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HomeMy WebLinkAbout2021-06-23; Library Board of Trustees; MinutesMEETING OF: DATE OF MEETING: PLACE OF MEETING: A~ &'-d5-;)./ LIBRARY BOARD OF TRUSTEES LIBRARY BOARD OF TRUSTEES SPECIAL MEETING Wednesday, June 23, 2021 Teleconference CALL TO ORDER: 1:31 p.m. ROLL CALL: Trustees DeForest, Hu Isa rt, Larson, McBride and Parsons STAFF PRESENT: Suzanne Smithson, Library & Cultural Arts Director Sheila Crosby, Deputy Library Director Katie Nye, Deputy Library Director Carrie Scott, Interim Principal Librarian Debbie Jo McCool, Associate Analyst Devin Castel, Senior Business Systems Specialist Jennifer Davidson, Administrative Secretary APPROVAL OF MINUTES: Minutes of the Library Board of Trustees meeting held May 26, 2021. ITEM #3 Motion by Trustee DeForest, seconded by Trustee McBride, to approve the Minutes of the meeting held on May 26, 2021 as presented. Motion carried, 4/0/0/1 (Larson -Abstain) PUBLIC COMMENTS: None. PRESENTATION OF PROCLAMATIONS TO TRUSTEE HULSART AND TRUSTEE PARSONS: Library & Cultural Arts Director Suzanne Smithson presented proclamations to Trustee Beth Hulsart and Trustee Dr. A. Sandy Parsons in honor of their service and contributions to the Library Board of Trustees. MONTHLY LIBRARY REPORTS: The board received the monthly library report for May 2021. The Board was asked for their input as to format. Chair Larson requested the addition of 2019 to the month to month comparison. Trustee DeForest requested to see more statistics on usage. Associate Analyst Debbie McCool suggested a hybrid of the current report and the previous versions, and Director Smithson suggested bringing sample statistic reports at the next meeting to share with the board. Page 2 of 3 Library Board of Trustees Minutes of the June 23, 2021 Special Meeting LIBRARY SERVICES DURING COVID-19: The board received an update and presentation from Library & Cultural Arts Director Suzanne Smithson on library services during COVID-19. This included elimination of occupancy limits and adding seating areas to the interior of all library locations; increased hours and days of operation; evaluation of future hours and days of operation based on community needs; staffing vacancies; west patio open; curbside services continuation; virtual programs. Director Smithson also discussed preparation for next steps which will include on-site literacy tutoring, elimination of quarantine of library materials, accepting donations, re-opening the Friends of the Carlsbad Library bookstore at Carlsbad City Library on Dove Lane and the possibility of limited in-person programs. Director Smithson answered questions from the trustees on the current policy for wearing masks in the libraries. Deputy Library Director Sheila Crosby shared with the trustees the number of patrons visiting the libraries. DIRECTOR'S REPORT: Director Smithson updated the board on a variety of topics: technology projects including the city's new fiber network and the city's new telephone system; temporary Carlsbad Fire Station 2 is now occupied and operational out of the north parking lot at the Carlsbad City Library on Dove Lane; donor recognition site to the library webpage; new library trustees to be appointed at the July 13 City Council meeting; possibility of canceling July 28 Library Board of Trustees meeting; new chair and vice chair elections will occur at the August or September Library Board of Trustees meeting; and in-person meetings to be discussed at the next Library Board of Trustees virtual meeting. FOUNDATION REPORT: Representative McBride reported the Carlsbad Library & Arts Foundation will continue to meet virtually. The Carlsbad Library & Arts Foundation to begin planning the annual gala. FRIENDS OF THE LIBRARY REPORT: Representative Hu Isa rt shared that the Friends of the Carlsbad Library will hold their annual meeting to elect new board members, and the Friends of the Carlsbad Library are excited to return to re-open the bookstore. NORTH SAN DIEGO COUNTY GENEALOGICAL SOCIETY REPORT: Board Liaison Mary Millet reported on the addition of a full page to the society's newsletter on library services and hours and days of operation; current membership is 346 members; results of member surveys on meeting virtually or in person; program attendance statistics; and the North San Diego County Genealogical Society will continue to meet virtually through the end of September. Page 3 of 3 Library Board of Trustees Minutes of the June 23, 2021 Special Meeting LIBRARY BOARD COMMENTS/ANNOUNCEMENTS: Trustee McBride and Trustee Larson commented on the happiness patrons are expressing for being back in the library and thanked staff all they do to support the community. ADJOURNMENT: Chair Larson adjourned the meeting at 2:25 p.m.