task the Consultant will identify potential utility impacts and preliminary right-of-way requirements. This scope assumes that the Consultant will address up to two (2) rounds of consolidated comments from the City. As part of this task, the Consultant will prepare design for wet utilities encompassing potable water, reclaimed water, and sanitary sewer. Dry utilities such as gas, electrical and cable/communications will be shown on plans based on preliminary discussions with the franchise utility companies. It is assumed the City will provide utility sizing and locations for water and sewer main and services. As part of this task, we will prepare storm drain plans showing proposed catch basins location and lateral connections to the existing or proposed main lines. Potential conflicts with existing or proposed utilities will be shown on profiles with approximate location of utilities, per the utility agencies readily available record drawings or design. The 30% plans will include: Title Sheet, Key Map, Roadway Plan and Profiles and Cross Sections, Signing and Striping Plans, Storm Drain Plans and Profiles, BMP Plans, Storm Water Basin Grading Plans, Bridge Plans, and Water and Sewer Plans. Concurrently with the City’s first review of the 30% plans, the Consultant team will conduct a value engineering and constructability review. The results of this review will be summarized in a memo and submitted to the City for consideration. Changes to the design that result from this review will be incorporated at the same time the City’s first round of comments are being addressed. Deliverables: Preliminary Design Plans Task 3.8 Opinion of Probable Construction Cost The Consultant will prepare a preliminary OPCC for the preliminary design based on the preliminary design quantity takeoffs and current unit prices (from readily available recent bid results). Deliverables: Preliminary Opinion of Probable Construction Cost Task 3.9 Construction Staging/Traffic Handling The Consultant will prepare a preliminary construction staging/traffic control plan based on the approved design alternative for the proposed roadway and bridge construction. Preliminary construction staging/traffic control plan will show construction phasing for the roadway and bridge, construction access points to the project site, grading staging, and bridge construction phasing. Deliverables: Preliminary Construction Staging/Traffic Handling Plans Task 3.10 Preliminary Specifications The Consultant will prepare a Preliminary Technical Specifications Outline with necessary sections identified for the project. Specifications will be prepared in “Greenbook” special provisions format, Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 utilizing the template provided by the City. The Consultant will modify the City’s template as required for the project. Deliverables: Preliminary Specifications Task 3.11 Feasibility Evaluation Update This scope also assumes that there will be one (1) update to the feasibility evaluation after the completion of the preliminary design. The results of the Tasks listed above will be summarized in the revised feasibility evaluation. The Consultant will update the draft final feasibility evaluation based on one (1) round of consolidated comments from the City and submit a final feasibility evaluation. Deliverables: Final Feasibility Evaluation Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 Task 4: Environmental Document Task 4.1 – Conduct Environmental Evaluation Utilizing the updated CEQA Appendix G, the intent of Task 4.1 is to identify potential environmental issues and constraints that will be addressed in the Supplemental Environmental Impact Report (SEIR), the risks and assumptions that were used to anticipate those issues, the anticipated level of environmental analysis required across all technical disciplines, and the resources and schedule needed to obtain project approvals and regulatory permits. The environmental evaluation will involve working directly in support of design efforts to advance the design to the 30% milestone, detailed review of the assembled and previously referenced EIRs with supporting appendices, evaluation of viable options for the non-roadway features, opening a dialogue with the regulatory agencies, contributing to the anticipated public/stakeholder workshops, and leveraging these efforts to inform an expeditious environmental pathway forward. The biological/jurisdictional, and cultural resource-based efforts represent a series of complex undertakings as described in greater detail under Task 4.2 – Draft Technical Reports (4.2.1 - Biological Resources and Task 4.2.2 – Cultural Resources, Archaeological and Built Environment). The remaining technical disciplines are described under Task 4.2-3 – Additional Technical Analysis. The Consultant team will also make sure that our scoping efforts have considered the City’s Guidelines for Biological Studies, the ongoing need for compliance/consistency with the Carlsbad HMP, the full suite of cultural resource guidance and policy requirements, the City planning documents (e.g., Mobility Plans and Goals, Climate Action Plan, and the Trails Master Plan). The Consultant team will review the advancing 30% design efforts to identify the full scope and footprint based on any recommended design features and changes. This review will be conducted to better understand the likely area of impact associated with project construction and will inform our environmental efforts. Task 4.2 Draft Technical Reports/Analysis Task 4.2.1 – Biological/Jurisdictional Resources Upon reviewing background literature from prior analysis and studies conducted in the vicinity, it was noted that this Project was considered and may be included as a covered project within the Carlsbad 2004 HMP for Natural Communities. As one of our first steps, The Consultant team will confirm that the extension of College Blvd is or is not covered by the HMP, including the procedural benefits to be realized if coverage is in place. The extension of College Boulevard was approved and certified in 2002. State and federal permits were obtained immediately following that approval, but those permits have since expired. The Consultant team understands that in 2009, the USACE rejected a request for extension of the Section 404 permit. The suite of permits previously issued will require resubmittal with support from new studies and updated jurisdictional delineations. Regarding consistency and coverage, Figure 4 in the HMP shows that the roadway alignment is located between and completely outside of Cores 3, 4, and 5 and Links B and C and to the northwest of a Special Resource Area, though it might clip a small portion of existing and proposed hardline conservation areas. However, based on our judgement the projected College Boulevard alignment does not appear to pose significant risks to biological resources. Additionally, Appendix B of the HMP indicates that this area (College Boulevard–Lake Boulevard to El Camino Real) would be eligible to use the City mitigation Bank at Lake Calavera. Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 The Consultant team recommends that the full suite of biological studies be updated given the age of previous reports. The projected alignment primarily runs through agricultural areas but does include interstitial Coastal Sage Scrub and the aquatic resource crossings. Coastal sage scrub in the vicinity is known to support the federally listed California gnatcatcher (CAGN; Polioptila californica californica), and the creek areas are known to support the federally listed least Bell’s vireo (Vireo bellii pusillus). Absence/presence confirmation for other rare species will also be needed, since they are likely to occur within those more natural/undisturbed adjacent areas. The specific activities to be conducted, includes vegetation communities map update, rare plant survey, focused CAGN survey, focused riparian bird survey, raptor nest survey, burrowing owl (Athene cunicularia) survey, and a jurisdictional delineation update. Additionally, monarch butterfly (Danaus plexippus) is now a federal candidate species. At the federal level, unlike the state level, this means that the species is only being evaluated and does not carry the full status of a listed species. Regardless, we will evaluate the site for potential to support the species (there are known occurrences in the vicinity) by evaluating overwintering roost sites and surveying for its host milkweed plants while performing the rare plant surveys. Wildlife connectivity is not expected to be an issue as the alignment is outside of core and linkage areas and Agua Hedionda Creek in this area does not lead to large patches of intact habitat. Vegetation Mapping The field mapping will be consistent with the Guidelines for Assessing the Effects of Proposed Projects on Rare, Threatened, and Endangered Plants and Natural Communities.1 The Consultant team will conduct vegetation mapping in accordance with the California Department of Fish and Wildlife List of Vegetation Alliances and Associations (or Natural Communities List).2,3 The list is based on A Manual of California Vegetation,4 which is the California expression of the National Vegetation Classification. Jurisdictional Delineation A formal jurisdictional delineation will be conducted in accordance with the latest regulatory guidelines. USACE jurisdiction wetlands will be delineated using the 1987 USACE Wetlands Delineation Manual (USACE 1987)5 and Regional Supplement to the USACE Wetland Delineation Manual: Arid West Region (USACE 2008b)6. The limits of RWQCB jurisdiction will generally follow the extent of USACE jurisdiction but may also include ponded areas or other isolated features not typically under USACE jurisdiction but regulated under the Porter-Cologne Act. CDFW jurisdictional areas will be mapped based on the guidance document, A Review of Stream Processes and Forms in Dryland Watersheds (CDFG 2010)7, and 1 CDFG (California Department of Fish and Game). 2000. “Guidelines for Assessing the Effects of Proposed Projects on Rare, Threatened, and Endangered Plants and Natural Communities.” State of California, The Resources Agency. December 9, 1983; revised May 8, 2000. 2 CDFG. 2010. List of Vegetation Alliances and Associations: Hierarchical List of Natural Communities with Holland Types. September 2010. Accessed October 2016. https://nrmsecure.dfg.ca.gov/FileHandler.ashx?DocumentID=24718. 3 CDFG. 2010. Natural Communities List Arranged Alphabetically by Life Form. September 2010. Accessed October 2016. https://nrm.dfg.ca.gov/FileHandler.ashx?DocumentID=107303&inline. 4 Sawyer, John O., Todd Keeler-Wolf, and Julie Evens. 2009. A Manual of California Vegetation. 2nd edition. Sacramento, California: California Native Plant Society. 5 ACOE. 1987. Corps of Engineers Wetlands Delineation Manual. Online ed. Environmental Laboratory, Wetlands Research Program Technical Report Y-87-1. Vicksburg, Mississippi: U.S. Army Engineer Waterways Experiment Station. January 1987. 6 ACOE. 2008b. Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Arid West Region (Version 2.0). Environmental Laboratory, ERDC/EL TR-08-28. Vicksburg, Mississippi: U.S. Army Engineer Research and Development Center. September 2008. 7 CDFG (California Department of Fish and Game). 2010. A Review of Stream Processes and Forms in Dryland Watersheds. Prepared by Kris Vyverberg. December 2010. Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 the Methods to Describe and Delineate Episodic Stream Processes on Arid Landscapes for Permitting Utility-Scale Solar Power Plants (California Energy Commission 2014)8. Rare Plant Surveys Focused special-status plant surveys will conform to California Native Plant Society (CNPS) Botanical Survey Guidelines (CNPS 2001)9; Protocols for Surveying and Evaluating Impacts to Special Status Native Populations and Natural Communities (CDFG 2009)10; and U.S. Fish and Wildlife Services (USFWS) General Rare Plant Survey Guidelines (Cypher 2002)11. Standardized methods require that no more than 40 acres can be covered per biologist per day while conducting these surveys. Coastal California Gnatcatcher Survey The Consultant team biologists holding federal permits to conduct CAGN surveys will perform these surveys according to the guidelines adopted by USFWS. USFWS guidelines specify that habitat within Natural Community Conservation Plan-enrolled areas potentially supporting CAGN be surveyed a minimum of three times at a minimum interval of 7 days to obtain an adequate determination of presence or absence. Riparian Bird Surveys Riparian habitat within the alignment has potential to support listed southwestern willow flycatcher (Empidonax traillii) and least Bell’s vireo. The Consultant team will conduct focused surveys for both species in riparian habitat within the study area. The surveys will be conducted during the breeding season for these migratory bird species according to USFWS survey protocols (Sogge et al. 1997; USFWS 2000; USFWS 2001; USFWS 2004). Burrowing Owl Surveys A qualified biologist will conduct a habitat assessment and focused breeding season surveys for burrowing owl within the project site and an appropriate buffer in accordance with the Staff Report on Burrowing Owl Mitigation (2012 Staff Report: CDFG 2012)12. The survey includes four burrowing owl survey visits to the site at approximately 3-week intervals. At least one survey visit must be conducted between 15 February and 15 April; three surveys between 15 April and 15 July, with at least one survey between 15 June and 15 July. The Consultant team will prepare an appropriate biological technical report that includes an impacts analysis based on the project design, an assessment of the significance of the impacts, City HMP consistency analysis, and applicable and feasible mitigation measures. Proposed mitigation requirements for potential impacts to sensitive resources will be discussed in terms of the required 8 California Energy Commission. 2014. Methods to Describe and Delineate Episodic Stream Processes on Arid Landscapes for Permitting Utility-Scale Solar Power Plants. Prepared by California State University, Fresno, and the California Department of Fish and Wildlife. February 2014. 9 CNPS (California Native Plant Society). 2001. CNPS Botanical Survey Guidelines. December 9, 1983. Revised June 2, 2001. http://cnps.org/cnps/rareplants/pdf/cnps_survey_guidelines.pdf. 10 CDFG. 2009. “Protocols for Surveying and Evaluating Impacts to Special Status Native Plant Populations and Natural Communities.” CDFG. November 24, 2009. 11 Cypher, E.A. 2002. “General Rare Plant Survey Guidelines.” Bakersfield, California: California State University, Stanislaus, Endangered Species Recovery Program. Revised July 2002. http://www.fws.gov/sacramento/ES/Survey-Protocols-Guidelines/Documents/ rare_plant_protocol.pdf. 12 CDFG. 2012. Staff Report on Burrowing Owl Mitigation. March 7, 2012. http://www.dfg.ca.gov/wildlife/ nongame/docs/BUOWStaffReport.pdf. Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 updates from the previous analysis, along with the current regional planning efforts and state and federal laws and guidelines. The overall strategy for performance of biological study and permitting will be utilized as an integral part of re-engaging the regulatory agencies. With the City’s active participation, our efforts will focus on discussing proposed studies and permitting options, performing the various focused studies listed above, and obtaining buy-off on the content and conclusions to include as we also prepare the draft permit packages. Those packages will be finalized for submittal when the City deems it appropriate and based on agency consultation. When preparing the wetland permits, we will leverage previous efforts, but with consideration of the reduced Trump-Administration regulatory atmosphere in concert with the any anticipated enhanced (or return to pre-2017) permitting thresholds the Biden Administration may bring forward. The Consultant team will also explore and advise the City on the opportunity to “grandfather” the project into the current regulatory landscape if the results prove to be beneficial to the project timeline and/or overall costs. Deliverables: • Draft Biological Technical Report • Final Biological Technical Report Jurisdictional Resources The Consultant team understands that the full suite of regulatory permits was issued for the Project. As also discussed previously those permits will need to be reviewed, potentially updated, and resubmitted for agency review and issuance. The Consultant team’s approach to the updated permitting process has been defined above (Task 4.2.1 Biological Resources Technical Approach); however, the specific methodologies that The Consultant team proposes to employ as part of that approach are further described here. Our methods have several proven benefits that will be realized, including establishing a partnership relationship with shared objectives, a timely permit application submittal, review, and approval process; and an agreed upon reasonable and viable set of permit conditions. The methodology first involves leveraging our reputation and relationships with agency staff. The Consultant team of permitting practitioners continue to work with agency staff in a peer-to-peer based manner that helps reduce agency uncertainty on delineations, permit applications, mitigation success criteria, and compliance measures. The Consultant team sees our role as one of support for the City through advocacy and skilled negotiations. Our second methodology involves an early evaluation of construction methodologies and constructability review. In concert with the early regulatory agency engagement, The Consultant team’s permitting approach involves conducting a detailed early evaluation of the construction methods and constructability. This type of evaluation allows for an examination of the staging, operations, and footprint, thereby ensuring the most efficient and effective methods from an environmental perspective have been reviewed. This approach provides substantial benefit to project footprint impact reductions, agency concurrence, early permitting coordination, concept mitigation planning, and site identification. In concert with this effort, an assessment of the following may be conducted, as applicable: • Evaluate staging, storage, and access Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 • Assess probable construction stage transitions • Determine likely types and simultaneous use of equipment • Proactive input/review of probable mitigation/permit conditions • Evaluate mitigations/permit conditions to ensure they are: o Fulfilling original objectives o Biddable, measurable, and enforceable o Employ performance-based measures if possible • Ensure the void between mitigation/permit conditions and specifications has been considered and addressed The detailed description of permitting services is provided below under Task 5 Regulatory Permits Task 4.2.2 Cultural Resources - Archaeological and Built Environment The Consultant team’s cultural resources team of archaeologists and architectural historians will complete a cultural resources inventory for the Project. Based on the previous analysis and need for an updated Section 404 Permit from the USACE, The Consultant team will ensure that the Project is following both the latest CEQA analysis and Section 106 of the National Historic Preservation Act (NHPA). The need for compliance with Section 106 of the NHPA necessitates that cultural resources documentation will be subject to review and concurrence by USACE and the State Historic Preservation Officer (SHPO). Area of Potential Effects Map The Consultant team will work with the USACE to delineate the project’s formal Area of Potential Effect (APE). The delineation will include formal APE map(s) as required under federal law, to aid USACE in their consultation obligations with the State Historic Preservation Office (SHPO). Minimally, the APE will consider effects to historic properties within the USACE permit area. Records Search The Consultant team will conduct a California Historical Resources Information Systems (CHRIS) records search of the entire project area and a one-mile radius at the South Coastal Information Center (SCIC). The purpose of the records search is to identify any previously recorded cultural resources that may be located within the Project site. In addition to a review of previously prepared EIRs, permit application packages, and site records and reports, the records search will also provide historical maps of the Project site and vicinity, ethnographies, the National Register of Historic Places (NRHP), the California Register of Historical Resources (CRHR), Built Environment Resources Directory, and the lists of California State Historical Landmarks, California Points of Historical Interest, and Archaeological Determinations of Eligibility. Due to COVID-19 restrictions, The Consultant team personnel are not allowed in the SCIC facility, so SCIC staff must perform the records. As such, we assume no more than $1,200 in direct records search fees. Native American Coordination Upon City direction to proceed, The Consultant team will contact the California Native American Heritage Commission (NAHC) for a review of its latest Sacred Lands File (SLF). The NAHC will determine whether any NAHC-listed Native American sacred lands are located within or adjacent to the Project Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 site. In addition, NAHC will provide a list of Native American representatives who should be contacted for additional information. To meet USACE Guidelines and requirements for Section 106 of the NHPA, The Consultant team will send outreach letters via Certified Mail to all Native American representatives indicated by the NAHC to request information pertaining to tribal cultural resources in the area. This will be independent of the Assembly Bill 52 process, which is a government-to-government process. The Consultant team can assist the City in their AB 52 consultation needs, if requested. This scope and fee assume the City will handle AB 52 consultation without The Consultant team assistance. Pedestrian Survey Archaeology: Upon completion of the records searches, The Consultant team will survey the Project area for cultural resources. The project area has mixed topography, with some densely vegetated slopes. We anticipate no more than 20% of the project area to be too steep or vegetated for survey. The survey will consist of an intensive-level pedestrian survey of all portions of proposed project area by personnel that meet or exceed Secretary of Interior Standards. In accordance with the City of Carlsbad’s Tribal, Cultural and Paleontological resources Guidelines, The Consultant team will contract with a Luiseño Native American monitor who will participate in the survey. The Consultant team assumes that no archaeological resources will be identified within the APE. Should resources be encountered, additional documentation sufficient to prepare the Department of Parks and Recreation 523 Site Record Forms (DPR forms) will be required. This is considered the minimum standard of recordation recommended by the California Office of Historic Preservation. Historic Built Environment: The Consultant team will also survey the project area for historic built environment resources over 45 years old. Based on a cursory review of historic aerial photographs and maps, there appear to be several properties comprising numerous buildings and structures within the project area that require survey. Two qualified architectural historians will conduct a pedestrian survey of these properties taking detailed notes and photographs of character-defining features, related agricultural equipment, spatial relationships, landscaping, and alterations. We assume no access to interiors are required. The building survey will require no more than one field day to complete. Property Evaluations For the purposes of this scope of services, we assume no more than four (4) properties over 45 years old will be identified during the survey that require recordation and evaluation on DPR forms based on the following: • 2770 Sunny Creek Road (APN 209-060-48-00): This parcel contains two buildings that appear on aerials as early as 1938. These buildings could be associated with the adjacent agricultural and equestrian property, or they could be a separate property (to be confirmed by research). • 5380 El Camino Real (APN 209-060-54-00): This parcel contains one single-family residential building constructed circa 1969. This building could be associated with the adjacent agricultural and golf course properties, or they could be a separate property (to be confirmed by research). • 2816 Sunny Creek Road (APN 209-060-71-00) and 2820 Sunny Creek Road (APN 209-060-72-00): These parcels include numerous equestrian-related buildings and structures that first appear on historic aerial photographs by 1964. These buildings could be associated with the adjacent agricultural property, or they could represent a separate property (to be confirmed by research). Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 • 3004 Sunny Creek Road (APNs 209-060-23-00 and 209-060-65-00): These parcels appear to include numerous equestrian-related buildings and structures that first appear on historic aerial photographs by 1964. These buildings could be associated with the adjacent equestrian properties, or they could represent a separate property (to be confirmed by research). As part of this task, The Consultant team will conduct building development research at the City to determine the nature and extent of alterations that have been made to the properties over time and retrieve information on any previous owners/occupants. The Consultant team will also conduct archival research to develop the appropriate historic context for the property significance evaluations. This may entail visiting local libraries, historical societies, and relevant data repositories, as warranted. Applicable research and data collected as part of the three previous EIRs will be utilized as appropriate and allowed according to current industry standards. Historic Built Environment Inventory and Evaluation Report The Consultant team will prepare separate cultural resources technical reports for archaeological resources and historic built environment resources. The historic built environment report will present the results of the records search, background research, pedestrian survey, and property significance evaluations. All resources will be evaluated in consideration of NRHP, CRHR, and City designation criteria (Municipal Code Section 22.06.020) and integrity requirements. We assume no more than two (2) rounds of comments report will be required in consideration of all agency involvement. We assume that standard City and USACE format requirements will meet project needs. Archaeological Inventory Report The Consultant team will prepare an archaeological resource report that will comply with CEQA, USACE, and City guidelines. The report will include a table of contents, project location and description, regulatory context, a regional cultural/geologic context, review of geomorphic information for suitability to support unanticipated archaeological resources, a summary of records search results and tribal outreach, a discussion of impacts to cultural resources, and recommended mitigation. An APE map will be appended to this report. We assume no more than two (2) rounds of report revisions. As previously noted, no archaeological resources are anticipated to be encountered during archaeological inventory efforts. If such resources are encountered, The Consultant team will work to develop appropriate scope and cost based on required next steps in terms of avoidance and additional efforts. Deliverables: • Draft Historic Built Environment Inventory and Evaluation Report • Final Historic Built Environment Inventory and Evaluation Report • Draft Archaeological Inventory Report • Final Archaeological Inventory Report Task 4.2.3 – Additional Technical Analysis Aesthetics Combined with an inventory of previous analysis on existing visual conditions, available views, impact determinations, and respective project features/mitigations proposed, the Consultant team will Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 leverage those materials and our Task 4.1 investigations to address potential changes, including impacts to scenic vistas, visual character and quality that may introduce potential conflicts with scenic quality regulations, and day and nighttime views due to the introduction of new substantial sources of lighting along the extension corridor. As referenced previously, active coordination on the 30% design efforts will occur, so the associated modifications that may be introduced will be taken into consideration regarding potential changes to aesthetic resources and visual impacts. Agriculture and Forestry Resources Because the Project partially traverses active agricultural lands mapped by the State’s Important Farmland Finder as unique farmland, analysis of potential impacts to agricultural lands will be an important component of the environmental analysis updates. In addition to investigations of existing conditions that includes a thorough review of certified EIRs, the Consultant team will map and calculate acreage of farmland impacts by project construction and operation based on the Chen Ryan project design features and footprint. Furthermore, any changes to existing zoning and Williamson Act contracts overlying the Project corridor will be identified. Once existing conditions are inventoried and the regulatory setting is established, The Consultant team will identify any required updates to the impact analysis pursuant to CEQA Guidelines Appendix G thresholds and/or City standards. Air Quality The EIR previously prepared for the Project included an air quality analysis per the regulatory environment and industry standards enacted at that time. However, regulations, emissions modeling programs, and emission factors have evolved since the previous analysis. Accordingly, The Consultant team recommends estimating criteria air pollutant emissions from the project using current industry standard models and based on updated project assumptions, as applicable, and compare to the current emission thresholds the City applies based on the San Diego Air Pollution Control District (SDAPCD) rules. Specifically, The Consultant team will estimate emissions associated with construction of the proposed project using the California Emissions Estimation Model (CalEEMod) and based on project- specific assumptions. Operational emissions are anticipated to be mobile source emissions only associated with the potential increase in vehicle miles traveled; no area or energy emissions typically associated with buildings are expected. As such, operational mobile source emissions will be estimated using EMFAC in a spreadsheet model. Additional Appendix G thresholds will also be evaluated, including the potential for the proposed project to expose sensitive receptors to substantial pollutant concentrations, result in other emissions such as odors, or to impede attainment of the current SDAPCD air quality plan. Due to the proximity of sensitive receptors (i.e., residences) near the starting and ending points of the roadway extension, The Consultant team also recommends preparation of a construction health risk assessment (HRA) using industry standard models and assumptions and specifically, evaluating potential cancer and chronic health risk from diesel particulate matter. An operational HRA to evaluate the increase in exposure of vehicle toxic air contaminants to existing sensitive receptors may be warranted based on the increase in VMT, the existing roadway volume, and the anticipated fleet mix (e.g., gasoline passenger vehicles versus diesel trucks). However, due to lack of information available at this time, this proposal assumes that no operational HRA is required and assumes that evaluation of this potential analysis will be conducted if increases are determined to warrant such analysis. Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 Greenhouse Gas Emissions It is assumed that at the time the Project EIR was adopted, an evaluation of GHG emissions was not conducted. However, since then California laws have expanded regarding GHG emissions with the passage of the California’s Global Warming Solutions Act of 2005 (AB 32) and Senate Bill 32 (SB 32). While CEQA now requires evaluation of potential GHG emission impacts of a proposed project, based on the findings of Citizens for Responsible Equitable Environmental Development (CREED) v. City of San Diego, GHG impacts is not a topic that constitutes “new information” triggering preparation of a Subsequent EIR rather than an analysis relying on a prior EIR or negative declaration that did not analyze GHG impacts. Accordingly, a GHG emissions analysis is not required for the Project. Nonetheless, for informational purposes and a demonstration of due diligence, The Consultant team recommends estimating the GHG emissions from the Project to disclose the potential magnitude of project generated GHG emissions. Construction and operational GHG emissions from anticipated sources will be estimated using the same models and assumptions in the air quality analysis. For budgetary purposes, project consistency with the City’s Climate Action Plan is not included in the scope; however, it can be added to provide a GHG emissions analysis consistent with the current CEQA requirements for an analysis for GHG emissions, which would reflect the City’s current regulatory framework and guidance as well. Energy It is assumed that at the time the Project EIR was adopted, an evaluation of energy was not provided because while it was included in Appendix F, it was not consistently included in EIRs. The 2019 amendments to the CEQA guidelines added energy to Appendix G; however, energy impacts do not constitute “new information” that would trigger preparation of a Subsequent EIR or negative declaration rather than an analysis relying on a prior EIR or negative declaration that did not analyze energy impacts. Nonetheless, for informational purposes, The Consultant team recommends estimating the energy from the project to disclose the potential magnitude of project-generated energy. Energy consumption will be estimated for construction and operation based on the same assumptions in the air quality and GHG emissions analyses. Land Use and Planning The Consultant team will evaluate the degree to which this change in the built environment could affect the land use setting and land use compatibility characteristics of the project site. The Consultant team will evaluate the project’s consistency with the City of Carlsbad General Plan and the three previously prepared three EIRs. The Consultant team will conduct the impact analysis pursuant to CEQA Guidelines Appendix G thresholds and/or City of Carlsbad standards. Mineral Resources The Consultant team will evaluate if the project site contains known mineral resources. The Consultant team will conduct the impact analysis pursuant to CEQA Guidelines Appendix G thresholds and/or City of Carlsbad standards. Recreation Development of the College Boulevard extension Project is not expected to cause negative effects on the demands for recreation facilities in the City of Carlsbad. The Consultant team will identify recreational facilities in the vicinity of the project site and the potential impact of increased use via new access that may be provided through the roadway extension. Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 Population and Housing The Consultant team will document that the proposed Project does not include new residential land uses and would not displace existing housing. The extension of College Boulevard is consistent with the City’s existing transportation system development. The previous connection of the roadway extension to expanded residential developments (e.g., Cantarini Ranch) will be evaluated and the potential connection to any induced growth will be assessed. Public Services The Consultant team will document that the proposed Project would not result in an increase in the need for new or expanded use of public services. The proposed project is not expected to result in an increase in population or housing but would extend a missing roadway segment consistent with City planning documents; therefore, impacts related to the demand for public services are be expected to be negligible. Geology and Soils, Hydrology and Water Quality The Consultant team will ensure that reports and studies that inform design and construction, including but not limited to preliminary geotechnical evaluations, drainage and hydrology studies, and stormwater management plans, are distilled and summarized as part of the environmental process. Based on confirmation of or any identified changes to local terrain and comments from the public and conservation groups regarding the certified EIRs, Geology and Soils and Hydrology and Water Quality updates may require a higher level of attention and analysis. This is likely to be an important element to our permitting agency coordination and information sharing, especially given the updated 100-year floodplain area delineation. Hazards and Hazardous Materials Consistent with approach methodology, the Consultant team will conduct a review and evaluation of past and current uses of the site for indications of the manufacture, generation, use, storage and/or disposal of hazardous substances, and evaluation of potential soil and/or groundwater contamination resulting from current and historical land use activities, including those of nearby properties. Included in this investigation will be a search of regulatory agency records to understand if there are currently, or were previously, any reports of hazardous materials contamination or usage along the extension corridor or contamination at other nearby sites within the ASTM-specified search radius that could impact the corridor, construction personnel, wildlife, and members of the public in the surrounding area. A search of environmental liens for APNs traversed by the extension corridor would also be conducted. Following the investigation and regulatory database searches, The Consultant team will assess project activities in the context of hazards and hazardous materials thresholds in CEQA Appendix G. Noise The Consultant team senior noise control specialist will work in concert with design concurrent traffic/transportation analysis updates while also reviewing the three certified EIRs and supporting appendices These efforts will help us to better understand project details, analysis methodology used, modeling results, noise impacts findings, and mitigation measures. It is assumed at this time that the noise levels presented would only need to be updated based on the latest SANDAG – Series Modeling Projections and the results would be reconfirmed based on the traffic volume data updates from traffic Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 analysis. The previous reliance on Series 11 – SANDAG Modeling Projections will be updated to the current series and be an integrated element of the updated noise and traffic analysis. This approach and analysis update will be applied to both operation and construction-based noise sources. Transportation See Task 2.3. Wildfire Given the heightened attention on wildfires in California and consistent with the latest updates to CEQA, The Consultant team will review the previous three EIR’s and assess whether the Project may exacerbate wildfire risk, expose people or structures to wildfire or post-fire flooding or landslides, risk or impair adopted emergency response/evacuation plans, or require installation of infrastructure that could exacerbate fire risk. The assessment will be conducted through a review of California Department of Forestry and Fire Protection’s (CAL FIRE’s) fire hazard severity zone maps for the Project area, applicable technical studies including the original and updated documents covering biological resources, geology and soils, and hydrology and water quality, and relevant fire codes. While operational impacts are not anticipated for the Project with the incorporation of adequate buffers from natural areas (buffers nearby natural areas may also be provided via buildout of approved developments that border the extension corridor), potential construction impacts are likely to be addressed through regulatory compliance and implementation of measures identified in other technical and discretionary actions prepared for the Project. Land Use and Planning, Mineral Resources, Recreation, Population and Housing, Public Services, and Utilities Based on the preliminary review already conducted and building from the technical discussions provided above, The Consultant team anticipates the need for updates to existing conditions and potential impact determination changes to these resources will be negligible. However, The Consultant team will provide summary updates pursuant to CEQA Guidelines Appendix G thresholds and/or City of Carlsbad standards, along with the City of Carlsbad General Plan, Mobility Element, and the three previously prepared EIRs. This summary update will be based on assumptions and approach methods described above and in coordination with Chen Ryan and the City, considering any potential information from public outreach and workshops. Deliverables: • No independent deliverables, the analysis will be incorporated into the Supplemental Environmental Impact Report Task 4.3: Draft Supplemental Environmental Impact Report In parallel with the activities undertaken with Task 4.1, 4.2, and based on our professional judgement, the Project will qualify for preparation of an environment document that references and builds upon the approval presented in the certified EIR for the Calavera Hills Master Plan Phase II Bridge and Throughfare District No. 4 & Detention Basins Project. It has been determined that preparation of a Supplemental EIR (SEIR) would be the most appropriate CEQA document for the proposed Project. The Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 Consultant team has made this determination based on review of several background CEQA and planning documents and certified environmental documents identified in the Request for Qualifications (RFQ) to determine if the proposed Project triggers any of the conditions described in Section 15162 and 15163 of the CEQA Guidelines calling for the preparation of a Subsequent or Supplement to an EIR. Section 15163 indicates that a Supplement to an EIR must be prepared if any of the conditions described in Section 15162 would require preparation of a subsequent EIR, and only minor additions or changes would be necessary to make the previous EIR adequately apply to the project in the changed situation.” Section 15162 indicates that a subsequent EIR is required when “Substantial changes occur with respect to the circumstances under which the project is undertaken which will require major revisions of the previous EIR or Negative Declaration due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects…” The Consultant team has determined that there may be changed circumstances that will warrant the preparation of a Supplement to an EIR (SEIR). The SEIR will address the consistency of the proposed Project with the certified EIR for the Calavera Hills Master Plan Phase II Bridge and Throughfare District No. 4 & Detention Basins Project. The Consultant team will work with the City to determine if any design changes and/or implementation methodologies would correspondingly trigger an increase in level of impact or identification of new potentially significant impacts not previously identified. Based on early team coordination efforts already underway, The Consultant team does not anticipate that any elements of the 30% design or potential changes would trigger the conditions listed in Section 15162 of the CEQA Guidelines, thereby requiring preparation of a Subsequent EIR. Task 4.3.1 Project Initiation The Consultant team will attend one Project kickoff meeting with representatives from the City. The purpose of the kickoff meeting is to compile the relevant background data and reports; clearly define the Project for the purposes of the environmental analysis; finalize the cumulative projects list; discuss the Project schedule and important assumptions for achieving the schedule; identify all anticipated discretionary actions; establish early communication among various Project team members and the protocols for ongoing communication; and familiarize the environmental team with the issues and concerns that the Project team determines to be important for analysis in the SEIR. Task 4.3.2 Notice of Preparation and Public Scoping Following the Project kickoff meeting, The Consultant team in coordination with the City will prepare the Notice of Preparation (NOP) for the proposed Project. The purpose of the NOP is to solicit input from the public and agencies on the scope and content of the forthcoming SEIR. The Consultant team will submit the NOP to the City for review, and upon receipt of review comments, The Consultant team will finalize, produce, and circulate the NOP for a 30-day public review period. The Consultant team will provide electronic copies of the NOP for review and approval. Our cost estimate assumes The Consultant team will produce and distribute the NOP to recipients on the City-provided distribution list and to the San Diego County Clerk and State Clearinghouse. Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 During the 30-day review period for the NOP, The Consultant team will lead one public scoping meeting in coordination with Chen Ryan and the City. The date, time, and location of the public scoping meeting will be discussed during the Project kickoff meeting and disclosed in the NOP and will occur at or near the middle of the 30-day public review period. During the Scoping Meeting, the Consultant team will present an overview of the Project, discuss the CEQA review process highlighting each opportunity members of the public will have to review Project materials and provide input, and open the meeting to receive public input on the scope of the analysis to be included in the SEIR. The Consultant team assumes that the City will organize and provide a meeting location. The Consultant team will be responsible for preparing and delivering the presentation during the Scoping Meeting. The Consultant team will also provide comment cards to receive written comments at the meeting, and if requested by the City, transcribe oral comments received during the meeting. Within one week of the Scoping Meeting, The Consultant team will provide the City a summary of comments received at the meeting. Should the City desire a court reporter to attend and take notes and provide a transcript, the Consultant team can arrange for this service as an additional minor scope item. Task 4.3.3 Screencheck Draft SEIR The Consultant team will use input from the scoping process and comments received during the NOP public review period to prepare the Administrative Draft of the SEIR. Our priority efforts will focus on updated existing conditions and the latest applicable regulatory changes. Select technical disciplines, in addition to biology and cultural, will also be revisited to confirm the need for updated impact analysis. If warranted, mitigation measures will also be inventoried, researched, and potential revisions proposed. The Administrative Draft will be prepared in conformance with the criteria, standards, and provisions of CEQA, the California Public Resources Code Section 21000 et seq., and the State CEQA Guidelines 15162 and 15163. The Administrative Draft SEIR will include Project plans, maps, renderings, technical reports, and other data obtained or used in preparation of the Administrative Draft SEIR. The Consultant team will provide an electronic version in both Word and PDF. Our scope includes two rounds of review (Chen Ryan followed by the City) and revision to the Administrative Draft SEIR and standalone technical studies. Following each round of review, The Consultant team will revise accordingly and then submit to Chen Ryan and City staff for their review and will revise accordingly. The Screencheck Draft of the SEIR will include the following sections: • Table of Contents • Executive Summary • Introduction • Project Description • Environmental Impact Analysis • Alternatives • Other CEQA Considerations • List of Preparers • Appendices Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 The organization of chapters will be determined in collaboration with City staff and the impact analyses will be informed by the latest Appendix G of the CEQA Guidelines and City standards. Regarding specific environmental impact analysis chapters, the discussions presented above under Task 4.2.1 – 4.2.3 will encompasses our general approach to addressing environmental resource topics and will be incorporated into the respective sections/sub-sections of the SEIR. Assumptions: • Comments received consistent with the single review cycle described above will be provided in track changes/comment box format as part of a consolidated set of comments included in a single copy of the draft SEIR. Task 4.4 Public Draft SEIR The Consultant team will prepare the Public Draft of the SEIR for a 45-day public review period that incorporates all the comments on the Administrative Draft SEIR and Revised Administrative Draft DEIR. The Consultant team will produce and distribute up to 30 printed, bound copies of the Draft SEIR (with technical appendices provided in an electronic format only); one (1) printed, unbound, camera-ready copy of the Draft SEIR; one (1) electronic copy in Word format; and one (1) electronic copy in PDF format. Additionally, The Consultant team will distribute the requisite 15 copies of the Draft SEIR (including its technical appendices and Executive Summary) to the State Clearinghouse. If acceptable to the Project team, The Consultant team will submit the Draft SEIR to the State Clearinghouse, including hard copies of the Executive Summary (15 copies of each). As appropriate, to save paper and other resources, appendices will be provided via an electronic link when hard copies of the SEIR are printed. The Consultant team will also prepare the Notice of Completion (NOC) for the State Clearinghouse and the Notice of Availability (NOA), as well as any applicable filing fees. The Consultant team will distribute the NOC along with the Draft SEIR to the State Clearinghouse, responsible agencies, trustee agencies, and any other interested parties pursuant to the City’s mailing list. It is assumed that the City would be responsible for distribution of the NOA to area property owners, local organizations, and departments within the City (some of which will also receive a copy of the Draft SEIR), as well as publication of the NOC or NOA in a local newspaper and on the City’s website. The Consultant team would be responsible for transmittal of the NOA to the County Clerk of San Diego, along with applicable filing fees. The Consultant team’s Project manager and one additional technical team members will attend a public meeting on the Draft SEIR during the 45-day public review period if the City determines one is needed. It is assumed that the City will coordinate and facilitate the public meeting and that presentation materials describing or illustrating the Project will be provided by the Chen Ryan and The Consultant team The Consultant team will take detailed notes regarding the issues raised by commenting individuals that should be addressed in the Final SEIR. In addition, The Consultant team will be available to provide an overview of the CEQA process and answer questions raised by the public regarding the CEQA process and/or questions regarding the analysis in the SEIR. Should the City desire a court reporter to attend and take notes and provide a transcript, The Consultant team can arrange for this service as an additional minor scope item. Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 Task 4.5 Draft Final SEIR – Response to Comments/Revisions and MMRP The Response to Comments volume of the Final SEIR will include all comments received, responses to those comments, and standard introductory material. The mitigation monitoring and reporting program (MMRP) will be provided separately but prepared concurrently with the Final SEIR. All comments will be numbered (to indicate comment letter and comment number), and the responses to those comments will be similarly numbered to allow easy correlation. In addition, where the text of the Draft SEIR must be revised, the text will be isolated as text changes in the Response to Comments document, indicating deleted text by strikeout and inserted text by double underline. The original text of the published Draft SEIR will not be revised but again captured within the Response to comments document. The Final SEIR will collectively consist of the originally published Draft SEIR, the Response to Comments document, MMRP, and the technical appendices. It is assumed that the Final SEIR would be provided at least 10 days prior to consideration for certification by the City to any commenting public agency and any member of the public who has requested the document. Further, the MMRP will be designed so that it is compliant with all adopted mitigation measures during Project implementation. The MMRP will be in table format and will specify Project-specific mitigation measures, as well as standard conditions of approval, that are applicable to the Project. Mitigation timing and responsible parties will also be identified. The objective of the MMRP is to make sure studies are compliant with Public Resources Code Section 21081.6, as mandated by Assembly Bill 3180, which requires that a lead agency adopt an MMRP at the time an EIR is certified. All mitigation measures included in the Draft SEIR will be incorporated into the MMRP, including those mitigation measures identified as applicable from the Calavera Hills Master Plan Phase II Bridge and Thoroughfare District No. 4 & Detention Basins Project EIR and any new Project-specific mitigation measures identified. An estimated budget has been prepared for the responses to comments effort based on receiving 100 individual and discrete comments (note that one comment letter can contain multiple, individual, discrete comments) on the Draft SEIR. While the actual scope and extent of public comments (in either written or oral format) cannot be definitively determined at this time, we have tried to provide a conservative, yet realistic, estimate of the level of effort that would be required for this Project to avoid the need for a contract amendment. Task 4.6 Screencheck Final SEIR A digital copy of the Screencheck Final SEIR will be provided to the City for review and comment. Once comments/recommendations on the Screencheck Final SEIR and MMRP have been received, The Consultant team will incorporate all comments/recommendations and prepare the Final SEIR and MMRP for review by the City. Assumptions: • Comments received consistent with the single review cycle described above will be provided in track changes/comment box format as part of a consolidated set of comments included in a single copy of the Screencheck FEIR. Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 Task 4.7 Final SEIR Consistent with the comments and revisions provided by the City and Chen Ryan, The Consultant team will complete assembly of the Final SEIR and MMRP for review and pending adoption. This scope and budget assume one (1) round of review and comment. Upon final signoff by the City, five bound copies and one (1) camera ready electronic copy of the Final SEIR and MMRP will be provided. This scope assumes providing only the Responses to Comments volume and does not include re-printing the complete originally circulated Public Draft SEIR. Task 4.8 SEIR Certification Support – Notice of Completion, Filings, and SEIR Transmittals The Consultant team will prepare draft Findings of Fact for each significant effect identified in the Final SEIR and prepare a Statement of Overriding Considerations if unavoidable significant impacts are identified. As required by the CEQA Guidelines, one of three findings must be made for each significant effect and must be supported by substantial evidence in the record. The Statement of Overriding Considerations will rely on input from the Project team regarding the benefits of the Project. The Consultant team will consult with the Project team to review and finalize the findings and statement of overriding considerations for the City’s ultimate adoption. Both the Findings of Fact and Statement of Overriding Considerations will be prepared and submitted electronically to the City for review and comment. Upon receipt of review comments, both documents will be revised and submitted to the City electronically for review and comment. Upon receipt of the City’s review comments, The Consultant team will finalize both documents and provide them to City staff for attachment to the Staff Report to support SEIR certification. The Consultant team’s Project Manager, Principal in Charge and one additional The Consultant team members will attend a total of four (4) public hearings – two (2) hearings before the Planning Commission and two (2) hearings before the City Council. During these hearings, The Consultant team members will support City staff and Chen Ryan with presentations about the findings within the SEIR and answer technical questions raised during the hearings. Once the Final SEIR has been certified by the City, within five (5) business days of certification The Consultant team will prepare and file the Notice of Determination (NOD) with the San Diego County Clerk and the Office of Planning and Research. The cost estimate includes the CDFW filing fee for an EIR ($3,445.25 in 2021 with $50 County Processing Fee), which would be filed at the County Clerk along with the NOD. Task 4.9 Public Outreach/Engagement Support Through the public review process of previous development proposals, both the public and conservation groups have expressed concerns regarding resources in the project area and potential impacts associated with the extension of College Boulevard. As public participation is an essential part of the City’s delivery objectives and the CEQA process, community messaging and engagement will play a vital necessary role in the success of the Project. While Chen Ryan’s project design team will lead the team’s support of the City’s existing public outreach efforts, they will also be the primary point of contact for initiating an effective public engagement plan support that will be activated from the early stages of the Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 environmental process. The Consultant team will provide support, including but not limited to, presentation and meeting participation and materials, and environmental resource and impact graphics and information for up to three engagement/support meetings. Task 4.10 Project Management, Meetings, and Coordination Clear communication and coordination across the Chen Ryan project team and with City staff on a regular basis will be essential for both efficient project progress and implementation of all project activities as well as early issue identification and resolution. The Consultant team will participate in regular monthly project team meetings and coordinate with the team and City staff as needed throughout the environmental process. It is assumed that 18 meetings will be necessary during the approximately 18 -month period for environmental process, and public outreach. It is also assumed the team meetings will involve pre-meeting preparation, the meeting, and post-meeting coordination. The meetings will include two The Consultant team members and one technical specialist as appropriate. Throughout the environmental review process, The Consultant team will respond to information needs, concerns, challenges, and opportunities that may be raised. Meetings will be attended by the Consultant team’s environmental manager as well as The Consultant team specialists as needed. This task also includes project management and administration, regular progress reports and communication with Chen Ryan and the City, coordination of our internal technical team, and quality control. In addition to the proactive coordination associated with the above-described services the need for interim and strategic meetings is also anticipated. Therefore, The Consultant team (2-3 participants) will attend a maximum of six (6) 1-hour conference calls with City staff and Chen Ryan during preparation of the NOP and SEIR. Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 Task 5: Regulatory Permits 5.1 USACE Individual Permit The Consultant team will complete and submit an application for a 404 Individual Permit (IP) to the USACE, including a cover letter. The following additional services would also be required prior to permit issuance. The application will include details of the project location, existing site conditions, the proposed project description, an analysis of project impacts to regulatory wetlands/waters, and a discussion of the mitigation. The proposed measures to prevent or minimize impacts to wetlands/waters throughout the project will also be described. Associated project figures (e.g., vicinity maps, project site map, construction/grading cross sections, etc.), copies of the conceptual mitigation plans, and copies of the wetlands permit applications will also be submitted to the RWQCB and CDFW. The Consultant team will prepare a draft Public Notice that will be issued by the USACE for public review and comment. The duration of project notice and public comment period is 30 days. Any public comments received must be addressed prior to USACE final approval and 404 IP issuance. The Consultant team assumes two rounds of review with the USACE on the Public Notice and response to up to 10 individual comments on the notice (each letter may contain more than one comment). As part of the 404 IP review process, the USACE also requires consistency with Federal 404(b)(1) guidelines regarding impacts to waters of the United States (WOUS) to make a formal determination of the Least Environmentally Damaging Practicable Alternative (LEDPA). For purposes of this scope of work, onsite alternative evaluations consistent with the referenced guideline are assumed with the analysis of impacts largely being drawn from the SEIR. The USACE may require analysis of new alternatives, not identified in the SEIR, including offsite locations, which may require a contract amendment if significant research and analysis is required. The Consultant team assumes up to two submittals of the 404(b)(1) alternatives analysis to satisfy USACE staff, management, and counsel review. 5.2 RWQCB 401 Certification The Consultant team will complete and submit an application for a Section 401 Water Quality Certification to the RWQCB. The application will include the project location and existing conditions, a project description and impact analysis, a discussion of the existing functions and values of the affected drainage, a discussion of beneficial uses, proposed measures to prevent impacts to water quality, measures to maintain and improve water quality, associated figures (vicinity maps, project site map, construction/grading cross sections, etc.), copies of the conceptual mitigation plans, and copies of the wetlands permit applications submitted to the USACE and CDFW. This task assumes that required permit filing fees will be provided by the applicant and a total of two (2) meetings with the RWQCB staff, including the pre-filing meeting. Certain engineering graphics and calculations will be required from the project engineer and hydrologist to the extent available, in order to complete this application. These include pre- and post-project flow rates for 2-, 5-, 10-, 50-, and 100-year events, a list of constituents generated by the project that may impact water quality and the efficiencies of proposed permanent Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 Best Management Practices (BMPs) to reduce these constituents, and a list of BMPs to be implemented during construction to reduce impacts to water quality. 5.3 CDFW Streambed Alteration Agreement The Consultant team will complete and submit a digital notification through the Environmental Permit Information Management System (EPIMS) portal and request a Section 1602 Streambed Alteration Agreement from CDFW. The notification will include a project description, discussion of avoidance and minimization of impacts, a wetlands delineation map, a discussion of any proposed mitigation, any impacts to sensitive plants and/or wildlife, a copy of the CEQA document, the filing fee, associated figures (vicinity maps, project site map, construction/grading cross sections, etc.), a copy of the conceptual mitigation plans, and copies of the wetlands permit applications submitted to the USACE and RWQCB. This task assumes the required permit filling fee will be paid by the Consultant team and up to two (2) meetings (in addition to meetings listed under Task 4) with CDFW staff may be required. 5.4 - Airport Land Use Commission Application (ALUCP San Diego County) The Consultant team will coordinate and obtain applicable permit from the San Diego County as part of Airport Land Use Commission Application. We will prepare and submit permit applications and will conduct follow up communications with the involved agencies. Meetings for permit coordination will be part of Task 1.4, Stakeholder meetings. Task 5 Assumptions: • Deliverables associated with the regulatory permitting services include a single review cycle by the City. • Comments received consistent with the single review cycle will be provided in track changes/comment box format as part of a consolidated set of comments included in a single copy of the respective deliverable. Preliminary Engineering Design and Assessment for Roadway Gap Closure Exhibit 2 on College Boulevard Reach A, Between Sunny Creek Road and Cannon Road 6/23/2021 Fee Assumptions General The following assumptions were made when preparing the Cost Proposal. If any of these change, we would need to re-evaluate our effort and potentially adjust the fee. 1. The Consultant will not exceed the total maximum fee shown without authorization from the Client. Individual task amounts and hours for stated classifications are provided for budgeting purposes only. The Consultant reserves the right to reallocate amounts among tasks as necessary. 2. Environmental Mitigation Monitoring is not included in this scope of services. 3. It is assumed the City will provide Right of Entry in a timely manner for any design investigation work within the private properties. 4. Design for new or modifications to existing dry utilities such as electrical, gas, communication, cable, etc. is assumed to be provided by others. 5. Utility company’s fees, and City’s and other Agencies’ permit fees are excluded. 6. Sanitary sewer and water study are not anticipated. It is assumed the City will provide utility sizing for sanitary sewer and water main lines. 7. Preparation of haul route plans is not included in this scope of services. 8. Caltrans involvement is not anticipated. 9. Building modification or relocation for R/W is not anticipated. 10. Necessary permits for tasks stated herein, such as the geotechnical and field survey work, are assumed to be no-fee permits from the City. 11. Traffic control for field surveys and geotechnical investigations are assumed to follow the WATCH Manual. Traffic control plans for the construction phase are not included. 12. Design for decorative items and public arts are not included. Right of Way 1. Property ownership data will be obtained through publicly available sources and commercial real est ate databases. 2. Assumes a Caltrans Right of Way Data Sheet will not be required.