HomeMy WebLinkAboutSage Creek High School Dance; 2021-09-13; PSALCA-22015CA1
Fiscal Year 2021-22 GRANT AGREEMENT FOR
Sage Creek High School Dance
This agreement, is made on the day of , 20 , by Sage Creek High
School Dance (ORGANIZATION), hereinafter referred to as “Grantee,” and the CITY OF CARLSBAD, a
municipal corporation, hereinafter referred to as “City” (the “Agreement.”) City, as Grantor, agrees to
provide Grantee the Grant funds awarded to Grantee during the FY 2021-22 Community Arts Grants
Program in an amount not to exceed two thousand five hundred dollars ($2,500) (“Grant.”) The purpose
of the Grant is to provide funds to Grantee for the project outlined in the Agreement Scope (“Agreement
Scope”).
Project Title: Artist in Residency Program with San Diego Dance Theater
The grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are used
for a public purpose, in accordance with the law, the City and Grantee hereby agree to the following terms.
TERMS AND CONDITIONS OF GRANT
1. TERM.
The term of this Agreement shall mean the period commencing on the effective date of this Agreement
and expiring on September 30, 2022. The term of this Agreement may be extended by mutual written
agreement of the parties. The parties will prepare a written amendment indicating the effective date and
length of extended Agreement.
2. USE OF COMMUNITY ARTS GRANTS PROCEEDS.
a. Grant funds are to be disbursed as outlined in this Agreement in consideration of and on
condition that the sum be expended in carrying out the purpose as set forth in the Agreement
Scope and under the terms and conditions set forth in this Agreement. Grantee agrees to
assume any obligation to furnish any additional funds that may be necessary to complete the
Agreement Scope.
b. In accordance with the Agreement Scope and the Fiscal Year 2021-22 Community Arts Grants
Guidelines, all grant funds are eligible to be used September 1, 2021 through August 31, 2022.
Any extension of fund use must be requested in writing and approved in writing by City.
Extension of Community Arts Grants FY 2021-22 funds may render that organization ineligible to
apply for or receive additional funds as part of the subsequent Community Arts Grants FY 2022-
23 cycle.
c. All costs accrued for services and/or supplies prior to the execution of Agreement are not
eligible for funding or reimbursement through the use of Grant proceeds.
d. Eligible and ineligible costs include, but are not limited to, items detailed in the Fiscal Year 2021-
22 Community Arts Grants Guidelines, in the section titled Eligible and Ineligible Costs, attached
hereto as Exhibit A.
3. CONDITIONS OF FUNDING AND DISBURSEMENT.
City shall have no obligation to provide the Grant proceeds or to make any subsequent disbursement of
Grant proceeds, and may seek reimbursement of Grant proceeds, if any of the following requirements are
not fully satisfied:
a. Grantee agrees to use grant funds to implement the Agreement Scope, including using the Grant
funds to only cover expenditures for programs and services incurred during the Agreement
Scope dates and under the terms and conditions of this Grant Agreement.
b. Grantee shall certify that the Agreement Scope is within Carlsbad city limits or that the
Grantee’s main address is within Carlsbad city limits.
c. Grantee shall complete all work in accordance with Agreement Scope, as reasonably soon as
possible, but in no case later than thirty (30) calendar days, Grantee shall notify the City of
events or proposed changes that could affect the Agreement Scope.
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51Debbie Jo McCool Mimi Kim Richard SchultzDebbie Jo McCool Suzanne Smithson Ed Garbo
2113thSeptember
2
d. The Grantee shall be responsible for the performance of the work, as set forth herein, and for
the preparation of reports required by this Agreement.
e. Before Grantee makes any material changes to the Agreement Scope, Grantee agrees to submit
to the City, in writing, a proposal requesting changes to the Agreement Scope. Grantee shall
make no material changes to the Agreement Scope unless and until City formally approves the
Grantee’s request in writing.
f. Grantee agrees to acknowledge the City’s Grant consistent with the Fiscal Year 2021-22
Community Arts Grants Guidelines, attached hereto as Exhibit A.
g. Grantee shall provide full and timely information to the City to update staff on programs and
include naming the City in any publications and/or social media, whether in digital or print
format, as opportunities arise.
h. Grantee shall retain all records and supporting documentation, including expenditure receipts,
applicable to the Agreement Scope and this Agreement for a period of three (3) years, and make
all records and supporting documentation readily available, upon request, for inspection and/or
audit by representatives of the City.
4. EVENT/PROGRAM PROMOTIONAL OPPORTUNITIES.
Grantee has the option to supply event and/or program information including the date, location, time,
admission, parking and related details for inclusion in Cultural Arts’ communications such as e-newsletter,
emails and website. At its discretion, the Cultural Arts Office will provide support in distributing the
information through the city’s established channels of communication. If grantee wishes to participate,
the grantee needs to submit the information to the Cultural Arts Office at least 60 days prior to the event
or program.
Please initial box to opt-in to promotional opportunities
5. RETURN OF GRANT FUNDS. Any determination, by the City, of noncompliance with activities and expenditures outlined in the
Agreement Scope without prior notice and express approval by the City, upon demand by the City, Grantee
agrees to return to the City the amount requested by the City, up to and including an amount equivalent
to the full Grant award. Failure of the Grantee to comply with the terms of this Agreement shall not be the
cause for return of Grant funds if, in the judgement of the City, such failure was due to no fault of the
Grantee. In such case, any amount required to settle, at minimum cost, any irrevocable obligations
properly incurred shall be eligible to be paid by Grant funds. However, if, due to COVID-19 or local health
orders, Grantee is unable to complete all events or requirements of the Scope of Work, Grantee may be
required to return up to the full amount of the award or a prorated amount based on the percentage of
the work completed.
6. REQUIRED REPORTS.
Failure to complete the following reports may render the recipient ineligible to receive the full and final
payment of the Grant award.
a. Submit a Revised Project Form, as required per the Fiscal Year 2021-22 Community Arts
Grants Guidelines, attached hereto as Exhibit A, within thirty (30) days of Grant award
notification.
b. Submit a Final Report including all required attachments by completing the designated form to
the City (30) calendar days after the Agreement Scope end date or, September 30, 2022,
whichever is earlier.
Grantees in noncompliance with the above reporting requirements agree to return some or all
of the initial Grant payment if requested by the City. Additionally, if Grantee is found to be in
noncompliance, Grantee agrees that for the year immediately following a determination of
noncompliance, Grantee shall be ineligible to receive any new grants from the City.
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
3
7. DISBURSEMENT OF GRANT FUNDS.
The Grant amount to be provided to the grantee, under this Agreement, may be disbursed as follows:
a. First payment of 80 percent of Grant will be disbursed upon approval of Revised Project
Form as applicable, and receipt of fully executed contract.
b. Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report
and approval by Library & Cultural Arts Director or designee.
c. Any payment of a Grant amount in excess of the final Project costs shall be returned to the
City within sixty (60) days of completion of the Agreement Scope or the Project end date,
whichever is earliest.
8. PROJECT CANCELLATION.
a. If a Grantee wishes to cancel a Project at any time, Grantee shall notify the City in writing
within fifteen (15) calendar days of the decision to cancel and Grantee, at the time it
provides the City with notice of cancellation, shall return all Grant funds to the City.
b. In the event an approved Agreement Scope cannot be completed for any reason, and if
Grant funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the City
forthwith.
9. PROJECT MODIFICATION OR TERMINATION.
a. Grantee may unilaterally rescind this Agreement at any time prior to the commencement of
the Project, or prior to first disbursement of funds. After Project commencement, as outlined
in the Agreement Scope, or disbursement of Grant funds, this Agreement may be rescinded,
modified or amended only by mutual agreement, in writing, of both the City and Grantee.
b. Any changes, whether planned or unanticipated, to funded projects due to the COVID-19
pandemic (including, but not limited to, state or local health orders and social distancing
measures) must be submitted to City at least seven (7) calendar days before implementation
of the change. Proposed modifications will be reviewed on a case by case basis, and the City's
Cultural Arts Manager or designee will notify Grantee in writing whether the proposed
changes are approved. Any project changes must continue to adhere to the City’s Fiscal Year
2021-22 Community Arts Grants Guidelines provided with the original executed agreement.
10. LOSS OF GRANT.
At the discretion of the City, the following actions may result in a loss of all or in part of any Grant amount
allocated to the Grantee:
a. A Grantee fails to enter into a signed Agreement with the City within sixty (60) calendar
days of receipt of the Agreement.
b. Activities associated with Grantee occur that do not align with activities described in the
Agreement Scope, including, but not limited to, reduction in services, significant alteration
of Agreement Scope elements, such as performers, artists or attendees, or significant
changes in budget income, expenses or line item designations from Grantee’s budget,
included in the Agreement Scope.
c. A Grantee withdraws or terminates the Agreement Scope.
d. A Grantee fails to complete the Agreement Scope and/or fails to submit all required reports
and/or documentation before September 30, 2022.
11. DISCRIMINATION AND HARASSMENT PROHIBITED.
Grantee will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment. agrees that neither it nor its agents shall discriminate against any clients,
prospective clients, employees, prospective employees, contractors, or prospective contractors on the
basis of race, color, religion, sex, national origin, age, disability, or familial status.
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
4
12. NOTICES.
a. The names and addresses of the persons who are authorized to give written notices to receive
written notice on behalf of City and on behalf of Grantee under this Agreement.
b. Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
For Grantee: For City:
Sage Creek High School Dance City of Carlsbad
Attn: Sarah Eichler Library & Cultural Arts Director, Suzanne Smithson
Sage Creek High School Dance 1775 Dove Lane
Carlsbad, CA 92010 Carlsbad, CA 92011
Email: sarah.eichler@carlsbadusd.net
13. INDEMNIFICATION.
Grantee hereby agrees to defend, indemnify, and hold free and harmless the City, its officers, officials,
employees, and volunteers from and against any and all claims, damages, losses, costs (including but not
limited to attorney's fees) and liabilities of any kind arising directly or indirectly out of, or related in any
way whatsoever to the provision of Grant proceeds.
14. NO PARTNERSHIP OR JOINT VENTURE.
The relationship between City and Grantee is solely that of Grantor and Grantee. Under no circumstances
shall City and Grantee be deemed to be partners or involved in a joint venture.
15. MODIFICATIONS.
This Agreement may not be modified or amended except by written document executed by a duly
authorized representative of both the City and the Grantee.
16. GOVERNING LAW.
This Agreement shall be construed in accordance with and be governed by the laws of the State of
California. Venue, in the event of a dispute, shall be in the North San Diego County Superior Court.
17. SEVERABILITY.
In the event that any provision or clause of this Agreement conflicts with applicable law, such conflict shall
not affect other provisions of this Agreement, which can be given effect without the conflicting provision.
To this end, the provisions of this Agreement are declared to be severable.
18. DRAFTING AMBIGUITIES.
Grantee understands that it is aware that it has the right to be advised by counsel with respect to the
negotiations, terms and conditions of this Agreement, and that the decision of whether or not to seek
advice of counsel with respect to this Agreement is a decision which is the sole responsibility of Grantee.
This Agreement shall not be construed in favor of or against either Party by reason of the extent to which
either Party participated in the drafting of this Agreement
\\\
\\\
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
5
19. SIGNING AUTHORITY.
The representative for each Party signing on behalf of a corporation, partnership, joint venture or
governmental entity hereby declares that authority has been obtained to sign on behalf of the
corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto
harmless if it is later determined that such authority does not exist.
GRANTEE CITY OF CARLSBAD, a municipal corporation of
the State of California
*By: By:
(1st signature here) SUZANNE SMITHSON
Library & Cultural Arts Director
As authorized by the City Manager
(Print name/Title)
(Email address) ATTEST:
(Date)
**By:
(2nd signature here)
For FAVIOLA MEDINA
City Clerk Services Manager
(Print name/Title)
(Email address)
(Date)
If required by City, proper notary acknowledgment of execution by contractor must be attached. If a
Corporation, Agreement must be signed by one corporate officer from each of the following two groups.
*Group A. **Group B.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
For CELIA A. BREWER, City Attorney
By: ____________________________
Deputy/Assistant City Attorney
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Eric Dill
eric.dill@carlsbadusd.net
Assistant Superintendent of Business Services
9/2/2021
9/2/2021
JS
jesse.schuveiller@carlsbadusd.net
Jesse Schuveiller
6
EXHIBIT “A”
SCOPE OF GRANT
Itemized list of what Grantee will complete to satisfy grant funding.
Items which may be included in this section:
Required
1. Fiscal Year 2021-22 Community Arts Grants Guidelines
2. Completed Community Arts Grants FY 2021-22 Application
Optional, As Needed
3. Community Arts Grants FY 2021-22 – Project Budget Information
4. Community Arts Grants FY 2021-22 – Revised Project Form
5. Community Arts Grants FY 2021-22 – Revised Project Budget Information
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Page 1 of 8
FISCAL YEAR 2021-22
COMMUNITY ARTS GRANTS GUIDELINES
WELCOME
The City of Carlsbad Cultural Arts Office serves to encourage, develop and facilitate an enriched environment of artistic, creative and
cultural activity in the City of Carlsbad and the North San Diego County region. The Cultural Arts Office manages funding programs to
provide financial support to organizations, schools and individuals for various projects through a competitive application and review
process. These projects benefit the community through an array of activities for schools, artists and organizations. The Community
Arts Grants program was identified for continued and increasing support by the Carlsbad City Council through the updated 2018 Arts
& Culture Master Plan.
The Community Arts Grants program supports activities that provide and support quality arts and cultural programming within
Carlsbad. Our mission is to:
•Reinforce accessible arts and culture opportunities and experiences for Carlsbad students and residents
•Provide arts education and lifelong learning opportunities for all ages
•Support local and regional arts organizations as an important component of the economy and quality of life in Carlsbad and
North San Diego County
•Support arts education in schools and through affiliated organizations
•Develop and support organizational strength and capacity of Carlsbad arts organizations
•Encourage new and emerging arts programs and organizations in Carlsbad, and
•Celebrate Carlsbad as an exciting, vibrant and creative destination for our residents and visitors alike.
FISCAL YEAR 2021-22 OVERVIEW
The updated Fiscal Year 2021-22 guidelines reflect changes necessary to support and provide funding to artists and
arts organizations in Carlsbad and surrounding areas during the COVID-19 pandemic. Changes have been approved by
the City of Carlsbad’s Arts Commission on May 7, 2020.
Important dates for the Fiscal Year 2021-22 grant cycle application are as follows:
Applications open: Monday, April 12, 2021
Applications due: Monday, May 24, 2021
Arts Commission Funding Plan review & approval: Thursday, August 5, 2021
All projects must be completed by August 31, 2022
Applications will be submitted online at www.carlsbadca.gov/artsgrants
•Total funding available for the Fiscal Year 2021-22 cycle is $88,000
•All projects must be completed by August 31, 2022
•All final reports are due within 30 days of the completion of the event or September 30, 2022, whichever comes first
•80% of all awarded funds will be disbursed after agreements are executed; the final 20% once the final report and budget
are submitted and approved
HEALTH AND SAFETY CERTIFICATION
•Any and all projects, programs and activities supported by the Community Arts Grants must adhere to any and all health
and safety requires as outlined by state, county, local or other governmental bodies at all times. Failure to do so may
result in cancellation of the agreement and returning of grant funds.
EXHIBIT "A"DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Page 2 of 8
ELIGIBILITY
• All applicants, including fiscal agents, must be determined to be not-for-profit, tax-exempt organizations by either the
Internal Revenue Service or the California State Franchise Tax Board
• If projects include partnerships, only one application may be submitted for that project involving all parties
o If a school would like to partner with an arts organization or artist, all partnerships must include a signed letter of
agreement between the two parties
GUIDELINES APPENDICES
• Appendix 1 – Community Arts Grants FAQs
• Appendix 2 – Ineligible Organizations and Activities
FUNDING CATEGORIES
Funding is structured by classification of each organization, then according to available categories:
• Arts Organizations, including Fiscal Agents of Individual Artists
o Capacity Building - $5,000 maximum award
o Arts Projects - $7,500 maximum award
• Educational Institutions and Affiliated Groups
o Arts in Schools - $2,500 maximum award
ARTS ORGANIZATIONS
• Arts Organizations must be registered 501(c)(3) nonprofit organizations
• Applicants may apply to one or both the Arts Projects and Capacity Building categories and may submit these applications
in the same round or different rounds
• Applicants may only submit one application per category per funding cycle
ARTS ORGANIZATIONS – CAPACITY BUILDING
• Capacity Building grants have a maximum award of $5,000
• Capacity Building grants are designed to help an arts organization improve its effectiveness, strengthen organizational
and/or financial stability, increase community impact and effectively support the nonprofit’s mission
• Capacity Building grants will only be awarded to organizations based in Carlsbad
• Grants cannot be used for projects that fall under the Arts project category. Examples of potential projects include but are
not limited to:
o Marketing support for changes in programming
o Staff training and/or technology to transition to virtual programming
o Professional development for staff and board members
o Opportunities for peer learning, networking or leadership development
o Creating or re-examining organizational plans
o Initiating collaboration with other nonprofits
o Developing new sources for earned income
o Utilizing support for high-impact projects
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Page 3 of 8
ARTS ORGANIZATIONS – ARTS PROJECTS
• Arts Projects grants have a maximum award of $7,500
• Arts Projects will be defined as programs, activities and events that are primarily designed to be arts focused. These
projects may be presented either virtually or in person, ONLY if all current health and safety requirements are met and
crowd size limitations have been lifted.
• Virtual events must be in place of programs or projects that normally would have been held in Carlsbad.
• Arts Project grants are not for general operating support, and awards must be clearly shown to be used for specific project
support
• Any partnership between an individual, educational institution or organization must include a letter of agreement from
partnering entity
PROJECTS THROUGH FISCAL AGENT
• Individuals or organizations aspiring to a non-profit status may apply through a fiscal agent
• Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee no more than 10% of
the amount awarded to the applicant
• Organizations that act as fiscal agents are still eligible to apply for a Community Arts Grants on their own
• Any individual artist receiving funding through a fiscal agent must be 18 years of age on or before the application due date
EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS
Requests are only available nonprofit schools and authorized parent groups residing in Carlsbad.
EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS – ARTS IN SCHOOLS
• Arts in Schools grants have a maximum award of $2,500
• Arts in Schools will be defined as programs, activities and events that are primarily designed to be arts focused. These
projects may be presented wither virtually or in person ONLY if all health and safety requirements are met and crowd size
limitations have been lifted
• Virtual events must be in place of programs or projects that normally would have been held in Carlsbad.
• There is no limit to requests by school or district, though consideration will be given to projects of the same discipline from
the same school site
• No in school project funded through the Community Arts Grant may involve a full-time hourly or salaried employee in the
school district in which they will be leading activities, performances or projects but may utilize teaching artists that are
employed by any district
o Out of school programs may utilize teaching artists that are employed by any district
• All partnerships must include a signed letter of agreement
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Page 4 of 8
APPLICANT INFORMATION
PROGRAM SCHEDULE
Ongoing: Phone or video conference meetings can be arranged with grant program staff. To make an appointment, please contact
the Cultural Arts Office mainline at 760-602-2090 or email: arts@carlsbadca.gov
April 12, 2021: Application Opens: application link available at www.carlsbadca.gov/artsgrants
May 24, 2021: Application Deadline: applications must be submitted electronically by 11:59 p.m.
June 2021: Submitted materials are reviewed and scored by a peer panel consisting of local and regional artists and
arts professionals. The panel will create a funding plan for review and final approval by the Carlsbad Arts
Commission
August 5, 2021: Funding plan presented to Arts Commission for review and approval
August 9, 2021: Notifications begin, and awardee DocuSign agreements will be emailed shortly thereafter. Any applicant
that receives less than 50% of requested amount will be required to complete a Revised Project Form
September 1, 2021: Deadline for DocuSign agreement completion and projects commence
August 31, 2022: Fiscal Year 2021-22 Funding Cycle ends
September 30, 2022: All Fiscal Year 2021-22 Final Reports are due
APPLICANT WORKSHOPS AND APPLICATION REVIEW
• To continue to support our artists and organizations, the Cultural Arts Office staff is pleased to provide virtual workshops.
Workshop details will be announced in late April 2021. Visit Cultural Arts at www.carlsbadca.gov/artsgrants.
PANEL REVIEW AND SCORING OF APPLICATIONS
Submitted materials are reviewed and scored by a virtual peer panel consisting of local and regional artists and arts professionals.
The panel will create a funding plan for review and final approval by the Carlsbad Arts Commission.
SCORING RUBRIC
Application scores will be on the following criteria, which are aligned with the Community Arts Grants mission. Panelists will be
asked to score applications on how closely the project(s) achieve these goals.
• Project Design
o Reinforce accessible artistic and cultural opportunities for our residents
o Provide arts education and lifelong learning opportunities for all ages
• Project Participants
o Celebrate Carlsbad as an exciting, vibrant and creative destination for our residents, students and visitors
o Support local and regional arts and cultural organizations as important components of the economy and quality of
life in Carlsbad and North San Diego County
o Accessibility of program for participants and audience members under the Americans with Disabilities Act
• Project Oversight
o Support and develop organizational strength and capacity of Carlsbad arts organizations
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Page 5 of 8
o Encourage new and emerging arts programs and organizations in Carlsbad
OTHER REVIEW AND SCORING INFORMATION
• Cultural Arts Office staff will review applications after the deadline to deem eligibility to be forwarded to the scoring panel
and will determine whether the financial health and sustainability of the organization is eligible
• Any application deemed eligible and forwarded to scoring panel will be reviewed within the context of the project or
program outlined in the application
• Incomplete applications, or applications with incorrect information, will be deemed ineligible
GRANTEE REQUIREMENTS DURING PROJECT FUNDING PERIOD
AGREEMENT
All approved applications will need to enter into an agreement with the City of Carlsbad. The City of Carlsbad uses DocuSign for all
grant agreements. All agreements must be signed by two (2) officers listed on the organization’s Statement of Information filed with
the California Secretary of State. These are officers who are authorized to enter into legally binding agreements on behalf of your
organization (i.e. CEO, CFO, Secretary). Further documentation of signature authorization will be requested if the most recent
Statement of Information has not been filed.
FINANCIAL MANAGEMENT
Grant recipients are required to maintain three (3) years of accounts, records and evidence pertaining to costs incurred and
revenues acquired under the respective grant program. Grantees should be able to provide upon request:
• Accurate, current and complete disclosure of revenue and expenses for the project
• Records that adequately identify the sources and application of funds for grant sponsored activities
• Accounting records supported by source documentation – invoices, receipts, bank statements, etc.
• All awardees must provide documents within 30 days of receipt or notification. This includes, but is not limited to,
agreements, revised project forms, final reports and financial accounting
PUBLIC ACKNOWLEDGEMENT
• Grant recipients must credit the Cultural Arts Office for its support of the project in printed, electronic and broadcast
promotions
• The following acknowledgement along with a logo (provided with use guidelines) must appear on all printed and electronic
materials: “This program is funded in part by the City of Carlsbad’s Cultural Arts Office.”
• Grantees who fail to provide public acknowledgement may be denied future project funding
PROMOTION BY CITY
• Grantees are required to keep the Cultural Arts Office informed of all program dates and times
• If grantee wishes to participate in promotion through approved city channels, they may opt-in as part of the agreement. All
participation in promotion through city’s social media channels as well as other outlets, is subject to review, edits and
approval by program staff prior to promotion
• Grantees are encouraged and expected to:
o Give notifications and invitations to the Cultural Arts Office in order to extend them to the Carlsbad Arts
Commission at least two weeks in advance of program
o Extensively promote funded events and projects
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Page 6 of 8
POLICIES
• Once submitted, applications may be moved into a different category at the discretion of the Cultural Arts Office staff.
Notification will be made to the applicant
• The City of Carlsbad reserves the right to limit funding amount to any applicant, regardless of eligibility or panel score based
on funding limitations of goals of the program in a given year
• Cultural Arts Office staff actively review and evaluate all aspects of this program and processes. Updates may occur
throughout the funding calendar. Cultural Arts Office staff will provide information on program updates to all grantees as
they are adopted.
• Any proposed significant changes or amendments by grantee to approved projects must be submitted in writing to the
Cultural Arts Office by the grantee before any grant funds are used, and before any execution of altered activity. This
includes, but is not limited to, changes in purpose, scope, services, intended timeline, personnel, location, date, activities or
budget. This requirement will be included in the agreement.
• The Cultural Arts Office reserves the right to review, cancel or reallocate project funds that have been significantly altered
or shifted from stated goals in the original approved application and/or revised project form. Cancelled funds must be
returned to the Cultural Arts Office within 30 days of notification.
• No two entities (organization or school/affiliated groups) may apply for funding for the same project.
• Review Appendix 2 for a list of projects and programs ineligible for funding.
OTHER INFORMATION
CARLSBAD ARTS COMMISSION MEETINGS:
Carlsbad Arts Commission meetings are public held throughout the year. For more information about the duties of the Carlsbad
Arts Commission and its meetings, visit www.carlsbadca.gov.
HOW TO APPLY
APPLICATION
All applications must be submitted online. The application is comprised of approximately five main sections, some of which include
long-answer sections and attachments. The application is available at www.carlsbadca.gov/artsgrants.
1. Organization Information
2. Project Information and Narrative
3. Project Support Information
4. Budget (a sample budget form is included as Appendix 3)
5. Signatory Information
ASSISTANCE
Cultural Arts Office staff are always available to assist applicants. Please contact the Cultural Arts Office at arts@carlsbadca.gov or
by phone at 760-602-2090.
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Page 7 of 8
APPENDIX 1: COMMUNITY ARTS GRANTS FAQS
• Are there any organizations ineligible to receive Community Arts Grant funding?
o Yes. For-profit organizations are ineligible to receive funding through the Community Arts Grants program. This
includes schools and businesses.
• Is there an age limit for individual artists?
o Yes. Any individual artist applying or receiving funds through a fiscal agent must be 18 on or before application
deadline.
• How are final awards decided?
o All award amount decisions consider the total amount of funding available, scores from panelists and the request
from the applying entity. The scoring panel creates a funding plan based on these factors, which is forwarded to
the Arts Commission for final approval.
• What if I am receiving funding from City of Carlsbad through another department or division?
o Any organization awarded a City of Carlsbad’s Community Activity Grant through the Housing and Neighborhood
Services Department are ineligible to receive funding through Community Arts Grants.
o It is in organization’s best interest to explore and apply for other grant opportunities, including the Carlsbad Library
and Arts Foundation’s Gartner Fund and the Carlsbad Tourism Business Improvement District grants through the
City of Carlsbad. For more information, please contact our office.
• Can one school site apply for multiple Arts in Schools awards?
o Yes. While there is no limit to applications from one school site, multiple applications from one site with projects in
one artistic genre (i.e. music) will be taken into consideration.
APPENDIX 2: INELIGIBLE ORGANIZATIONS AND ACTIVITIES
The City of Carlsbad will NOT award grants to:
• Organizations receiving funding through City of Carlsbad Community Activity Grants
• Governmental agencies or public authorities
• Applicants that have a “delinquent” status with the Community Arts Grants Funding Programs
• Retroactive funding for completed activities
• Religious and/or sectarian programming or any programming and/or services that are solely for the promotion of or
consumption by a specific religious order and/or sect
• Cash reserves or endowments of any kind. Awards are to be expended within the designated funding period
• Capital expenditures, including construction, renovation or purchase of real property
o Purchases or repairs of arts-specific equipment with the capability of extended use over several years are
permitted. Proposals requesting funds for such expenses should be discussed in advance with the Cultural Arts
Office staff.
• Applications that do not support nonprofit, public art activities or projects that benefit a for-profit business or activity
• Projects through a fiscal sponsor that benefit the sponsoring organization or are an extension of the sponsoring
organization’s programs or services
• Support groups and/or non-profit organizations supporting city departments or facilities
• General operating costs, including costs associated with the start-up of a new organization
• Applications to reduce existing deficits
Funding may NOT be used for:
• Fund-raising expenses
• Consultants who are members of an applicant’s staff or board
• Payments to students
• Scholarships, fellowships or tuition assistance
• Costs incurred before the start of the funded project or outside the funding period
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Page 8 of 8
• Any and all in-person activities outside the City of Carlsbad limits
• Entry fees for competitions or sponsorship fees
• Pageants, fund-raising events or hospitality costs
• Publication of manuscripts or compositions not created as part of a grant-supported project
• Purchase of monetary awards, cash prizes, contributions or donations
• Scholarly or academic research, tuition and activities which generate academic credit or formal study toward an academic
or professional degree
• Creation of textbooks
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Applicant:
FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION
$Notes $Notes
Admissions
Gifts/Merchandise/
Concessions
Advertising
Other
Subtotal Earned Income $0 Subtotal Earned Income $0
$Notes $Notes
Private
Individual
Public Support
Applicant Cash
CAG Request Amount Amount requested through Fiscal Year 201-22 Community
Arts Grants
Amount received through Fiscal Year 2021-22 Community
Arts Grants
Other
Other
Subtotal Unearned Income $0 Subtotal Unearned Income $0
$0 $0INCOME TOTALS
PROJECTED - APPLICATION ACTUALS - FINAL REPORT
PROJECT INCOME
Earned IncomeUnearned IncomeDocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION
Cash Notes Cash Notes
Project Staff (non-artist)
Project Artist(s) or Arts
Instructor(s)
Educational Materials/Printing
Costumes/Props
Sets
Supplies
Licensing/Royalties
Rentals (space and/or other)
Transportation
Food & Beverage
Marketing/Promotion/
Publicity
Fiscal Agency Fee
Other
Other
Other
PROJECT EXPENSES
PROJECTED - APPLICATION ACTUALS - FINAL REPORT
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION
$0 $0
Value Notes Value Notes
$0 $0
Budget Instructions:
Enter a '0' in any cells that you don't have an amount to add.
Please give detailed descriptions for each line item in the notes column. For example, if your total admissions is $1,000, enter "4 shows, 50 attendees, $5 each."
Please insert your organization name in the top right header.
ACTUALS - FINAL REPORT
IN-KIND SUPPORT
For application, fill out only green. For final report, fill in blue.
You will only be able to fill out the cells highlighted in green or blue.
The application project budget must balance. Total income must equal total expenses. Final Report may d
Round all budget figures to the nearest whole dollar.
EXPENSES TOTALS
IN-KIND TOTALS
PROJECTED - APPLICATION
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Sarah Eichler Sage Creek High School
Printed On: 15 July 2021
Fiscal Year 2021-22: Educational Institutions or Affiliated
Groups 1
Artist in Residency Program with San Diego Dance
Theater
Fiscal Year 2021-22: Educational Institutions or Affiliated Groups
Sage Creek High School
Sarah Eichler
3900 Bobcat Blvd.
Carlsbad, CA 92010
sarah.eichler@carlsbadusd.net
O: 760-331-6705
Sarah Eichler
1802 McKee St.
C10
San Diego, CA 92110
sarah.eichler@carlsbadusd.net
O: 858-254-9337
EXHIBIT "A"DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Sarah Eichler Sage Creek High School
Printed On: 15 July 2021
Fiscal Year 2021-22: Educational Institutions or Affiliated
Groups 2
Application Form
Organization Information
Educational Institution or Affiliated Group Name (i.e. Carlsbad Elementary,
Carlsbad Booster Club):*
Sage Creek High School, Dance Department
Organization website URL:*
https://www.schsdance.weebly.com
Organization Mission Statement:
Please provide your organization's mission statement. If you have a GuideStar profile, you may copy and paste
your organization's GuideStar mission statement or provide another version here.
The Sage Creek Dance Department is committed to helping students grow as both dancers and individuals
by providing a unique and highly personalized method of learning, creating a nurturing environment, and
encouraging creativity. Students learn about: the artistry of dance through observation, creation, and
performance; how the body functions biomechanically and for expression; respect for all collaborators for
their unique contribution to the program. We are a non-competitive, fully-inclusive program with a range of
abilities. The program challenges our students to think outside the box, create works of art, and become well-
rounded dancers and individuals.
Project Information and Narrative
Project Name:*
Please provide us with the name of the arts project.
Artist in Residency Program with San Diego Dance Theater
Project Summary:*
Please provide us with a brief summary of your project.
This artist-in-residency program will provide rigorous weekly training in modern dance taught by San
Diego Dance Theater (SDDT) professional teaching artists. Lessons will include references to historical
dances including seminal works from SDDT and their impact on the dance community. This teaches students
not only technique, but how dance has culturally developed over time into the art form it is today. Similarly,
conversations throughout the year will educate students on the legacy of the vibrant San Diego dance scene
and how they may participate in it beyond our school program.
SDDT and Sage Creek Dance Department (SCDD) are working collaboratively to plan for the unique needs
of the students and provide sustained, sequential dance training. This individualized approach to teaching
fosters growth for the students, teachers, artists, and the performing arts programs.
In alignment with the grant, this program will support a local arts organization, SDDT, in providing their
teaching artists' work and compensating them properly. Further, it will encourage my emerging dance
program by creating opportunities that attract dancers to the program and enrich their education.
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Sarah Eichler Sage Creek High School
Printed On: 15 July 2021
Fiscal Year 2021-22: Educational Institutions or Affiliated
Groups 3
Contingently, our program reinforces accessible arts and cultural opportunities by connecting students to
professional dance teachers and works. Overall, the program encourages and develops an enriched
environment of artistic and cultural activity by synthesizing conceptual and technical ideas about dance.
Project Start Date:*
01/04/2022
Comment: Date edited per request with authorization email from applicant 6/16/21.
Project End Date:*
05/22/2022
Comment: Date edited per request with authorization email from applicant 6/16/21.
Project Details:
Please provide additional details for the project such as additional dates, times and location(s) for all project
events for marketing, communications and/or possible future site visits.
Beginning approximately January 10th, students will train two days a week for five weeks in modern
technique with Mario Jaimes and discuss important concepts about dance. In the spring trimester, around
March 14th, students will work once per week with Mario to create a modern piece for the Spring Dance
Concert May 26th and 27th. During this process, students will learn choreography from Mario and also
participate in the choreography process by contributing their own ideas to his movement through
improvisation techniques. Finally, during finals week, students will participate in three masterclasses to
continue training. These lessons will occur during the day in the SC Dance Room.
Amount Requested:*
This is the amount your organization is requesting from the City of Carlsbad's Cultural Arts Grants. Please note that
the maximum funding amount request is $2,500 for Educational Institutions or Affiliated Groups.
$2,500.00
Participants:*
Total number of expected participants for this project (i.e. artists, coordinators, directors, students.)
60
Audience:*
Total number of expected audience attendance for this project.
600
Previous Project Success:
If your organization has completed a similar project, please provide details of the project and why it was
successful.
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Sarah Eichler Sage Creek High School
Printed On: 15 July 2021
Fiscal Year 2021-22: Educational Institutions or Affiliated
Groups 4
Our dance department ran this program in 2018-19 and 2019-20. In both instances, students learned
modern technique and choreography from San Diego Dance Theater. Unfortunately last year due to Covid
restrictions, we were forced to move classes online and were unable to perform the pieces; however, students
who participated last year still remarked that they were inspired by the technique and work ethics of the
dance artists and were happy to have had such focused dance training from professionals in the field. One
Dance 3 student remarked that the training was "invaluable to [her] and [her] peers." She continued to say,
"we got to learn so much by just watching and working with Mario. He really improved our turns, especially! I
always think of gingerbread men when I do my 'chaines'!"
Clearly, this work and collaboration have a lasting impact on students' experiences with dance. Further,
many students plan to dance after school, and one mentioned that working with professionals helps her "get a
glimpse at what it is like to be in a college dance program. Connecting with artists in the field gives real-world
exposure and networking opportunities that could serve students in their lives beyond the classroom. I
know I personally still have connections with AIR programs from my high school and want my students to
have the same benefits.
Project Distinction:
What makes this project distinctive?
In this individualized and intimate program, students will receive 18 weekly 70-minute classes during the
school day taught by Mario Jaimes, a professional dance artists who currently dances with SDDT. Mario
taught our program two years ago and the students loved working with him for a variety of reasons: first, that
he has a fun, vivacious teaching style and challenges the students in class; similarly, many mentioned that
they loved having a queer, Latinx, male dance teacher in the room to increase representation. Mario's classes
explore dance technique, choreography, improvisation, and history. By approaching dance from practical,
technical, and abstract lenses, students become well-rounded dancers and people. Training in dance teaches
students perseverance, effective collaboration, critical thinking, empathy, communication,
promptness, creativity, and many other transferable skills that help students of all levels and interests in
their artistic, academic, and personal endeavors.
Furthermore, SDDT's notoriety in the dance community makes our partnership with them even more
enticing for students. Admiring and then working with these artists helps the students feel empowered in
their art!
Project Goals:
What are the goals (outputs and/or outcomes) of the project? How will you measure your goals?
While some goals are physical including improvements in strength, flexibility, and control, at the heart of
this program the power the arts have to positively alter a student’s mind. They will:
1. Interpret and apply the meaning and impact of dance. This will be measured by students describing
how to communicate the mood of dance through choreographic and stage elements.
2. Identify dances from historical and cultural periods and draw connections between social change and
artistic expression. This will be measured as students describe how dancers from various cultural and
historical periods reflect our contemporary diversity and values.
3. Make connections and applications across disciplines and develop life skills and career competencies.
This will be measured through demonstrating curricular concepts in dance and then relating how dance
applies to other subjects by drawing comparisons.
4. Examine the training, education, and experience needed to pursue dance career options by writing in
their journals and reflecting on how they can better meet those
expectations.
5. Finally, a major goal this year is to increase exposure to and for the arts. In this program, not only will
our dancers be exposed to more of the arts, but we hope to increase student attendance to our performances
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Sarah Eichler Sage Creek High School
Printed On: 15 July 2021
Fiscal Year 2021-22: Educational Institutions or Affiliated
Groups 5
as well by featuring this process and performance in our school news and to our Carlsbad community. This
will be measured in the increase of ticket sales and higher enrollment in classes next year.
Target Population:
Who is your target population and why? How will you reach them?
The target population is the SCDD students who come from diverse linguistic and socio-cultural
backgrounds and have various levels of dance training. The multi-modal nature of dance instruction provides
a myriad of nonlinguistic cues to help ELs and students of varying abilities participate fully. Dance training is
unique in that it allows for multiple learning styles through visual, auditory, and kinesthetic modalities, all at
the same time. Dances are explained, demonstrated, and replicated. SDDT teaching artists help all students
adapt movement to their individual abilities; they have a long history of instructing students with disabilities
and working to ensure their complete inclusion by adapting lessons and movements to best facilitate
challenging but manageable movement.
Further, their repertory addresses social issues such as immigration and gender. By integrating SEL
techniques, the dance room (acoording to student, Ari, who has an IEP and is a student of color) has become
"the safest place on campus." She said, "In dance Mario and Ms. E. made me feel important and special. They
want to teach us about dance, but also asked us about our weekend and also we talked about black people in
dance and the history." The program's works will continue to be accessible and inclusive of diverse cultures,
ethnicities, incomes, abilities, and genders like Ari; SDDT and SCDD share the goal of creating an inclusive
culture in the classroom that resonates with the works we create.
Project Partnerships:
If applicable, please provide names and brief descriptions of roles for any partners in this project. This would
include any organizations, artists or individuals involved in your project that are not employed or affiliated with the
applying organization.
San Diego Dance Theater (SDDT).
Jean Isaac: Founder of SDDT; award-winning choreographer; Key responsibilities: programming,
choreography, directing SDDT, assisting with curriculum development, and evaluating teaching artists.
Rebekah Brown: dancer, teacher, and performing arts coordinator; Key responsibilities: day-to-day
program management and teaching.
Sara Blodgett: SDDT Executive Director; non-profit arts management; Key responsibilities: financial
management, strategic planning, and staff supervision.
Mario Jaimes: teaching artist and performer from SDDT; Key responsibilities: developing choreographing;
creating lessons; teaching students.
Partner Resumes:
If applicable, you may upload any resumes of teaching artists, artists, or any other partners in the proposed project
here. Please consolidate into one PDF if possible. *Feel free to contact the Cultural Arts Office at 760-602-2090 or
email arts@carlsbadca.gov should you need assistance.
Mario Jaimes Dance Resume.pdf
Organization Changes/Challenges/Circumstances:
What special circumstances, challenges or changes have affected your organization? What impact has this had on
your organization?
This year, our program faced classes being cut due to enrollment and budgeting. When I found out, I
asked my students to advertise, advocate, and recruit to our program. Within three weeks, our numbers grew
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Sarah Eichler Sage Creek High School
Printed On: 15 July 2021
Fiscal Year 2021-22: Educational Institutions or Affiliated
Groups 6
and classes were unscathed. This process reinforced for me the power students have and the impact that
dance has had on their lives.
We did have to collapse some classes in order to make numbers work. With this new structuring of the
program, I again relied heavily on student input and work to help create this program. Above all, I have been
amazed by the efforts of my students to find ways to include all students as we journey into a slight
restructuring of our program. This is another reason this grant will positively impact my program: since
Mario and I will be working with a mixed-level class, while the goal is to keep all students together, it would
also facilitate the potential occasional separating of students into leveled-groups to help foster specific
technical skills.
Of course, our program was also threatened consistently by the presence of Covid. We had to dance
outside on the field, in our kitchens, in split cohorts, and did not know we would have a live show until five
days before our premiere, and every step of the way, our little department has grown stronger together and
united to keep the program going. The dedication and commitment of the dancers to not only dance, but to
each other, me, and the entire program has amazed me.
If this grant application is for a school-based project, please answer the following two questions:
State Standards Support:
How does your arts education project support the California State Content Standards for the Visual and Performing
Arts? *Please refer to the California State Board of Education website for reference.
The program aligns wholistically to the California Arts Standards:
(1) Connect: students will connect their dance technique to important historical ideas about dance; they
will learn each class about a conceptual or historical aspect of dance that they will then connect to what they
are currently doing. Further, they will connect with local San Diego Dance artists and expand their network.
(2) Create: students will create dance choreography both in class and in a collaborative choreographic
process.
(3) Respond: physically, students will respond to various ideas about dance and throughout the creation
process by utilizing improvisation and compositional dance techniques. They will also respond to SEL
prompts and other abstract or conceptual ideas about dance.
(4) Perform: students will perform the works in the Spring Dance Concert, for recruitment for middle
schools, and potentially other community events (Covid-restrictions allowing!).
State Standards Description:
Please cite the specific standard numbers, grade level(s) and descriptions as they pertain to your project. Describe
how the curriculum and instruction (if applicable) of the project aligns to each standard. *Please refer to the
California State Board of Education website for reference.
Namely:
Acc.DA.Cr2: Synthesize content generated from stimulus materials to choreograph dances using original
or codified movement.
As a compositional technique, Mario will present a base phrase and will then provide students
choreographic prompts and movement strategies to manipulate his material into their own choreography
that will be featured in the final dance.
Acc.DA:Pr5. Refine technical dance skills to improve performance. Dance with sensibility toward and with
other dancers while executing complex spatial, rhythmic and dynamic sequences...
We discuss intentionality and expression at length in dance through journaling and circles. Combined
with technical training, dancers will connect to the movement and fellow dancers and contribute to the
collaborative culture in the dance studio.
Acc.DA:Re9 Define personal artistic preferences to critique dance. Consider societal and personal values,
and a range of artistic expression...
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Sarah Eichler Sage Creek High School
Printed On: 15 July 2021
Fiscal Year 2021-22: Educational Institutions or Affiliated
Groups 7
In the creation process, students will be asked to justify their vision and perspectives to their peers using
dance-specific vocabulary.
Acc.DA:Cn11: Analyze dances from several genres or styles, historical time periods, and/or world dance
forms. Discuss how dance movement characteristics, techniques, and artistic criteria relate to the ideas and
perspectives of the peoples from which the dances originate.
Students will analyze seminal SDDT works and discuss how the idea is communicated through dance as
well as the origination of the style.
Project Support Information
Letter of Support (OPTIONAL):
Please upload a letter of support from any partnering organization(s) and/or schools that are essential to your
project.
Letter of Support 21-22 Sage Creek .pdf
Materials Upload (OPTIONAL, but recommended):
Please upload any marketing materials, images, and/or files that would provide more information about your
project.
Videos Upload (OPTIONAL):
Please provide us with a host website link for all videos relevant to the project.
https://schsdance.weebly.com/dance-2--3.html
Videos Upload (OPTIONAL)
If you do not have a URL that hosts your video, you may upload it here.
Additional Materials:
You may upload any other additional supplemental materials you wish to provide here (i.e. letter of agreement
between artist and school/affiliated group.)
2020 Student Testimonials + Video Links.pdf
Budget Information
Total Project Budget
$2,500.00
Project Budget Form:*
Download a Community Arts Grants budget form and complete the "Projected" column. Save your completed file
as a PDF and upload your project budget form here. Make sure costs tie in with your project narrative. *Budget
forms will be available on the Cultural Arts Community Arts Grants webpage. Feel free to contact the Cultural Arts
Office at 760-602-2090 or email arts@carlsbadca.gov should you need assistance.
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Sarah Eichler Sage Creek High School
Printed On: 15 July 2021
Fiscal Year 2021-22: Educational Institutions or Affiliated
Groups 8
FY 2021-22 Project Budget Form - CAG 21.22 Project Budget.pdf
Current School Year Budget Information:
Please upload a current school year budget:
•If you are a teacher, please provide a budget for your program area that includes this project (i.e. Drama
Department budget for the school year)
•If you are an affiliated group (i.e. parent/booster organization), please provide a current school year
budget for your organization
Budget 2020-2021.pdf
Letter of Determination:
If you are a first time grant applicant with the City of Carlsbad, please upload your IRS Letter of Determination.
Board Roster:
If you are applying as an affiliated group (i.e. parent/booster organization), please provide a roster of board
members and ensure the document includes names and titles. Alternatively, we will also accept the most recent
board meeting minutes that includes the board roster.
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Sarah Eichler Sage Creek High School
Printed On: 15 July 2021
Fiscal Year 2021-22: Educational Institutions or Affiliated
Groups 9
File Attachment Summary
Applicant File Uploads
• Mario Jaimes Dance Resume.pdf
• Letter of Support 21-22 Sage Creek .pdf
• 2020 Student Testimonials + Video Links.pdf
• FY 2021-22 Project Budget Form - CAG 21.22 Project Budget.pdf
• Budget 2020-2021.pdf
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Mario Jaimes
Professional Dance Artist with emphasis in Contemporary Modern
7401 Woodridge Way
San Diego, CA 92114
(619) 734 - 6646
mario.jaimes94@gmail.com
EXPERIENCE
San Diego Dance Theater — Company Dancer & Instructor
OCTOBER 2016 - PRESENT
Performed works set by Jean Isaacs, Terry Wilson, George Willis, Gina &
Kyle Sorensen, Bradley Lundberg, and Anjanette Maraya Ramey.
Instructor for Aging Creatively dance classes geared for seniors 55+
[e]Merge Dance Collective — Founder & Director
APRIL 2019 - PRESENT
A freelance collective of performers including dancers, musicians, and
mixed media artists aiming to produce a fresh approach toward
contemporary performance art. Performed in RAW Artists Festival at the
House of Blues July 2019 and in Visionary Dance Theater’s Dance Makers
showcase at the City Heights Performance Annex in September 2019.
University Dance Company — Company Dancer
AUGUST 2013 - MAY 2016
San Diego State University’s contemporary modern dance company.
Performed works set by Joe Alter, Leslie Seiters, Jess Humphrey, Pat
Sandback, and Melissa Nunn. Participated in the American College Dance
Festival held in Long Beach, CA April 2015.
EDUCATION
San Diego State University — Bachelor of Fine Arts
AUGUST 2012 - MAY 2016
❖President of SDSU Dance Club 2014-2016
❖University Dance Company member for three years
Eastlake High School, Chula Vista, CA — Diploma
AUGUST 2008 - MAY 2012
❖Eastlake Dance Company member and soloist 2010-2012
❖Voted “Most Dedicated” company member in 2012
SCHOLARSHIPS
San Diego Dance Theater
Began work study program
August 2016
George Willis Scholarship
Awarded by San Diego State
University dance faculty in
support of summer intensive
dance workshops
Academy of Performing Arts
Scholarship student March
2010 - August 2012 under the
direction of Kevin Patterson.
OTHER TRAINING
Versatile Tenor or Bass
Vocal Range: A flat - E sharp
Acting: 2 years
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
May 17, 2021
City of Carlsbad Community Arts Grants
1775 Dove Lane
Carlsbad, CA 92011
Dear Community Arts Review and Scoring Panel:
We would like to confirm the commitment of San Diego Dance Theater to provide services and
support to Carlsbad Unified School District’s Sage Creek High School for the 2021-2022 school
year.
Specifically, San Diego Dance Theater will collaborate with Sage Creek dance program faculty
to provide access to academic enrichment services to 50+ students through the
Artist-in-Residence program, which will provide rigorous technical training in modern dance
technique, led by professional San Diego Dance Theater Teaching Artists. In addition, we will
provide choreography for the spring performance and master classes in other genres if time
permits. We will also provide in-kind services by facilitating attendance at our professional
dance concerts.
If requested, San Diego Dance Theater will also engage in ongoing assessment of community
needs and strengths through participation in planning and assistance in identification and
collection of relevant data.
Thank you for providing this opportunity to collaborate in providing much needed quality school
arts programming.
Please contact me directly with any questions at terry@sandiegodancetheater.org.
Sincerely,
Terry Wilson
San Diego Dance Theater Artistic Director
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Student Testimonials
“I loved every minute of dancing with Mario from San Diego Dance Theater. I think another
professional dancer who has a different perspective on dance in the room definitely helps the
dancers grow their talents and further their progress.Mario did an awesome job; I learned a lot
from him, and I am more confident as a dancer because of his lessons and tips. I'm very
thankful for that opportunity to work with other amazing dancers.”
Juliana, 10th grade, Dance 2
“The guest artists are huge benefits for all of us.They teach us new things, and new fun dances
that everyone loves. Everytime that I meet a guest artist, they are super friendly and they
believe in all of us. I want to be a professional dancer myself and teach to kids, teens, and
adults. Seeing how they connect with everyone and have such fun with what they do makes me
want to do it more. It is almost like they are showing me what my future could be. Thank you!”
-London Ross 10th grade, Dance 4
Additional Video Links
School of Creative and Performing Arts Residency
Jean Isaacs discusses artistry with students, demonstrating deep and intentional work with
movement
https://www.youtube.com/watch?v=iWuUx8q92go
SDDT & School of Creative and Performing Arts Summer Workshop - 2
Demonstrates technical aspects of class that will be incorporated into our program.
https://youtu.be/qmiyMku1hv4;https://youtu.be/ut64kPwgMGQ
SDDT& School of Creative and Performing Arts Residency
https://youtu.be/iWuUx8q92go
Sage Creek Gala Performance
Inspired by works created in collaboration with SDDT teaching artists
https://www.youtube.com/watch?v=2g8DOk5VUX4&t=13s
Sage Creek Student Choreography
Inspired by works created in collaboration with SDDT teaching artists
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
https://www.youtube.com/watch?v=D_28XNLr5Oo
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION
PROJECTED - APPLICATION ACTUALS - FINAL REPORT
PROJECT INCOME $Notes $Notes
Earned IncomeAdmissions
Gifts/Merchandise/
Concessions
Advertising
Other
Subtotal Earned Income $0 Subtotal Earned Income $0
$Notes $Notes
Unearned IncomePrivate
Individual
Public Support
Applicant Cash
CAG Request Amount $2,500 Amount requested through FY 2021-22 Community Arts
Grants
Other
Other
Subtotal Unearned Income $2,500 Subtotal Unearned Income $0
INCOME TOTALS $2,500 $0
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION
PROJECTED - APPLICATION ACTUALS - FINAL REPORT
PROJECT EXPENSES Cash Notes Cash Notes
Project Staff (non-artist)$250 Overhead fee for administrative assistance, program
developmednt, coordination, and oversight.
Project Artist(s) or Arts
Instructor(s)$1,650 18 classes x $75/hour= $1,350 + 3 masterclasses x
$100/hour =300
Educational
Materials/Printing
Costumes/Props $450 Costuming approximately 20-30 dancers
Sets
Supplies
Licensing/Royalties
Rentals (space and/or other)
Transportation
Food & Beverage
Marketing/Promotion/
Publicity
Fiscal Agency Fee
Other $150 choreography stipend
Other
Other
EXPENSES TOTALS $2,500 $0
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION
PROJECTED - APPLICATION ACTUALS - FINAL REPORT
IN-KIND SUPPORT Value Notes Value Notes
IN-KIND TOTALS $0 $0
Budget Instructions:
For application, fill out only green. For final report, fill in blue.
You will only be able to fill out the cells highlighted in green or blue.
The application project budget must balance. Total income must equal total expenses. Final Report may differ.
Round all budget figures to the nearest whole dollar.
Enter a '0' in any cells that you don't have an amount to add.
Please give detailed descriptions for each line item in the notes column. For example, if your total admissions is $1,000, enter "4 shows, 50 attendees, $5 each."
Please insert your organization name in the top right header.
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51
SAGE CREEK HIGH SCHOOL
Associated Student Body
SAGE CREEK DANCE DEPARTMENT
ESTIMATED BUDGET 2021-2022
June, 2021
Sage Creek Dance Department
Director: Sarah Eichler
Previous year ending balance: ____$1,900____________
Estimated Income:
Events:
Senior Banquet: $700
Dance DVDs x2 shows: $200
Ticket sales x2 shows: $2,000
Fundraisers:
PuraVida: $200
Community (i.e. Chipotle): $200
Bobcat Cubs Fundraiser: $1,000
Donations SCDC: $8,000
Estimated Expenses:
Outside choreographers: $2,000
Costumes: $4,000
Decorating shows/events: $700
Banquet: $600
Printing (program/ticket/flyer): $300
Field Trips: $2,500
Club Supplies/Equipment:
Dance clothing gear: $700
Additional gear and room supplies: $1,000
New sound equipment: $350
____$13,100____________$12,150______
TOTAL INCOME TOTAL EXPENSE
Carryover for Next Year: ____________$2,850____________
Previous Year Balance + Total
Income – Total Expense =
Carryover
DocuSign Envelope ID: 87429B99-AFA1-44FF-A208-5CC0DA27AA51