HomeMy WebLinkAboutCarlsbad High School Theatre; 2021-09-13; PSALCA-220201
Fiscal Year 2021-22 GRANT AGREEMENT FOR
Carlsbad High School Theatre Department
This agreement, is made on the day of , 20 , by Carlsbad High School
Theatre Department (ORGANIZATION), hereinafter referred to as “Grantee,” and the CITY OF CARLSBAD,
a municipal corporation, hereinafter referred to as “City” (the “Agreement.”) City, as Grantor, agrees to
provide Grantee the Grant funds awarded to Grantee during the FY 2021-22 Community Arts Grants
Program in an amount not to exceed two thousand three hundred seventy-five dollars ($2,375) (“Grant.”)
The purpose of the Grant is to provide funds to Grantee for the project outlined in the Agreement Scope
(“Agreement Scope”).
Project Title: Carlsbad High School Spring Musical
The grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are used
for a public purpose, in accordance with the law, the City and Grantee hereby agree to the following terms.
TERMS AND CONDITIONS OF GRANT
1. TERM.
The term of this Agreement shall mean the period commencing on the effective date of this Agreement
and expiring on September 30, 2022. The term of this Agreement may be extended by mutual written
agreement of the parties. The parties will prepare a written amendment indicating the effective date and
length of extended Agreement.
2. USE OF COMMUNITY ARTS GRANTS PROCEEDS.
a. Grant funds are to be disbursed as outlined in this Agreement in consideration of and on
condition that the sum be expended in carrying out the purpose as set forth in the Agreement
Scope and under the terms and conditions set forth in this Agreement. Grantee agrees to
assume any obligation to furnish any additional funds that may be necessary to complete the
Agreement Scope.
b. In accordance with the Agreement Scope and the Fiscal Year 2021-22 Community Arts Grants
Guidelines, all grant funds are eligible to be used September 1, 2021 through August 31, 2022.
Any extension of fund use must be requested in writing and approved in writing by City.
Extension of Community Arts Grants FY 2021-22 funds may render that organization ineligible to
apply for or receive additional funds as part of the subsequent Community Arts Grants FY 2022-
23 cycle.
c. All costs accrued for services and/or supplies prior to the execution of Agreement are not
eligible for funding or reimbursement through the use of Grant proceeds.
d. Eligible and ineligible costs include, but are not limited to, items detailed in the Fiscal Year 2021-
22 Community Arts Grants Guidelines, in the section titled Eligible and Ineligible Costs, attached
hereto as Exhibit A.
3. CONDITIONS OF FUNDING AND DISBURSEMENT.
City shall have no obligation to provide the Grant proceeds or to make any subsequent disbursement of
Grant proceeds, and may seek reimbursement of Grant proceeds, if any of the following requirements are
not fully satisfied:
a. Grantee agrees to use grant funds to implement the Agreement Scope, including using the Grant
funds to only cover expenditures for programs and services incurred during the Agreement
Scope dates and under the terms and conditions of this Grant Agreement.
b. Grantee shall certify that the Agreement Scope is within Carlsbad city limits or that the
Grantee’s main address is within Carlsbad city limits.
c. Grantee shall complete all work in accordance with Agreement Scope, as reasonably soon as
possible, but in no case later than thirty (30) calendar days, Grantee shall notify the City of
events or proposed changes that could affect the Agreement Scope.
DocuSign Envelope ID: 20F4EA35-CCB7-4C6A-BEB6-4CB2F838BD95
Debbie Jo McCool Mimi Kim Richard SchultzDebbie Jo McCool Suzanne Smithson Ed Garbo
13th September 21
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d. The Grantee shall be responsible for the performance of the work, as set forth herein, and for
the preparation of reports required by this Agreement.
e. Before Grantee makes any material changes to the Agreement Scope, Grantee agrees to submit
to the City, in writing, a proposal requesting changes to the Agreement Scope. Grantee shall
make no material changes to the Agreement Scope unless and until City formally approves the
Grantee’s request in writing.
f. Grantee agrees to acknowledge the City’s Grant consistent with the Fiscal Year 2021-22
Community Arts Grants Guidelines, attached hereto as Exhibit A.
g. Grantee shall provide full and timely information to the City to update staff on programs and
include naming the City in any publications and/or social media, whether in digital or print
format, as opportunities arise.
h. Grantee shall retain all records and supporting documentation, including expenditure receipts,
applicable to the Agreement Scope and this Agreement for a period of three (3) years, and make
all records and supporting documentation readily available, upon request, for inspection and/or
audit by representatives of the City.
4. EVENT/PROGRAM PROMOTIONAL OPPORTUNITIES.
Grantee has the option to supply event and/or program information including the date, location, time,
admission, parking and related details for inclusion in Cultural Arts’ communications such as e-newsletter,
emails and website. At its discretion, the Cultural Arts Office will provide support in distributing the
information through the city’s established channels of communication. If grantee wishes to participate,
the grantee needs to submit the information to the Cultural Arts Office at least 60 days prior to the event
or program.
Please initial box to opt-in to promotional opportunities
5. RETURN OF GRANT FUNDS. Any determination, by the City, of noncompliance with activities and expenditures outlined in the
Agreement Scope without prior notice and express approval by the City, upon demand by the City, Grantee
agrees to return to the City the amount requested by the City, up to and including an amount equivalent
to the full Grant award. Failure of the Grantee to comply with the terms of this Agreement shall not be the
cause for return of Grant funds if, in the judgement of the City, such failure was due to no fault of the
Grantee. In such case, any amount required to settle, at minimum cost, any irrevocable obligations
properly incurred shall be eligible to be paid by Grant funds. However, if, due to COVID-19 or local health
orders, Grantee is unable to complete all events or requirements of the Scope of Work, Grantee may be
required to return up to the full amount of the award or a prorated amount based on the percentage of
the work completed.
6. REQUIRED REPORTS.
Failure to complete the following reports may render the recipient ineligible to receive the full and final
payment of the Grant award.
a. Submit a Revised Project Form, as required per the Fiscal Year 2021-22 Community Arts
Grants Guidelines, attached hereto as Exhibit A, within thirty (30) days of Grant award
notification.
b. Submit a Final Report including all required attachments by completing the designated form to
the City (30) calendar days after the Agreement Scope end date or, September 30, 2022,
whichever is earlier.
Grantees in noncompliance with the above reporting requirements agree to return some or all
of the initial Grant payment if requested by the City. Additionally, if Grantee is found to be in
noncompliance, Grantee agrees that for the year immediately following a determination of
noncompliance, Grantee shall be ineligible to receive any new grants from the City.
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7. DISBURSEMENT OF GRANT FUNDS.
The Grant amount to be provided to the grantee, under this Agreement, may be disbursed as follows:
a. First payment of 80 percent of Grant will be disbursed upon approval of Revised Project
Form as applicable, and receipt of fully executed contract.
b. Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report
and approval by Library & Cultural Arts Director or designee.
c. Any payment of a Grant amount in excess of the final Project costs shall be returned to the
City within sixty (60) days of completion of the Agreement Scope or the Project end date,
whichever is earliest.
8. PROJECT CANCELLATION.
a. If a Grantee wishes to cancel a Project at any time, Grantee shall notify the City in writing
within fifteen (15) calendar days of the decision to cancel and Grantee, at the time it
provides the City with notice of cancellation, shall return all Grant funds to the City.
b. In the event an approved Agreement Scope cannot be completed for any reason, and if
Grant funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the City
forthwith.
9. PROJECT MODIFICATION OR TERMINATION.
a. Grantee may unilaterally rescind this Agreement at any time prior to the commencement of
the Project, or prior to first disbursement of funds. After Project commencement, as outlined
in the Agreement Scope, or disbursement of Grant funds, this Agreement may be rescinded,
modified or amended only by mutual agreement, in writing, of both the City and Grantee.
b. Any changes, whether planned or unanticipated, to funded projects due to the COVID-19
pandemic (including, but not limited to, state or local health orders and social distancing
measures) must be submitted to City at least seven (7) calendar days before implementation
of the change. Proposed modifications will be reviewed on a case by case basis, and the City's
Cultural Arts Manager or designee will notify Grantee in writing whether the proposed
changes are approved. Any project changes must continue to adhere to the City’s Fiscal Year
2021-22 Community Arts Grants Guidelines provided with the original executed agreement.
10. LOSS OF GRANT.
At the discretion of the City, the following actions may result in a loss of all or in part of any Grant amount
allocated to the Grantee:
a. A Grantee fails to enter into a signed Agreement with the City within sixty (60) calendar
days of receipt of the Agreement.
b. Activities associated with Grantee occur that do not align with activities described in the
Agreement Scope, including, but not limited to, reduction in services, significant alteration
of Agreement Scope elements, such as performers, artists or attendees, or significant
changes in budget income, expenses or line item designations from Grantee’s budget,
included in the Agreement Scope.
c. A Grantee withdraws or terminates the Agreement Scope.
d. A Grantee fails to complete the Agreement Scope and/or fails to submit all required reports
and/or documentation before September 30, 2022.
11. DISCRIMINATION AND HARASSMENT PROHIBITED.
Grantee will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment. agrees that neither it nor its agents shall discriminate against any clients,
prospective clients, employees, prospective employees, contractors, or prospective contractors on the
basis of race, color, religion, sex, national origin, age, disability, or familial status.
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12. NOTICES.
a. The names and addresses of the persons who are authorized to give written notices to receive
written notice on behalf of City and on behalf of Grantee under this Agreement.
b. Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
For Grantee: For City:
Carlsbad High School Theatre Department City of Carlsbad
Attn: Matthew Fauls-Rivas Library & Cultural Arts Director, Suzanne Smithson
Carlsbad High School Theatre Department 1775 Dove Lane
Carlsbad, CA 92008 Carlsbad, CA 92011
Email: Matthew.Fauls-Rivas@Carlsbadusd.net
13. INDEMNIFICATION.
Grantee hereby agrees to defend, indemnify, and hold free and harmless the City, its officers, officials,
employees, and volunteers from and against any and all claims, damages, losses, costs (including but not
limited to attorney's fees) and liabilities of any kind arising directly or indirectly out of, or related in any
way whatsoever to the provision of Grant proceeds.
14. NO PARTNERSHIP OR JOINT VENTURE.
The relationship between City and Grantee is solely that of Grantor and Grantee. Under no circumstances
shall City and Grantee be deemed to be partners or involved in a joint venture.
15. MODIFICATIONS.
This Agreement may not be modified or amended except by written document executed by a duly
authorized representative of both the City and the Grantee.
16. GOVERNING LAW.
This Agreement shall be construed in accordance with and be governed by the laws of the State of
California. Venue, in the event of a dispute, shall be in the North San Diego County Superior Court.
17. SEVERABILITY.
In the event that any provision or clause of this Agreement conflicts with applicable law, such conflict shall
not affect other provisions of this Agreement, which can be given effect without the conflicting provision.
To this end, the provisions of this Agreement are declared to be severable.
18. DRAFTING AMBIGUITIES.
Grantee understands that it is aware that it has the right to be advised by counsel with respect to the
negotiations, terms and conditions of this Agreement, and that the decision of whether or not to seek
advice of counsel with respect to this Agreement is a decision which is the sole responsibility of Grantee.
This Agreement shall not be construed in favor of or against either Party by reason of the extent to which
either Party participated in the drafting of this Agreement
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19. SIGNING AUTHORITY.
The representative for each Party signing on behalf of a corporation, partnership, joint venture or
governmental entity hereby declares that authority has been obtained to sign on behalf of the
corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto
harmless if it is later determined that such authority does not exist.
GRANTEE CITY OF CARLSBAD, a municipal corporation of
the State of California
*By: By:
(1st signature here) SUZANNE SMITHSON
Library & Cultural Arts Director
As authorized by the City Manager
(Print name/Title)
(Email address) ATTEST:
(Date)
**By:
(2nd signature here)
For FAVIOLA MEDINA
City Clerk Services Manager
(Print name/Title)
(Email address)
(Date)
If required by City, proper notary acknowledgment of execution by contractor must be attached. If a
Corporation, Agreement must be signed by one corporate officer from each of the following two groups.
*Group A. **Group B.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
For CELIA A. BREWER, City Attorney
By: ____________________________
Deputy/Assistant City Attorney
DocuSign Envelope ID: 20F4EA35-CCB7-4C6A-BEB6-4CB2F838BD95
Assistant Superintendent of Business Services
9/2/2021
Eric Dill
eric.dill@carlsbadusd.net
bbrockett@carlsbadusd.net
9/2/2021
PrincipalDr. Bryan Brockett
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EXHIBIT “A”
SCOPE OF GRANT
Itemized list of what Grantee will complete to satisfy grant funding.
Items which may be included in this section:
Required
1. Fiscal Year 2021-22 Community Arts Grants Guidelines
2. Completed Community Arts Grants FY 2021-22 Application
Optional, As Needed
3. Community Arts Grants FY 2021-22 – Project Budget Information
4. Community Arts Grants FY 2021-22 – Revised Project Form
5. Community Arts Grants FY 2021-22 – Revised Project Budget Information
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FISCAL YEAR 2021-22
COMMUNITY ARTS GRANTS GUIDELINES
WELCOME
The City of Carlsbad Cultural Arts Office serves to encourage, develop and facilitate an enriched environment of artistic, creative and
cultural activity in the City of Carlsbad and the North San Diego County region. The Cultural Arts Office manages funding programs to
provide financial support to organizations, schools and individuals for various projects through a competitive application and review
process. These projects benefit the community through an array of activities for schools, artists and organizations. The Community
Arts Grants program was identified for continued and increasing support by the Carlsbad City Council through the updated 2018 Arts
& Culture Master Plan.
The Community Arts Grants program supports activities that provide and support quality arts and cultural programming within
Carlsbad. Our mission is to:
•Reinforce accessible arts and culture opportunities and experiences for Carlsbad students and residents
•Provide arts education and lifelong learning opportunities for all ages
•Support local and regional arts organizations as an important component of the economy and quality of life in Carlsbad and
North San Diego County
•Support arts education in schools and through affiliated organizations
•Develop and support organizational strength and capacity of Carlsbad arts organizations
•Encourage new and emerging arts programs and organizations in Carlsbad, and
•Celebrate Carlsbad as an exciting, vibrant and creative destination for our residents and visitors alike.
FISCAL YEAR 2021-22 OVERVIEW
The updated Fiscal Year 2021-22 guidelines reflect changes necessary to support and provide funding to artists and
arts organizations in Carlsbad and surrounding areas during the COVID-19 pandemic. Changes have been approved by
the City of Carlsbad’s Arts Commission on May 7, 2020.
Important dates for the Fiscal Year 2021-22 grant cycle application are as follows:
Applications open: Monday, April 12, 2021
Applications due: Monday, May 24, 2021
Arts Commission Funding Plan review & approval: Thursday, August 5, 2021
All projects must be completed by August 31, 2022
Applications will be submitted online at www.carlsbadca.gov/artsgrants
•Total funding available for the Fiscal Year 2021-22 cycle is $88,000
•All projects must be completed by August 31, 2022
•All final reports are due within 30 days of the completion of the event or September 30, 2022, whichever comes first
•80% of all awarded funds will be disbursed after agreements are executed; the final 20% once the final report and budget
are submitted and approved
HEALTH AND SAFETY CERTIFICATION
•Any and all projects, programs and activities supported by the Community Arts Grants must adhere to any and all health
and safety requires as outlined by state, county, local or other governmental bodies at all times. Failure to do so may
result in cancellation of the agreement and returning of grant funds.
EXHIBIT "A"DocuSign Envelope ID: 20F4EA35-CCB7-4C6A-BEB6-4CB2F838BD95
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ELIGIBILITY
• All applicants, including fiscal agents, must be determined to be not-for-profit, tax-exempt organizations by either the
Internal Revenue Service or the California State Franchise Tax Board
• If projects include partnerships, only one application may be submitted for that project involving all parties
o If a school would like to partner with an arts organization or artist, all partnerships must include a signed letter of
agreement between the two parties
GUIDELINES APPENDICES
• Appendix 1 – Community Arts Grants FAQs
• Appendix 2 – Ineligible Organizations and Activities
FUNDING CATEGORIES
Funding is structured by classification of each organization, then according to available categories:
• Arts Organizations, including Fiscal Agents of Individual Artists
o Capacity Building - $5,000 maximum award
o Arts Projects - $7,500 maximum award
• Educational Institutions and Affiliated Groups
o Arts in Schools - $2,500 maximum award
ARTS ORGANIZATIONS
• Arts Organizations must be registered 501(c)(3) nonprofit organizations
• Applicants may apply to one or both the Arts Projects and Capacity Building categories and may submit these applications
in the same round or different rounds
• Applicants may only submit one application per category per funding cycle
ARTS ORGANIZATIONS – CAPACITY BUILDING
• Capacity Building grants have a maximum award of $5,000
• Capacity Building grants are designed to help an arts organization improve its effectiveness, strengthen organizational
and/or financial stability, increase community impact and effectively support the nonprofit’s mission
• Capacity Building grants will only be awarded to organizations based in Carlsbad
• Grants cannot be used for projects that fall under the Arts project category. Examples of potential projects include but are
not limited to:
o Marketing support for changes in programming
o Staff training and/or technology to transition to virtual programming
o Professional development for staff and board members
o Opportunities for peer learning, networking or leadership development
o Creating or re-examining organizational plans
o Initiating collaboration with other nonprofits
o Developing new sources for earned income
o Utilizing support for high-impact projects
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ARTS ORGANIZATIONS – ARTS PROJECTS
• Arts Projects grants have a maximum award of $7,500
• Arts Projects will be defined as programs, activities and events that are primarily designed to be arts focused. These
projects may be presented either virtually or in person, ONLY if all current health and safety requirements are met and
crowd size limitations have been lifted.
• Virtual events must be in place of programs or projects that normally would have been held in Carlsbad.
• Arts Project grants are not for general operating support, and awards must be clearly shown to be used for specific project
support
• Any partnership between an individual, educational institution or organization must include a letter of agreement from
partnering entity
PROJECTS THROUGH FISCAL AGENT
• Individuals or organizations aspiring to a non-profit status may apply through a fiscal agent
• Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee no more than 10% of
the amount awarded to the applicant
• Organizations that act as fiscal agents are still eligible to apply for a Community Arts Grants on their own
• Any individual artist receiving funding through a fiscal agent must be 18 years of age on or before the application due date
EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS
Requests are only available nonprofit schools and authorized parent groups residing in Carlsbad.
EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS – ARTS IN SCHOOLS
• Arts in Schools grants have a maximum award of $2,500
• Arts in Schools will be defined as programs, activities and events that are primarily designed to be arts focused. These
projects may be presented wither virtually or in person ONLY if all health and safety requirements are met and crowd size
limitations have been lifted
• Virtual events must be in place of programs or projects that normally would have been held in Carlsbad.
• There is no limit to requests by school or district, though consideration will be given to projects of the same discipline from
the same school site
• No in school project funded through the Community Arts Grant may involve a full-time hourly or salaried employee in the
school district in which they will be leading activities, performances or projects but may utilize teaching artists that are
employed by any district
o Out of school programs may utilize teaching artists that are employed by any district
• All partnerships must include a signed letter of agreement
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APPLICANT INFORMATION
PROGRAM SCHEDULE
Ongoing: Phone or video conference meetings can be arranged with grant program staff. To make an appointment, please contact
the Cultural Arts Office mainline at 760-602-2090 or email: arts@carlsbadca.gov
April 12, 2021: Application Opens: application link available at www.carlsbadca.gov/artsgrants
May 24, 2021: Application Deadline: applications must be submitted electronically by 11:59 p.m.
June 2021: Submitted materials are reviewed and scored by a peer panel consisting of local and regional artists and
arts professionals. The panel will create a funding plan for review and final approval by the Carlsbad Arts
Commission
August 5, 2021: Funding plan presented to Arts Commission for review and approval
August 9, 2021: Notifications begin, and awardee DocuSign agreements will be emailed shortly thereafter. Any applicant
that receives less than 50% of requested amount will be required to complete a Revised Project Form
September 1, 2021: Deadline for DocuSign agreement completion and projects commence
August 31, 2022: Fiscal Year 2021-22 Funding Cycle ends
September 30, 2022: All Fiscal Year 2021-22 Final Reports are due
APPLICANT WORKSHOPS AND APPLICATION REVIEW
• To continue to support our artists and organizations, the Cultural Arts Office staff is pleased to provide virtual workshops.
Workshop details will be announced in late April 2021. Visit Cultural Arts at www.carlsbadca.gov/artsgrants.
PANEL REVIEW AND SCORING OF APPLICATIONS
Submitted materials are reviewed and scored by a virtual peer panel consisting of local and regional artists and arts professionals.
The panel will create a funding plan for review and final approval by the Carlsbad Arts Commission.
SCORING RUBRIC
Application scores will be on the following criteria, which are aligned with the Community Arts Grants mission. Panelists will be
asked to score applications on how closely the project(s) achieve these goals.
• Project Design
o Reinforce accessible artistic and cultural opportunities for our residents
o Provide arts education and lifelong learning opportunities for all ages
• Project Participants
o Celebrate Carlsbad as an exciting, vibrant and creative destination for our residents, students and visitors
o Support local and regional arts and cultural organizations as important components of the economy and quality of
life in Carlsbad and North San Diego County
o Accessibility of program for participants and audience members under the Americans with Disabilities Act
• Project Oversight
o Support and develop organizational strength and capacity of Carlsbad arts organizations
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o Encourage new and emerging arts programs and organizations in Carlsbad
OTHER REVIEW AND SCORING INFORMATION
• Cultural Arts Office staff will review applications after the deadline to deem eligibility to be forwarded to the scoring panel
and will determine whether the financial health and sustainability of the organization is eligible
• Any application deemed eligible and forwarded to scoring panel will be reviewed within the context of the project or
program outlined in the application
• Incomplete applications, or applications with incorrect information, will be deemed ineligible
GRANTEE REQUIREMENTS DURING PROJECT FUNDING PERIOD
AGREEMENT
All approved applications will need to enter into an agreement with the City of Carlsbad. The City of Carlsbad uses DocuSign for all
grant agreements. All agreements must be signed by two (2) officers listed on the organization’s Statement of Information filed with
the California Secretary of State. These are officers who are authorized to enter into legally binding agreements on behalf of your
organization (i.e. CEO, CFO, Secretary). Further documentation of signature authorization will be requested if the most recent
Statement of Information has not been filed.
FINANCIAL MANAGEMENT
Grant recipients are required to maintain three (3) years of accounts, records and evidence pertaining to costs incurred and
revenues acquired under the respective grant program. Grantees should be able to provide upon request:
• Accurate, current and complete disclosure of revenue and expenses for the project
• Records that adequately identify the sources and application of funds for grant sponsored activities
• Accounting records supported by source documentation – invoices, receipts, bank statements, etc.
• All awardees must provide documents within 30 days of receipt or notification. This includes, but is not limited to,
agreements, revised project forms, final reports and financial accounting
PUBLIC ACKNOWLEDGEMENT
• Grant recipients must credit the Cultural Arts Office for its support of the project in printed, electronic and broadcast
promotions
• The following acknowledgement along with a logo (provided with use guidelines) must appear on all printed and electronic
materials: “This program is funded in part by the City of Carlsbad’s Cultural Arts Office.”
• Grantees who fail to provide public acknowledgement may be denied future project funding
PROMOTION BY CITY
• Grantees are required to keep the Cultural Arts Office informed of all program dates and times
• If grantee wishes to participate in promotion through approved city channels, they may opt-in as part of the agreement. All
participation in promotion through city’s social media channels as well as other outlets, is subject to review, edits and
approval by program staff prior to promotion
• Grantees are encouraged and expected to:
o Give notifications and invitations to the Cultural Arts Office in order to extend them to the Carlsbad Arts
Commission at least two weeks in advance of program
o Extensively promote funded events and projects
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POLICIES
• Once submitted, applications may be moved into a different category at the discretion of the Cultural Arts Office staff.
Notification will be made to the applicant
• The City of Carlsbad reserves the right to limit funding amount to any applicant, regardless of eligibility or panel score based
on funding limitations of goals of the program in a given year
• Cultural Arts Office staff actively review and evaluate all aspects of this program and processes. Updates may occur
throughout the funding calendar. Cultural Arts Office staff will provide information on program updates to all grantees as
they are adopted.
• Any proposed significant changes or amendments by grantee to approved projects must be submitted in writing to the
Cultural Arts Office by the grantee before any grant funds are used, and before any execution of altered activity. This
includes, but is not limited to, changes in purpose, scope, services, intended timeline, personnel, location, date, activities or
budget. This requirement will be included in the agreement.
• The Cultural Arts Office reserves the right to review, cancel or reallocate project funds that have been significantly altered
or shifted from stated goals in the original approved application and/or revised project form. Cancelled funds must be
returned to the Cultural Arts Office within 30 days of notification.
• No two entities (organization or school/affiliated groups) may apply for funding for the same project.
• Review Appendix 2 for a list of projects and programs ineligible for funding.
OTHER INFORMATION
CARLSBAD ARTS COMMISSION MEETINGS:
Carlsbad Arts Commission meetings are public held throughout the year. For more information about the duties of the Carlsbad
Arts Commission and its meetings, visit www.carlsbadca.gov.
HOW TO APPLY
APPLICATION
All applications must be submitted online. The application is comprised of approximately five main sections, some of which include
long-answer sections and attachments. The application is available at www.carlsbadca.gov/artsgrants.
1. Organization Information
2. Project Information and Narrative
3. Project Support Information
4. Budget (a sample budget form is included as Appendix 3)
5. Signatory Information
ASSISTANCE
Cultural Arts Office staff are always available to assist applicants. Please contact the Cultural Arts Office at arts@carlsbadca.gov or
by phone at 760-602-2090.
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APPENDIX 1: COMMUNITY ARTS GRANTS FAQS
• Are there any organizations ineligible to receive Community Arts Grant funding?
o Yes. For-profit organizations are ineligible to receive funding through the Community Arts Grants program. This
includes schools and businesses.
• Is there an age limit for individual artists?
o Yes. Any individual artist applying or receiving funds through a fiscal agent must be 18 on or before application
deadline.
• How are final awards decided?
o All award amount decisions consider the total amount of funding available, scores from panelists and the request
from the applying entity. The scoring panel creates a funding plan based on these factors, which is forwarded to
the Arts Commission for final approval.
• What if I am receiving funding from City of Carlsbad through another department or division?
o Any organization awarded a City of Carlsbad’s Community Activity Grant through the Housing and Neighborhood
Services Department are ineligible to receive funding through Community Arts Grants.
o It is in organization’s best interest to explore and apply for other grant opportunities, including the Carlsbad Library
and Arts Foundation’s Gartner Fund and the Carlsbad Tourism Business Improvement District grants through the
City of Carlsbad. For more information, please contact our office.
• Can one school site apply for multiple Arts in Schools awards?
o Yes. While there is no limit to applications from one school site, multiple applications from one site with projects in
one artistic genre (i.e. music) will be taken into consideration.
APPENDIX 2: INELIGIBLE ORGANIZATIONS AND ACTIVITIES
The City of Carlsbad will NOT award grants to:
• Organizations receiving funding through City of Carlsbad Community Activity Grants
• Governmental agencies or public authorities
• Applicants that have a “delinquent” status with the Community Arts Grants Funding Programs
• Retroactive funding for completed activities
• Religious and/or sectarian programming or any programming and/or services that are solely for the promotion of or
consumption by a specific religious order and/or sect
• Cash reserves or endowments of any kind. Awards are to be expended within the designated funding period
• Capital expenditures, including construction, renovation or purchase of real property
o Purchases or repairs of arts-specific equipment with the capability of extended use over several years are
permitted. Proposals requesting funds for such expenses should be discussed in advance with the Cultural Arts
Office staff.
• Applications that do not support nonprofit, public art activities or projects that benefit a for-profit business or activity
• Projects through a fiscal sponsor that benefit the sponsoring organization or are an extension of the sponsoring
organization’s programs or services
• Support groups and/or non-profit organizations supporting city departments or facilities
• General operating costs, including costs associated with the start-up of a new organization
• Applications to reduce existing deficits
Funding may NOT be used for:
• Fund-raising expenses
• Consultants who are members of an applicant’s staff or board
• Payments to students
• Scholarships, fellowships or tuition assistance
• Costs incurred before the start of the funded project or outside the funding period
DocuSign Envelope ID: 20F4EA35-CCB7-4C6A-BEB6-4CB2F838BD95
Page 8 of 8
• Any and all in-person activities outside the City of Carlsbad limits
• Entry fees for competitions or sponsorship fees
• Pageants, fund-raising events or hospitality costs
• Publication of manuscripts or compositions not created as part of a grant-supported project
• Purchase of monetary awards, cash prizes, contributions or donations
• Scholarly or academic research, tuition and activities which generate academic credit or formal study toward an academic
or professional degree
• Creation of textbooks
DocuSign Envelope ID: 20F4EA35-CCB7-4C6A-BEB6-4CB2F838BD95
Applicant:
FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION
$Notes $Notes
Admissions
Gifts/Merchandise/
Concessions
Advertising
Other
Subtotal Earned Income $0 Subtotal Earned Income $0
$Notes $Notes
Private
Individual
Public Support
Applicant Cash
CAG Request Amount Amount requested through Fiscal Year 201-22 Community
Arts Grants
Amount received through Fiscal Year 2021-22 Community
Arts Grants
Other
Other
Subtotal Unearned Income $0 Subtotal Unearned Income $0
$0 $0INCOME TOTALS
PROJECTED - APPLICATION ACTUALS - FINAL REPORT
PROJECT INCOME
Earned IncomeUnearned IncomeDocuSign Envelope ID: 20F4EA35-CCB7-4C6A-BEB6-4CB2F838BD95
Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION
Cash Notes Cash Notes
Project Staff (non-artist)
Project Artist(s) or Arts
Instructor(s)
Educational Materials/Printing
Costumes/Props
Sets
Supplies
Licensing/Royalties
Rentals (space and/or other)
Transportation
Food & Beverage
Marketing/Promotion/
Publicity
Fiscal Agency Fee
Other
Other
Other
PROJECT EXPENSES
PROJECTED - APPLICATION ACTUALS - FINAL REPORT
DocuSign Envelope ID: 20F4EA35-CCB7-4C6A-BEB6-4CB2F838BD95
Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION
$0 $0
Value Notes Value Notes
$0 $0
Budget Instructions:
Enter a '0' in any cells that you don't have an amount to add.
Please give detailed descriptions for each line item in the notes column. For example, if your total admissions is $1,000, enter "4 shows, 50 attendees, $5 each."
Please insert your organization name in the top right header.
ACTUALS - FINAL REPORT
IN-KIND SUPPORT
For application, fill out only green. For final report, fill in blue.
You will only be able to fill out the cells highlighted in green or blue.
The application project budget must balance. Total income must equal total expenses. Final Report may d
Round all budget figures to the nearest whole dollar.
EXPENSES TOTALS
IN-KIND TOTALS
PROJECTED - APPLICATION
DocuSign Envelope ID: 20F4EA35-CCB7-4C6A-BEB6-4CB2F838BD95
Matthew Fauls-Rivas Carlsbad High School Theatre Department
Printed On: 15 July 2021
Fiscal Year 2021-22: Educational Institutions or Affiliated
Groups 1
Carlsbad High School Spring Musical
Fiscal Year 2021-22: Educational Institutions or Affiliated Groups
Carlsbad High School Theatre Department
Matthew Fauls-Rivas
3557 Monroe Street
Carlsbad, CA 92008
Matthew.Fauls-Rivas@Carlsbadusd.net
O: 949-510-7153
Matthew Fauls-Rivas
210 Rancho Del Oro
Apt. 210
Oceanside, CA 92057
Matthew.Fauls-Rivas@Carlsbadusd.net
O: 949-510-7153
EXHIBIT "A"DocuSign Envelope ID: 20F4EA35-CCB7-4C6A-BEB6-4CB2F838BD95
Matthew Fauls-Rivas Carlsbad High School Theatre Department
Printed On: 15 July 2021
Fiscal Year 2021-22: Educational Institutions or Affiliated
Groups 2
Application Form
Organization Information
Educational Institution or Affiliated Group Name (i.e. Carlsbad Elementary,
Carlsbad Booster Club):*
Carlsbad High School Theatre Department
Organization website URL:*
www.chslancerplayers.net
Organization Mission Statement:
Please provide your organization's mission statement. If you have a GuideStar profile, you may copy and paste
your organization's GuideStar mission statement or provide another version here.
The Carlsbad High School Theatre Department strives to produce relevant and important works that
support, inform, and educate our community. We aim to grow, learn, and flourish from our experiences and
desire to share those experiences with the world. Specifically, the spring musical is an important educational
and entertainment based event that takes place annually. Every year we plan our season around a theme, and
this year's theme is "perseverance is the key to success." Additionally, the department is still going through
changes and will be pursuing new and exciting ventures.
Project Information and Narrative
Project Name:*
Please provide us with the name of the arts project.
Carlsbad High School Spring Musical
Project Summary:*
Please provide us with a brief summary of your project.
The Carlsbad High School Musical Production is tentatively being set as Mamma Mia, awaiting approval
from MTI, the licensing agency. This production will present a Broadway-style musical with a student cast,
crew, and orchestra at the Carlsbad Cultural Arts Center on April 28, 29, and 30th with a matinee show on
May 1st. Additionally, we will be inviting middle schools to a performance on April 27th at 10am. At the
auditions, the guest choreographer, Kaylen Lash, will collaborate with the director, Matthew Fauls Rivas, to
select the cast. Kaylen will provide a unique experience for the participants by providing professional training
in different forms of dance include Pop, Jazz, and Ballet.
Project Start Date:*
01/24/2022
DocuSign Envelope ID: 20F4EA35-CCB7-4C6A-BEB6-4CB2F838BD95
Matthew Fauls-Rivas Carlsbad High School Theatre Department
Printed On: 15 July 2021
Fiscal Year 2021-22: Educational Institutions or Affiliated
Groups 3
Project End Date:*
05/02/2022
Project Details:
Please provide additional details for the project such as additional dates, times and location(s) for all project
events for marketing, communications and/or possible future site visits.
The name of the project that we will be doing is tentatively set as Mamma Mia. We are waiting for
approval from MTI, the licensing agency. The performances of the project will be on April 28, 29, and 30th at
7:30pm with a matinee on the 30th at 2pm in the Carlsbad Cultural Arts Center. Rehearsals will begin on
January 24th, 2022 and the rehearsals will take place at Carlsbad High School in either the CAC or in the
theatre room number 5002.
20 crew/40 cast/12 musicians
Amount Requested:*
This is the amount your organization is requesting from the City of Carlsbad's Cultural Arts Grants. Please note that
the maximum funding amount request is $2,500 for Educational Institutions or Affiliated Groups.
$2,500.00
Participants:*
Total number of expected participants for this project (i.e. artists, coordinators, directors, students.)
80
Audience:*
Total number of expected audience attendance for this project.
650
Previous Project Success:
If your organization has completed a similar project, please provide details of the project and why it was
successful.
For over 40 years, the Carlsbad High School Musical Production has contributed to the cultural landscape
of Carlsbad. As a community-based educational program, it has become a treasured tradition, as evidenced by
the inclusion of Carlsbad High School musical memorabilia in the Carlsbad Historical Society displays.
Evidence of the quality of the productions can be found in reviews and awards from the National Youth Arts
organization and Broadway San Diego Awards, where Carlsbad High School consistently receives accolades.
Three out of the five Theatre teachers in Carlsbad (Andrea Emert at Aviara Oaks Middle School, Jillian Porter-
Eshelman at Sage Creek High School, Olivia Hardy at Valley Middle School,) are alumni of this program. A
number of cast members from 2018 year’s production are children of former Carlsbad musical cast members.
Grace Kellett, whose parents both participated in CHS musicals, played “Marmee” in the 2019 production of
LITTLE WOMEN, and was one of three finalists of the Broadway San Diego Awards. Unfortunately, due to the
COVID-19 pandemic , the full process of Amélie, the Musical was not experienced. Additionally, this most
recent school year, the CHS Theatre Department produced a student written and composed musical that has
DocuSign Envelope ID: 20F4EA35-CCB7-4C6A-BEB6-4CB2F838BD95
Matthew Fauls-Rivas Carlsbad High School Theatre Department
Printed On: 15 July 2021
Fiscal Year 2021-22: Educational Institutions or Affiliated
Groups 4
garnered a lot of interest locally and regionally. With the help of this grant, the CHS Theatre Department was
able to hire a New York City Composer to achieve this challenging feat.
Project Distinction:
What makes this project distinctive?
The theme for this school year at the Carlsbad High School Theatre Department is "perseverance is the
key to success". This year’s musical production will provide the Carlsbad High School Theatre department the
opportunity to bring the year's theme to life, through a performance on a stage. Every year, the theme of the
musical changes and as such, provides a new experience for the students, and makes every year and every
project distinctive and valuable. Furthermore, with the annual change of the spring musical, the
choreographer, Kaylen Lash, provides the student performers the opportunity to learn new styles of dance.
Additionally, the proposed project meets the needs of high school age students to experience musical theatre
without paying a fee to be in a production. Simply put, there is no economic barrier to be a part of the musical
theatre experience. Another bonus is that students are given an opportunity to learn dance outside of the
dance team structure. While there is an excellent dance program at Carlsbad High School that produces the
award-winning Lancer Dancers and Xcalibur dance teams, those dancers are defending their national titles
during the Spring semester, and the dance teacher and her coaches are very busy with that worthy endeavor.
As a result, actors and singers make up the bulk of the cast of the Carlsbad High School Musical Production,
and they receive special instruction from the guest choreographer.
Project Goals:
What are the goals (outputs and/or outcomes) of the project? How will you measure your goals?
The goal of the Carlsbad High School Musical Production is to provide a life-long arts experience for
students while creating a performance that is easily accessible to the entire Carlsbad community. Student
engagement is the hallmark of the Carlsbad High School Musical Productions. Every day during the rehearsal
process, the students make new artistic choices, learning new styles of dance, discovering that they are truly
multi talented. Each year a different genre of musical is chosen by the director; during the course of a
student’s time at Carlsbad High School, they will have experienced many different types of musical theatre.
Moreover, with the different types of musical theatre explored, different types of dance are also experienced.
Every musical requires a different approach and this definitely applies to dance. Kaylen is a professional
choreographer and this will be some of the students’ first experience with a professional of this caliber.
Every year there are new students coming in and seasoned students graduating. This project will help
educate every students’ mind. We will be measuring our goals through attendance of the productions, exit
surveys, increase of students in the theatre department, and conversations with the community. Additionally,
in order to measure the effectiveness, the students in the Carlsbad High School Musical Production will be
judged by evaluators from National Youth Arts and the Broadway San Diego Awards.
Target Population:
Who is your target population and why? How will you reach them?
The target population for our theatre department is all of the students, staff, and teachers at Carlsbad
High School, the parents and families of the students, and the community of Carlsbad. While we would like to
branch out farther than the city limits of Carlsbad, we want to start small and grow from there. The Carlsbad
High School Theatre Department wants to reach this particular population because it is the community that
we serve. We want to gain a close relationship with this community in the hopes that they will support the
theatre department while we grow, rebuild, and change. We will be reaching out to this populace by utilizing
many techniques of publicity. Some of these techniques include, postcards that will be handed out, put onto
DocuSign Envelope ID: 20F4EA35-CCB7-4C6A-BEB6-4CB2F838BD95
Matthew Fauls-Rivas Carlsbad High School Theatre Department
Printed On: 15 July 2021
Fiscal Year 2021-22: Educational Institutions or Affiliated
Groups 5
cars, given to administration, put on the sides of mailboxes, and anywhere they can be seen. Another
technique we will be executing is the use of posters around the high school campus, at local coffee shops,
stores, and merchants. Yet another technique we will be using are different forms of social media to garner
interest including Facebook, Twitter, and Instagram. Additionally, we use CHSTV to get the word out to the
populace. CHSTV is a program that is streamed every morning to all of the classrooms on the Carlsbad High
School Campus and is available to be streamed live online across the nation.
Project Partnerships:
If applicable, please provide names and brief descriptions of roles for any partners in this project. This would
include any organizations, artists or individuals involved in your project that are not employed or affiliated with the
applying organization.
Carlsbad High School Theatre Department will be hiring the following artists for the musical production:
Kaylen Lash - Choreographer - She will be coming in two to three times a week to work with the students on
choreography. Kaylen provides a fresh perspective and while she is new to the CHS Theatre Department, she
has proven that she is a seasoned choreographer. Leigh Anne Sutherlin - Music Director - Leigh Anne will be
teaching the students the music. Leigh Anne will be in for the first two weeks, then Kaylen will come in.
Outside of this department, Leigh Anne is a professional singing coach and has years of experience that she
will use to help guide the students to success.
Partner Resumes:
If applicable, you may upload any resumes of teaching artists, artists, or any other partners in the proposed project
here. Please consolidate into one PDF if possible. *Feel free to contact the Cultural Arts Office at 760-602-2090 or
email arts@carlsbadca.gov should you need assistance.
Artists Resume - Leigh & Kaylen.pdf
Organization Changes/Challenges/Circumstances:
What special circumstances, challenges or changes have affected your organization? What impact has this had on
your organization?
The COVID-19 pandemic has vastly changed the landscape of the theatre department and the productions.
Safety always comes first for the CHS Theatre Department, however, we are hopeful that the Spring Musical
2022 will be unmasked and back to normal with a possible social distancing mandate. With these challenges,
however, the CHS Theatre Department has bounced back and produced their very own student written and
composed musical in the challenging 2020-2021 school year. With the help of the City of Carlsbad, the
Theatre Department was able to hire a New York Composer, James Kennedy, to help the student body
coordinate, organize, compose, create, and produce original musical theatre songs. This has greatly affected
the theatre department and has shown that we are resilient, hard working, tenacious, and creative individuals
that strive for excellence. Additionally, the student body has been happy and excited to work again in person
in an actual theatre on an actual musical theatre piece. The 2021 musical has reignited the flame.
If this grant application is for a school-based project, please answer the following two questions:
State Standards Support:
How does your arts education project support the California State Content Standards for the Visual and Performing
Arts? *Please refer to the California State Board of Education website for reference.
Yes. The Spring musical at CHS always meets and exceeds the California State Standards for Visual and
Performing Arts. Specifically, the musical challenges students of all capabilities to learn challenging
DocuSign Envelope ID: 20F4EA35-CCB7-4C6A-BEB6-4CB2F838BD95
Matthew Fauls-Rivas Carlsbad High School Theatre Department
Printed On: 15 July 2021
Fiscal Year 2021-22: Educational Institutions or Affiliated
Groups 6
choreography, memorize lines and blocking, develop characters, and work as a collaborative artistic team to
create a beautiful piece of musical theatre.
State Standards Description:
Please cite the specific standard numbers, grade level(s) and descriptions as they pertain to your project. Describe
how the curriculum and instruction (if applicable) of the project aligns to each standard. *Please refer to the
California State Board of Education website for reference.
Specifically, in the theatre standards, the musical meets the following standards:
Prof.TH:CR2 b., Acc.TH:CR2 b., & Adv.TH:CR2 b. - The director (the teacher) utilizes students during the
process to act as assistant directors and also collaborates with student actors to create stage pictures,
meaningful movement, and engaging performances.
Prof.TH:CR3 a, b, c, Acc.TH: CR3 a, b, c, & Adv.TH:CR2 a, b, c - Students are called to rehearsal to work on
the production over a period of time with different artists including the theatre teacher as the director, the
professional choreographer, and the professional music director. With these instructors, the students are
guided to succeed and encouraged to make strong bold choices for their characters and the production.
Prof.TH:PR4 a, b,, Acc.TH:PR4 a, b, & ADV.TH:PR4 a, b - Student directors, along with the three
professional artists listed above, work with the director to design the set and create the set with the technical
theatre students. Additionally, the student actors work within the given circumstances of the musical and
their character to create believable performances and with the help of the director(s), are able to apply
different approaches (Stanislavski, Meisner, etc), to their performances.
Prof.TH:PR5 a, Acc.TH:PR5 a, & Adv.TH:PR5 a - Students will work and collaborate with fellow cast
members, directors, and artists to develop meaningful, 3-dimensional characters that are physically and
vocally accurate.
Project Support Information
Letter of Support (OPTIONAL):
Please upload a letter of support from any partnering organization(s) and/or schools that are essential to your
project.
Materials Upload (OPTIONAL, but recommended):
Please upload any marketing materials, images, and/or files that would provide more information about your
project.
Videos Upload (OPTIONAL):
Please provide us with a host website link for all videos relevant to the project.
Videos Upload (OPTIONAL)
If you do not have a URL that hosts your video, you may upload it here.
Additional Materials:
You may upload any other additional supplemental materials you wish to provide here (i.e. letter of agreement
between artist and school/affiliated group.)
DocuSign Envelope ID: 20F4EA35-CCB7-4C6A-BEB6-4CB2F838BD95
Matthew Fauls-Rivas Carlsbad High School Theatre Department
Printed On: 15 July 2021
Fiscal Year 2021-22: Educational Institutions or Affiliated
Groups 7
Budget Information
Total Project Budget
$15,500.00
Project Budget Form:*
Download a Community Arts Grants budget form and complete the "Projected" column. Save your completed file
as a PDF and upload your project budget form here. Make sure costs tie in with your project narrative. *Budget
forms will be available on the Cultural Arts Community Arts Grants webpage. Feel free to contact the Cultural Arts
Office at 760-602-2090 or email arts@carlsbadca.gov should you need assistance.
FY 2021-22 Project Budget Form.xlsx
Current School Year Budget Information:
Please upload a current school year budget:
•If you are a teacher, please provide a budget for your program area that includes this project (i.e. Drama
Department budget for the school year)
•If you are an affiliated group (i.e. parent/booster organization), please provide a current school year
budget for your organization
CHS Theatre Dept Annual Projected Expenses.docx
Letter of Determination:
If you are a first time grant applicant with the City of Carlsbad, please upload your IRS Letter of Determination.
Board Roster:
If you are applying as an affiliated group (i.e. parent/booster organization), please provide a roster of board
members and ensure the document includes names and titles. Alternatively, we will also accept the most recent
board meeting minutes that includes the board roster.
DocuSign Envelope ID: 20F4EA35-CCB7-4C6A-BEB6-4CB2F838BD95
Matthew Fauls-Rivas Carlsbad High School Theatre Department
Printed On: 15 July 2021
Fiscal Year 2021-22: Educational Institutions or Affiliated
Groups 8
File Attachment Summary
Applicant File Uploads
• Artists Resume - Leigh & Kaylen.pdf
• FY 2021-22 Project Budget Form.xlsx
• CHS Theatre Dept Annual Projected Expenses.docx
DocuSign Envelope ID: 20F4EA35-CCB7-4C6A-BEB6-4CB2F838BD95
Leigh Byrket Sutherlin
PO Box 5498, Oceanside, CA 92052
musicleighyours@gmail.com
619-709-2534
Musical Theater
Into The Woods “Granny,” “Giant,” Music Director Star Theater Company, Oceanside
Company “Susan” Act1 Theater Arts
The Secret Garden “Dreamer” Paccoarts
Bye Bye Birdie “Mrs. Merkle,” Music Director Carlsbad Community Theater
Kiss Of The Spider Woman Piano-Conductor Welk Resorts Theater, Escondido
Peter And The Star Catcher Music Director/Piano-Conductor* Barn Stage Company
25th Annual Putnam County Spelling Bee Music Director/Piano-Conductor Star Theater Company, Oceanside
Nunsense Music Director/Piano-Conductor Star Theater Company, Oceanside
Sweeney Todd Music Director/Piano-Conductor StarRepertory Theater
Luann: Scenes In A Teen’s Life Music Director/Piano-Conductor Fallbrook Players
Grease Music Director/Piano-Conductor La Costa Canyon High School
You’re A Good Man, Charlie Brown Music Director/Piano-Conductor Aviara Oaks Middle School
Footloose the Musical Music Director/Piano-Conductor Paccoarts
Mary Poppins The Musical Pit Orchestra: Keyboard 2 Moonlight Stage Productions
Thoroughly Modern Millie Pit Orchestra: Keyboard 1 Cathedral Catholic High School
Annie Get Your Gun Pit Orchestra: Keyboard 1 Moonlight Stage Productions
Pirates of Penzance Pit Orchestra: Keyboard 1 Carlsbad High School
Wizard of Oz Music Director/Conductor Carlsbad Community Theater
Les Miserables School Edition Music Director/Conductor Fallbrook Players
Les Miserables Music Director/Keyboard 1 StarRepertory Theater
Seussical Piano-Conductor Center Stage Productions
Children of Eden Co-Music Director/Keyboard 1 Cathedral Catholic High School
I Do, I Do Rehearsal Accompanist Moonlight Stage Productions
Chicago Associate Accompanist Ion Theater
South Pacific Piano-Conductor (sub) Welk Resorts
Cabaret Piano-Conductor La Costa Canyon High School
Fame! The Musical Music Director Fallbrook Players
13! The Musical Music Director Carlsbad Performing Arts Academy
Legally Blonde Music Director Carlsbad Performing Arts Academy
Alice in Wonderland, Jr. Music Director Carlsbad Community Theater
Mary Poppins, Jr. Music Director, Artist-in-Residence Aviara Oaks Middle School
Spamalot, Jr. Music Director, Artist-in-Residence Aviara Oaks Middle School
Legally Blonde, Jr. Music Director, Artist-in-Residence Aviara Oaks Middle School
The Little Mermaid, Jr. Music Director, Artist-in-Residence Aviara Oaks Middle School
Thoroughly Modern Millie, Jr. Music Director, Artist-in-Residence Aviara Oaks Middle School
Beauty and The Beast, Jr. Music Director, Artist-in-Residence Aviara Oaks Middle School
Seussical Accompanist, Keyboard 1 Christian Youth Theater
Bye Bye Birdie Rehearsal Accompanist Poway High School
Jesus Christ Superstar Accompanist, Instrumental Consultant Fallbrook Players
Tale of Robin Hood Composer/Orchestrator David Macy-Beckwith
Fiddler On The Roof Accompanist Danville High School
Camelot Accompanist Danville High School
How To Succeed in Business Accompanist Danville High School Performance
Cabaret At The Merc Music Director 2012-2019
Hilton La Jolla Torrey Pines Pianist 2013-2015
Showcase for Valor, Nelly Gale Park Music Director 2015
Canyon Grille Restaurant, Welk Resorts Dinner Music Pianist (sub) 2011-2014
Carlsbad Music Festival Jazz Vocalist/Pianist 2013
Leigh Sutherlin Jazz Quartet San Diego Jazz Guild, Tango Del Rey 2009
Project Cabaret at Villa Musica Director/Music Director 2008-2009
Special Events, Welk Resorts Leigh Sutherlin Jazz Trio 2009
Music Director Kings Dominion (Taft Broadcasting) 1980 Summer Show
Lobby/Special Events, La Jolla Marriott Vocalist/Pianist 1986-1990
Lounges/Restaurants/Celebrity Events, La Costa Resort Hotel and Spa - Pianist 1983-1992
Teaching
Piano/Voice Instructor, Musical Theater Private studio 1973-present
Music Director Carlsbad Performing Arts Academy Broadway Bound, Beyond Broadway 2012-present
Vocal Coach/Music Director Carlsbad Unified School District; San Dieguito Union School District
After School Choir Director Maranatha Christian School, 2014
Choir Director, Solo Singing Instructor Pacific Academy, 2014
Accompanist-Music Director Globe Honors, The Old Globe, 2011-2012
Music Director Church at Rancho Bernardo Summer Theater Arts Camp, 2009, 2013
Music Director Carlsbad Community Theater Spring Break Camp, 2010
Chamber/Show choir competitions Carlsbad High School Choral Department, 2006-2008
Music, Drama/Musical Theater Grades 4-8, Worship Band Grade 6, Children’s Choir Director Grades 4-5 @ Tri-City Christian Schools
Aug. 2008-June 2009
DocuSign Envelope ID: 20F4EA35-CCB7-4C6A-BEB6-4CB2F838BD95
Film, Television, Modeling
KUSI Songs of The Holiday Season 2013 Director/Music Director StarRepertory Theater
Loved Into The Light video book Actor La Vonne Earl, Producer
The Accidental Meeting Special Talent-Pianist Paramount Television
Cox Salutes Teachers Pianist Cox Communications
Breaking Away “Extra” 20th Century Fox
Modeling for company promotional event Model The Cuvee Club at Covo Accompanist
Vocal & choral classes Coastal Academy, Palomar College, Danville School District 118
Musical theater classes Cathedral Catholic High School Drama Department, Vista High School
Chamber/show choir classes and competitions Carlsbad High School Choral Department, 2006-2008 Music Achievements and Awards
Inland Theater League: Music Director Barn Stage Company's “Peter And The Star Catcher”
NYT Music Director: Best Ensemble Fallbrook Players’ “Les Miserables”; Fallbrook Players’ “Fame! The Musical”;
Carlsbad Community Theater’s “Alice in Wonderland, Jr.”
NYT Outstanding Music Direction Nominee Fallbrook Players’ “Luann: Scenes in a Teen’s Life”
NYT Music Director: Best Production Fallbrook Players’ “Luann: Scenes in a Teen’s Life”
Danville Symphony Youth Auditions Youth Symphony Winner
Outstanding Musicianship Kamp Music Award; Paul R. Studebaker Music Award; Ellen S. Rosen Music Award Recording
“Sandbar” original jazz CD project Leigh Sutherlin, Artist/Composer/Producer Memberships, Affiliations
National Association of Teachers of Singing 2012-present
American Society of Composers, Authors & Publishers 2007-present
National Association of Recording Arts & Sciences 2008-2010 Church & Worship Experience
Worship Leader, Band Member Various churches in San Diego County, CA 2008-2012
Assistant Choir Director/Contract Accompanist North Coast Church Feb. 2007-Dec. 2008
Keyboardist North Coast Church Worship Team Nov. 2006-Dec. 2008
Worship Band Leader, Transcriptionist, Choir Director/Accompanist, New Song Community Church, 2003-2007 Corporate Experience
Co-Principal, Public Records Analyst Sutherlin Associated Services 1994-2009
15 years experience conducting FCRA-compliant background checks & legal research to employers, law firms, and news agencies
worldwide, encompassing verification of degrees, employment history, credentials, references, and public records history. Maintained
control access to confidential and sensitive data, while delegating appropriate responsibilities to staff of five employees and over 200
sub-contractors nationwide. Created Microsoft Access database for internal record-keeping, archiving; maintained bookkeeping and tax
records in QuickBooks.
Legal/Insurance Secretary Temp Apple One, Los Angeles area Apr.-Oct. 1982
Legal Overflow Secretary Luce, Forward, Hill, Jeffer & Mangels Nov. 1981-Apr. 1982
Danville Electric Supply Co. (family business) Secretary; Delivery and Shipping 3 years experience Certifications
CPR, 2009-2011
ACSI Teaching Credential, 2008-2010
Daughters of the American Revolution, 1996 Education, Training
Bachelor of Music in Piano Performance; Bel Canto vocal training, Jazz Studies Indiana University Special Skills, Hobbies
Perfect pitch, strong harmonizing/sightreading, ballroom dancing, running, yoga, cooking, baking, dog training, photography, computers,
flower gardening, modeling, hiking, watercolor painting, walking on the beach.
DocuSign Envelope ID: 20F4EA35-CCB7-4C6A-BEB6-4CB2F838BD95
Kaylen Lash
Cell: 760-586-5770 Email:kaylenlash@gmail.com1280 Forest Ave. Carlsbad, CA 92008
Education
MiraCosta College Oceanside, CA
AA Liberal Arts & Humanities Major Expected in 2021
Carlsbad High School Carlsbad, CA
High School Diploma - 3.83 Grade Point Average Class of 2018
Employment
Shorehouse Kitchen Carlsbad 2833 State Street
Server/Food Runner/Barista/Bartender/Busser Carlsbad, CA 92008June 2018 - Present
Baba Co ee 2727 State StreetBaristaCarlsbad, CA 92008July 2019 - Present
Carlsbad High School 3557 Monroe St.
Show Choir Choreographer Carlsbad,CA 92008
September 2017 - Present
Calavera Hills Middle School 7101, 4104 Tamarack AveShow Choir Choreographer Carlsbad,CA 92010
October 2017- Present
Guajome Park Academy 2000 N Santa Fe Ave
Stage Production Choreographer Vista,CA 92084October 2019- June 2020
Carlsbad Community Theatre Carlsbad,CA
Production Choreographer December 2018-March 2019
Je erson Middle School 823 Acacia AveShow Choir Choreographer Oceanside,CA 92058
September 2018 - June 2020Points of Interest
- Valid California Food Handler Card (Exp. 06/05/2022)
- Musical Theatre Background:10 years of experience
- Choir Experience:7 years experience
●Carlsbad High School Varsity Mixed Show Choir:Sound Express ----- 2015-2018
●Carlsbad High School Intermediate Women’s Show Choir:Encore ----2014-2015
Skills
●Quick memorization/learning skills; Thrives on organization and systematic working; Presentation is
highly prioritized; Works well as a team; Values customer satisfaction over all else.
References Available Upon Request
DocuSign Envelope ID: 20F4EA35-CCB7-4C6A-BEB6-4CB2F838BD95
Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION
PROJECTED - APPLICATION ACTUALS - FINAL REPORT
PROJECT INCOME $Notes $Notes
Earned IncomeAdmissions $7,680 4 Shows x 160 average attendance/show x $12 average
admission price (COVID Attendance restrictions)
Gifts/Merchandise/
Concessions $320 Concessions, Star Grams - Each item $1
Advertising
Other
Subtotal Earned Income $8,000 Subtotal Earned Income $0
$Notes $Notes
Unearned IncomePrivate
Individual
Public Support $5,000 Proposed grant from Carlsbad Educational Foundation and
Datron (apply in Fall 2021)
Applicant Cash
CAG Request Amount $2,500 Amount requested through FY 2021-22 Community Arts
Grants
Amount received through FY 2021-22 Community Arts
Grants
Other
Other
Subtotal Unearned Income $7,500 Subtotal Unearned Income $0
INCOME TOTALS $15,500 $0
PROJECTED - APPLICATION ACTUALS - FINAL REPORT
DocuSign Envelope ID: 20F4EA35-CCB7-4C6A-BEB6-4CB2F838BD95
Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION
PROJECT EXPENSES Cash Notes Cash Notes
Project Staff (non-artist)$0 Not applicable
Project Artist(s) or Arts
Instructor(s)$7,500 $3,000 for the music director, $2,500 for the
choreographer, and $2,000 for the costumer
Educational
Materials/Printing $500 Playbuilder licensing, play printing
Costumes/Props $2,500 Costumes to purchase, rent, and/or build. Props bought
from Amazon or outside retailer.
Sets $2,500 Paint, Lumber, Mechanics for Moving Platforms, Screws,
Nails, Tools
Supplies $0 Included with set expenses.
Licensing/Royalties $2,000 Licensing through MTI
Rentals (space and/or other)$150 Custodial Fee for Saturday usage
Transportation $0 Not applicable
Food & Beverage $100 Concessions, Snacks, Overall Refreshments
Marketing/Promotion/
Publicity $250 Posters, Postcards, Other Advertising Opportunities
Fiscal Agency Fee $0 Not applicable
Other
Other
Other
EXPENSES TOTALS $15,500 $0
PROJECTED - APPLICATION ACTUALS - FINAL REPORT
IN-KIND SUPPORT Value Notes Value Notes
DocuSign Envelope ID: 20F4EA35-CCB7-4C6A-BEB6-4CB2F838BD95
Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION
IN-KIND TOTALS $0 $0
Budget Instructions:
For application, fill out only green. For final report, fill in blue.
You will only be able to fill out the cells highlighted in green or blue.
The application project budget must balance. Total income must equal total expenses. Final Report may differ.
Round all budget figures to the nearest whole dollar.
Enter a '0' in any cells that you don't have an amount to add.
Please give detailed descriptions for each line item in the notes column. For example, if your total admissions is $1,000, enter "4 shows, 50 attendees, $5 each."
Please insert your organization name in the top right header.
DocuSign Envelope ID: 20F4EA35-CCB7-4C6A-BEB6-4CB2F838BD95
CHS Theatre Department Annual Expenses
Expense & Projected
Amount
Description
Fall Play
($2000- $4000)
Royalties, Play Scripts, Scenic Design Materials, Costuming Materials, Hiring of
Professional Costumer, Makeup, Props, and Marketing Materials.
Theatre Festival Expenses
($800 - $1500 per
festival)
Festival Include: Role About Theatre Festival and California Educational Theatre
Association High School Theatre Festival.
Fullerton Theatre Festival is a possibility but may not be in the budget.
Spring Musical
Mamma Mia!
($15,000 - $25,000)
Musical Royalties, Musical Scripts, Design Materials, Hiring of Professional
Choreographer & Music Director, Makeup, Props, Marketing Materials, and any
other necessities.
Technical Theatre
Expenses
($750 – $1000)
Lighting Design Programs, Wood and Paint needed for builds, sound design and
video design programs, New Tools Needed to be Purchased, Nails, Screws, and
any other fasteners. Some materials needed for teaching basics of costuming,
props, and scenic.
New Microphones
($1,000 - $2,000)
Buying new microphones for the department. We have already bought about 9,
we need 3 more. Each mic set costs about $650 each.
Department Upkeep
($250 - $750)
Basic upkeep for the department including new boxes for costumes, new
fasteners for hanging, new hangers, paint for the walls, and anything else that
arises.
Comedy Sportz
($1600)
Includes royalties, member dues, match costs, and uniform costs.
DocuSign Envelope ID: 20F4EA35-CCB7-4C6A-BEB6-4CB2F838BD95