HomeMy WebLinkAboutCarlsbad High School Dance Department; 2021-09-13; PSALCA-220171
Fiscal Year 2021-22 GRANT AGREEMENT FOR
Carlsbad High School Dance Department
This agreement, is made on the day of , 20 , by Carlsbad High School
Dance Department (ORGANIZATION), hereinafter referred to as “Grantee,” and the CITY OF CARLSBAD,
a municipal corporation, hereinafter referred to as “City” (the “Agreement.”) City, as Grantor, agrees to
provide Grantee the Grant funds awarded to Grantee during the FY 2021-22 Community Arts Grants
Program in an amount not to exceed two thousand three hundred seventy-five dollars ($2,375) (“Grant.”)
The purpose of the Grant is to provide funds to Grantee for the project outlined in the Agreement Scope
(“Agreement Scope”).
Project Title: Carlsbad High School Dance Extreme Spring Showcase
The grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are used
for a public purpose, in accordance with the law, the City and Grantee hereby agree to the following terms.
TERMS AND CONDITIONS OF GRANT
1. TERM.
The term of this Agreement shall mean the period commencing on the effective date of this Agreement
and expiring on September 30, 2022. The term of this Agreement may be extended by mutual written
agreement of the parties. The parties will prepare a written amendment indicating the effective date and
length of extended Agreement.
2. USE OF COMMUNITY ARTS GRANTS PROCEEDS.
a. Grant funds are to be disbursed as outlined in this Agreement in consideration of and on
condition that the sum be expended in carrying out the purpose as set forth in the Agreement
Scope and under the terms and conditions set forth in this Agreement. Grantee agrees to
assume any obligation to furnish any additional funds that may be necessary to complete the
Agreement Scope.
b. In accordance with the Agreement Scope and the Fiscal Year 2021-22 Community Arts Grants
Guidelines, all grant funds are eligible to be used September 1, 2021 through August 31, 2022.
Any extension of fund use must be requested in writing and approved in writing by City.
Extension of Community Arts Grants FY 2021-22 funds may render that organization ineligible to
apply for or receive additional funds as part of the subsequent Community Arts Grants FY 2022-
23 cycle.
c. All costs accrued for services and/or supplies prior to the execution of Agreement are not
eligible for funding or reimbursement through the use of Grant proceeds.
d. Eligible and ineligible costs include, but are not limited to, items detailed in the Fiscal Year 2021-
22 Community Arts Grants Guidelines, in the section titled Eligible and Ineligible Costs, attached
hereto as Exhibit A.
3. CONDITIONS OF FUNDING AND DISBURSEMENT.
City shall have no obligation to provide the Grant proceeds or to make any subsequent disbursement of
Grant proceeds, and may seek reimbursement of Grant proceeds, if any of the following requirements are
not fully satisfied:
a. Grantee agrees to use grant funds to implement the Agreement Scope, including using the Grant
funds to only cover expenditures for programs and services incurred during the Agreement
Scope dates and under the terms and conditions of this Grant Agreement.
b. Grantee shall certify that the Agreement Scope is within Carlsbad city limits or that the
Grantee’s main address is within Carlsbad city limits.
c. Grantee shall complete all work in accordance with Agreement Scope, as reasonably soon as
possible, but in no case later than thirty (30) calendar days, Grantee shall notify the City of
events or proposed changes that could affect the Agreement Scope.
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d. The Grantee shall be responsible for the performance of the work, as set forth herein, and for
the preparation of reports required by this Agreement.
e. Before Grantee makes any material changes to the Agreement Scope, Grantee agrees to submit
to the City, in writing, a proposal requesting changes to the Agreement Scope. Grantee shall
make no material changes to the Agreement Scope unless and until City formally approves the
Grantee’s request in writing.
f. Grantee agrees to acknowledge the City’s Grant consistent with the Fiscal Year 2021-22
Community Arts Grants Guidelines, attached hereto as Exhibit A.
g. Grantee shall provide full and timely information to the City to update staff on programs and
include naming the City in any publications and/or social media, whether in digital or print
format, as opportunities arise.
h. Grantee shall retain all records and supporting documentation, including expenditure receipts,
applicable to the Agreement Scope and this Agreement for a period of three (3) years, and make
all records and supporting documentation readily available, upon request, for inspection and/or
audit by representatives of the City.
4. EVENT/PROGRAM PROMOTIONAL OPPORTUNITIES.
Grantee has the option to supply event and/or program information including the date, location, time,
admission, parking and related details for inclusion in Cultural Arts’ communications such as e-newsletter,
emails and website. At its discretion, the Cultural Arts Office will provide support in distributing the
information through the city’s established channels of communication. If grantee wishes to participate,
the grantee needs to submit the information to the Cultural Arts Office at least 60 days prior to the event
or program.
Please initial box to opt-in to promotional opportunities
5. RETURN OF GRANT FUNDS. Any determination, by the City, of noncompliance with activities and expenditures outlined in the
Agreement Scope without prior notice and express approval by the City, upon demand by the City, Grantee
agrees to return to the City the amount requested by the City, up to and including an amount equivalent
to the full Grant award. Failure of the Grantee to comply with the terms of this Agreement shall not be the
cause for return of Grant funds if, in the judgement of the City, such failure was due to no fault of the
Grantee. In such case, any amount required to settle, at minimum cost, any irrevocable obligations
properly incurred shall be eligible to be paid by Grant funds. However, if, due to COVID-19 or local health
orders, Grantee is unable to complete all events or requirements of the Scope of Work, Grantee may be
required to return up to the full amount of the award or a prorated amount based on the percentage of
the work completed.
6. REQUIRED REPORTS.
Failure to complete the following reports may render the recipient ineligible to receive the full and final
payment of the Grant award.
a. Submit a Revised Project Form, as required per the Fiscal Year 2021-22 Community Arts
Grants Guidelines, attached hereto as Exhibit A, within thirty (30) days of Grant award
notification.
b. Submit a Final Report including all required attachments by completing the designated form to
the City (30) calendar days after the Agreement Scope end date or, September 30, 2022,
whichever is earlier.
Grantees in noncompliance with the above reporting requirements agree to return some or all
of the initial Grant payment if requested by the City. Additionally, if Grantee is found to be in
noncompliance, Grantee agrees that for the year immediately following a determination of
noncompliance, Grantee shall be ineligible to receive any new grants from the City.
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7. DISBURSEMENT OF GRANT FUNDS.
The Grant amount to be provided to the grantee, under this Agreement, may be disbursed as follows:
a. First payment of 80 percent of Grant will be disbursed upon approval of Revised Project
Form as applicable, and receipt of fully executed contract.
b. Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report
and approval by Library & Cultural Arts Director or designee.
c. Any payment of a Grant amount in excess of the final Project costs shall be returned to the
City within sixty (60) days of completion of the Agreement Scope or the Project end date,
whichever is earliest.
8. PROJECT CANCELLATION.
a. If a Grantee wishes to cancel a Project at any time, Grantee shall notify the City in writing
within fifteen (15) calendar days of the decision to cancel and Grantee, at the time it
provides the City with notice of cancellation, shall return all Grant funds to the City.
b. In the event an approved Agreement Scope cannot be completed for any reason, and if
Grant funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the City
forthwith.
9. PROJECT MODIFICATION OR TERMINATION.
a. Grantee may unilaterally rescind this Agreement at any time prior to the commencement of
the Project, or prior to first disbursement of funds. After Project commencement, as outlined
in the Agreement Scope, or disbursement of Grant funds, this Agreement may be rescinded,
modified or amended only by mutual agreement, in writing, of both the City and Grantee.
b. Any changes, whether planned or unanticipated, to funded projects due to the COVID-19
pandemic (including, but not limited to, state or local health orders and social distancing
measures) must be submitted to City at least seven (7) calendar days before implementation
of the change. Proposed modifications will be reviewed on a case by case basis, and the City's
Cultural Arts Manager or designee will notify Grantee in writing whether the proposed
changes are approved. Any project changes must continue to adhere to the City’s Fiscal Year
2021-22 Community Arts Grants Guidelines provided with the original executed agreement.
10. LOSS OF GRANT.
At the discretion of the City, the following actions may result in a loss of all or in part of any Grant amount
allocated to the Grantee:
a. A Grantee fails to enter into a signed Agreement with the City within sixty (60) calendar
days of receipt of the Agreement.
b. Activities associated with Grantee occur that do not align with activities described in the
Agreement Scope, including, but not limited to, reduction in services, significant alteration
of Agreement Scope elements, such as performers, artists or attendees, or significant
changes in budget income, expenses or line item designations from Grantee’s budget,
included in the Agreement Scope.
c. A Grantee withdraws or terminates the Agreement Scope.
d. A Grantee fails to complete the Agreement Scope and/or fails to submit all required reports
and/or documentation before September 30, 2022.
11. DISCRIMINATION AND HARASSMENT PROHIBITED.
Grantee will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment. agrees that neither it nor its agents shall discriminate against any clients,
prospective clients, employees, prospective employees, contractors, or prospective contractors on the
basis of race, color, religion, sex, national origin, age, disability, or familial status.
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12. NOTICES.
a. The names and addresses of the persons who are authorized to give written notices to receive
written notice on behalf of City and on behalf of Grantee under this Agreement.
b. Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
For Grantee: For City:
Carlsbad High School Dance Department City of Carlsbad
Attn: Jackie Clawson Library & Cultural Arts Director, Suzanne Smithson
Carlsbad High School Dance Department 1775 Dove Lane
Carlsbad, CA 92009 Carlsbad, CA 92011
Email: jsolomon@carlsbadusd.net
13. INDEMNIFICATION.
Grantee hereby agrees to defend, indemnify, and hold free and harmless the City, its officers, officials,
employees, and volunteers from and against any and all claims, damages, losses, costs (including but not
limited to attorney's fees) and liabilities of any kind arising directly or indirectly out of, or related in any
way whatsoever to the provision of Grant proceeds.
14. NO PARTNERSHIP OR JOINT VENTURE.
The relationship between City and Grantee is solely that of Grantor and Grantee. Under no circumstances
shall City and Grantee be deemed to be partners or involved in a joint venture.
15. MODIFICATIONS.
This Agreement may not be modified or amended except by written document executed by a duly
authorized representative of both the City and the Grantee.
16. GOVERNING LAW.
This Agreement shall be construed in accordance with and be governed by the laws of the State of
California. Venue, in the event of a dispute, shall be in the North San Diego County Superior Court.
17. SEVERABILITY.
In the event that any provision or clause of this Agreement conflicts with applicable law, such conflict shall
not affect other provisions of this Agreement, which can be given effect without the conflicting provision.
To this end, the provisions of this Agreement are declared to be severable.
18. DRAFTING AMBIGUITIES.
Grantee understands that it is aware that it has the right to be advised by counsel with respect to the
negotiations, terms and conditions of this Agreement, and that the decision of whether or not to seek
advice of counsel with respect to this Agreement is a decision which is the sole responsibility of Grantee.
This Agreement shall not be construed in favor of or against either Party by reason of the extent to which
either Party participated in the drafting of this Agreement
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19. SIGNING AUTHORITY.
The representative for each Party signing on behalf of a corporation, partnership, joint venture or
governmental entity hereby declares that authority has been obtained to sign on behalf of the
corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto
harmless if it is later determined that such authority does not exist.
GRANTEE CITY OF CARLSBAD, a municipal corporation of
the State of California
*By: By:
(1st signature here) SUZANNE SMITHSON
Library & Cultural Arts Director
As authorized by the City Manager
(Print name/Title)
(Email address) ATTEST:
(Date)
**By:
(2nd signature here)
For FAVIOLA MEDINA
City Clerk Services Manager
(Print name/Title)
(Email address)
(Date)
If required by City, proper notary acknowledgment of execution by contractor must be attached. If a
Corporation, Agreement must be signed by one corporate officer from each of the following two groups.
*Group A. **Group B.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
For CELIA A. BREWER, City Attorney
By: ____________________________
Deputy/Assistant City Attorney
DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
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Eric Dill
eric.dill@carlsbadusd.net
Assistant Superintendent of Business Services
9/1/2021
Principal
bbrockett@carlsbadusd.net
Dr. Bryan Brockett
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EXHIBIT “A”
SCOPE OF GRANT
Itemized list of what Grantee will complete to satisfy grant funding.
Items which may be included in this section:
Required
1. Fiscal Year 2021-22 Community Arts Grants Guidelines
2. Completed Community Arts Grants FY 2021-22 Application
Optional, As Needed
3. Community Arts Grants FY 2021-22 – Project Budget Information
4. Community Arts Grants FY 2021-22 – Revised Project Form
5. Community Arts Grants FY 2021-22 – Revised Project Budget Information
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FISCAL YEAR 2021-22
COMMUNITY ARTS GRANTS GUIDELINES
WELCOME
The City of Carlsbad Cultural Arts Office serves to encourage, develop and facilitate an enriched environment of artistic, creative and
cultural activity in the City of Carlsbad and the North San Diego County region. The Cultural Arts Office manages funding programs to
provide financial support to organizations, schools and individuals for various projects through a competitive application and review
process. These projects benefit the community through an array of activities for schools, artists and organizations. The Community
Arts Grants program was identified for continued and increasing support by the Carlsbad City Council through the updated 2018 Arts
& Culture Master Plan.
The Community Arts Grants program supports activities that provide and support quality arts and cultural programming within
Carlsbad. Our mission is to:
•Reinforce accessible arts and culture opportunities and experiences for Carlsbad students and residents
•Provide arts education and lifelong learning opportunities for all ages
•Support local and regional arts organizations as an important component of the economy and quality of life in Carlsbad and
North San Diego County
•Support arts education in schools and through affiliated organizations
•Develop and support organizational strength and capacity of Carlsbad arts organizations
•Encourage new and emerging arts programs and organizations in Carlsbad, and
•Celebrate Carlsbad as an exciting, vibrant and creative destination for our residents and visitors alike.
FISCAL YEAR 2021-22 OVERVIEW
The updated Fiscal Year 2021-22 guidelines reflect changes necessary to support and provide funding to artists and
arts organizations in Carlsbad and surrounding areas during the COVID-19 pandemic. Changes have been approved by
the City of Carlsbad’s Arts Commission on May 7, 2020.
Important dates for the Fiscal Year 2021-22 grant cycle application are as follows:
Applications open: Monday, April 12, 2021
Applications due: Monday, May 24, 2021
Arts Commission Funding Plan review & approval: Thursday, August 5, 2021
All projects must be completed by August 31, 2022
Applications will be submitted online at www.carlsbadca.gov/artsgrants
•Total funding available for the Fiscal Year 2021-22 cycle is $88,000
•All projects must be completed by August 31, 2022
•All final reports are due within 30 days of the completion of the event or September 30, 2022, whichever comes first
•80% of all awarded funds will be disbursed after agreements are executed; the final 20% once the final report and budget
are submitted and approved
HEALTH AND SAFETY CERTIFICATION
•Any and all projects, programs and activities supported by the Community Arts Grants must adhere to any and all health
and safety requires as outlined by state, county, local or other governmental bodies at all times. Failure to do so may
result in cancellation of the agreement and returning of grant funds.
EXHIBIT "A"DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
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ELIGIBILITY
• All applicants, including fiscal agents, must be determined to be not-for-profit, tax-exempt organizations by either the
Internal Revenue Service or the California State Franchise Tax Board
• If projects include partnerships, only one application may be submitted for that project involving all parties
o If a school would like to partner with an arts organization or artist, all partnerships must include a signed letter of
agreement between the two parties
GUIDELINES APPENDICES
• Appendix 1 – Community Arts Grants FAQs
• Appendix 2 – Ineligible Organizations and Activities
FUNDING CATEGORIES
Funding is structured by classification of each organization, then according to available categories:
• Arts Organizations, including Fiscal Agents of Individual Artists
o Capacity Building - $5,000 maximum award
o Arts Projects - $7,500 maximum award
• Educational Institutions and Affiliated Groups
o Arts in Schools - $2,500 maximum award
ARTS ORGANIZATIONS
• Arts Organizations must be registered 501(c)(3) nonprofit organizations
• Applicants may apply to one or both the Arts Projects and Capacity Building categories and may submit these applications
in the same round or different rounds
• Applicants may only submit one application per category per funding cycle
ARTS ORGANIZATIONS – CAPACITY BUILDING
• Capacity Building grants have a maximum award of $5,000
• Capacity Building grants are designed to help an arts organization improve its effectiveness, strengthen organizational
and/or financial stability, increase community impact and effectively support the nonprofit’s mission
• Capacity Building grants will only be awarded to organizations based in Carlsbad
• Grants cannot be used for projects that fall under the Arts project category. Examples of potential projects include but are
not limited to:
o Marketing support for changes in programming
o Staff training and/or technology to transition to virtual programming
o Professional development for staff and board members
o Opportunities for peer learning, networking or leadership development
o Creating or re-examining organizational plans
o Initiating collaboration with other nonprofits
o Developing new sources for earned income
o Utilizing support for high-impact projects
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ARTS ORGANIZATIONS – ARTS PROJECTS
• Arts Projects grants have a maximum award of $7,500
• Arts Projects will be defined as programs, activities and events that are primarily designed to be arts focused. These
projects may be presented either virtually or in person, ONLY if all current health and safety requirements are met and
crowd size limitations have been lifted.
• Virtual events must be in place of programs or projects that normally would have been held in Carlsbad.
• Arts Project grants are not for general operating support, and awards must be clearly shown to be used for specific project
support
• Any partnership between an individual, educational institution or organization must include a letter of agreement from
partnering entity
PROJECTS THROUGH FISCAL AGENT
• Individuals or organizations aspiring to a non-profit status may apply through a fiscal agent
• Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee no more than 10% of
the amount awarded to the applicant
• Organizations that act as fiscal agents are still eligible to apply for a Community Arts Grants on their own
• Any individual artist receiving funding through a fiscal agent must be 18 years of age on or before the application due date
EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS
Requests are only available nonprofit schools and authorized parent groups residing in Carlsbad.
EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS – ARTS IN SCHOOLS
• Arts in Schools grants have a maximum award of $2,500
• Arts in Schools will be defined as programs, activities and events that are primarily designed to be arts focused. These
projects may be presented wither virtually or in person ONLY if all health and safety requirements are met and crowd size
limitations have been lifted
• Virtual events must be in place of programs or projects that normally would have been held in Carlsbad.
• There is no limit to requests by school or district, though consideration will be given to projects of the same discipline from
the same school site
• No in school project funded through the Community Arts Grant may involve a full-time hourly or salaried employee in the
school district in which they will be leading activities, performances or projects but may utilize teaching artists that are
employed by any district
o Out of school programs may utilize teaching artists that are employed by any district
• All partnerships must include a signed letter of agreement
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APPLICANT INFORMATION
PROGRAM SCHEDULE
Ongoing: Phone or video conference meetings can be arranged with grant program staff. To make an appointment, please contact
the Cultural Arts Office mainline at 760-602-2090 or email: arts@carlsbadca.gov
April 12, 2021: Application Opens: application link available at www.carlsbadca.gov/artsgrants
May 24, 2021: Application Deadline: applications must be submitted electronically by 11:59 p.m.
June 2021: Submitted materials are reviewed and scored by a peer panel consisting of local and regional artists and
arts professionals. The panel will create a funding plan for review and final approval by the Carlsbad Arts
Commission
August 5, 2021: Funding plan presented to Arts Commission for review and approval
August 9, 2021: Notifications begin, and awardee DocuSign agreements will be emailed shortly thereafter. Any applicant
that receives less than 50% of requested amount will be required to complete a Revised Project Form
September 1, 2021: Deadline for DocuSign agreement completion and projects commence
August 31, 2022: Fiscal Year 2021-22 Funding Cycle ends
September 30, 2022: All Fiscal Year 2021-22 Final Reports are due
APPLICANT WORKSHOPS AND APPLICATION REVIEW
• To continue to support our artists and organizations, the Cultural Arts Office staff is pleased to provide virtual workshops.
Workshop details will be announced in late April 2021. Visit Cultural Arts at www.carlsbadca.gov/artsgrants.
PANEL REVIEW AND SCORING OF APPLICATIONS
Submitted materials are reviewed and scored by a virtual peer panel consisting of local and regional artists and arts professionals.
The panel will create a funding plan for review and final approval by the Carlsbad Arts Commission.
SCORING RUBRIC
Application scores will be on the following criteria, which are aligned with the Community Arts Grants mission. Panelists will be
asked to score applications on how closely the project(s) achieve these goals.
• Project Design
o Reinforce accessible artistic and cultural opportunities for our residents
o Provide arts education and lifelong learning opportunities for all ages
• Project Participants
o Celebrate Carlsbad as an exciting, vibrant and creative destination for our residents, students and visitors
o Support local and regional arts and cultural organizations as important components of the economy and quality of
life in Carlsbad and North San Diego County
o Accessibility of program for participants and audience members under the Americans with Disabilities Act
• Project Oversight
o Support and develop organizational strength and capacity of Carlsbad arts organizations
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o Encourage new and emerging arts programs and organizations in Carlsbad
OTHER REVIEW AND SCORING INFORMATION
• Cultural Arts Office staff will review applications after the deadline to deem eligibility to be forwarded to the scoring panel
and will determine whether the financial health and sustainability of the organization is eligible
• Any application deemed eligible and forwarded to scoring panel will be reviewed within the context of the project or
program outlined in the application
• Incomplete applications, or applications with incorrect information, will be deemed ineligible
GRANTEE REQUIREMENTS DURING PROJECT FUNDING PERIOD
AGREEMENT
All approved applications will need to enter into an agreement with the City of Carlsbad. The City of Carlsbad uses DocuSign for all
grant agreements. All agreements must be signed by two (2) officers listed on the organization’s Statement of Information filed with
the California Secretary of State. These are officers who are authorized to enter into legally binding agreements on behalf of your
organization (i.e. CEO, CFO, Secretary). Further documentation of signature authorization will be requested if the most recent
Statement of Information has not been filed.
FINANCIAL MANAGEMENT
Grant recipients are required to maintain three (3) years of accounts, records and evidence pertaining to costs incurred and
revenues acquired under the respective grant program. Grantees should be able to provide upon request:
• Accurate, current and complete disclosure of revenue and expenses for the project
• Records that adequately identify the sources and application of funds for grant sponsored activities
• Accounting records supported by source documentation – invoices, receipts, bank statements, etc.
• All awardees must provide documents within 30 days of receipt or notification. This includes, but is not limited to,
agreements, revised project forms, final reports and financial accounting
PUBLIC ACKNOWLEDGEMENT
• Grant recipients must credit the Cultural Arts Office for its support of the project in printed, electronic and broadcast
promotions
• The following acknowledgement along with a logo (provided with use guidelines) must appear on all printed and electronic
materials: “This program is funded in part by the City of Carlsbad’s Cultural Arts Office.”
• Grantees who fail to provide public acknowledgement may be denied future project funding
PROMOTION BY CITY
• Grantees are required to keep the Cultural Arts Office informed of all program dates and times
• If grantee wishes to participate in promotion through approved city channels, they may opt-in as part of the agreement. All
participation in promotion through city’s social media channels as well as other outlets, is subject to review, edits and
approval by program staff prior to promotion
• Grantees are encouraged and expected to:
o Give notifications and invitations to the Cultural Arts Office in order to extend them to the Carlsbad Arts
Commission at least two weeks in advance of program
o Extensively promote funded events and projects
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POLICIES
• Once submitted, applications may be moved into a different category at the discretion of the Cultural Arts Office staff.
Notification will be made to the applicant
• The City of Carlsbad reserves the right to limit funding amount to any applicant, regardless of eligibility or panel score based
on funding limitations of goals of the program in a given year
• Cultural Arts Office staff actively review and evaluate all aspects of this program and processes. Updates may occur
throughout the funding calendar. Cultural Arts Office staff will provide information on program updates to all grantees as
they are adopted.
• Any proposed significant changes or amendments by grantee to approved projects must be submitted in writing to the
Cultural Arts Office by the grantee before any grant funds are used, and before any execution of altered activity. This
includes, but is not limited to, changes in purpose, scope, services, intended timeline, personnel, location, date, activities or
budget. This requirement will be included in the agreement.
• The Cultural Arts Office reserves the right to review, cancel or reallocate project funds that have been significantly altered
or shifted from stated goals in the original approved application and/or revised project form. Cancelled funds must be
returned to the Cultural Arts Office within 30 days of notification.
• No two entities (organization or school/affiliated groups) may apply for funding for the same project.
• Review Appendix 2 for a list of projects and programs ineligible for funding.
OTHER INFORMATION
CARLSBAD ARTS COMMISSION MEETINGS:
Carlsbad Arts Commission meetings are public held throughout the year. For more information about the duties of the Carlsbad
Arts Commission and its meetings, visit www.carlsbadca.gov.
HOW TO APPLY
APPLICATION
All applications must be submitted online. The application is comprised of approximately five main sections, some of which include
long-answer sections and attachments. The application is available at www.carlsbadca.gov/artsgrants.
1. Organization Information
2. Project Information and Narrative
3. Project Support Information
4. Budget (a sample budget form is included as Appendix 3)
5. Signatory Information
ASSISTANCE
Cultural Arts Office staff are always available to assist applicants. Please contact the Cultural Arts Office at arts@carlsbadca.gov or
by phone at 760-602-2090.
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APPENDIX 1: COMMUNITY ARTS GRANTS FAQS
• Are there any organizations ineligible to receive Community Arts Grant funding?
o Yes. For-profit organizations are ineligible to receive funding through the Community Arts Grants program. This
includes schools and businesses.
• Is there an age limit for individual artists?
o Yes. Any individual artist applying or receiving funds through a fiscal agent must be 18 on or before application
deadline.
• How are final awards decided?
o All award amount decisions consider the total amount of funding available, scores from panelists and the request
from the applying entity. The scoring panel creates a funding plan based on these factors, which is forwarded to
the Arts Commission for final approval.
• What if I am receiving funding from City of Carlsbad through another department or division?
o Any organization awarded a City of Carlsbad’s Community Activity Grant through the Housing and Neighborhood
Services Department are ineligible to receive funding through Community Arts Grants.
o It is in organization’s best interest to explore and apply for other grant opportunities, including the Carlsbad Library
and Arts Foundation’s Gartner Fund and the Carlsbad Tourism Business Improvement District grants through the
City of Carlsbad. For more information, please contact our office.
• Can one school site apply for multiple Arts in Schools awards?
o Yes. While there is no limit to applications from one school site, multiple applications from one site with projects in
one artistic genre (i.e. music) will be taken into consideration.
APPENDIX 2: INELIGIBLE ORGANIZATIONS AND ACTIVITIES
The City of Carlsbad will NOT award grants to:
• Organizations receiving funding through City of Carlsbad Community Activity Grants
• Governmental agencies or public authorities
• Applicants that have a “delinquent” status with the Community Arts Grants Funding Programs
• Retroactive funding for completed activities
• Religious and/or sectarian programming or any programming and/or services that are solely for the promotion of or
consumption by a specific religious order and/or sect
• Cash reserves or endowments of any kind. Awards are to be expended within the designated funding period
• Capital expenditures, including construction, renovation or purchase of real property
o Purchases or repairs of arts-specific equipment with the capability of extended use over several years are
permitted. Proposals requesting funds for such expenses should be discussed in advance with the Cultural Arts
Office staff.
• Applications that do not support nonprofit, public art activities or projects that benefit a for-profit business or activity
• Projects through a fiscal sponsor that benefit the sponsoring organization or are an extension of the sponsoring
organization’s programs or services
• Support groups and/or non-profit organizations supporting city departments or facilities
• General operating costs, including costs associated with the start-up of a new organization
• Applications to reduce existing deficits
Funding may NOT be used for:
• Fund-raising expenses
• Consultants who are members of an applicant’s staff or board
• Payments to students
• Scholarships, fellowships or tuition assistance
• Costs incurred before the start of the funded project or outside the funding period
DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
Page 8 of 8
• Any and all in-person activities outside the City of Carlsbad limits
• Entry fees for competitions or sponsorship fees
• Pageants, fund-raising events or hospitality costs
• Publication of manuscripts or compositions not created as part of a grant-supported project
• Purchase of monetary awards, cash prizes, contributions or donations
• Scholarly or academic research, tuition and activities which generate academic credit or formal study toward an academic
or professional degree
• Creation of textbooks
DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
Applicant:
FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION
$Notes $Notes
Admissions
Gifts/Merchandise/
Concessions
Advertising
Other
Subtotal Earned Income $0 Subtotal Earned Income $0
$Notes $Notes
Private
Individual
Public Support
Applicant Cash
CAG Request Amount Amount requested through Fiscal Year 201-22 Community
Arts Grants
Amount received through Fiscal Year 2021-22 Community
Arts Grants
Other
Other
Subtotal Unearned Income $0 Subtotal Unearned Income $0
$0 $0INCOME TOTALS
PROJECTED - APPLICATION ACTUALS - FINAL REPORT
PROJECT INCOME
Earned IncomeUnearned IncomeDocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION
Cash Notes Cash Notes
Project Staff (non-artist)
Project Artist(s) or Arts
Instructor(s)
Educational Materials/Printing
Costumes/Props
Sets
Supplies
Licensing/Royalties
Rentals (space and/or other)
Transportation
Food & Beverage
Marketing/Promotion/
Publicity
Fiscal Agency Fee
Other
Other
Other
PROJECT EXPENSES
PROJECTED - APPLICATION ACTUALS - FINAL REPORT
DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION
$0 $0
Value Notes Value Notes
$0 $0
Budget Instructions:
Enter a '0' in any cells that you don't have an amount to add.
Please give detailed descriptions for each line item in the notes column. For example, if your total admissions is $1,000, enter "4 shows, 50 attendees, $5 each."
Please insert your organization name in the top right header.
ACTUALS - FINAL REPORT
IN-KIND SUPPORT
For application, fill out only green. For final report, fill in blue.
You will only be able to fill out the cells highlighted in green or blue.
The application project budget must balance. Total income must equal total expenses. Final Report may d
Round all budget figures to the nearest whole dollar.
EXPENSES TOTALS
IN-KIND TOTALS
PROJECTED - APPLICATION
DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
Jackie Clawson Carlsbad High School Dance Department
Printed On: 15 July 2021
Fiscal Year 2021-22: Educational Institutions or Affiliated
Groups 1
Carlsbad High School Dance Extreme Spring Showcase
Fiscal Year 2021-22: Educational Institutions or Affiliated Groups
Carlsbad High School Dance Department
Jackie Clawson
3557 Lancer Way
Carlsbad, CA 92009
O: 760-331-5700
Jackie Clawson
3557 Lancer Way
Carlsbad, CA 92009
jsolomon@carlsbadusd.net
O: 760-331-5731
EXHIBIT "A"DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
Jackie Clawson Carlsbad High School Dance Department
Printed On: 15 July 2021
Fiscal Year 2021-22: Educational Institutions or Affiliated
Groups 2
Application Form
Organization Information
Educational Institution or Affiliated Group Name (i.e. Carlsbad Elementary,
Carlsbad Booster Club):*
Carlsbad High School Dance Department
Organization website URL:*
https://carlsbadhs.schoolloop.com/vapa
Organization Mission Statement:
Please provide your organization's mission statement. If you have a GuideStar profile, you may copy and paste
your organization's GuideStar mission statement or provide another version here.
The Carlsbad High School Dance Program's mission is to inspire and train high school aged dancers to
develop artistic expression through dance technique, dance structure, social context and performance.
Project Information and Narrative
Project Name:*
Please provide us with the name of the arts project.
Carlsbad High School Dance Extreme Spring Showcase
Project Summary:*
Please provide us with a brief summary of your project.
The Dance Extreme Spring Showcase is a production, which provides all 120 plus Carlsbad High School
dance students an opportunity to choreograph, rehearse and perform unique dances based on the disciplines
of jazz, modern, ballet, and hip-hop. The Production is designed to be an educational experience for all
involved- choreographers, tech crew, dancers, and community members to learn how a professional- level
dance production can come together and dancers can share their artistry.
Project Start Date:*
09/01/2021
Project End Date:*
04/03/2022
DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
Jackie Clawson Carlsbad High School Dance Department
Printed On: 15 July 2021
Fiscal Year 2021-22: Educational Institutions or Affiliated
Groups 3
Project Details:
Please provide additional details for the project such as additional dates, times and location(s) for all project
events for marketing, communications and/or possible future site visits.
The Spring Showcase consists of four full-length shows, March 28- April 2 and two dress rehearsal dates
at the Carlsbad Performing Arts Center at Carlsbad High.
Marketing and communications will be a combination of online website, various social media, and on the
CUSD school Peach Jar.
Amount Requested:*
This is the amount your organization is requesting from the City of Carlsbad's Cultural Arts Grants. Please note that
the maximum funding amount request is $2,500 for Educational Institutions or Affiliated Groups.
$2,500.00
Participants:*
Total number of expected participants for this project (i.e. artists, coordinators, directors, students.)
120
Audience:*
Total number of expected audience attendance for this project.
1100
Previous Project Success:
If your organization has completed a similar project, please provide details of the project and why it was
successful.
Carlsbad High dance program has a strong track record of working successfully with dance instructor and
department chair, Jackie Clawson. She has produced numerous high quality dance performance showcases
over the last decade for thousands of audience members. Carlsbad High School dance program has a strong
reputation in the community and represents Carlsbad strongly nationwide in regional and national dance
competitions. Both JV and Varsity dance teams have won National Championships in Jazz and Hip Hop dance
over the past several years. Many alumni members of the dance competition teams return year after year to
attend, choreograph and support the dancers. They could not have succeeded without the support and
teachings of the Carlsbad High dance program.
Project Distinction:
What makes this project distinctive?
The Dance Program at Carlsbad HIgh School has a distinctive reputation for excellence in the high school
dance community locally, as well as nationally! Over more than a decade, the CHS dance program has grown
into a sought after program for young dancers where they can further develop their craft and hone their
technique through daily classes and rehearsals, working with guest choreographers and participating in
multiple performance opportunities throughout the year. Additionally, the CHS Dance Program has
developed a robust community service component over the years, which provides opportunities for dancers
to perform and give back to the City of Carlsbad at events like the Carlsbad Tree Lighting, the Mitchell Thorpe
Foundation 5k walk, and to volunteer their time to teach and serve as role models to younger dancers
through weekly after school classes and an annual summer dance camp.
DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
Jackie Clawson Carlsbad High School Dance Department
Printed On: 15 July 2021
Fiscal Year 2021-22: Educational Institutions or Affiliated
Groups 4
Project Goals:
What are the goals (outputs and/or outcomes) of the project? How will you measure your goals?
Dance is a performance art! The main goal of the Spring Dance Showcase is to provide an opportunity for
dancers of all levels to express themselves artistically on a professional stage where they will be required to
execute learned and rehearsed dances and movement from class learned throughout the school year. The
success of the showcase will be based on how well students, tech crew, teachers and choreographers produce
a professional- quality show where all dance students have the opportunity to perform.
Target Population:
Who is your target population and why? How will you reach them?
All levels of dance education through the Carlsbad High School Dance Program are available to interested
students who designate dance as their elective. For those who regularly attend classes, the Spring Showcase
is the most widely watched performance opportunity.
Each of the four shows will be advertised on the dance websites, social media accounts, on the CUSD
school system- Peach Jar and though paper flyers distributed to elementary and middle schools throughout
Carlsbad as well as flyers at some of our local supporter place of business. Additionally, CHS students will be
able to purchase tickets for a discounted price. CAC has the capacity to hold 400 audience members and in the
past, the Spring Showcase has sold out at least one of the four shows. Our goal is always to maximize audience
attendance and we will market accordingly.
Project Partnerships:
If applicable, please provide names and brief descriptions of roles for any partners in this project. This would
include any organizations, artists or individuals involved in your project that are not employed or affiliated with the
applying organization.
Local dance teachers/choreographers
Kaitlin Collins- local dance choreographer
Sydney Moeller- local dance choreographer
Efren Abieras- local dance choreographer
Partner Resumes:
If applicable, you may upload any resumes of teaching artists, artists, or any other partners in the proposed project
here. Please consolidate into one PDF if possible. *Feel free to contact the Cultural Arts Office at 760-602-2090 or
email arts@carlsbadca.gov should you need assistance.
Bios-f-32-145-10406700_MUaVcypq_Dance_CAG_Proposal_Bios.pdf
Organization Changes/Challenges/Circumstances:
What special circumstances, challenges or changes have affected your organization? What impact has this had on
your organization?
Due to the Covid-19 Pandemic, the original Spring Dance Showcase scheduled for 2020 was canceled.
Subsequently, both high schools in Carlsbad remained closed for on-campus learning through the beginning
of March 2021. Luckily, the dance teams and members of the Dance 4 class were allowed to begin practicing
on campus, in-person under strict Covid guidelines - masks, social distancing, and outdoors starting in
November 2020. Even with all the restrictions and challenges of this past year, the dancers were
DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
Jackie Clawson Carlsbad High School Dance Department
Printed On: 15 July 2021
Fiscal Year 2021-22: Educational Institutions or Affiliated
Groups 5
tremendously grateful for the opportunity to choreograph, stage, and perform in front of a live (albeit small)
audience for the first time all year at the rescheduled 2021 Spring Dance Showcase - Dance Extreme: Great
Gatsby.
If this grant application is for a school-based project, please answer the following two questions:
State Standards Support:
How does your arts education project support the California State Content Standards for the Visual and Performing
Arts? *Please refer to the California State Board of Education website for reference.
This project gives the students an opportunity to apply the dance techniques, dance history, and dance
appreciation they've learned throughout the year on stage . The students are required to use choreography
tools and rubrics provided to develop showcase pieces for our Dance Extreme performance. Advanced
choreographic concepts are taught, as well as teaching strategies for the higher level classes. This gives the
students not only opportunity to dance themselves, but to teach their own choreography to peers. Students at
this level also learn how to set lighting cues, select costumes and edit music.
State Standards Description:
Please cite the specific standard numbers, grade level(s) and descriptions as they pertain to your project. Describe
how the curriculum and instruction (if applicable) of the project aligns to each standard. *Please refer to the
California State Board of Education website for reference.
These are examples of dance standards used for grades 9-12 that pertain to the Dance Extreme Project.
-Clarify the artistic intent of a dance by manipulating and refining choreographic devices, dance
structures, and artistic criteria using self-reflection and feedback from others. Document choices made in the
revision process and justify how the refinements support artistic intent.
- Demonstrate clear directionality and intent when performing locomotor and nonlocomotor movements
that change body shapes, facings, and pathways in space. Identify symmetrical and asymmetrical body shapes
and examine relationships between body parts
.-Dance to a variety of rhythms generated from internal and external sources. Perform movement phrases
that show the ability to respond to changes in time.
-Build content for choreography using several stimuli (e.g., music/sound, text, objects, images, notation,
observed dance, experiences, literary forms, natural phenomena, current news, social events).
Project Support Information
Letter of Support (OPTIONAL):
Please upload a letter of support from any partnering organization(s) and/or schools that are essential to your
project.
Materials Upload (OPTIONAL, but recommended):
Please upload any marketing materials, images, and/or files that would provide more information about your
project.
Final Dance Extreme 2021 Program-4.pdf
DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
Jackie Clawson Carlsbad High School Dance Department
Printed On: 15 July 2021
Fiscal Year 2021-22: Educational Institutions or Affiliated
Groups 6
Videos Upload (OPTIONAL):
Please provide us with a host website link for all videos relevant to the project.
https://drive.google.com/file/d/1C1vTCBEHY3GFhR_jwQt4tVERSnVR2jA8/view?usp=sharing
Videos Upload (OPTIONAL)
If you do not have a URL that hosts your video, you may upload it here.
Additional Materials:
You may upload any other additional supplemental materials you wish to provide here (i.e. letter of agreement
between artist and school/affiliated group.)
Budget Information
Total Project Budget
$16,300.00
Project Budget Form:*
Download a Community Arts Grants budget form and complete the "Projected" column. Save your completed file
as a PDF and upload your project budget form here. Make sure costs tie in with your project narrative. *Budget
forms will be available on the Cultural Arts Community Arts Grants webpage. Feel free to contact the Cultural Arts
Office at 760-602-2090 or email arts@carlsbadca.gov should you need assistance.
FY 2021-22 Project Budget Form.pdf
Current School Year Budget Information:
Please upload a current school year budget:
•If you are a teacher, please provide a budget for your program area that includes this project (i.e. Drama
Department budget for the school year)
•If you are an affiliated group (i.e. parent/booster organization), please provide a current school year
budget for your organization
Letter of Determination:
If you are a first time grant applicant with the City of Carlsbad, please upload your IRS Letter of Determination.
Board Roster:
If you are applying as an affiliated group (i.e. parent/booster organization), please provide a roster of board
members and ensure the document includes names and titles. Alternatively, we will also accept the most recent
board meeting minutes that includes the board roster.
DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
Jackie Clawson Carlsbad High School Dance Department
Printed On: 15 July 2021
Fiscal Year 2021-22: Educational Institutions or Affiliated
Groups 7
File Attachment Summary
Applicant File Uploads
• Bios-f-32-145-10406700_MUaVcypq_Dance_CAG_Proposal_Bios.pdf
• Final Dance Extreme 2021 Program-4.pdf
• FY 2021-22 Project Budget Form.pdf
DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
Carlsbad High School Dance Showcase
Dance Instructors & Choreographers
Jacqueline attended Arizona State University as a dance education major. She participated in the
Herberger College Dance Performances. Jacqueline continued pursuing her interest in teaching dance
by taking education classes and student teaching at a magnet dance high school. After graduation
she worked at Willow Canyon High School in Surprise, Arizona, Jacqueline was the Dance Director for
two years before coming to Carlsbad High School.
Jacqueline is responsible for over 200 Dancers in the Carlsbad dance program. The program puts on
three main productions throughout the school year: the Homecoming half-time show, Lancer Dancer
Winter Showcase and Spring Dance Extreme Showcase. Jacqueline is also the performing and visual
arts department chair. This is her 11th year teaching at Carlsbad high school. She looks forward to
working with such talented dancers every day.
In 2009, she was accepted as 1 of only 25 freshmen into the California State University, Long Beach
(CSULB) Dance Department, which ranks in the top 10 in North America and has a degree in
Communications and Dance. She remains a member of the CSULB National Society of Collegiate
Scholars for undergraduate students who academically rank in the top 20%. She has also earned her
Master’s Degree in Education from National University, and is currently seeking a teaching credential in
Physical Education with an emphasis in Dance.
Danielle’s classical and commercial training has inspired her to train well-rounded students who involve
themselves in several forms of dance, and continues to produce award-winning pieces of
choreography, including choreography for the University of Oregon. She is also a member of the Varsity
Dance Cast, where she meets yearly with other high school and collegiate dance team coaches from
around the country to provide consultation for all Varsity dance brands in regards to scoresheets,
summer camps, event venues, etc. Her students have achieved many overall and special judge’s
awards throughout various regional and national competitions. She also continues to win several
choreography awards throughout various dance competitions. Danielle continues to produce
exceptional dancers and pieces and hopes to continue in her successful career in choreography and
dance education.
Jacquelyne Clawson
Jacqueline Clawson grew up in Southern California. She danced at a local dance
studio called the Pacific School of Ballet until she graduated from high school at
Saint Margaret’s in San Juan Capistrano. She performed with her studio at
community events and dance competitions throughout high school. She
performed in Japan where she lived with a host family and took dance classes.
During her summers in high school, she attended different dance programs: the
Joffrey ballet, Burkylin ballet and Long Beach Summer Program.
Danielle Luna Braithwaite
Danielle Luna Braithwaite began her dance training with some of the industry’s top
professionals. She joined Youth America Ballet at age 11 and began competing
with local competition teams. She earned her classical ballet training with Victor
and Tatiana Kasatsky, former principals of the Moscow Classical Ballet in Russia.
After training as a classical and commercial dancer for eight years, Miss Luna
began dancing with the SCHS Dance Team, her team earned four national titles. In
2006, Danielle was one of seventy-five dancers selected internationally to study
with Alvin Ailey American Dance Theater in New York City where she continued
training in ballet, jazz, contemporary, and modern. Throughout her training,
Danielle competed as a soloist at the regional and national level and earned
several overall awards and titles.
DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
Kaylin went on to receive her BA in Political Science Administration with a focus in Business and Society
from the University of California, Riverside. During her time at school, she was on UCR's dance team.
In 2015, Kaylin was a member of the Ontario Reign Dance Team and the IE 66ers Dance Team. She also
taught and developed choreography at Artistic Expression Dance Studio in San Jacinto, CA for the past
two years. In 2018-2019, Kaylin was a member of the Los Angeles Charger Girls! Kaylin has a true passion
for dance and gets inspired every time she gets the opportunity to share it with her students. This is her
second year as the Xcalibur Coach.
Kaitlin is currently the head coach of the San Diego State University Dance Team and the Department
Head of jazz and leaps and turns at Carlsbad Dance Center. One of her main responsibilities is
choreography at both SDSU and CDC. Under Kaitlin’s direction, the SDSU dance team placed in the top
ten at UDA’s College Nationals in both the jazz and hip hop categories and the team won first in both
jazz and hip hop at USA’s College Championships in 2015 and 2016. This year, her dancers competed in
Dance Team Union’s College Classic and won the D1A jazz category and received 2nd in hip hop. As
the head of jazz at Carlsbad Dance Center, she also choreographs for the Carlsbad Dance
Competition Team.
Kaitlin attended Long Beach State University where she was a member of the 2003 Dance Team that
traveled to NDA Nationals in Daytona Beach, Florida. She loves sharing her joy for dance with all of her
students.
In addition to performances at Legoland theme park, Efren has also danced in their TV commercials.
Because hip-hop is a dance style where moves and methods develop, change and disappear at an
incredibly rapid pace, Efren often travels to San Francisco or Los Angeles to train under some of the
industry giants. He has taken master classes from hip-hop greats like Chris Judd; a featured dancer on
Jennifer Lopez’s tours and videos and Jorge Santos; a dancer for Christina Aguilera. Efren also studied
Kaylin McCauley
Kaylin was born and raised in Oceanside, CA and began dancing at
Dance Unlimited at the age of 3. Growing up, Kaylin trained in ballet, jazz,
tap, hip-hop, contemporary, and lyrical and she danced competitively
for over 10 years. Kaylin was a 4-year member of El Camino High School's
Cheerleading Team, as well as El Camino High School's Dance Team
where as captain, she began to choreograph.
Kaitlin Collins
Kaitlin Collins began dancing at the age of five at Carlsbad Dance Centre, and
has studied tap, jazz, ballet, clogging, musical theater, acro, and hip-hop.
Kaitlin has been teaching dance for 12 years in North County, San Diego. She
coached the Mission Hills High School Dance Team in San Marcos, CA for five
years where they competed at the UDA NDTC from 2010 – 2013. Under her
leadership, the team had top ten finishes in the Jazz, Hip Hop, and Pom
categories. She coached San Pasqual High School Dance Team from 2014-
2016. Kaitlin has choreographed for several high schools in North County and
across the nation in the styles of jazz, lyrical, pom and hip hop.
Efren Abieras
Inspired by his Mother who taught him the “Snake” and the “Reebok,” Efren knew
at a very young age that hip-hop culture was going to be a part of his life. He
grew up learning the basics of hip-hop dance, always striving to learn new
techniques. As a young boy Efren never attended formal dance classes, instead
he looked to the older neighborhood kids as his dance mentors. This raw form of
learning gave Efren a real understanding of what “hip-hop” means at its roots.
Performing quickly became a major part of Efren’s life.
DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
and trained with the legendary Wade Robson, who has choreographed and worked with every big
name in the music and entertainment business.
In 2003, Efren joined the teaching staff at Carlsbad Dance Center and is now the Department Head of
hip-hop, where he teaches hundreds of students and choreographs for the competitive dance team.
Efren continues to learn and grow as a dancer and instructor and is honored to share his passion for
dance with his students. He wants all his students to remember; “Dance to Inspire not to Impress.”
DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
Carry On
Choreographed and Performed By: Maison Hollander
Me me me
Choreographed By: Sarah Charvel and Indya Daul
Performed By: Xcalibur
Work
Choreographed and Performed By: Milan DiBacco and Kara Kruger
Megan Mix
Choreographed By: Reese Fels, Isabel Jennings, Lauren Montano, Maddie Shaffer, and
Scarlett Walker
Performed By: Reese Fels, Peyton Humberstone, Isabel Jennings, Savannah Martin,
Lauren Montano, Lauren Rosen, Maddie Shaffer, Lucia Smith, and Scarlett Walker
The Cave
Choreographed and Performed By: Sarah Charvel, Indya Daul, and Skylin
Granche
White Ferrari
Choreographed and Performed By: Reese Fels and Peyton Humberstone
Little Party
Choreographed and Performed By: Lancer Dancers and Xcalibur
The Lancer Dancers and Xcalibur Dance Teams would like to
thank the families, friends, and sponsors for all the love and
support this year.
The 2021 Dance Extreme Showcase was funded by a grant from the City of Carlsbad's
Curltural Arts Department.
DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
The Carlsbad High School Dance Teams Lancer Dancers
and Xcalibur Proudly Present…The Great Gatsby
Thursday, March 20th, 2021
Cultural Arts Center
Can’t Hold Us
SHOW ORDER
Choreographed By: Lauren Rosen, Peyton Humberstone and Maison
Hollander
Performed By: Lancer Dancers
On The Floor
Choreographed By: Sidney Greene and Charlotte Fait
Performed By: Xcalibur
The Story Never Ends
Choreographed and Performed By: Mya Fuchs and Peyton Humberstone
Green Light
Choreographed and Performed By: Lauren Rosen
Le tating
Choreographed By: Eliza Cervantes
Performed By: Lancer Dancers and Xcalibur
Reload
Choreographed and Performed By: Bella Applegate, Ella Boertije, and Dannika Witt
Right My Wrongs
Choreographed and Performed By: Maddie Shaffer and Lauren Montano
DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
Starships
Choreographed and Performed By: Bella Applegate,Talia Bishop, Ella Boertije, Annalisa
Conca, Sarah Charvel, Indya Daul, Ava Della Vedova,Milan DiBacco Mya Fuchs, Skylin
Granche, Kara Kruger, Morgan Mills, Ashleigh Price,Sam Robertson, Ava Ward, and
Dannika Witt
Great One
Choreographed and Performed By: Lucia Smith
Roaring 20s
Choreographed By: Sydney Baccay
Performed By: Sarah Charvel, Annalisa Conca, Ava Della Vedova, Milan DiBacco, Indya
Dual, Mya Fuchs, Maison Hollander, Isabel Jennings,Ava Ward, and Dannika Witt
Always Remember Us This Way
Choreographed and Performed By: Peyton Humberstone
Best Friend
Choreographed By: Kaitlin Collins
Performed By: Lancer Dancers and Xcalibur
INTERMISSION
Mama Mia
Choreographed By: Annalisa Conca, Peyton Humberstone,Lauren Rosen, and Lucia
Smith
Performed By: Lancer Dancers and Xcalibur
Eleven
Choreographed and Performed By: Lauren Montano
Incomplete
Choreographed and Performed By: Annalisa Conca and Ava Della Vedova
Megatron
Choreographed By: Shana Ned
Performed By: Lancers Dancers
DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
Silhouette
Choreographed and Performed By: Mya Fuchs and Isabel Jenning
Ribs
Choreographed and Performed By: Peyton Humberstone,Lauren Montano, Lauren Rosen,
and Lucia Smith
DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
PROJECTED - APPLICATION ACTUALS - FINAL REPORT
PROJECT INCOME $Notes $
E
ar
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e
d
In
c
o
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e
Admissions $11,000 Projected sale of 1100 8ckets over 4 shows at $10 per 8cket
Gi@s/Merchandise/ Concessions $500 Snack bar
Adver8sing $300 Selling Business & Personal Ads in Program
Other $0
Subtotal Earned Income $11,800 Subtotal Earned Income $0
$Notes $
U
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e
d
In
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Private $0
Individual $2,500 Dona8ons from Dance Families
Public Support $0
Applicant Cash $0
CAG Request Amount $2,500 Amount requested through FY 2021-22 Community Arts Grants
Other
Other
Subtotal Unearned Income $5,000 Subtotal Unearned Income $0
INCOME TOTALS $16,800 $0
Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION
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DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
PROJECTED - APPLICATION ACTUALS - FINAL REPORT
PROJECT EXPENSES Cash Notes Cash
Project Staff (non-ar8st)$0
Project Ar8st(s) or Arts
Instructor(s)$2,000 Choreographer Fees- Dance 1-hip hop, Dance 2- hip hop, Dance 3-
hip hop and contemporary and Dance 4- hip hop
Educa8onal Materials/Prin8ng $0
Costumes/Props $5,000 Costumes for all 147 dance par8cipants for over 30 dances-
average $34 per dancer
Sets $2,000 Ligh8ng Designer & Engineer to set lights during tech rehearsals
and run ligh8ng board for 2 dress rehearsals and 4 shows
Supplies $100 Office Supplies
Licensing/Royal8es $2,000 BeatBlend Media- Music cuts and royal8es
Rentals (space and/or other)$338 Custodial Fee for Saturday use of CAC
Transporta8on $0
Food & Beverage $150 Food for tech crew between dress rehearsals and between
Saturday shows
Marke8ng/Promo8on/ Publicity $500 Prin8ng of Professional Show Programs and 8ckets
Fiscal Agency Fee $0
Other $4,062
Produc8on revenue pays for annual dance program to include
technique courses throughout year for dancers as well as team
costumes, choreography and compe88on fees.
Other $150 Lobby Decora8ons
Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION
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DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
Other
EXPENSES TOTALS $16,300 $0
PROJECTED - APPLICATION ACTUALS - FINAL REPORT
IN-KIND SUPPORT Value Notes Value
Volunteer Produc8on &
Management
Volunteer Ushers/Hospitality
IN-KIND TOTALS $0 $0
Budget InstrucQons:
For applica8on, fill out only green. For final report, fill in blue.
You will only be able to fill out the cells highlighted in green or blue.
The applica8on project budget must balance. Total income must equal total expenses. Final Report may differ.
Round all budget figures to the nearest whole dollar.
Enter a '0' in any cells that you don't have an amount to add.
Please give detailed descrip8ons for each line item in the notes column. For example, if your total admissions is $1,000, enter "4 shows, 50 afendees, $5 each."
Please insert your organiza8on name in the top right header.
Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION
3
DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION
4
DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
ACTUALS - FINAL REPORT
Notes
Notes
Amount received through FY 2021-22 Community Arts Grants
Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION
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DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
ACTUALS - FINAL REPORT
Notes
Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION
6
DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
ACTUALS - FINAL REPORT
Notes
Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION
7
DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF
Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION
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DocuSign Envelope ID: E3789512-52AC-4545-88B5-9D00A5A2D4DF