The URL can be used to link to this page

Home My WebLink AboutPlaywrights Project; 2021-09-22; PSALCA-22040CA1 Fiscal Year 2021-22 GRANT AGREEMENT FOR Playwrights Project This agreement, is made on the day of , 20 , by Playwrights Project (ORGANIZATION), hereinafter referred to as “Grantee,” and the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as “City” (the “Agreement.”) City, as Grantor, agrees to provide Grantee the Grant funds awarded to Grantee during the FY 2021-22 Community Arts Grants Program in an amount not to exceed six hundred twenty dollars ($620) (“Grant.”) The purpose of the Grant is to provide funds to Grantee for the project outlined in the Agreement Scope (“Agreement Scope”). Project Title: Write On! Playwriting Residency The grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are used for a public purpose, in accordance with the law, the City and Grantee hereby agree to the following terms. TERMS AND CONDITIONS OF GRANT 1. TERM. The term of this Agreement shall mean the period commencing on the effective date of this Agreement and expiring on September 30, 2022. The term of this Agreement may be extended by mutual written agreement of the parties. The parties will prepare a written amendment indicating the effective date and length of extended Agreement. 2. USE OF COMMUNITY ARTS GRANTS PROCEEDS. a. Grant funds are to be disbursed as outlined in this Agreement in consideration of and on condition that the sum be expended in carrying out the purpose as set forth in the Agreement Scope and under the terms and conditions set forth in this Agreement. Grantee agrees to assume any obligation to furnish any additional funds that may be necessary to complete the Agreement Scope. b. In accordance with the Agreement Scope and the Fiscal Year 2021-22 Community Arts Grants Guidelines, all grant funds are eligible to be used September 1, 2021 through August 31, 2022. Any extension of fund use must be requested in writing and approved in writing by City. Extension of Community Arts Grants FY 2021-22 funds may render that organization ineligible to apply for or receive additional funds as part of the subsequent Community Arts Grants FY 2022- 23 cycle. c. All costs accrued for services and/or supplies prior to the execution of Agreement are not eligible for funding or reimbursement through the use of Grant proceeds. d. Eligible and ineligible costs include, but are not limited to, items detailed in the Fiscal Year 2021- 22 Community Arts Grants Guidelines, in the section titled Eligible and Ineligible Costs, attached hereto as Exhibit A. 3. CONDITIONS OF FUNDING AND DISBURSEMENT. City shall have no obligation to provide the Grant proceeds or to make any subsequent disbursement of Grant proceeds, and may seek reimbursement of Grant proceeds, if any of the following requirements are not fully satisfied: a. Grantee agrees to use grant funds to implement the Agreement Scope, including using the Grant funds to only cover expenditures for programs and services incurred during the Agreement Scope dates and under the terms and conditions of this Grant Agreement. b. Grantee shall certify that the Agreement Scope is within Carlsbad city limits or that the Grantee’s main address is within Carlsbad city limits. c. Grantee shall complete all work in accordance with Agreement Scope, as reasonably soon as possible, but in no case later than thirty (30) calendar days, Grantee shall notify the City of events or proposed changes that could affect the Agreement Scope. DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4Debbie Jo McCool Mimi Kim Richard SchultzDebbie Jo McCool Suzanne Smithson Ed Garbo September 2122nd 2 d. The Grantee shall be responsible for the performance of the work, as set forth herein, and for the preparation of reports required by this Agreement. e. Before Grantee makes any material changes to the Agreement Scope, Grantee agrees to submit to the City, in writing, a proposal requesting changes to the Agreement Scope. Grantee shall make no material changes to the Agreement Scope unless and until City formally approves the Grantee’s request in writing. f. Grantee agrees to acknowledge the City’s Grant consistent with the Fiscal Year 2021-22 Community Arts Grants Guidelines, attached hereto as Exhibit A. g. Grantee shall provide full and timely information to the City to update staff on programs and include naming the City in any publications and/or social media, whether in digital or print format, as opportunities arise. h. Grantee shall retain all records and supporting documentation, including expenditure receipts, applicable to the Agreement Scope and this Agreement for a period of three (3) years, and make all records and supporting documentation readily available, upon request, for inspection and/or audit by representatives of the City. 4. EVENT/PROGRAM PROMOTIONAL OPPORTUNITIES. Grantee has the option to supply event and/or program information including the date, location, time, admission, parking and related details for inclusion in Cultural Arts’ communications such as e-newsletter, emails and website. At its discretion, the Cultural Arts Office will provide support in distributing the information through the city’s established channels of communication. If grantee wishes to participate, the grantee needs to submit the information to the Cultural Arts Office at least 60 days prior to the event or program. Please initial box to opt-in to promotional opportunities 5. RETURN OF GRANT FUNDS. Any determination, by the City, of noncompliance with activities and expenditures outlined in the Agreement Scope without prior notice and express approval by the City, upon demand by the City, Grantee agrees to return to the City the amount requested by the City, up to and including an amount equivalent to the full Grant award. Failure of the Grantee to comply with the terms of this Agreement shall not be the cause for return of Grant funds if, in the judgement of the City, such failure was due to no fault of the Grantee. In such case, any amount required to settle, at minimum cost, any irrevocable obligations properly incurred shall be eligible to be paid by Grant funds. However, if, due to COVID-19 or local health orders, Grantee is unable to complete all events or requirements of the Scope of Work, Grantee may be required to return up to the full amount of the award or a prorated amount based on the percentage of the work completed. 6. REQUIRED REPORTS. Failure to complete the following reports may render the recipient ineligible to receive the full and final payment of the Grant award. a. Submit a Revised Project Form, as required per the Fiscal Year 2021-22 Community Arts Grants Guidelines, attached hereto as Exhibit A, within thirty (30) days of Grant award notification. b. Submit a Final Report including all required attachments by completing the designated form to the City (30) calendar days after the Agreement Scope end date or, September 30, 2022, whichever is earlier. Grantees in noncompliance with the above reporting requirements agree to return some or all of the initial Grant payment if requested by the City. Additionally, if Grantee is found to be in noncompliance, Grantee agrees that for the year immediately following a determination of noncompliance, Grantee shall be ineligible to receive any new grants from the City. DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 3 7. DISBURSEMENT OF GRANT FUNDS. The Grant amount to be provided to the grantee, under this Agreement, may be disbursed as follows: a. First payment of 80 percent of Grant will be disbursed upon approval of Revised Project Form as applicable, and receipt of fully executed contract. b. Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report and approval by Library & Cultural Arts Director or designee. c. Any payment of a Grant amount in excess of the final Project costs shall be returned to the City within sixty (60) days of completion of the Agreement Scope or the Project end date, whichever is earliest. 8. PROJECT CANCELLATION. a. If a Grantee wishes to cancel a Project at any time, Grantee shall notify the City in writing within fifteen (15) calendar days of the decision to cancel and Grantee, at the time it provides the City with notice of cancellation, shall return all Grant funds to the City. b. In the event an approved Agreement Scope cannot be completed for any reason, and if Grant funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the City forthwith. 9. PROJECT MODIFICATION OR TERMINATION. a. Grantee may unilaterally rescind this Agreement at any time prior to the commencement of the Project, or prior to first disbursement of funds. After Project commencement, as outlined in the Agreement Scope, or disbursement of Grant funds, this Agreement may be rescinded, modified or amended only by mutual agreement, in writing, of both the City and Grantee. b. Any changes, whether planned or unanticipated, to funded projects due to the COVID-19 pandemic (including, but not limited to, state or local health orders and social distancing measures) must be submitted to City at least seven (7) calendar days before implementation of the change. Proposed modifications will be reviewed on a case by case basis, and the City's Cultural Arts Manager or designee will notify Grantee in writing whether the proposed changes are approved. Any project changes must continue to adhere to the City’s Fiscal Year 2021-22 Community Arts Grants Guidelines provided with the original executed agreement. 10. LOSS OF GRANT. At the discretion of the City, the following actions may result in a loss of all or in part of any Grant amount allocated to the Grantee: a. A Grantee fails to enter into a signed Agreement with the City within sixty (60) calendar days of receipt of the Agreement. b. Activities associated with Grantee occur that do not align with activities described in the Agreement Scope, including, but not limited to, reduction in services, significant alteration of Agreement Scope elements, such as performers, artists or attendees, or significant changes in budget income, expenses or line item designations from Grantee’s budget, included in the Agreement Scope. c. A Grantee withdraws or terminates the Agreement Scope. d. A Grantee fails to complete the Agreement Scope and/or fails to submit all required reports and/or documentation before September 30, 2022. 11. DISCRIMINATION AND HARASSMENT PROHIBITED. Grantee will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. agrees that neither it nor its agents shall discriminate against any clients, prospective clients, employees, prospective employees, contractors, or prospective contractors on the basis of race, color, religion, sex, national origin, age, disability, or familial status. DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 4 12. NOTICES. a. The names and addresses of the persons who are authorized to give written notices to receive written notice on behalf of City and on behalf of Grantee under this Agreement. b. Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. For Grantee: For City: Playwrights Project City of Carlsbad Attn: Cecelia Kouma Library & Cultural Arts Director, Suzanne Smithson Playwrights Project 1775 Dove Lane San Diego, CA 92123 Carlsbad, CA 92011 Email: ckouma@playwrightsproject.org 13. INDEMNIFICATION. Grantee hereby agrees to defend, indemnify, and hold free and harmless the City, its officers, officials, employees, and volunteers from and against any and all claims, damages, losses, costs (including but not limited to attorney's fees) and liabilities of any kind arising directly or indirectly out of, or related in any way whatsoever to the provision of Grant proceeds. 14. NO PARTNERSHIP OR JOINT VENTURE. The relationship between City and Grantee is solely that of Grantor and Grantee. Under no circumstances shall City and Grantee be deemed to be partners or involved in a joint venture. 15. MODIFICATIONS. This Agreement may not be modified or amended except by written document executed by a duly authorized representative of both the City and the Grantee. 16. GOVERNING LAW. This Agreement shall be construed in accordance with and be governed by the laws of the State of California. Venue, in the event of a dispute, shall be in the North San Diego County Superior Court. 17. SEVERABILITY. In the event that any provision or clause of this Agreement conflicts with applicable law, such conflict shall not affect other provisions of this Agreement, which can be given effect without the conflicting provision. To this end, the provisions of this Agreement are declared to be severable. 18. DRAFTING AMBIGUITIES. Grantee understands that it is aware that it has the right to be advised by counsel with respect to the negotiations, terms and conditions of this Agreement, and that the decision of whether or not to seek advice of counsel with respect to this Agreement is a decision which is the sole responsibility of Grantee. This Agreement shall not be construed in favor of or against either Party by reason of the extent to which either Party participated in the drafting of this Agreement \\\ \\\ DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 5 19. SIGNING AUTHORITY. The representative for each Party signing on behalf of a corporation, partnership, joint venture or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto harmless if it is later determined that such authority does not exist. GRANTEE CITY OF CARLSBAD, a municipal corporation of the State of California *By: By: (1st signature here) SUZANNE SMITHSON Library & Cultural Arts Director As authorized by the City Manager (Print name/Title) (Email address) ATTEST: (Date) **By: (2nd signature here) For FAVIOLA MEDINA City Clerk Services Manager (Print name/Title) (Email address) (Date) If required by City, proper notary acknowledgment of execution by contractor must be attached. If a Corporation, Agreement must be signed by one corporate officer from each of the following two groups. *Group A. **Group B. Chairman, Secretary, President, or Assistant Secretary, Vice-President CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: For CELIA A. BREWER, City Attorney By: ____________________________ Deputy/Assistant City Attorney DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Cecelia Kouma ckouma@playwrightsproject.org 9/8/2021 Executive Director hc23@ntrs.com Henry Tanaka 9/8/2021 Treasurer 6 EXHIBIT “A” SCOPE OF GRANT Itemized list of what Grantee will complete to satisfy grant funding. Items which may be included in this section: Required 1. Fiscal Year 2021-22 Community Arts Grants Guidelines 2. Completed Community Arts Grants FY 2021-22 Application Optional, As Needed 3. Community Arts Grants FY 2021-22 – Project Budget Information 4. Community Arts Grants FY 2021-22 – Revised Project Form 5. Community Arts Grants FY 2021-22 – Revised Project Budget Information DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Page 1 of 8 FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS GUIDELINES WELCOME The City of Carlsbad Cultural Arts Office serves to encourage, develop and facilitate an enriched environment of artistic, creative and cultural activity in the City of Carlsbad and the North San Diego County region. The Cultural Arts Office manages funding programs to provide financial support to organizations, schools and individuals for various projects through a competitive application and review process. These projects benefit the community through an array of activities for schools, artists and organizations. The Community Arts Grants program was identified for continued and increasing support by the Carlsbad City Council through the updated 2018 Arts & Culture Master Plan. The Community Arts Grants program supports activities that provide and support quality arts and cultural programming within Carlsbad. Our mission is to: •Reinforce accessible arts and culture opportunities and experiences for Carlsbad students and residents •Provide arts education and lifelong learning opportunities for all ages •Support local and regional arts organizations as an important component of the economy and quality of life in Carlsbad and North San Diego County •Support arts education in schools and through affiliated organizations •Develop and support organizational strength and capacity of Carlsbad arts organizations •Encourage new and emerging arts programs and organizations in Carlsbad, and •Celebrate Carlsbad as an exciting, vibrant and creative destination for our residents and visitors alike. FISCAL YEAR 2021-22 OVERVIEW The updated Fiscal Year 2021-22 guidelines reflect changes necessary to support and provide funding to artists and arts organizations in Carlsbad and surrounding areas during the COVID-19 pandemic. Changes have been approved by the City of Carlsbad’s Arts Commission on May 7, 2020. Important dates for the Fiscal Year 2021-22 grant cycle application are as follows: Applications open: Monday, April 12, 2021 Applications due: Monday, May 24, 2021 Arts Commission Funding Plan review & approval: Thursday, August 5, 2021 All projects must be completed by August 31, 2022 Applications will be submitted online at www.carlsbadca.gov/artsgrants •Total funding available for the Fiscal Year 2021-22 cycle is $88,000 •All projects must be completed by August 31, 2022 •All final reports are due within 30 days of the completion of the event or September 30, 2022, whichever comes first •80% of all awarded funds will be disbursed after agreements are executed; the final 20% once the final report and budget are submitted and approved HEALTH AND SAFETY CERTIFICATION •Any and all projects, programs and activities supported by the Community Arts Grants must adhere to any and all health and safety requires as outlined by state, county, local or other governmental bodies at all times. Failure to do so may result in cancellation of the agreement and returning of grant funds. EXHIBIT "A"DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Page 2 of 8 ELIGIBILITY • All applicants, including fiscal agents, must be determined to be not-for-profit, tax-exempt organizations by either the Internal Revenue Service or the California State Franchise Tax Board • If projects include partnerships, only one application may be submitted for that project involving all parties o If a school would like to partner with an arts organization or artist, all partnerships must include a signed letter of agreement between the two parties GUIDELINES APPENDICES • Appendix 1 – Community Arts Grants FAQs • Appendix 2 – Ineligible Organizations and Activities FUNDING CATEGORIES Funding is structured by classification of each organization, then according to available categories: • Arts Organizations, including Fiscal Agents of Individual Artists o Capacity Building - $5,000 maximum award o Arts Projects - $7,500 maximum award • Educational Institutions and Affiliated Groups o Arts in Schools - $2,500 maximum award ARTS ORGANIZATIONS • Arts Organizations must be registered 501(c)(3) nonprofit organizations • Applicants may apply to one or both the Arts Projects and Capacity Building categories and may submit these applications in the same round or different rounds • Applicants may only submit one application per category per funding cycle ARTS ORGANIZATIONS – CAPACITY BUILDING • Capacity Building grants have a maximum award of $5,000 • Capacity Building grants are designed to help an arts organization improve its effectiveness, strengthen organizational and/or financial stability, increase community impact and effectively support the nonprofit’s mission • Capacity Building grants will only be awarded to organizations based in Carlsbad • Grants cannot be used for projects that fall under the Arts project category. Examples of potential projects include but are not limited to: o Marketing support for changes in programming o Staff training and/or technology to transition to virtual programming o Professional development for staff and board members o Opportunities for peer learning, networking or leadership development o Creating or re-examining organizational plans o Initiating collaboration with other nonprofits o Developing new sources for earned income o Utilizing support for high-impact projects DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Page 3 of 8 ARTS ORGANIZATIONS – ARTS PROJECTS • Arts Projects grants have a maximum award of $7,500 • Arts Projects will be defined as programs, activities and events that are primarily designed to be arts focused. These projects may be presented either virtually or in person, ONLY if all current health and safety requirements are met and crowd size limitations have been lifted. • Virtual events must be in place of programs or projects that normally would have been held in Carlsbad. • Arts Project grants are not for general operating support, and awards must be clearly shown to be used for specific project support • Any partnership between an individual, educational institution or organization must include a letter of agreement from partnering entity PROJECTS THROUGH FISCAL AGENT • Individuals or organizations aspiring to a non-profit status may apply through a fiscal agent • Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee no more than 10% of the amount awarded to the applicant • Organizations that act as fiscal agents are still eligible to apply for a Community Arts Grants on their own • Any individual artist receiving funding through a fiscal agent must be 18 years of age on or before the application due date EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS Requests are only available nonprofit schools and authorized parent groups residing in Carlsbad. EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS – ARTS IN SCHOOLS • Arts in Schools grants have a maximum award of $2,500 • Arts in Schools will be defined as programs, activities and events that are primarily designed to be arts focused. These projects may be presented wither virtually or in person ONLY if all health and safety requirements are met and crowd size limitations have been lifted • Virtual events must be in place of programs or projects that normally would have been held in Carlsbad. • There is no limit to requests by school or district, though consideration will be given to projects of the same discipline from the same school site • No in school project funded through the Community Arts Grant may involve a full-time hourly or salaried employee in the school district in which they will be leading activities, performances or projects but may utilize teaching artists that are employed by any district o Out of school programs may utilize teaching artists that are employed by any district • All partnerships must include a signed letter of agreement DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Page 4 of 8 APPLICANT INFORMATION PROGRAM SCHEDULE Ongoing: Phone or video conference meetings can be arranged with grant program staff. To make an appointment, please contact the Cultural Arts Office mainline at 760-602-2090 or email: arts@carlsbadca.gov April 12, 2021: Application Opens: application link available at www.carlsbadca.gov/artsgrants May 24, 2021: Application Deadline: applications must be submitted electronically by 11:59 p.m. June 2021: Submitted materials are reviewed and scored by a peer panel consisting of local and regional artists and arts professionals. The panel will create a funding plan for review and final approval by the Carlsbad Arts Commission August 5, 2021: Funding plan presented to Arts Commission for review and approval August 9, 2021: Notifications begin, and awardee DocuSign agreements will be emailed shortly thereafter. Any applicant that receives less than 50% of requested amount will be required to complete a Revised Project Form September 1, 2021: Deadline for DocuSign agreement completion and projects commence August 31, 2022: Fiscal Year 2021-22 Funding Cycle ends September 30, 2022: All Fiscal Year 2021-22 Final Reports are due APPLICANT WORKSHOPS AND APPLICATION REVIEW • To continue to support our artists and organizations, the Cultural Arts Office staff is pleased to provide virtual workshops. Workshop details will be announced in late April 2021. Visit Cultural Arts at www.carlsbadca.gov/artsgrants. PANEL REVIEW AND SCORING OF APPLICATIONS Submitted materials are reviewed and scored by a virtual peer panel consisting of local and regional artists and arts professionals. The panel will create a funding plan for review and final approval by the Carlsbad Arts Commission. SCORING RUBRIC Application scores will be on the following criteria, which are aligned with the Community Arts Grants mission. Panelists will be asked to score applications on how closely the project(s) achieve these goals. • Project Design o Reinforce accessible artistic and cultural opportunities for our residents o Provide arts education and lifelong learning opportunities for all ages • Project Participants o Celebrate Carlsbad as an exciting, vibrant and creative destination for our residents, students and visitors o Support local and regional arts and cultural organizations as important components of the economy and quality of life in Carlsbad and North San Diego County o Accessibility of program for participants and audience members under the Americans with Disabilities Act • Project Oversight o Support and develop organizational strength and capacity of Carlsbad arts organizations DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Page 5 of 8 o Encourage new and emerging arts programs and organizations in Carlsbad OTHER REVIEW AND SCORING INFORMATION • Cultural Arts Office staff will review applications after the deadline to deem eligibility to be forwarded to the scoring panel and will determine whether the financial health and sustainability of the organization is eligible • Any application deemed eligible and forwarded to scoring panel will be reviewed within the context of the project or program outlined in the application • Incomplete applications, or applications with incorrect information, will be deemed ineligible GRANTEE REQUIREMENTS DURING PROJECT FUNDING PERIOD AGREEMENT All approved applications will need to enter into an agreement with the City of Carlsbad. The City of Carlsbad uses DocuSign for all grant agreements. All agreements must be signed by two (2) officers listed on the organization’s Statement of Information filed with the California Secretary of State. These are officers who are authorized to enter into legally binding agreements on behalf of your organization (i.e. CEO, CFO, Secretary). Further documentation of signature authorization will be requested if the most recent Statement of Information has not been filed. FINANCIAL MANAGEMENT Grant recipients are required to maintain three (3) years of accounts, records and evidence pertaining to costs incurred and revenues acquired under the respective grant program. Grantees should be able to provide upon request: • Accurate, current and complete disclosure of revenue and expenses for the project • Records that adequately identify the sources and application of funds for grant sponsored activities • Accounting records supported by source documentation – invoices, receipts, bank statements, etc. • All awardees must provide documents within 30 days of receipt or notification. This includes, but is not limited to, agreements, revised project forms, final reports and financial accounting PUBLIC ACKNOWLEDGEMENT • Grant recipients must credit the Cultural Arts Office for its support of the project in printed, electronic and broadcast promotions • The following acknowledgement along with a logo (provided with use guidelines) must appear on all printed and electronic materials: “This program is funded in part by the City of Carlsbad’s Cultural Arts Office.” • Grantees who fail to provide public acknowledgement may be denied future project funding PROMOTION BY CITY • Grantees are required to keep the Cultural Arts Office informed of all program dates and times • If grantee wishes to participate in promotion through approved city channels, they may opt-in as part of the agreement. All participation in promotion through city’s social media channels as well as other outlets, is subject to review, edits and approval by program staff prior to promotion • Grantees are encouraged and expected to: o Give notifications and invitations to the Cultural Arts Office in order to extend them to the Carlsbad Arts Commission at least two weeks in advance of program o Extensively promote funded events and projects DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Page 6 of 8 POLICIES • Once submitted, applications may be moved into a different category at the discretion of the Cultural Arts Office staff. Notification will be made to the applicant • The City of Carlsbad reserves the right to limit funding amount to any applicant, regardless of eligibility or panel score based on funding limitations of goals of the program in a given year • Cultural Arts Office staff actively review and evaluate all aspects of this program and processes. Updates may occur throughout the funding calendar. Cultural Arts Office staff will provide information on program updates to all grantees as they are adopted. • Any proposed significant changes or amendments by grantee to approved projects must be submitted in writing to the Cultural Arts Office by the grantee before any grant funds are used, and before any execution of altered activity. This includes, but is not limited to, changes in purpose, scope, services, intended timeline, personnel, location, date, activities or budget. This requirement will be included in the agreement. • The Cultural Arts Office reserves the right to review, cancel or reallocate project funds that have been significantly altered or shifted from stated goals in the original approved application and/or revised project form. Cancelled funds must be returned to the Cultural Arts Office within 30 days of notification. • No two entities (organization or school/affiliated groups) may apply for funding for the same project. • Review Appendix 2 for a list of projects and programs ineligible for funding. OTHER INFORMATION CARLSBAD ARTS COMMISSION MEETINGS: Carlsbad Arts Commission meetings are public held throughout the year. For more information about the duties of the Carlsbad Arts Commission and its meetings, visit www.carlsbadca.gov. HOW TO APPLY APPLICATION All applications must be submitted online. The application is comprised of approximately five main sections, some of which include long-answer sections and attachments. The application is available at www.carlsbadca.gov/artsgrants. 1. Organization Information 2. Project Information and Narrative 3. Project Support Information 4. Budget (a sample budget form is included as Appendix 3) 5. Signatory Information ASSISTANCE Cultural Arts Office staff are always available to assist applicants. Please contact the Cultural Arts Office at arts@carlsbadca.gov or by phone at 760-602-2090. DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Page 7 of 8 APPENDIX 1: COMMUNITY ARTS GRANTS FAQS • Are there any organizations ineligible to receive Community Arts Grant funding? o Yes. For-profit organizations are ineligible to receive funding through the Community Arts Grants program. This includes schools and businesses. • Is there an age limit for individual artists? o Yes. Any individual artist applying or receiving funds through a fiscal agent must be 18 on or before application deadline. • How are final awards decided? o All award amount decisions consider the total amount of funding available, scores from panelists and the request from the applying entity. The scoring panel creates a funding plan based on these factors, which is forwarded to the Arts Commission for final approval. • What if I am receiving funding from City of Carlsbad through another department or division? o Any organization awarded a City of Carlsbad’s Community Activity Grant through the Housing and Neighborhood Services Department are ineligible to receive funding through Community Arts Grants. o It is in organization’s best interest to explore and apply for other grant opportunities, including the Carlsbad Library and Arts Foundation’s Gartner Fund and the Carlsbad Tourism Business Improvement District grants through the City of Carlsbad. For more information, please contact our office. • Can one school site apply for multiple Arts in Schools awards? o Yes. While there is no limit to applications from one school site, multiple applications from one site with projects in one artistic genre (i.e. music) will be taken into consideration. APPENDIX 2: INELIGIBLE ORGANIZATIONS AND ACTIVITIES The City of Carlsbad will NOT award grants to: • Organizations receiving funding through City of Carlsbad Community Activity Grants • Governmental agencies or public authorities • Applicants that have a “delinquent” status with the Community Arts Grants Funding Programs • Retroactive funding for completed activities • Religious and/or sectarian programming or any programming and/or services that are solely for the promotion of or consumption by a specific religious order and/or sect • Cash reserves or endowments of any kind. Awards are to be expended within the designated funding period • Capital expenditures, including construction, renovation or purchase of real property o Purchases or repairs of arts-specific equipment with the capability of extended use over several years are permitted. Proposals requesting funds for such expenses should be discussed in advance with the Cultural Arts Office staff. • Applications that do not support nonprofit, public art activities or projects that benefit a for-profit business or activity • Projects through a fiscal sponsor that benefit the sponsoring organization or are an extension of the sponsoring organization’s programs or services • Support groups and/or non-profit organizations supporting city departments or facilities • General operating costs, including costs associated with the start-up of a new organization • Applications to reduce existing deficits Funding may NOT be used for: • Fund-raising expenses • Consultants who are members of an applicant’s staff or board • Payments to students • Scholarships, fellowships or tuition assistance • Costs incurred before the start of the funded project or outside the funding period DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Page 8 of 8 • Any and all in-person activities outside the City of Carlsbad limits • Entry fees for competitions or sponsorship fees • Pageants, fund-raising events or hospitality costs • Publication of manuscripts or compositions not created as part of a grant-supported project • Purchase of monetary awards, cash prizes, contributions or donations • Scholarly or academic research, tuition and activities which generate academic credit or formal study toward an academic or professional degree • Creation of textbooks DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION $Notes $Notes Admissions Gifts/Merchandise/ Concessions Advertising Other Subtotal Earned Income $0 Subtotal Earned Income $0 $Notes $Notes Private Individual Public Support Applicant Cash CAG Request Amount Amount requested through Fiscal Year 201-22 Community Arts Grants Amount received through Fiscal Year 2021-22 Community Arts Grants Other Other Subtotal Unearned Income $0 Subtotal Unearned Income $0 $0 $0INCOME TOTALS PROJECTED - APPLICATION ACTUALS - FINAL REPORT PROJECT INCOME Earned IncomeUnearned IncomeDocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION Cash Notes Cash Notes Project Staff (non-artist) Project Artist(s) or Arts Instructor(s) Educational Materials/Printing Costumes/Props Sets Supplies Licensing/Royalties Rentals (space and/or other) Transportation Food & Beverage Marketing/Promotion/ Publicity Fiscal Agency Fee Other Other Other PROJECT EXPENSES PROJECTED - APPLICATION ACTUALS - FINAL REPORT DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION $0 $0 Value Notes Value Notes $0 $0 Budget Instructions: Enter a '0' in any cells that you don't have an amount to add. Please give detailed descriptions for each line item in the notes column. For example, if your total admissions is $1,000, enter "4 shows, 50 attendees, $5 each." Please insert your organization name in the top right header. ACTUALS - FINAL REPORT IN-KIND SUPPORT For application, fill out only green. For final report, fill in blue. You will only be able to fill out the cells highlighted in green or blue. The application project budget must balance. Total income must equal total expenses. Final Report may d Round all budget figures to the nearest whole dollar. EXPENSES TOTALS IN-KIND TOTALS PROJECTED - APPLICATION DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Cecelia Kouma Playwrights Project Printed On: 15 July 2021 Fiscal Year 2021-22: Arts Projects for Arts Organizations 1 Write On! Playwriting Residency Fiscal Year 2021-22: Arts Projects for Arts Organizations Playwrights Project Cecelia Kouma 3675 Ruffin Road Suite 330 San Diego, CA 92123 O: 858-384-2970 Cecelia Kouma 3675 Ruffin Road Suite 330 San Diego, CA 92123 ckouma@playwrightsproject.org O: 858-384-2970 EXHIBIT "A"DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Cecelia Kouma Playwrights Project Printed On: 15 July 2021 Fiscal Year 2021-22: Arts Projects for Arts Organizations 2 Application Form Organization Information Are you an individual artist applying through a fiscal agent?* No Primary Organization Name Name as shown on an IRS letter of determination. Playwrights Project DBA (if applicable) Organization Website www.playwrightsproject.org Organization Mission Statement: Please provide your organization's mission statement. If you have a GuideStar profile, you may copy and paste your organization's GuideStar mission statement or provide another version here. If you are an individual artist, use this section to give us an idea of your mission/vision as an artist. Empowering people of all ages and background to voice stories through theatre, Playwrights Project inspires individual growth and creates meaningful community connections through programs that reach an average of 10,000 people annually. Founded in 1985, Playwrights Project programs serve youth in San Diego schools and underserved populations of all ages, including seniors and individuals who have experienced poverty, homelessness, foster care, immigration, the justice system, and the military. Our vision is to sustain an inclusive, compassionate community that broadens minds through the power of creativity and theatre. Project Information and Narrative Project Name:* Please provide us with the name of the arts project. Write On! Playwriting Residency Project Summary:* Please provide us with a brief summary of your project. A 12-hour Write On! playwriting residency will be conducted once per week with a group of 6th-8th grade students at St. Patrick Catholic School. A trained Playwrights Project Teaching Artist will guide the students through the playwriting process and teach interview techniques. Students will draw inspiration from the memories and stories shared by senior writing partners from Carlsbad Senior Center. The Teaching Artist will use warm-up activities to foster trust and encourage sharing of ideas and teach the elements of drama through improvisation, theatre games, reading sample scripts, and writing exercises. Throughout the DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Cecelia Kouma Playwrights Project Printed On: 15 July 2021 Fiscal Year 2021-22: Arts Projects for Arts Organizations 3 writing process, students will share their writing with classmates and the senior "storytellers", revise their scripts, and learn from the work of others. Through incremental learning in a creative environment, students draw from the narratives shared by their senior writing partner, their own experiences, observations, and imaginations to craft one-act plays about fictional characters. Playwrights Project has successfully adapted residency programs for distance learning and is prepared to meet needs of program partner both virtually and in-person with appropriate safety measures. Project Start Date:* 02/01/2022 Project End Date:* 06/30/2022 Comment: Applicant approved changing the end date due to clerical error Project Details: Please provide additional details for the project such as additional dates, times and location(s) for all project events for marketing, communications and/or possible future site visits. Families, community members, and local representatives are invited to attend a final reading at the end of the residency program. The final reading thrills students as they hear their dialogue spoken by trained actors who demonstrate the power of students’ writing and understand the intentions of even beginning playwrights. The senior storytellers feel celebrated and respected, they gain new appreciation for the wisdom they have garnered through their journeys and are proud to have inspired younger generations. Performance dates and location will be shared once confirmed. Amount Requested:* This is the amount your organization is requesting from the City of Carlsbad's Cultural Arts Grants. Please note that the maximum funding amount request is $7,500 for Arts Projects. $1,300.00 Participants:* Total number of expected participants for this project (i.e. artists, coordinators, directors.) 20 Audience:* Total number of expected audience attendance for this project. 100 Previous Project Success: If your organization has completed a similar project, please provide details of the project and why it was successful. DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Cecelia Kouma Playwrights Project Printed On: 15 July 2021 Fiscal Year 2021-22: Arts Projects for Arts Organizations 4 In previous playwriting residencies at St. Patrick, students have been asked to source inspiration for their one-act play by interviewing senior writing partners, their grandparents, or by researching a family story. Student writers have shared their surprise at learning that their grandparents were immigrants who came to the U.S. to study, start their own business, and create a better life. A student was especially proud to write about his senior partner who had flown as a pilot. At the conclusion of the Spring 2021 residency, Lynn Harper of the Carlsbad Senior Center remarked: “Imagine my delight at finding this project and these wonderful and bright young people who, by their research into another generation, have created an island of calm in the midst of chaos. They and you have done as much for me as I could ever contribute to your project and I am abjectly grateful for the renewed faith I now have thanks to all of you.” Aisling Archdeacon, a student from St. Patrick, won our statewide California Young Playwrights Contest in in 2018 and saw her play performed at The Old Globe Theatre, and Sophia Padua was a finalist in the contest in 2019. Both Sophia and Aisling wrote their plays in residencies made possible by the support of the Carlsbad Cultural Arts Office – Thank you! Project Distinction: What makes this project distinctive? Young people appreciate the opportunity to explore issues through playwrighting, learn from the mistakes characters make, inspire hope, and generate positive action. Write On! participants learn the value of revision, expand their creativity, experience the creative work of their peers, and gain a deeper understanding of their community by interacting with Carlsbad seniors. Through participation in the program, students will: improve writing and communication skills; learn to value their own unique perspectives, individual voice, and creative talents; gain a greater appreciation for the unique perspectives of others; understand the power of theatre to express emotions, stimulate thought and discussion, and practice problem solving skills. These are 21st century skills that will help make students better informed and productive citizens. Additionally, students will gain insights into the individual lives of seniors in their community and discovering the personal impact of historical events. Students will lend the program with a complete 10-minute one-act play, which they may submit to play contests, including Playwrights Project’s annual California Young Playwrights Contest for feedback and a chance for a professional production. Project Goals: What are the goals (outputs and/or outcomes) of the project? How will you measure your goals? Students will learn and use: vocabulary of theatre (character, conflict, setting, plot, intention, lines, rehearsal, cold reading); proper play format; dramatic structure; monologue and dialogue; revision to reveal complex characters, depict meaning from setting, and increase suspense. Students will also learn: how to work as dramaturgs to provide constructive critiques to their fellow student playwrights; that plays are about universal desires (love, respect, understanding, power) that are important to them and others; that revising their writing to reveal intention will engage audiences in the character’s journey; and many will gain confidence after hearing their peers’ positive response to actors performing their scripts. Students will complete pre and post evaluation surveys to measure confidence and knowledge of theatre content. St. Patrick’s teachers and Teaching Artists will complete a post program evaluation to evaluate use of proper play format, understanding of intangible wants, and qualitative information such as collaboration with others. DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Cecelia Kouma Playwrights Project Printed On: 15 July 2021 Fiscal Year 2021-22: Arts Projects for Arts Organizations 5 Specific outcomes include: 90% of students will correctly identify the elements of theatre at the end of the program; 85% of students will use the proper play format in writing their original one-act plays; 85% of student scripts will give the main character an intangible want or universal need; 80% of students will report that they think the time spent revising their play was worthwhile. Target Population: Who is your target population and why? How will you reach them? This program will engage 6th-8th grade students at St. Patrick Catholic School. Playwrights Project has a long-standing relationship with St. Patrick’s, made possible through the generous support of the Carlsbad Cultural Arts Office. Students at St. Patrick’s will self-select, and many eagerly anticipate participation due to the past involvement of siblings and peers. Students are further inspired to write plays after attending Playwrights Project’s Plays by Young Writers Festival, featuring the winning scripts of students submitted to the California Young Playwrights Contest. Students of St. Patrick Catholic School are required to serve the community and submit their hours quarterly. With this program, it will offer students another way to fulfill these hours by interviewing seniors in their community and honoring them in the community performance. Seniors also benefit from the lively interactions with youth. As storytellers, they reflect on past events, share insights, and discover how their experiences and discoveries inspire students to create and provide a personal perspective on historical moments. Project Partnerships: If applicable, please provide names and brief descriptions of roles for any partners in this project. This would include any organizations, artists or individuals involved in your project that are not employed or affiliated with the applying organization. Jennifer Burros at Carlsbad Senior Center will coordinate physical and/or virtual visits for student interviews with seniors. Partner Resumes: If applicable, you may upload any resumes of teaching artists, artists or any other partners in the proposed project here. Please consolidate into one PDF if possible. *Feel free to contact the Cultural Arts Office at 760-602-2090 or email arts@carlsbadca.gov should you need assistance. Aleta Barthell Resume 2021.pdf Organization Changes/Challenges/Circumstances: What special circumstances, challenges or changes have affected your organization? What impact has this had on your organization? We recognize that the opportunity for in-person activities may continue to fluctuate if COVID-19 or other viruses persist. We have adapted our in-person programs to fully-distanced online platforms and are prepared to do so again if needed, or to modify program delivery to assure we can share the experiences with those who prefer to continue social distancing. DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Cecelia Kouma Playwrights Project Printed On: 15 July 2021 Fiscal Year 2021-22: Arts Projects for Arts Organizations 6 Project Support Information Materials Upload (OPTIONAL, but recommended): Please upload any marketing materials, images and/or files that would provide more information about your project. FY22CarlsbadCommunityArtsGrant_SupportingDocuments_Merged.pdf Videos Upload (OPTIONAL): Please provide us with a host website link for all videos relevant to the project. https://youtu.be/BFwWtHfUQGg Videos Upload (OPTIONAL) If you do not have a URL that hosts your video, you may upload it here. Additional Materials: You may upload any other additional supplemental materials you wish to provide here (i.e. letters of support from partnering organization(s) that is essential to your project.) St Pat Support Letter and Agreement.pdf Budget Information Total Project Budget $1,300.00 Project Budget Form:* Download a Community Arts Grants budget form and complete the "Projected" column. Save your completed file as a PDF and upload your project budget form here. Make sure costs tie in with your project narrative. *Budget forms will be available on the Cultural Arts Community Arts Grants webpage. Feel free to contact the Cultural Arts Office at 760-602-2090 or email arts@carlsbadca.gov should you need assistance. FY 2021-22 Project Budget Form.pdf Organizational Budget:* Please upload a current organizational budget. Playwrights Project FY22 Budget Draft.pdf Letter of Determination: If you are a first time grant applicant with the City of Carlsbad, please upload your IRS Letter of Determination. DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Cecelia Kouma Playwrights Project Printed On: 15 July 2021 Fiscal Year 2021-22: Arts Projects for Arts Organizations 7 Board Roster:* Please upload your organization's roster of board members and ensure the document includes names, titles, organization/business affiliation and areas of expertise. Alternatively, we will also accept the most recent board meeting minutes that includes the board roster. Board List FY2021.pdf DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Cecelia Kouma Playwrights Project Printed On: 15 July 2021 Fiscal Year 2021-22: Arts Projects for Arts Organizations 8 File Attachment Summary Applicant File Uploads • Aleta Barthell Resume 2021.pdf • FY22CarlsbadCommunityArtsGrant_SupportingDocuments_Merged.pdf • St Pat Support Letter and Agreement.pdf • FY 2021-22 Project Budget Form.pdf • Playwrights Project FY22 Budget Draft.pdf • Board List FY2021.pdf DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Aleta Barthell Tel: (760) 846-6072 / e-mail: aletabarthell@gmail.com Writing Stage Window of Shame (Full-length play. Drama based on a New Orleans’ ghost story) A Piece of My Story (Adapted from interviews with Sylvia M'Laﬁ Thompson, produced by New Village Arts Theatre, part of SAVING STORIES series) Stellaluna (Adapted stage play, Co-production NVA/Kids Act) I’m a Caregiver? (Playwrights Project commissioned play for Southern Caregiver Resource Center outreach program) The Great Smelly, Slobbery, Small-Tooth Dog (Adapted play from Margaret Read MacDonald’s story, funded by National Foundation for Autism Research, Co-production NVA/Kids Act) Night Witches: Flight into Fantasy (Stage play. Magical Realism. Workshopped reading at New Play Festival, New Village Arts Theatre, Carlsbad, CA) Secret Superheroes (Book for original musical, funded by National Foundation for Autism Research, Co-production NVA/Kids Act) The Little Prince (Adapted stage play, funded by National Foundation for Autism Research, Co-production NVA/Kids Act) Walking Down the Corn (Stage play. Drama) The Amazing Kish Eva! (Commissioned play by Playwrights Project, workshopped performance at Cygnet Theatre, San Diego, CA) Getting Everybody (Commissioned by Playwrights Project for their Telling Stories Program— a theatrical exploration of San Diego County’s Foster Care Program) Film Eleanor of Aquitaine (Television Series. Drama) Flowers for Me (Screenplay. Romantic comedy) Fortune (Screenplay. Magical Realism) Aleta Barthell Tel: (760) 846-6072 / e-mail: aletabarthell@gmail.com Writing Stage Window of Shame (Full-length play. Drama based on a New Orleans’ ghost story) A Piece of My Story (Adapted from interviews with Sylvia M'Laﬁ Thompson, produced by New Village Arts Theatre, part of SAVING STORIES series) Stellaluna (Adapted stage play, Co-production NVA/Kids Act) I’m a Caregiver? (Playwrights Project commissioned play for Southern Caregiver Resource Center outreach program) The Great Smelly, Slobbery, Small-Tooth Dog (Adapted play from Margaret Read MacDonald’s story, funded by National Foundation for Autism Research, Co-production NVA/Kids Act) Night Witches: Flight into Fantasy (Stage play. Magical Realism. Workshopped reading at New Play Festival, New Village Arts Theatre, Carlsbad, CA) Secret Superheroes (Book for original musical, funded by National Foundation for Autism Research, Co-production NVA/Kids Act) The Little Prince (Adapted stage play, funded by National Foundation for Autism Research, Co-production NVA/Kids Act) Walking Down the Corn (Stage play. Drama) The Amazing Kish Eva! (Commissioned play by Playwrights Project, workshopped performance at Cygnet Theatre, San Diego, CA) Getting Everybody (Commissioned by Playwrights Project for their Telling Stories Program— a theatrical exploration of San Diego County’s Foster Care Program) Film Eleanor of Aquitaine (Television Series. Drama) Flowers for Me (Screenplay. Romantic comedy) Fortune (Screenplay. Magical Realism) DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Aleta Barthell Resume, Page 2 Awards National Playwrights Conference; O’Neill Theater Center, Waterford, CT (2020-2021) Finalist with stageplay, WINDOW OF SHAME. California Humanities for All Quick Grant; California Humanities, Los Angeles, CA (2021) Grantee recipient for SAVING STORIES: A Toolkit in the Age of Covid. Humanitas New Voices Program; Los Angeles, CA (2020) Semi-ﬁnalist with television pilot, ELEANOR OF AQUITAINE. Austin Film Festival; Austin, TX (2019) “Second Rounder” with television pilot, ELEANOR OF AQUITAINE. Jonathan Maberry Inspiring Teens Award; San Diego, CA (2019) Award is given annually to a writing professional who is dedicated to inspiring San Diego teens to pursue artistic endeavors with heart, enthusiasm and integrity; give back to the community and actively improve their art. California Legislature Assembly Certiﬁcate of Recognition; San Diego, CA (2019) Recognition of artistic achievement and exemplary dedication to empowering survivors of domestic abuse through the creation of the play, THE FIRE IN ME. Presented by Lorena Gonzalez Fletcher, Assemblywoman, 80th District. Humanitas/CTG Playwriting Prize; Los Angeles, CA (2016) Finalist with stageplay, WINDOW OF SHAME. Center Theatre Group, Los Angeles, CA. Nicholl Fellowships; Los Angeles, CA (2010) Semi-ﬁnalist with the screenplay, ELEANOR OF AQUITAINE. Los Angeles, CA. Sundance Writers Lab Competition; Park City, UT (2005) Succeeded to ﬁnal round for 2005 Writers Lab with the screenplay FORTUNE. Drammy Nominee: Best Actress; Portland, OR (1994) Nominee for best actress in Drammy award-winning production of THE BABY DANCE. Grant Recipient, Ministry of Foreign Affairs; Paris, France (1992) Received two-month grant as visiting playwright to research material for a new play. Aleta Barthell Resume, Page 2 Awards National Playwrights Conference; O’Neill Theater Center, Waterford, CT (2020-2021) Finalist with stageplay, WINDOW OF SHAME. California Humanities for All Quick Grant; California Humanities, Los Angeles, CA (2021) Grantee recipient for SAVING STORIES: A Toolkit in the Age of Covid. Humanitas New Voices Program; Los Angeles, CA (2020) Semi-ﬁnalist with television pilot, ELEANOR OF AQUITAINE. Austin Film Festival; Austin, TX (2019) “Second Rounder” with television pilot, ELEANOR OF AQUITAINE. Jonathan Maberry Inspiring Teens Award; San Diego, CA (2019) Award is given annually to a writing professional who is dedicated to inspiring San Diego teens to pursue artistic endeavors with heart, enthusiasm and integrity; give back to the community and actively improve their art. California Legislature Assembly Certiﬁcate of Recognition; San Diego, CA (2019) Recognition of artistic achievement and exemplary dedication to empowering survivors of domestic abuse through the creation of the play, THE FIRE IN ME. Presented by Lorena Gonzalez Fletcher, Assemblywoman, 80th District. Humanitas/CTG Playwriting Prize; Los Angeles, CA (2016) Finalist with stageplay, WINDOW OF SHAME. Center Theatre Group, Los Angeles, CA. Nicholl Fellowships; Los Angeles, CA (2010) Semi-ﬁnalist with the screenplay, ELEANOR OF AQUITAINE. Los Angeles, CA. Sundance Writers Lab Competition; Park City, UT (2005) Succeeded to ﬁnal round for 2005 Writers Lab with the screenplay FORTUNE. Drammy Nominee: Best Actress; Portland, OR (1994) Nominee for best actress in Drammy award-winning production of THE BABY DANCE. Grant Recipient, Ministry of Foreign Affairs; Paris, France (1992) Received two-month grant as visiting playwright to research material for a new play. DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Aleta Barthell Resume, Page 3 Programs/Residencies Saving Stories: A Toolkit in the Age of Covid; San Diego, CA; 2020-Present Project director and dramatist for project funded by California Humanities to connect with individuals isolated due to Covid and share their stories virtually with the community through New Village Arts Theatre's Virtual Arts Program. Produced in partnership with New Village Arts Theatre. Monday Night Live! / Summer Theatre Workshop; Carlsbad, CA; 2014-Present Project Director and dramaturge/playwright for programs that pair neuro-diverse participants with neuro-typical peers and professional artists in comedy sketch sessions (Monday Night Live!) and three fully produced summer performances (The Little Prince, Secret Superheroes and The Great Smelly Slobbery Small-Tooth Dog) at the Schulman Auditorium (Carlsbad, CA) with New Village Arts Theatre. Funding from the community doubled over three year-span for our summer performances. Implemented delivery of the Monday Night Live! program to an online weekly format that provides a ﬁnal online performance to participants, family and the community. Native Voices at the Autry; Los Angeles, CA; 2017 - Present Script evaluator for short and full-length plays for annual staged reading series of new works by Native American, Alaska Native, Native Hawaiian and First Nations playwrights. San Diego Writers, Ink; San Diego, CA; 2018 - Present Devise and teach playwriting and screenwriting workshops to youth and adults. Playwrights Project; San Diego 1997 - Present Dramaturge/Mentor: Have Hope, 2019; Alone by the Playground, 2018; The Acquittal, 2016; From Another House, 2015; Thirty-Nine to Forty, 2014 for New Play Festivals at Old Globe Theatre, San Diego, CA. Director: The Spirits of the Bells and Russet, 2011 New Play Festival, Lyceum Theatre, San Diego. Writer: I’m a Caregiver?, 2019; Getting Everybody, 2012; The Amazing Kish Eva!, 2011. Teaching Artist: Instructor of playwriting at San Diego County schools; Script Evaluator: Evaluate plays/provide written feedback to young writers; Plays by Young Writers Festival; Lifestages Program: pair senior storyteller with a writer/actor to perform interview-based play; Recollections Program: teach playwriting to seniors, produce public readings of ﬁnished plays. St. Patrick Catholic School; Carlsbad, CA 2011 - Present Theater teacher for grades 7-8: curriculum covers theatre history, acting, design, dramatic writing. Kids Act; Encinitas, CA 2003 - Present Founder of North County program that teaches 4 -14 year olds to develop their own characters and stories into original plays for performance. The program also introduces students to the analysis and performance of Shakespearean verse. Hand Under Hand; San Diego, CA; 2020 Served as dramaturge for the play, Hand Under, an original musical that explores the situation of caregivers in San Diego’s Filipino community. Produced in partnership with Asian Story Theatre. Aleta Barthell Resume, Page 3 Programs/Residencies Saving Stories: A Toolkit in the Age of Covid; San Diego, CA; 2020-Present Project director and dramatist for project funded by California Humanities to connect with individuals isolated due to Covid and share their stories virtually with the community through New Village Arts Theatre's Virtual Arts Program. Produced in partnership with New Village Arts Theatre. Monday Night Live! / Summer Theatre Workshop; Carlsbad, CA; 2014-Present Project Director and dramaturge/playwright for programs that pair neuro-diverse participants with neuro-typical peers and professional artists in comedy sketch sessions (Monday Night Live!) and three fully produced summer performances (The Little Prince, Secret Superheroes and The Great Smelly Slobbery Small-Tooth Dog) at the Schulman Auditorium (Carlsbad, CA) with New Village Arts Theatre. Funding from the community doubled over three year-span for our summer performances. Implemented delivery of the Monday Night Live! program to an online weekly format that provides a ﬁnal online performance to participants, family and the community. Native Voices at the Autry; Los Angeles, CA; 2017 - Present Script evaluator for short and full-length plays for annual staged reading series of new works by Native American, Alaska Native, Native Hawaiian and First Nations playwrights. San Diego Writers, Ink; San Diego, CA; 2018 - Present Devise and teach playwriting and screenwriting workshops to youth and adults. Playwrights Project; San Diego 1997 - Present Dramaturge/Mentor: Have Hope, 2019; Alone by the Playground, 2018; The Acquittal, 2016; From Another House, 2015; Thirty-Nine to Forty, 2014 for New Play Festivals at Old Globe Theatre, San Diego, CA. Director: The Spirits of the Bells and Russet, 2011 New Play Festival, Lyceum Theatre, San Diego. Writer: I’m a Caregiver?, 2019; Getting Everybody, 2012; The Amazing Kish Eva!, 2011. Teaching Artist: Instructor of playwriting at San Diego County schools; Script Evaluator: Evaluate plays/provide written feedback to young writers; Plays by Young Writers Festival; Lifestages Program: pair senior storyteller with a writer/actor to perform interview-based play; Recollections Program: teach playwriting to seniors, produce public readings of ﬁnished plays. St. Patrick Catholic School; Carlsbad, CA 2011 - Present Theater teacher for grades 7-8: curriculum covers theatre history, acting, design, dramatic writing. Kids Act; Encinitas, CA 2003 - Present Founder of North County program that teaches 4 -14 year olds to develop their own characters and stories into original plays for performance. The program also introduces students to the analysis and performance of Shakespearean verse. Hand Under Hand; San Diego, CA; 2020 Served as dramaturge for the play, Hand Under, an original musical that explores the situation of caregivers in San Diego’s Filipino community. Produced in partnership with Asian Story Theatre. DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Aleta Barthell Resume, Page 4 Programs/Residencies (Cont'd) The Fire In Me; San Diego, CA; 2019 Served as dramaturge and producer for the play, The Fire in Me, which is a theatrical exploration of domestic abuse in San Diego’s Filipino community. Funded by California Humanities and San Diego Foundation. Produced in partnership with Asian Story Theatre. New Play Festival @ New Village Arts Theatre; Carlsbad, CA; 2019 Night Witches: Flight into Fantasy was selected to receive a workshopped reading as a part of the New Village Arts Theatre’s New Play Festival. New Works Studio; San Diego, CA; 2016 Member of a playwriting group focused on creating a play over 9-month period for public readings at Scripps Ranch Theatre. My play, Walking Down the Corn, received a workshopped reading at the end. Magdalena Ecke YMCA; Encinitas, CA 2002 - 2007 Taught children 4-18 years old to develop their own characters and stories into original plays & perform them, along with script study of classical & contemporary material. Developed acting workshop for adults. Haven Project; Portland, OR (1993 - 1997) One of the founding members of this organization that works to pair theater professionals with youth-at-risk, teaching them to perform and write their own plays. Stark Raving Theater; Portland, OR (1993-1997) Resident acting company member. Training/Education UCSD; La Jolla, CA; 2000-2001 (Playwriting/Screenwriting) Shakespeare & Company; Lenox, MA; Summer 1997, Spring 1999 & 2007 (Acting) Paciﬁc Northwest College of Art; Portland, OR; Summer 1991 (Film Editing) Northwestern University; Evanston, IL; Bachelor of Science; 1990 (Theater, School of Speech) British American Drama Academy; Oxford, England; Summer 1988 (Acting) Playwriting/Screenwriting: Daniel Sklar, Allan Havis, Robert McKee Adapting Non-Fiction for the Stage: Dwight Conquergood Adapting & directing literature for the stage: Frank Galati, Paul Edwards, Mary Zimmerman Acting: Maria Aitken, Bud Beyer, David Downs, Earle Gister, Craig Kinzer, Kim Rubenstein, Norman Welsh, Larry Silverberg, Dennis Krausnick Aleta Barthell Resume, Page 4 Programs/Residencies (Cont'd) The Fire In Me; San Diego, CA; 2019 Served as dramaturge and producer for the play, The Fire in Me, which is a theatrical exploration of domestic abuse in San Diego’s Filipino community. Funded by California Humanities and San Diego Foundation. Produced in partnership with Asian Story Theatre. New Play Festival @ New Village Arts Theatre; Carlsbad, CA; 2019 Night Witches: Flight into Fantasy was selected to receive a workshopped reading as a part of the New Village Arts Theatre’s New Play Festival. New Works Studio; San Diego, CA; 2016 Member of a playwriting group focused on creating a play over 9-month period for public readings at Scripps Ranch Theatre. My play, Walking Down the Corn, received a workshopped reading at the end. Magdalena Ecke YMCA; Encinitas, CA 2002 - 2007 Taught children 4-18 years old to develop their own characters and stories into original plays & perform them, along with script study of classical & contemporary material. Developed acting workshop for adults. Haven Project; Portland, OR (1993 - 1997) One of the founding members of this organization that works to pair theater professionals with youth-at-risk, teaching them to perform and write their own plays. Stark Raving Theater; Portland, OR (1993-1997) Resident acting company member. Training/Education UCSD; La Jolla, CA; 2000-2001 (Playwriting/Screenwriting) Shakespeare & Company; Lenox, MA; Summer 1997, Spring 1999 & 2007 (Acting) Paciﬁc Northwest College of Art; Portland, OR; Summer 1991 (Film Editing) Northwestern University; Evanston, IL; Bachelor of Science; 1990 (Theater, School of Speech) British American Drama Academy; Oxford, England; Summer 1988 (Acting) Playwriting/Screenwriting: Daniel Sklar, Allan Havis, Robert McKee Adapting Non-Fiction for the Stage: Dwight Conquergood Adapting & directing literature for the stage: Frank Galati, Paul Edwards, Mary Zimmerman Acting: Maria Aitken, Bud Beyer, David Downs, Earle Gister, Craig Kinzer, Kim Rubenstein, Norman Welsh, Larry Silverberg, Dennis Krausnick DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Aleta Barthell Resume, Page 5 Volunteer Work Dramatists Guild of America San Diego, CA (2019 - Present) Representative of the Guild as an Ambassador in San Diego area. Work closely with regional rep in Los Angeles and coordinators from the ofﬁce in New York City to support playwrights in their work and protecting their rights as dramatists. Designed and produced a panel discussion in San Diego about connecting playwrights with community partners. Implemented End of Play program in San Diego that was part of a national initiative from the national ofﬁce. Canyon Crest Writer’s Conference San Diego, CA (2020) Member of advisory council for student-run organization that offers a free, full-day writing workshop for high school writers from all over San Diego County and Orange County. Rape Victims Advocates, Multnomah County District Attorney’s Ofﬁce; Portland, OR (1991-1997) Met with rape victims, police ofﬁcers, and detectives at hospital when the District Attorney’s Ofﬁce was closed for the day. Facilitated interviews between rape victim and detective; also facilitated medical procedure between hospital staff and victim. Documented the victim’s report for follow-up with the District Attorney’s ofﬁce the next morning Stage/Film/Commercial Acting Experience Professional Actor 10+ years; SAG/AFTRA Member Special Skills -Knowledge of Spanish and French languages at a basic level. -Computer literate with Adobe Photoshop and In-Design, Final Draft and Microsoft Word. -Experience working in Google Docs and Google Classroom. -Experience in designing and delivering material via Zoom for both educational outreach and performances Aleta Barthell Resume, Page 5 Volunteer Work Dramatists Guild of America San Diego, CA (2019 - Present) Representative of the Guild as an Ambassador in San Diego area. Work closely with regional rep in Los Angeles and coordinators from the ofﬁce in New York City to support playwrights in their work and protecting their rights as dramatists. Designed and produced a panel discussion in San Diego about connecting playwrights with community partners. Implemented End of Play program in San Diego that was part of a national initiative from the national ofﬁce. Canyon Crest Writer’s Conference San Diego, CA (2020) Member of advisory council for student-run organization that offers a free, full-day writing workshop for high school writers from all over San Diego County and Orange County. Rape Victims Advocates, Multnomah County District Attorney’s Ofﬁce; Portland, OR (1991-1997) Met with rape victims, police ofﬁcers, and detectives at hospital when the District Attorney’s Ofﬁce was closed for the day. Facilitated interviews between rape victim and detective; also facilitated medical procedure between hospital staff and victim. Documented the victim’s report for follow-up with the District Attorney’s ofﬁce the next morning Stage/Film/Commercial Acting Experience Professional Actor 10+ years; SAG/AFTRA Member Special Skills -Knowledge of Spanish and French languages at a basic level. -Computer literate with Adobe Photoshop and In-Design, Final Draft and Microsoft Word. -Experience working in Google Docs and Google Classroom. -Experience in designing and delivering material via Zoom for both educational outreach and performances DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 May 24, 2021 Dear Lynn, Thank you so much for being such a great storyteller these past few weeks. I have really enjoyed being your partner,and I have loved listening to your stories. I could not have done this without you, and I am very grateful you volunteered to share your stories for me to write. Also, thank you for all of your feedback and gratitude during the writing process. Thank you for making this experience much better, and I have had a great time.You were so fun to talk to and get to know you. I hope you enjoyed this experience as much as me. Thanks again, Lucy DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Ma 24, 2021 Dea Ro, Than yo s muc fo lein Grac (m storytellinpatne) an m tel you stor vi pla. I wan t than yo fo sharin youlif experience wit u, an I hop tha yo an Jud wil continu t liv happileve afte. Yo ar grea storytelle, an I hop yo wil continu t telyou stor. Than yo s muc agai, fo everythin yo share. I hop tha yoenjoye ou renditio of you lif stor. Fro, Gabriell (Gab) DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 May 17, 2021 THANK YOU! Dear Ron, Thank you for sharing your story with us, and being open to all our questions. It was really fun to listen to your stories and hear about all the places you’ve been (literally and figuratively). Thank you for being our Senior Storyteller and an inspiration! -Emma Lee Dear Ron, Thank you for spending your time to tell us more about your life and always being so kind. It was so interesting to hear more about your life, where you’ve been, and to just learn more about you. I hope that you like the play that Emma and I put together.I enjoyed listening to everything you said during the time we had. Thank you for sharing with us and helping us create our play. ~ Phoebe Lee DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Thank You Dear Mr. Sadler, We were delighted to have you as our senior storyteller. You have a very full and inspirational story. We hope that our audience will learn from the example you set, and we appreciate the time you put into helping us with the playwright's project. Sincerely, Sydney and Ava DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 May 24, 2021 Dear Jill, Thank you for making this such a n experience. We loved being your partners these past few weeks, and enjoyed listening to your amazing, nny stories. We are very gratel you volunteered, and we could n have done this without you! Thank you for your feedback and gratitude on our stories! It was so n to have you telling us tales, coming up with ideas, and eventually writing them out. You were so n to talk to, and get to know on this journey! Again thank you! Sincerely, Bristol Mesquita & Adelle Conroy DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Dear Lynn, thank you so much for sharing your story. It is highly appreciated, since we got to feel and experience your great journey. You have taught us some great things by sharing your story. Thanks again, -Kaylie DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Student Writers and Senior Partners during Playwrights Project’s Write On! residency at St. Patrick’s Catholic School (Spring 2021) DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Playwrights Project ♦ 3675 Ruffin Rd. Suite 330 ♦ San Diego, CA 92123 (858) 384-2970 ♦www.playwrightsproject.org AGREEMENT FOR EDUCATIONAL SERVICES Denise Nelson St. Patrick’s School 3820 Pio Pico Drive Carlsbad, CA 92008 Phone: (760) 729-1333 Fax: (760) 729-4643 Contractors Information Playwrights Project Tax ID: 33-0394250 Attn: Nicole Hernandez Phone: (858) 384-2970 3675 Ruffin Rd. Suite 330 Fax: (858) 384-2974 San Diego, CA 92123 nhernandez@PlaywrightsProject.org Program Description Playwrights Project will conduct our Writing Lives! playwriting program in one mixed-grade class after school. Writing Lives! challenges students to observe, react to and interpret the everyday world in imaginative new ways as they create their own plays in partnership with seniors at Carlsbad Senior Center. Language and analysis skills are developed and refined through theatre exercises, improvisations, and writing activities. Instruction: Each student will participate in 11 1-hour instructional sessions conducted by one of our Teaching Artists. Culmination: During one additional session, three professional actors will perform cold readings of selected works written by the students via Zoom. Dates/Times of Service Dates and times of classes and the final performance will be determined in Fall 2021. Past programs have been conducted in the Spring and we currently envision a February 1, 2022 start date and will conclude the program by June 30, 2022. Fee Pending award decision, the cost of the program will be covered by a grant from the City of Carlsbad to Playwrights Project. Mandatory Student Pre-residency surveys will be completed before the first day of the residency, and Student Post-residency Surveys and the Classroom Teacher Post-residency survey will be completed and returned to Playwrights Project within 3 days of end of program. Your signature below indicates that this agreement accurately reflects your understanding of the program and that there are no other terms expressed or implied. Approved: 5/27/2021____ Nicole Hernandez, Playwrights Project Date 5/27/2021 Denise Nelson, Principal Date DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Applicant: Playwrights Project FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION $Notes $Notes Admissions Gifts/Merchandise/ Concessions Advertising Other Subtotal Earned Income $0 Subtotal Earned Income $0 $Notes $Notes Private Individual Public Support Applicant Cash CAG Request Amount $1,300 Amount requested through FY 2021-22 Community Arts Grants Amount received through FY 2021-22 Community Arts Grants Other Other Subtotal Unearned Income $1,300 Subtotal Unearned Income $0 $1,300 $0INCOME TOTALS PROJECTED - APPLICATION ACTUALS - FINAL REPORT PROJECT INCOME Earned IncomeUnearned IncomeDocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Applicant: Playwrights Project FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION Cash Notes Cash Notes Project Staff (non-artist)$430 Curriculum support, scheduling, and contracting artists (Program Manager, Executive Director, Clerical Support) includes taxes and benefits Project Artist(s) or Arts Instructor(s)$790 Teaching Artists to implement instructional sessions and direct performance; professional actors for performance Educational Materials/Printing $70 Curricular hand outs and coping of scripts Costumes/Props Sets Supplies Licensing/Royalties Rentals (space and/or other) Transportation $10 TA/actor mileage reimbursement Food & Beverage Marketing/Promotion/ Publicity Fiscal Agency Fee Other Other Other $1,300 $0 PROJECT EXPENSES EXPENSES TOTALS PROJECTED - APPLICATION ACTUALS - FINAL REPORT DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Applicant: Playwrights Project FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION Value Notes Value Notes $0 $0 Budget Instructions: Enter a '0' in any cells that you don't have an amount to add. Please give detailed descriptions for each line item in the notes column. For example, if your total admissions is $1,000, enter "4 shows, 50 attendees, $5 each." Please insert your organization name in the top right header. ACTUALS - FINAL REPORT IN-KIND SUPPORT For application, fill out only green. For final report, fill in blue. You will only be able to fill out the cells highlighted in green or blue. The application project budget must balance. Total income must equal total expenses. Final Report may differ. Round all budget figures to the nearest whole dollar. IN-KIND TOTALS PROJECTED - APPLICATION DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Playwrights Project 5/27/2021 FY22 DRAFT Budget July 1, 2021 - June 30, 2022 FY22 Budget REVENUE Contributed Income Board 10,000 Business 20,800 Foundations 133,100 Government 104,050 Individual 58,000 Special Events (Net) 10,000 Total Contributed Income 335,950 Earned Income Admissions 5,000 Earnings on investments 300 Royalties\Materials Rmbs.30 Tuition & Fees 99,720 Total Earned Income 105,050 TOTAL REVENUE 441,000 EXPENSES Payroll Gross Wages 261,350 Employee Benefits (Workers Comp) 12,560 Payroll Taxes 24,780 Total Payroll 298,690 Professional Services Artistic Consultants 45,380 Non-Artistic Consultants (Marketing, audit, eval,…) 7,580 Total Professional Services 52,960 Total Payroll and Professional Services 351,650 Non-Personnel Costs Accounting (payroll services, credit card fees)5,400 Office (computers, phones, postage, supplies)8,570 Ins-Gen'l Liability 5,800 Marketing and Public Relations 3,350 Rent/Utilities 23,760 Prog. Materials, Production, Rentals 33,220 Travel & Parking 9,250 Total Non-Personnel Costs 89,350 TOTAL EXPENSES 441,000 Surplus\(Deficit) of Income over Expense 0 DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4 Playwrights Project Board of Directors FY2021 Marianne Generales, President Retired Assistant Vice Chancellor for Research, UCSD Alison Whitelaw, Vice President Retired Senior Principal, Platt/Whitelaw Architects, Inc Henry Tanaka, Treasurer Vice President & Trust Advisor Northern Trust Jerry Buckley, Secretary Principal, Buckley Consulting Group Mary Baum Alcohol, Tobacco, and Other Drug Prevention Program Manager at SAY San Diego Vanoli Chander Personal Injury Lawyer Lisa Kirazian Playwright Pete Lancia Vice President, Communications Qualcomm Incorporated Ishita Saxena-Dayal Marketing Consultant Latanya West Reporter, San Diego Voice and Viewpoint DocuSign Envelope ID: 038CA7EB-FCDB-4D5F-8DD8-5AC8EED3BFB4