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HomeMy WebLinkAboutNew Village Arts; 2021-09-29; PSALCA-22026CA1 Fiscal Year 2021-22 GRANT AGREEMENT FOR New Village Arts Theatre Inc. This agreement, is made on the day of , 20 , by New Village Arts Theatre Inc. (ORGANIZATION), hereinafter referred to as “Grantee,” and the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as “City” (the “Agreement.”) City, as Grantor, agrees to provide Grantee the Grant funds awarded to Grantee during the FY 2021-22 Community Arts Grants Program in an amount not to exceed four thousand dollars ($4,000) (“Grant.”) The purpose of the Grant is to provide funds to Grantee for the project outlined in the Agreement Scope (“Agreement Scope”). Project Title: Education and Associate Artistic Director Salary Support The grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are used for a public purpose, in accordance with the law, the City and Grantee hereby agree to the following terms. TERMS AND CONDITIONS OF GRANT 1. TERM. The term of this Agreement shall mean the period commencing on the effective date of this Agreement and expiring on September 30, 2022. The term of this Agreement may be extended by mutual written agreement of the parties. The parties will prepare a written amendment indicating the effective date and length of extended Agreement. 2. USE OF COMMUNITY ARTS GRANTS PROCEEDS. a. Grant funds are to be disbursed as outlined in this Agreement in consideration of and on condition that the sum be expended in carrying out the purpose as set forth in the Agreement Scope and under the terms and conditions set forth in this Agreement. Grantee agrees to assume any obligation to furnish any additional funds that may be necessary to complete the Agreement Scope. b. In accordance with the Agreement Scope and the Fiscal Year 2021-22 Community Arts Grants Guidelines, all grant funds are eligible to be used September 1, 2021 through August 31, 2022. Any extension of fund use must be requested in writing and approved in writing by City. Extension of Community Arts Grants FY 2021-22 funds may render that organization ineligible to apply for or receive additional funds as part of the subsequent Community Arts Grants FY 2022- 23 cycle. c. All costs accrued for services and/or supplies prior to the execution of Agreement are not eligible for funding or reimbursement through the use of Grant proceeds. d. Eligible and ineligible costs include, but are not limited to, items detailed in the Fiscal Year 2021- 22 Community Arts Grants Guidelines, in the section titled Eligible and Ineligible Costs, attached hereto as Exhibit A. 3. CONDITIONS OF FUNDING AND DISBURSEMENT. City shall have no obligation to provide the Grant proceeds or to make any subsequent disbursement of Grant proceeds, and may seek reimbursement of Grant proceeds, if any of the following requirements are not fully satisfied: a. Grantee agrees to use grant funds to implement the Agreement Scope, including using the Grant funds to only cover expenditures for programs and services incurred during the Agreement Scope dates and under the terms and conditions of this Grant Agreement. b. Grantee shall certify that the Agreement Scope is within Carlsbad city limits or that the Grantee’s main address is within Carlsbad city limits. c. Grantee shall complete all work in accordance with Agreement Scope, as reasonably soon as possible, but in no case later than thirty (30) calendar days, Grantee shall notify the City of events or proposed changes that could affect the Agreement Scope. DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092ADebbie Jo McCool Mimi Kim Richard SchultzDebbie Jo McCool Suzanne Smithson Ed Garbo September 2129th 2 d. The Grantee shall be responsible for the performance of the work, as set forth herein, and for the preparation of reports required by this Agreement. e. Before Grantee makes any material changes to the Agreement Scope, Grantee agrees to submit to the City, in writing, a proposal requesting changes to the Agreement Scope. Grantee shall make no material changes to the Agreement Scope unless and until City formally approves the Grantee’s request in writing. f. Grantee agrees to acknowledge the City’s Grant consistent with the Fiscal Year 2021-22 Community Arts Grants Guidelines, attached hereto as Exhibit A. g. Grantee shall provide full and timely information to the City to update staff on programs and include naming the City in any publications and/or social media, whether in digital or print format, as opportunities arise. h. Grantee shall retain all records and supporting documentation, including expenditure receipts, applicable to the Agreement Scope and this Agreement for a period of three (3) years, and make all records and supporting documentation readily available, upon request, for inspection and/or audit by representatives of the City. 4. EVENT/PROGRAM PROMOTIONAL OPPORTUNITIES. Grantee has the option to supply event and/or program information including the date, location, time, admission, parking and related details for inclusion in Cultural Arts’ communications such as e-newsletter, emails and website. At its discretion, the Cultural Arts Office will provide support in distributing the information through the city’s established channels of communication. If grantee wishes to participate, the grantee needs to submit the information to the Cultural Arts Office at least 60 days prior to the event or program. Please initial box to opt-in to promotional opportunities 5. RETURN OF GRANT FUNDS. Any determination, by the City, of noncompliance with activities and expenditures outlined in the Agreement Scope without prior notice and express approval by the City, upon demand by the City, Grantee agrees to return to the City the amount requested by the City, up to and including an amount equivalent to the full Grant award. Failure of the Grantee to comply with the terms of this Agreement shall not be the cause for return of Grant funds if, in the judgement of the City, such failure was due to no fault of the Grantee. In such case, any amount required to settle, at minimum cost, any irrevocable obligations properly incurred shall be eligible to be paid by Grant funds. However, if, due to COVID-19 or local health orders, Grantee is unable to complete all events or requirements of the Scope of Work, Grantee may be required to return up to the full amount of the award or a prorated amount based on the percentage of the work completed. 6. REQUIRED REPORTS. Failure to complete the following reports may render the recipient ineligible to receive the full and final payment of the Grant award. a. Submit a Revised Project Form, as required per the Fiscal Year 2021-22 Community Arts Grants Guidelines, attached hereto as Exhibit A, within thirty (30) days of Grant award notification. b. Submit a Final Report including all required attachments by completing the designated form to the City (30) calendar days after the Agreement Scope end date or, September 30, 2022, whichever is earlier. Grantees in noncompliance with the above reporting requirements agree to return some or all of the initial Grant payment if requested by the City. Additionally, if Grantee is found to be in noncompliance, Grantee agrees that for the year immediately following a determination of noncompliance, Grantee shall be ineligible to receive any new grants from the City. DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A 3 7. DISBURSEMENT OF GRANT FUNDS. The Grant amount to be provided to the grantee, under this Agreement, may be disbursed as follows: a. First payment of 80 percent of Grant will be disbursed upon approval of Revised Project Form as applicable, and receipt of fully executed contract. b. Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report and approval by Library & Cultural Arts Director or designee. c. Any payment of a Grant amount in excess of the final Project costs shall be returned to the City within sixty (60) days of completion of the Agreement Scope or the Project end date, whichever is earliest. 8. PROJECT CANCELLATION. a. If a Grantee wishes to cancel a Project at any time, Grantee shall notify the City in writing within fifteen (15) calendar days of the decision to cancel and Grantee, at the time it provides the City with notice of cancellation, shall return all Grant funds to the City. b. In the event an approved Agreement Scope cannot be completed for any reason, and if Grant funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the City forthwith. 9. PROJECT MODIFICATION OR TERMINATION. a. Grantee may unilaterally rescind this Agreement at any time prior to the commencement of the Project, or prior to first disbursement of funds. After Project commencement, as outlined in the Agreement Scope, or disbursement of Grant funds, this Agreement may be rescinded, modified or amended only by mutual agreement, in writing, of both the City and Grantee. b. Any changes, whether planned or unanticipated, to funded projects due to the COVID-19 pandemic (including, but not limited to, state or local health orders and social distancing measures) must be submitted to City at least seven (7) calendar days before implementation of the change. Proposed modifications will be reviewed on a case by case basis, and the City's Cultural Arts Manager or designee will notify Grantee in writing whether the proposed changes are approved. Any project changes must continue to adhere to the City’s Fiscal Year 2021-22 Community Arts Grants Guidelines provided with the original executed agreement. 10. LOSS OF GRANT. At the discretion of the City, the following actions may result in a loss of all or in part of any Grant amount allocated to the Grantee: a. A Grantee fails to enter into a signed Agreement with the City within sixty (60) calendar days of receipt of the Agreement. b. Activities associated with Grantee occur that do not align with activities described in the Agreement Scope, including, but not limited to, reduction in services, significant alteration of Agreement Scope elements, such as performers, artists or attendees, or significant changes in budget income, expenses or line item designations from Grantee’s budget, included in the Agreement Scope. c. A Grantee withdraws or terminates the Agreement Scope. d. A Grantee fails to complete the Agreement Scope and/or fails to submit all required reports and/or documentation before September 30, 2022. 11. DISCRIMINATION AND HARASSMENT PROHIBITED. Grantee will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. agrees that neither it nor its agents shall discriminate against any clients, prospective clients, employees, prospective employees, contractors, or prospective contractors on the basis of race, color, religion, sex, national origin, age, disability, or familial status. DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A 4 12. NOTICES. a. The names and addresses of the persons who are authorized to give written notices to receive written notice on behalf of City and on behalf of Grantee under this Agreement. b. Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. For Grantee: For City: New Village Arts Theatre Inc. City of Carlsbad Attn: Kristianne Kurner Library & Cultural Arts Director, Suzanne Smithson New Village Arts Theatre Inc. 1775 Dove Lane Carlsbad, CA 92008 Carlsbad, CA 92011 Email: kristianne@newvillagearts.org 13. INDEMNIFICATION. Grantee hereby agrees to defend, indemnify, and hold free and harmless the City, its officers, officials, employees, and volunteers from and against any and all claims, damages, losses, costs (including but not limited to attorney's fees) and liabilities of any kind arising directly or indirectly out of, or related in any way whatsoever to the provision of Grant proceeds. 14. NO PARTNERSHIP OR JOINT VENTURE. The relationship between City and Grantee is solely that of Grantor and Grantee. Under no circumstances shall City and Grantee be deemed to be partners or involved in a joint venture. 15. MODIFICATIONS. This Agreement may not be modified or amended except by written document executed by a duly authorized representative of both the City and the Grantee. 16. GOVERNING LAW. This Agreement shall be construed in accordance with and be governed by the laws of the State of California. Venue, in the event of a dispute, shall be in the North San Diego County Superior Court. 17. SEVERABILITY. In the event that any provision or clause of this Agreement conflicts with applicable law, such conflict shall not affect other provisions of this Agreement, which can be given effect without the conflicting provision. To this end, the provisions of this Agreement are declared to be severable. 18. DRAFTING AMBIGUITIES. Grantee understands that it is aware that it has the right to be advised by counsel with respect to the negotiations, terms and conditions of this Agreement, and that the decision of whether or not to seek advice of counsel with respect to this Agreement is a decision which is the sole responsibility of Grantee. This Agreement shall not be construed in favor of or against either Party by reason of the extent to which either Party participated in the drafting of this Agreement \\\ \\\ DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A 5 19. SIGNING AUTHORITY. The representative for each Party signing on behalf of a corporation, partnership, joint venture or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto harmless if it is later determined that such authority does not exist. GRANTEE CITY OF CARLSBAD, a municipal corporation of the State of California *By: By: (1st signature here) SUZANNE SMITHSON Library & Cultural Arts Director As authorized by the City Manager (Print name/Title) (Email address) ATTEST: (Date) **By: (2nd signature here) For FAVIOLA MEDINA City Clerk Services Manager (Print name/Title) (Email address) (Date) If required by City, proper notary acknowledgment of execution by contractor must be attached. If a Corporation, Agreement must be signed by one corporate officer from each of the following two groups. *Group A. **Group B. Chairman, Secretary, President, or Assistant Secretary, Vice-President CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: For CELIA A. BREWER, City Attorney By: ____________________________ Deputy/Assistant City Attorney DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Kristianne Kurner Executive Artistic Director kristianne@newvillagearts.org 9/1/2021 kerrme1756@aol.com 9/7/2021 Mary E KerrMary Kerr 6 EXHIBIT “A” SCOPE OF GRANT Itemized list of what Grantee will complete to satisfy grant funding. Items which may be included in this section: Required 1. Fiscal Year 2021-22 Community Arts Grants Guidelines 2. Completed Community Arts Grants FY 2021-22 Application Optional, As Needed 3. Community Arts Grants FY 2021-22 – Project Budget Information 4. Community Arts Grants FY 2021-22 – Revised Project Form 5. Community Arts Grants FY 2021-22 – Revised Project Budget Information DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Page 1 of 8 FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS GUIDELINES WELCOME The City of Carlsbad Cultural Arts Office serves to encourage, develop and facilitate an enriched environment of artistic, creative and cultural activity in the City of Carlsbad and the North San Diego County region. The Cultural Arts Office manages funding programs to provide financial support to organizations, schools and individuals for various projects through a competitive application and review process. These projects benefit the community through an array of activities for schools, artists and organizations. The Community Arts Grants program was identified for continued and increasing support by the Carlsbad City Council through the updated 2018 Arts & Culture Master Plan. The Community Arts Grants program supports activities that provide and support quality arts and cultural programming within Carlsbad. Our mission is to: •Reinforce accessible arts and culture opportunities and experiences for Carlsbad students and residents •Provide arts education and lifelong learning opportunities for all ages •Support local and regional arts organizations as an important component of the economy and quality of life in Carlsbad and North San Diego County •Support arts education in schools and through affiliated organizations •Develop and support organizational strength and capacity of Carlsbad arts organizations •Encourage new and emerging arts programs and organizations in Carlsbad, and •Celebrate Carlsbad as an exciting, vibrant and creative destination for our residents and visitors alike. FISCAL YEAR 2021-22 OVERVIEW The updated Fiscal Year 2021-22 guidelines reflect changes necessary to support and provide funding to artists and arts organizations in Carlsbad and surrounding areas during the COVID-19 pandemic. Changes have been approved by the City of Carlsbad’s Arts Commission on May 7, 2020. Important dates for the Fiscal Year 2021-22 grant cycle application are as follows: Applications open: Monday, April 12, 2021 Applications due: Monday, May 24, 2021 Arts Commission Funding Plan review & approval: Thursday, August 5, 2021 All projects must be completed by August 31, 2022 Applications will be submitted online at www.carlsbadca.gov/artsgrants •Total funding available for the Fiscal Year 2021-22 cycle is $88,000 •All projects must be completed by August 31, 2022 •All final reports are due within 30 days of the completion of the event or September 30, 2022, whichever comes first •80% of all awarded funds will be disbursed after agreements are executed; the final 20% once the final report and budget are submitted and approved HEALTH AND SAFETY CERTIFICATION •Any and all projects, programs and activities supported by the Community Arts Grants must adhere to any and all health and safety requires as outlined by state, county, local or other governmental bodies at all times. Failure to do so may result in cancellation of the agreement and returning of grant funds. EXHIBIT "A"DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Page 2 of 8 ELIGIBILITY • All applicants, including fiscal agents, must be determined to be not-for-profit, tax-exempt organizations by either the Internal Revenue Service or the California State Franchise Tax Board • If projects include partnerships, only one application may be submitted for that project involving all parties o If a school would like to partner with an arts organization or artist, all partnerships must include a signed letter of agreement between the two parties GUIDELINES APPENDICES • Appendix 1 – Community Arts Grants FAQs • Appendix 2 – Ineligible Organizations and Activities FUNDING CATEGORIES Funding is structured by classification of each organization, then according to available categories: • Arts Organizations, including Fiscal Agents of Individual Artists o Capacity Building - $5,000 maximum award o Arts Projects - $7,500 maximum award • Educational Institutions and Affiliated Groups o Arts in Schools - $2,500 maximum award ARTS ORGANIZATIONS • Arts Organizations must be registered 501(c)(3) nonprofit organizations • Applicants may apply to one or both the Arts Projects and Capacity Building categories and may submit these applications in the same round or different rounds • Applicants may only submit one application per category per funding cycle ARTS ORGANIZATIONS – CAPACITY BUILDING • Capacity Building grants have a maximum award of $5,000 • Capacity Building grants are designed to help an arts organization improve its effectiveness, strengthen organizational and/or financial stability, increase community impact and effectively support the nonprofit’s mission • Capacity Building grants will only be awarded to organizations based in Carlsbad • Grants cannot be used for projects that fall under the Arts project category. Examples of potential projects include but are not limited to: o Marketing support for changes in programming o Staff training and/or technology to transition to virtual programming o Professional development for staff and board members o Opportunities for peer learning, networking or leadership development o Creating or re-examining organizational plans o Initiating collaboration with other nonprofits o Developing new sources for earned income o Utilizing support for high-impact projects DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Page 3 of 8 ARTS ORGANIZATIONS – ARTS PROJECTS • Arts Projects grants have a maximum award of $7,500 • Arts Projects will be defined as programs, activities and events that are primarily designed to be arts focused. These projects may be presented either virtually or in person, ONLY if all current health and safety requirements are met and crowd size limitations have been lifted. • Virtual events must be in place of programs or projects that normally would have been held in Carlsbad. • Arts Project grants are not for general operating support, and awards must be clearly shown to be used for specific project support • Any partnership between an individual, educational institution or organization must include a letter of agreement from partnering entity PROJECTS THROUGH FISCAL AGENT • Individuals or organizations aspiring to a non-profit status may apply through a fiscal agent • Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee no more than 10% of the amount awarded to the applicant • Organizations that act as fiscal agents are still eligible to apply for a Community Arts Grants on their own • Any individual artist receiving funding through a fiscal agent must be 18 years of age on or before the application due date EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS Requests are only available nonprofit schools and authorized parent groups residing in Carlsbad. EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS – ARTS IN SCHOOLS • Arts in Schools grants have a maximum award of $2,500 • Arts in Schools will be defined as programs, activities and events that are primarily designed to be arts focused. These projects may be presented wither virtually or in person ONLY if all health and safety requirements are met and crowd size limitations have been lifted • Virtual events must be in place of programs or projects that normally would have been held in Carlsbad. • There is no limit to requests by school or district, though consideration will be given to projects of the same discipline from the same school site • No in school project funded through the Community Arts Grant may involve a full-time hourly or salaried employee in the school district in which they will be leading activities, performances or projects but may utilize teaching artists that are employed by any district o Out of school programs may utilize teaching artists that are employed by any district • All partnerships must include a signed letter of agreement DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Page 4 of 8 APPLICANT INFORMATION PROGRAM SCHEDULE Ongoing: Phone or video conference meetings can be arranged with grant program staff. To make an appointment, please contact the Cultural Arts Office mainline at 760-602-2090 or email: arts@carlsbadca.gov April 12, 2021: Application Opens: application link available at www.carlsbadca.gov/artsgrants May 24, 2021: Application Deadline: applications must be submitted electronically by 11:59 p.m. June 2021: Submitted materials are reviewed and scored by a peer panel consisting of local and regional artists and arts professionals. The panel will create a funding plan for review and final approval by the Carlsbad Arts Commission August 5, 2021: Funding plan presented to Arts Commission for review and approval August 9, 2021: Notifications begin, and awardee DocuSign agreements will be emailed shortly thereafter. Any applicant that receives less than 50% of requested amount will be required to complete a Revised Project Form September 1, 2021: Deadline for DocuSign agreement completion and projects commence August 31, 2022: Fiscal Year 2021-22 Funding Cycle ends September 30, 2022: All Fiscal Year 2021-22 Final Reports are due APPLICANT WORKSHOPS AND APPLICATION REVIEW • To continue to support our artists and organizations, the Cultural Arts Office staff is pleased to provide virtual workshops. Workshop details will be announced in late April 2021. Visit Cultural Arts at www.carlsbadca.gov/artsgrants. PANEL REVIEW AND SCORING OF APPLICATIONS Submitted materials are reviewed and scored by a virtual peer panel consisting of local and regional artists and arts professionals. The panel will create a funding plan for review and final approval by the Carlsbad Arts Commission. SCORING RUBRIC Application scores will be on the following criteria, which are aligned with the Community Arts Grants mission. Panelists will be asked to score applications on how closely the project(s) achieve these goals. • Project Design o Reinforce accessible artistic and cultural opportunities for our residents o Provide arts education and lifelong learning opportunities for all ages • Project Participants o Celebrate Carlsbad as an exciting, vibrant and creative destination for our residents, students and visitors o Support local and regional arts and cultural organizations as important components of the economy and quality of life in Carlsbad and North San Diego County o Accessibility of program for participants and audience members under the Americans with Disabilities Act • Project Oversight o Support and develop organizational strength and capacity of Carlsbad arts organizations DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Page 5 of 8 o Encourage new and emerging arts programs and organizations in Carlsbad OTHER REVIEW AND SCORING INFORMATION • Cultural Arts Office staff will review applications after the deadline to deem eligibility to be forwarded to the scoring panel and will determine whether the financial health and sustainability of the organization is eligible • Any application deemed eligible and forwarded to scoring panel will be reviewed within the context of the project or program outlined in the application • Incomplete applications, or applications with incorrect information, will be deemed ineligible GRANTEE REQUIREMENTS DURING PROJECT FUNDING PERIOD AGREEMENT All approved applications will need to enter into an agreement with the City of Carlsbad. The City of Carlsbad uses DocuSign for all grant agreements. All agreements must be signed by two (2) officers listed on the organization’s Statement of Information filed with the California Secretary of State. These are officers who are authorized to enter into legally binding agreements on behalf of your organization (i.e. CEO, CFO, Secretary). Further documentation of signature authorization will be requested if the most recent Statement of Information has not been filed. FINANCIAL MANAGEMENT Grant recipients are required to maintain three (3) years of accounts, records and evidence pertaining to costs incurred and revenues acquired under the respective grant program. Grantees should be able to provide upon request: • Accurate, current and complete disclosure of revenue and expenses for the project • Records that adequately identify the sources and application of funds for grant sponsored activities • Accounting records supported by source documentation – invoices, receipts, bank statements, etc. • All awardees must provide documents within 30 days of receipt or notification. This includes, but is not limited to, agreements, revised project forms, final reports and financial accounting PUBLIC ACKNOWLEDGEMENT • Grant recipients must credit the Cultural Arts Office for its support of the project in printed, electronic and broadcast promotions • The following acknowledgement along with a logo (provided with use guidelines) must appear on all printed and electronic materials: “This program is funded in part by the City of Carlsbad’s Cultural Arts Office.” • Grantees who fail to provide public acknowledgement may be denied future project funding PROMOTION BY CITY • Grantees are required to keep the Cultural Arts Office informed of all program dates and times • If grantee wishes to participate in promotion through approved city channels, they may opt-in as part of the agreement. All participation in promotion through city’s social media channels as well as other outlets, is subject to review, edits and approval by program staff prior to promotion • Grantees are encouraged and expected to: o Give notifications and invitations to the Cultural Arts Office in order to extend them to the Carlsbad Arts Commission at least two weeks in advance of program o Extensively promote funded events and projects DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Page 6 of 8 POLICIES • Once submitted, applications may be moved into a different category at the discretion of the Cultural Arts Office staff. Notification will be made to the applicant • The City of Carlsbad reserves the right to limit funding amount to any applicant, regardless of eligibility or panel score based on funding limitations of goals of the program in a given year • Cultural Arts Office staff actively review and evaluate all aspects of this program and processes. Updates may occur throughout the funding calendar. Cultural Arts Office staff will provide information on program updates to all grantees as they are adopted. • Any proposed significant changes or amendments by grantee to approved projects must be submitted in writing to the Cultural Arts Office by the grantee before any grant funds are used, and before any execution of altered activity. This includes, but is not limited to, changes in purpose, scope, services, intended timeline, personnel, location, date, activities or budget. This requirement will be included in the agreement. • The Cultural Arts Office reserves the right to review, cancel or reallocate project funds that have been significantly altered or shifted from stated goals in the original approved application and/or revised project form. Cancelled funds must be returned to the Cultural Arts Office within 30 days of notification. • No two entities (organization or school/affiliated groups) may apply for funding for the same project. • Review Appendix 2 for a list of projects and programs ineligible for funding. OTHER INFORMATION CARLSBAD ARTS COMMISSION MEETINGS: Carlsbad Arts Commission meetings are public held throughout the year. For more information about the duties of the Carlsbad Arts Commission and its meetings, visit www.carlsbadca.gov. HOW TO APPLY APPLICATION All applications must be submitted online. The application is comprised of approximately five main sections, some of which include long-answer sections and attachments. The application is available at www.carlsbadca.gov/artsgrants. 1. Organization Information 2. Project Information and Narrative 3. Project Support Information 4. Budget (a sample budget form is included as Appendix 3) 5. Signatory Information ASSISTANCE Cultural Arts Office staff are always available to assist applicants. Please contact the Cultural Arts Office at arts@carlsbadca.gov or by phone at 760-602-2090. DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Page 7 of 8 APPENDIX 1: COMMUNITY ARTS GRANTS FAQS • Are there any organizations ineligible to receive Community Arts Grant funding? o Yes. For-profit organizations are ineligible to receive funding through the Community Arts Grants program. This includes schools and businesses. • Is there an age limit for individual artists? o Yes. Any individual artist applying or receiving funds through a fiscal agent must be 18 on or before application deadline. • How are final awards decided? o All award amount decisions consider the total amount of funding available, scores from panelists and the request from the applying entity. The scoring panel creates a funding plan based on these factors, which is forwarded to the Arts Commission for final approval. • What if I am receiving funding from City of Carlsbad through another department or division? o Any organization awarded a City of Carlsbad’s Community Activity Grant through the Housing and Neighborhood Services Department are ineligible to receive funding through Community Arts Grants. o It is in organization’s best interest to explore and apply for other grant opportunities, including the Carlsbad Library and Arts Foundation’s Gartner Fund and the Carlsbad Tourism Business Improvement District grants through the City of Carlsbad. For more information, please contact our office. • Can one school site apply for multiple Arts in Schools awards? o Yes. While there is no limit to applications from one school site, multiple applications from one site with projects in one artistic genre (i.e. music) will be taken into consideration. APPENDIX 2: INELIGIBLE ORGANIZATIONS AND ACTIVITIES The City of Carlsbad will NOT award grants to: • Organizations receiving funding through City of Carlsbad Community Activity Grants • Governmental agencies or public authorities • Applicants that have a “delinquent” status with the Community Arts Grants Funding Programs • Retroactive funding for completed activities • Religious and/or sectarian programming or any programming and/or services that are solely for the promotion of or consumption by a specific religious order and/or sect • Cash reserves or endowments of any kind. Awards are to be expended within the designated funding period • Capital expenditures, including construction, renovation or purchase of real property o Purchases or repairs of arts-specific equipment with the capability of extended use over several years are permitted. Proposals requesting funds for such expenses should be discussed in advance with the Cultural Arts Office staff. • Applications that do not support nonprofit, public art activities or projects that benefit a for-profit business or activity • Projects through a fiscal sponsor that benefit the sponsoring organization or are an extension of the sponsoring organization’s programs or services • Support groups and/or non-profit organizations supporting city departments or facilities • General operating costs, including costs associated with the start-up of a new organization • Applications to reduce existing deficits Funding may NOT be used for: • Fund-raising expenses • Consultants who are members of an applicant’s staff or board • Payments to students • Scholarships, fellowships or tuition assistance • Costs incurred before the start of the funded project or outside the funding period DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Page 8 of 8 • Any and all in-person activities outside the City of Carlsbad limits • Entry fees for competitions or sponsorship fees • Pageants, fund-raising events or hospitality costs • Publication of manuscripts or compositions not created as part of a grant-supported project • Purchase of monetary awards, cash prizes, contributions or donations • Scholarly or academic research, tuition and activities which generate academic credit or formal study toward an academic or professional degree • Creation of textbooks DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION $Notes $Notes Admissions Gifts/Merchandise/ Concessions Advertising Other Subtotal Earned Income $0 Subtotal Earned Income $0 $Notes $Notes Private Individual Public Support Applicant Cash CAG Request Amount Amount requested through Fiscal Year 201-22 Community Arts Grants Amount received through Fiscal Year 2021-22 Community Arts Grants Other Other Subtotal Unearned Income $0 Subtotal Unearned Income $0 $0 $0INCOME TOTALS PROJECTED - APPLICATION ACTUALS - FINAL REPORT PROJECT INCOME Earned IncomeUnearned IncomeDocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION Cash Notes Cash Notes Project Staff (non-artist) Project Artist(s) or Arts Instructor(s) Educational Materials/Printing Costumes/Props Sets Supplies Licensing/Royalties Rentals (space and/or other) Transportation Food & Beverage Marketing/Promotion/ Publicity Fiscal Agency Fee Other Other Other PROJECT EXPENSES PROJECTED - APPLICATION ACTUALS - FINAL REPORT DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - PROJECT BUDGET INFORMATION $0 $0 Value Notes Value Notes $0 $0 Budget Instructions: Enter a '0' in any cells that you don't have an amount to add. Please give detailed descriptions for each line item in the notes column. For example, if your total admissions is $1,000, enter "4 shows, 50 attendees, $5 each." Please insert your organization name in the top right header. ACTUALS - FINAL REPORT IN-KIND SUPPORT For application, fill out only green. For final report, fill in blue. You will only be able to fill out the cells highlighted in green or blue. The application project budget must balance. Total income must equal total expenses. Final Report may d Round all budget figures to the nearest whole dollar. EXPENSES TOTALS IN-KIND TOTALS PROJECTED - APPLICATION DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Kristianne Kurner New Village Arts Theatre Inc. Printed On: 15 July 2021 Fiscal Year 2021-22: Capacity Building for Arts Organizations 1 Education and Associate Artistic Director Salary Support Fiscal Year 2021-22: Capacity Building for Arts Organizations New Village Arts Theatre Inc. Kristianne Kurner 2787 State Street Carlsbad, CA 92008 O: 760-433-3245 Kristianne Kurner 2787 State Street Carlsbad, CA 92008 kristianne@newvillagearts.org O: 760-845-8020 EXHIBIT "A"DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Kristianne Kurner New Village Arts Theatre Inc. Printed On: 15 July 2021 Fiscal Year 2021-22: Capacity Building for Arts Organizations 2 Application Form Organization Information Primary Organization Name* Name as shown on an IRS letter of determination: New Village Arts, Inc. DBA (if applicable) Organization Website* www.newvillagearts.org Organization Mission Statement:* Please provide your organization's mission statement. If you have a GuideStar profile, you may copy and paste your organization's GuideStar mission statement or provide another version here. The mission of New Village Arts is to create adventurous artistic experiences to awaken the human spirit. We provide: - a collaborative and inspiring home for performing and visual artists - a forum for laughter, discussion, and deeper thinking within our community - a training ground for future generations of art-makers and art-lovers Project Information and Narrative Project Name:* Please provide us with the name of the project. Education and Associate Artistic Director Salary Support Project Summary:* Please provide us with a brief summary of your project. With funding from the City of Carlsbad, New Village Arts will create the new permanent staff position of Education and Associate Artistic Director, to be fulfilled by one qualified individual. As we complete our capital renovation project and returning to in-person teaching, we are expanding our education programming, which will be housed in the new Sahm Family Foundation Arts Education Center. As this programming expands to serve more members of our community, it will be necessary for the new Education Director to oversee and direct the development of these programs. Additionally, the role of Associate Artistic Director will be integral to our equity, inclusion and diversity initiatives surrounding mainstage programming, assisting in the development of original plays and musicals whose themes explore the experiences of Black and indigenous people and people of color, specifically as DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Kristianne Kurner New Village Arts Theatre Inc. Printed On: 15 July 2021 Fiscal Year 2021-22: Capacity Building for Arts Organizations 3 their stories relate to the Carlsbad community, and providing a voice of checks and balances to ensure inclusive casting throughout the NVA mainstage seasons. Our candidate for this position is Frankie Alicia-Ford, who has been with our organization since 2018 as a performer as well as an educational consultant, artist-in-residence and an artistic associate. He is well-versed in NVA’s education and mainstage programming and has cultivated necessary relationships with the community to take our education and artistic programming to the next level of growth. Project Start Date:* 09/01/2021 Project End Date:* 06/30/2022 Project Details: Please provide additional details for the project such as additional dates, times and location(s) for all project events for marketing, communications and/or possible future site visits. As Education Director: Sept 2021 - Strategize new educational programming to serve community. Re-launch and grow our renowned theatre training for neurodiverse actors, Kids Act, Teatro Pueblo Nuevo initiatives and New Village Arts Academy. Re-launch VERBITAS program at three local high schools. Jan 2022 - Launch new programming in the Sahm Family Arts Education Center. May-Jun 2022 - Oversee VERBITAS productions and summertime production by neurodiverse actors. As Associate Artistic Director: Sept-Dec 2021 - Co-develop two new musicals - HOME and NUESTRA TIERRA. Sept 2021-Jun 2022 - Participate in casting of mainstage season to ensure inclusion. Amount Requested:* This is the amount your organization is requesting from the City of Carlsbad's Cultural Arts Grants. Please note that the maximum funding amount request is $5,000 for Capacity Building Projects. $5,000.00 Personnel Funding Information: Will this capacity building grant fund any personnel, whether they be staff or consultants? If yes, please upload a bio, resume or similar information on any and all personnel whose position(s) will be funded through a Capacity Building grant. Please consolidate into one PDF if possible. *Feel free to contact the Cultural Arts Office at 760-602- 2090 or email arts@carlsbadca.gov should you need assistance. Frankie Alicea-Ford Bio.pdf Participants:* Total number of expected participants for this project (i.e. personnel, staff, consultants.) DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Kristianne Kurner New Village Arts Theatre Inc. Printed On: 15 July 2021 Fiscal Year 2021-22: Capacity Building for Arts Organizations 4 10 Organization Changes/Challenges/Circumstances: What special circumstances, challenges or changes have caused your organization to focus on management and/or organizational issues at this time? Like many other arts organizations, New Village Arts has had to alter its education and arts programming for the past year to an online format, relaunching live theatre only just this past April with our productions at The Flower Fields. But this time away from live programming has given us an opportunity to strategize and plan new educational and artistic initiatives to launch on our return, as well as to break ground on our capital renovation project which will house the new programming - both in our Sahm Family Foundation Arts Education Center and in our two additional performance spaces alongside our mainstage theatre. We will open our new building with even more capacity to serve the Carlsbad community. Because of the creation of new programming in these new education and artistic spaces, we are reorganizing our leadership to include the position of Education Director and Associate Artistic Director to oversee new and existing programs in these areas. Additionally, during our brief hiatus from live programming, we had the opportunity to dig deep and restructure the priorities of our organization to reflect a more equitable, inclusive and diverse community. This examination has impacted the development of our new programming and has helped us to restructure some of the current programs. The Education and Associate Artistic Director at NVA will continue to prioritize this work as it integrates into our new education and artistic programming. Organization Capacity: How will this project improve your organization's capacity to meet its goals and advance its mission? Part of the New Village Arts mission statement is to provide a training ground for future generations of art-makers and art-lovers. The creation of the Education and Associate Artistic Director position allows NVA to fulfill this part of its mission by giving a passionate and highly-skilled rising arts leader in San Diego the opportunity to activate creative thinking in Carlsbad’s youth and broader community through relevant and impactful arts education programs tailored to its specific needs. Additionally, with the grand opening of our new theatre space, we anticipate increasing our education programming by 25% in the upcoming fiscal year, therefore requiring a dedicated staff position to bring that goal to fruition. Lastly, the creation of this position allows us to align with our anti-racist goals as an organization, ensuring even better representation of the diversity of the Carlsbad community in our core leadership staff, and modeling access for all of the future arts leaders in our community. With funding from the City of Carlsbad, this project will ensure the next evolution of the high-quality and deeply impactful programming Carlsbad has come to expect from New Village Arts, just in time to celebrate the return to live theatre arts in our community. Project Timeline: What is your overall timeline for the project you are proposing, including and beyond the grant period? Feel free to use a list or bullet points to create your timeline. The Education and Associate Artistic Director at NVA will be responsible for running all of the education and outreach programs as well as working on the professional theatre productions. This is a full-time, year- round position. Sept 2021: Planning and research phase for new Arts Education Center Sept 2021 – June 2022: Run in-school Verbitas arts education programs, as well as after school program at Jefferson Elementary School and other schools DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Kristianne Kurner New Village Arts Theatre Inc. Printed On: 15 July 2021 Fiscal Year 2021-22: Capacity Building for Arts Organizations 5 Sept 2021 – June 2022: Continue to run Neurodiverse programming, including training new teachers and offering professional training classes Sept 2021 – June 2022: Create, write and edit the World Premiere production of NUESTRA TIERRA Oct – Dec 2021: Design and implementation of Arts Education Center Oct – Dec 2021: Rehearse and perform in HOME: 1222 OCEANFRONT, A BLACK FAMILY CHRISTMAS Jan – Feb 2022: Grand re-opening of Sahm Family Foundation Arts Education Center Feb – June 2022: Growth of New Village Arts Academy Previous Projects: Please list any previous capacity building projects for your organization in the past three years, the dates of those projects and a brief outcome of those projects. 2020-2021: Payroll Support: This grant provided payroll support for September through December of 2020. During that time, NVA expanded our online opportunities, held additional arts education classes, and had online readings of world premieres in progress. All activities took place online (mostly via Zoom), due to the COVID-19 pandemic. This support helped NVA weather the pandemic and be able to continue paying staff during this challenging time. 2020: Marketing Upgrade: NVA engaged the services of Fumi Matsubara of the Carlsbad Village-based Defy Digital Marketing to create an action plan that elevated the visibility of NVA as the premier cultural epicenter in Southern California through targeted digital marketing strategies. This partnership with Defy Digital made NVA eligible for Google AdWords. While the program took longer to complete due to the COVID- 19 pandemic, the results are now starting to show in exciting ways. 2019-2020: Portable Sound System for Outreach Programs: NVA purchased a portable sound system that was initially used for our School Tours of CINDERELLA EATS RICE AND BEANS: A SALSA FAIRY TALE and is still used to this day for our education and outreach programs, as well as our outdoor performances. Project Support Information Materials Upload (OPTIONAL, but recommended): Please upload any marketing materials, images and/or files that would provide more information about your project. Artistic and Personal Statements and Resume.pdf Videos Upload: Please provide us with a host website link for all videos relevant to the project. https://www.youtube.com/user/newvillageartstheatr/videos Videos Upload: If you do not have a URL that hosts your video, you may upload it here. DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Kristianne Kurner New Village Arts Theatre Inc. Printed On: 15 July 2021 Fiscal Year 2021-22: Capacity Building for Arts Organizations 6 Videos Featuring Alicea-Ford.pdf Additional Uploads: You may upload any other additional supplemental materials you wish to provide here (i.e. letters of support, etc.) Budget Information Total Project Budget $44,000.00 Project Budget Form:* Download a Community Arts Grants budget form and complete the "Projected" column. Save your completed file as a PDF and upload your project budget form here. Make sure costs tie in with your project narrative. *Budget forms will be available on the Cultural Arts Community Arts Grants webpage. Feel free to contact the Cultural Arts Office at 760-602-2090 or email arts@carlsbadca.gov should you need assistance. CAG Capacity Building Budget 21-22.pdf Vendor Quotes/Agreements: Upload a quote or agreement with any vendors that will be utilized for this capacity building grant application Organizational Budget:* Please upload a current organizational budget. FY 21-22 Budget Draft.pdf Letter of Determination: If you are a first time grant applicant with the City of Carlsbad, please upload your IRS Letter of Determination. Board Roster:* Please upload your organization's roster of board members and ensure that the document includes names, titles, organization/business affiliation and areas of expertise. Alternatively, we will also accept the most recent board meeting minutes that includes the board roster. NVA Staff and Board June 2021.pdf DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Kristianne Kurner New Village Arts Theatre Inc. Printed On: 15 July 2021 Fiscal Year 2021-22: Capacity Building for Arts Organizations 7 File Attachment Summary Applicant File Uploads • Frankie Alicea-Ford Bio.pdf • Artistic and Personal Statements and Resume.pdf • Videos Featuring Alicea-Ford.pdf • CAG Capacity Building Budget 21-22.pdf • FY 21-22 Budget Draft.pdf • NVA Staff and Board June 2021.pdf DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Frankie Alicea-Ford Education and Associate Artistic Director Frankie Alicea-Ford is a San Diego based, New York City trained actor and educator who has been performing and teaching professionally since 2012. After receiving his BFA from the Tisch School of the Arts at New York University, Frankie has performed and taught, both youth and adults, in Prague, New York, Chicago, Connecticut and San Diego. He created the theater program at Achievement First Middle School in Hartford, CT and went on to teach at the award-winning high school theater program at the Greater Hartford Academy of the Arts. He was also the Residential Director of The Center for Creative Youth, based out of Wesleyan University. In addition to his work with NVA, he is also working as a teaching artist with La Jolla Playhouse and Arts for Learning, San Diego. Frankie has training in devised theater techniques, arts integration and trauma based theater practices. He has previously served as the Educational Consultant, Artist in Residence, and Artistic Associate for New Village Arts and has appeared as an actor on their stages in CHASING FEAR, AROUND THE WORLD IN 80 DAYS, and the 20th ANNIVERSARY CABARET SERIES. His work as the Artist-in-Residence and Artistic Associate at New Village Arts took place from July 2020 through June 2021. This was certainly a strange year to be in residence, since the COVID-19 pandemic forced all performances and educational experiences online. However, this did not stop Frankie’s work with NVA. He ran all online educational experiences, interacting with students of all ages over the medium of Zoom. Frankly Speaking, a series of cooking classes that also shared Frankie’s own life story appeared on NVA’s YouTube channel and were enjoyed by many patrons. Frankie took a big role in the creation of NVA’s world premiere holiday musical HOME: 1222 OCEANFRONT, A BLACK FAMILY CHRISTMAS, as both a creator and an actor. Frankie was able to grow the Teatro Nuevo Pueblo (TPN) scholarship fund, bringing in over $1,000 to support free educational experiences for underserved members of our community. He produced NVA’s first (online) drag show featuring all Latinx performers, called New Village Reinas, and directed a staged reading of a new play called Nana’s Theatre Spectacular. Frankie was active in the creation of New Village Arts Anti-Racist Statement and Action Plan: https://newvillagearts.org/anti-racism/ and serves on the Community Outreach Committee of the Board of Directors. DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Frankie Alicea-Ford Artistic and Personal Statements and Resume My Story I trained as an actor in the Tisch School at New York University. During my time there, I began working as a teaching artist in a school in the Lower East Side - it was at that school that I saw the impact I could have working as an educator. From that point on, I continued to work in that capacity, predominantly in communities of color throughout the tri-state area.As I continued to hone my craft, I realized the impact that these programs have and how much potential I had to help make a difference in the lives of my students.I began focusing my work as an artist and educator on supporting programs that worked with these communities -communities that looked very much like my own. I ultimately found myself working as a full time classroom teacher at a middle school in Hartford,CT that served low-income, predominantly Black and brown families. This school had never had a theater program so for the first time in my career, I was tasked with creating one from the ground up. After 7 months of incredibly hard work, I created curriculum for a general theater education for grades 5-8, created the school’s first drama club, and produced Lion King Jr.This was the first moment that I facilitated a community coming together, pooling resources, and making collective sacrifices for the success of their young people.When I left, those programs were able to remain - continuing to offer theatrical opportunities to future students. I then spent my summers working at the Center for Creative Youth at Wesleyan University. I started as a teaching assistant and, after my 10 summers there,I ended as the Residential Director of the program, overseeing a staff of 20 RA/TAs and 150 students every summer. Two years ago, I handed those programs off and moved to San Diego where I have been working as a teaching artist for a variety of San Diego theater companies and consistently seeking out opportunities to engage the communities I am aiming to serve. Leadership Experience As a young man living in a society that relegated me - and people who looked like me - to supporting roles (assuming we were being seen at all), I never saw myself as either a leader or as anyone with anything substantial to offer. In 2014 I was working as a teaching artist at a summer arts program at Wesleyan University. A chain of events set off that left the program bereft of most higher level administrators.In an attempt to save the program from ending prematurely,thus sending 150 students home 3 weeks early, I humbly took on the mantle of interim Residential Director and assembled a team of people whose knowledge could fill my gaps and ensure that the students would be able to have the artistic experience they were expecting. Not only did the program survive, but it came back with even greater strength the following summer with me officially at the mantle of the program.I learned for the first time that I have a natural propensity towards leading and facilitating; not despite my identity but because of it. A Queer, Latinx man at the helm of this program inherently created a safer space where everyone could exist a bit more authentically. It is with that humbleness that I operate as a leader,understanding that strong leadership is more complex than being “The Man in Charge”; that, in earnest,an effective leader is a quiet leader. It’s not about having all of the answers but rather having the ability to bring together diverse voices and organize all of the facets of our communal work towards a greater goal. Since arriving in San Diego in 2018, I have worked with multiple arts organizations to create engaging programming,training fellow teaching artists in best practices in and out of the classroom, creating socially conscious spaces for their employees and students and ensuring that every human in my classroom or staff meeting is seen,heard, and understood. I am eager to find a space where I can continue amplifying and deepening my leadership skills. Background I spent my formative years living in a two-bedroom apartment in Brooklyn, New York with my two parents and two siblings. I spent my days trying to convince my older brother to let me play basketball with him and my evenings reading books by flashlight. I remember loud music, hot food and dancing wildly with my tías. Then one day, I was living in a cul-de-sac in Connecticut,learning soccer, and having to teach an awful lot of DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A people how to pronounce what I thought was a pretty simple name. Being a young man of color in predominantly white spaces and classrooms, I struggled in unexpected ways as I learned how to grapple with, and ultimately learn to celebrate, my identity as a Queer Latinx man. I learned how to manipulate my culture for the comfort and enjoyment of my mostly white peers and teachers; when to perform my heritage and when to fold it nicely away, clean and unseen. As a slightly older man of color in predominantly white spaces, I look back and realize that the one thing no one else could police or control was my voice. I focus my work now on using my voice and my skills to challenge and disrupt those dangerous patterns for my students; to create spaces where folks who have similar experiences to mine can exist in their most authentic selves and engage with the art; to teach, and learn from, the next generation as we analyze and dissect how we can collectively challenge and dismantle these systems that are in place to oppress us. My education, the sacrifices my family has made, and my identity as a cis-man have afforded me a higher level of privilege than a lot of my BIPOC peers - I am committed to utilizing my privilege to lift up as many of our voices as possible. Statement about Becoming Education and Associate Artistic Director There are many issues plaguing American theater, not the least of which is the fact that the majority of these theaters are built on a groundwork founded by white supremacy. It should be our first priority as artists and administrative leaders to create programming that dismantles that legacy. It would be a gift to be able to work alongside like-minded artists in this time of national upheaval, to be an agent of change as we create a new American theater. I am eager for an opportunity to sharpen my skills as an administrator and find new ways to support our historically under-supported,underrepresented, and underfunded communities. This position would allow me the privilege to unilaterally focus on developing my career as an arts administrator in a way that is ordinarily out of my reach. As a young man, I learned that there is a direct connection between my success and the success of my community;my National Honor Society acceptance was celebrated up and down the proverbial block. I consider it a very real responsibility to continue seeking my best self in an effort to raise up the voices and bodies of the communities that look like mine. This position would bring me to the next evolution of my career. Adaptability During my time at NYU, I spent a lot of my energy focusing on Devised Theater. It’s a form of theater making where the ensemble builds the narrative together.It demands lots of improvisation, trust, passion,and a touch of madness. That training was the first place I learned the need to immediately revise anything that does not serve the story, how to remain nimble as we search for creative solutions, and how to leave my ego at the door because this work is important and bigger than any one person. That training also taught me that without a touch of chaos, magic is impossible to find.As a theater educator, I often tell my students that there is no such thing as ‘right’ and ‘wrong’ - only ‘strong’choices or ‘weak’ ones. And the only way to figure out if something is ‘strong’ or ‘weak’ is to commit to a decision, ride it out to its conclusion, and analyze it. And, if after all of that, we find it doesn’t serve us as artists - we throw it away and try something new.I carry these ideals and principles with me every day in everything I do; it’s how I structure my classrooms and rehearsal spaces. As an artist, my impulse is always to create a little bit of chaos. I truly believe that innovation can only exist in spaces where everyone is committed to investigating and editing our work in real time: constantly searching for the most optimal way to lift up and support voices in the communities that we are fighting for. The opportunity to work in a pilot program, to identify the kinks and help smooth them out, to assist in creating a space that can foster true creativity and diversity of thought is not only something that deeply excites me as an artist - it’s the only way I am interested in working. Values I was taught at a young age that my culture, my ancestors,my skin is an integral part of my identity. My mother made sure I understood that the things I was teased for; the way a different language changed the colors of my English, the way my hips swung to unheard rhythms when I walked down the hallway, my lunchbox that included less sandwiches and pudding and more arroz and flan - that those things are the source of my power. I was in eighth grade when I stumbled into a space that could truly hold me for the first time, that purposefully wielded the values of inclusion,service, and heritage. The first space that recognized all of the aspects of my identity and treated me no differently because of it. From that moment forward,I DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A actively sought out spaces where I would be viewed as a whole human instead of a fun sidekick. Those spaces created a safe harbor for me from the majority of my time spent in predominantly white spaces that viewed me as slightly less than human. As an adult, I take it to be my responsibility to create spaces that view BIPOC folx as fully human, spaces where BIPOC youth do not need to perform their culture or trauma for acceptance but rather prove their worth through their work and their artistry. These are the values that I hold close to my heart as an administrator and an artist. If a program isn’t consistently reckoning with all of these values simultaneously, the program is not successful. In order to really serve a community, you must start with recognizing the literal land you are attempting to serve. I believe it to be impossible to foster creativity in a space that is not also acknowledging and celebrating your heritage. And if one is truly interested in something bigger than performative inclusivity, all of those values must be firmly in mind when they are engaging in the process of program design. Looking Forward My memories of high school civics class are filled with black and white images of the Civil Rights Movement of the 50’s & 60’s. I would daydream about what I would do if I was living during those times. In my boldest moments, I imagined myself on the front lines, putting my body in literal harm's way for those next to me. In my quietest moments, I worried I would be quietly minding my own business. During my freshman year at NYU, I saw those same images in color for the first time and all of a sudden the movement didn’t feel quite so far in the past. My high school daydreams felt a bit more urgent. Now I find myself in 2021 and those daydreams have become my every day. I’m proud to say that 17 year old Frankie would be very proud of 30 year old Frankie’s behavior. What I’m beginning to realize is that there must be pressure being placed on these organizations from the outside but that pressure needs to be matched by equal pressure coming from within. There are multiple arenas for us to challenge and the work needs to happen simultaneously. This is my arena. I can do the most good sitting at these tables, making my voice heard and demanding change on a larger scale. The importance of this time is not lost on me. Every decision we make here, right now is laying the building blocks for future generations of theater artists. The conversations and programs we create will directly impact the experience of generations of BIPOC artists who will come after us. It’s an awesome responsibility and one that I am fully prepared to engage with. We are, in this moment, creating the future for my sobrino y sobrina, para mis hijos, para mis primos y primas. I am determined to hand them a world that is better than the one I was handed. Y cuando mis hijos están en un salón, looking at black & white photos of this current movement - they’ll see me and know that I fought for them in every way possible. DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Frankie Alicea-Ford Objective To work alongside students of diverse ages and cultures,using my theatrical/musical sensibilities to aid them in learning about themselves and the world and society they interact with. In practicing drama, the students will develop a deeper connection to their own creativity and imagination and thus encourage further self exploration and enhance the student’s ability to critically engage with their surroundings and strengthen their capacity to actively mold their communities. Education 2012 Bachelor of Fine Arts in Theatre w/ Minor in Applied Theater: New York University – Tisch School of the Arts Experimental Theatre Wing Experience New Village Arts 2020 – Current – Artist-in-Residence, Artistic Associate Working with NVA to continue enhancing the educational programming that is offered, assist in selecting works for the New Play Festival to ensure a diverse selection, spearhead the Teatro Pueblo Nuevo outreach program, be involved in the casting process for NVA’s mainstage season, and continue working onstage as an actor. La Jolla Playhouse 2018 – Current – Teaching Artist Working with students of all ages (K-12) to deepen their understanding of, and skills with, theatre. Training classroom teachers to utilize an Arts Integration model in their lessons and curriculum to deepen the students understanding of both the academic content as well as their own artistic sensibilities. Intro to Acting teacher for the Spotlight On Adult classes. Developed devising curriculum for four high schools in Escondido, CA through a year-long program that culminated in an original, site specific theater performance. Arts For Learning, San Diego 2018 – Current – Teaching Artist Running programming in multiple k-12 school communities that are typically under-served. Created a theater training program with a JCCS school in downtown San Diego. Worked with classroom teachers to create a playful, free space and use theater to foster students learning. Greater Hartford Academy of the Arts, CT 2017- 2018 - Core Theater Department Faculty Working with high school aged students in developing their theatrical skills and interest levels on basic devising skills and impulse control. Maintaining order and stability in the classroom while also allowing space for the students to explore and experiment. Teaching Classical Scene Study, Textual Analysis, Improv, Personal Theater, & Freshman Seminars. Capitol Region Education Council’s Center For Creative Youth, Wesleyan University 2015 – 2018 - Residential Director/Teacher Working alongside the program coordinator year round to execute the program – holding DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A auditions for prospective students, hiring and training new RA/TA staff members, approving curriculum for each department, interfacing with Wesleyan University for space and assistance, being a liaison between the academic and residential components of the program, interacting with the parents of the students, as well as managing day to day operations - while living among the students, remaining a mentor for them,and creating a support structure for them to succeed. As well as co-teaching the Grotowski, Laban,and Viewpoints work 2013 - 2014 - Head Residential Advisor/Main Faculty Leading a class as a co-teacher – focusing mainly on Grotowski, Laban, and viewpoints work with the students. As well as teaching my own class in the afternoons on devised work and impulse control, crafting curriculum for both classes, while remaining flexible enough to change plans in the midst of a class. Working with the students to further their abilities to create self written, solo performance work while remaining open and building ensembles. 2010 – 2012 - Residential Advisor/Teaching Assistant Working alongside the main faculty in the Theatre and Musical Theater departments; responsible for leading warm-ups for the students,running certain aspects of the class that fit my skill set. Assisting the students in finding and crafting appropriate monologues. Also living among the students in dorm rooms, being a mentor to them and providing support for them. Achievement First Hartford Academy Middle School,Hartford CT 2016 – 2017 – Full Time Theater Teacher Working with students from 5thto 8th grade, to develop a sustainable theater program that allows the students to grapple with theatrical concepts and introduces them to a variety of theatrical styles that can aid them in reinforcing and supporting their learning. Along with teaching four classes a day, I worked to develop an after school program that culminated in AFHA’s first ever full-school musical production. Other responsibilities included generating my own lesson plans and building full-scope curriculum, a variety of duties within the school day, and supporting other teachers in their classroom. Hartbeat Ensemble , Hartford CT 2016 – 2018 – Youth Play Institute Co-Facilitator We cast and hire high school aged artists from the inner city of Hartford as well as from the more affluent neighborhoods surrounding Hartford. By teaching the young artists a variety of devised theater techniques alongside documentary theater and interview skills, we create, script, design, and produce a brand new piece of theater in 8 weeks.Running two 8-week sessions during the school year. EDUCATION & TRAINING New York University – BFA Acting – Experimental Theatre Wing – 2012 ∙Acting:Kenneth Noel-Mitchell, Catherine Coray,Terry Knickerbocker, Raina von Waldenburg, Kevin Kulke, Derek Lucci ∙Performance Composition:Jonathan Hart, Rosemary Quinn, Mary Overlie, Tina Shepard ∙Voice/Speech:Lisa Sokolov, Cecil MacKinnon, Louis Colaianni, Richard Armstrong, Ron Cappon, Dawn Elin-Frasier ∙Dance/Choreography:Jon Kinzel, Pat Hall, Martha Tornay, KJ Holmes, Benjamin Forster, Nicholas Leichter, Roberto Sharpe, Kelly Maurer DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A ∙Clown:Lorenzo Pisoni, SPECIAL SKILLS Teaching Artist,Guitar,Ballroom Dance (Salsa,Tango,Double/Triple Swing,Merengue,Foxtrot,Waltz) –3 years,Capoeira training,Suzuki Training,Growtowski/Plastiques training,IPA proficient,Tumbling, Unarmed Stage Combat, Contact Improvisation DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Videos featuring Frankie Alicea-Ford’s Work: Frankly Speaking: Cooking with Frankie https://www.youtube.com/watch?v=aTeNaroK6uw Frankly Speaking: Behind the Scenes at the Carlsbad Farmers Market https://www.youtube.com/watch?v=Pky6Gb83KQs&t=2s Frankly Speaking: Behind the Scenes with Barrio Glassworks https://www.youtube.com/watch?v=_VVUjMAp1Q8&t=2s Frankly Speaking: Thanksgiving! https://www.youtube.com/watch?v=beJ_ul6wSZQ&t=4s Dia de los Tres Reyes (Three Kings Day) https://www.youtube.com/watch?v=DC6np1IRnc4 Franklie Speaking: Valentine’s Day https://www.youtube.com/watch?v=PAk61u94OYA Conejito Performance – Kids Act https://www.youtube.com/watch?v=eOGrmzff0bc 2020 Year in Review https://www.youtube.com/watch?v=RzXNkD6FG-U Introducing: New Virtual Arts at NVA https://www.youtube.com/watch?v=ou-TIV_3RQE Around the World in 80 Days – Behind the Scenes https://www.youtube.com/watch?v=GShW1Ma-Egs DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - CAPACITY BUILDING BUDGET FORM $Notes $Notes Grants (not including CAG Capacity Building)$30,000 Various forecast and awarded grants, including CAC and County of SD Foundations $9,000 Various foundations, including Sahm, Sutherland, and Coastal Community CAG Grant Amount $5,000 Amount requested through FY 2021-22 Community Arts Grants Amount received through FY 2021-22 Community Arts Grants $44,000 ACTUAL INCOME TOTAL $0 $Notes $Notes Director of Education and Associate Artistic Director $44,000 Francisco Alicea-Ford Annual Salary $44,000 ACTUAL EXPENSES TOTAL $0PROJECTED EXPENSES TOTAL PROJECTED - APPLICATION ACTUALS - FINAL REPORT Capacity Building Income Capacity Building Expenses PROJECTED INCOME TOTAL PROJECTED - APPLICATION ACTUALS - FINAL REPORT DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Applicant: FISCAL YEAR 2021-22 COMMUNITY ARTS GRANTS - CAPACITY BUILDING BUDGET FORM Value Notes Value Notes $0 $0 Budget Instructions: Enter a '0' in any cells that you don't have an amount to add. Please give detailed descriptions for each line item in the notes column. For example, if your total admissions is $1,000, enter "4 shows, 50 attendees, $5 each." Please insert your organization name in the top right header. ACTUALS - FINAL REPORT IN-KIND SUPPORT For application, fill out only green. For final report, fill in blue. You will only be able to fill out the cells highlighted in green or blue. The application project budget must balance. Total income must equal total expenses. Final Report may differ. Round all budget figures to the nearest whole dollar. IN-KIND TOTALS PROJECTED - APPLICATION DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A EARNED REVENUE Total Education and Outreach 66,100$ Total Foundry Income 60,000$ Total Mainstage Programs 469,665$ Total Operations Income 26,430$ Total EARNED REVENUE 622,195$ FUNDRAISING AND DEVELOPMENT Total Contributed Income 419,155$ Total Special Event Income 130,000$ Total FUNDRAISING AND DEVELOPMENT 549,155$ Total Revenue 1,171,350$ Gross Profit 1,171,350$ EDUCATION & OUTREACH Total EDUCATION & OUTREACH 91,686$ FUNDRAISING & DEVELOPMENT Total FUNDRAISING & DEVELOPMENT 58,000$ MAINSTAGE PRODUCTIONS Total Production Labor 296,452$ Total Program Materials 119,183$ Total MAINSTAGE PRODUCTIONS 415,635$ OPERATIONS Total Administrative 136,774$ Total Facilities 32,455$ Total OPERATIONS 169,229$ STAFF -$ Total Employee Benefits 38,124$ Total Executive Staff 125,000$ Total Full-Time Staff 172,500$ Total Hourly Staff 53,000$ Total Part-Time Staff 19,600$ Total Payroll Tax 23,959$ Total STAFF 432,184$ Total Expenditures 1,166,733$ Net Operating Revenue 4,616$ Total Other Revenue 652$ Total Other Expenditures 5,268$ Net Other Revenue (4,616)$ Net Revenue 0$ Prepared on 6/4/2021 Expenditures Revenue Budget: Fiscal Year 2021-2022 New Village Arts, Inc. DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A New Village Arts Full-Time Staff Kristianne Kurner Founder and Executive Artistic Director Kristianne founded New Village Arts in 2001. An actor, director and designer, Kristianne has worked on every mainstage production at NVA, with her favorite acting roles being John Wesley Powell in Men on Boats and Nurse Ratched in One Flew Over the Cuckoo’s Nest. Directing credits include: Around the World in 80 Days, Awake & Sing!, The Weir, Wait Until Dark, The Trip to Bountiful, True West, Sailor’s Song, The Waverly Gallery and A Lie of the Mind. Her work has received numerous awards, including San Diego Theatre Critics Circle and Patté Awards for Theatre Excellence. She is the recent recipient of the Clare Rose Sabbatical Award from Fieldstone Leadership Network and is a graduate of Leadership North County and the Carlsbad Citizens Academy. Education: BFA Theatre, The College of William & Mary; MFA Acting, the Actors Studio/New School. Alex Goodman Managing Director Alex has worked with several large and small theatre companies in Chicago, Detroit and San Diego including Victory Gardens, Steppenwolf, The Hilberry, La Jolla Playhouse, and Strawdog Theatre Company. He is the co-founder of MOB Productions, a Chicago-based theatre company dedicated to the shared experience of popular culture. He currently serves on the boards of the San Diego Regional Arts & Culture Coalition, North County Philanthropy Council and North County Arts Network. He is a graduate of CSUSM's Leadership North County, and is a graduate of the American Express Leadership Academy through the Center for Creative Leadership. Education: BA Theatre, Western Michigan University; MFA Theatre Management, Wayne State University. Rosalee Barrientos Director of Operations Ross has worked in numerous theatres around San Diego. From 2007 to 2012, she served as Production Manager for Cygnet Theatre and assisted in producing 35 shows. Stage Management: Stage Kiss, Big River, The Secret Garden (NVA); miXtape (Lambs Players); Fuddy Meers, Moon Over Buffalo, The Rivals, The Diary of Anne Frank, Arcadia (North Coast Repertory Theatre); The Glass Menagerie, Our Town, Sweeney Todd, Noises Off, A Christmas Carol, Cat on DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A a Hot Tin Roof (Cygnet); A Dream Play, Macbeth, Nu, [sic] (Sledgehammer Theatre). Education: BA in Theatre Arts, San Diego State University. Mary Jo Canaletti Patron Services & Education Manager Mary Jo is an Oceanside, California native. She spent 15 years working for such illustrious local companies as Jazzercise and Callaway Golf in various administrative capacities, but left the full- time working industry to pursue her true life’s passion, being a mother! After raising three amazing children, she went back to the working world and has been House Manager for several years in many local theaters including Mira Costa College and Oceanside Theater Company. She is a familiar face at NVA as the House Manager, Bartender and working the Box Office. She is thrilled to be working in her second season for New Village Arts and is proud to be working for a theater that promotes not only theater, but artists, as well as diversity in the community. Frankie Alicea-Ford Artist-in-Residence and Artistic Associate Frankie is a recent transplant from the east coast, working professionally as an actor and arts educator since 2010. Since arriving in San Diego he has worked with New Village Arts as an actor in their New Play Festival (CHASING FEAR) and in their mainstage production of AROUND THE WORLD IN 80 DAYS. He has also worked as an Educational Consultant to assist in growing NVA’s existing education programming and ensuring that diversity and inclusion remain a priority. In the coming year, Frankie will work with New Village Arts as our Artist in Residence to continue enhancing the educational programming that is offered, spearhead the Teatro Pueblo Nuevo outreach program, be involved in the casting process for NVA’s mainstage season and continue his work onstage as an actor. Frankie will be able to use all of his skills to ensure a diverse experience for all at NVA. DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A New Village Arts Board of Directors Joan Cumming, President Former Vice President of Marketing and Communications, San Diego Symphony Orchestra Other Prior Work: VP Public Relations and Communications for The Music Center of Los Angeles County, Senior Director of Marketing and Communications for the Autry National Center of the American West, Interim Managing Director for La Jolla Playhouse, Vice President for Marketing and Communications for the Los Angeles Philharmonic Association. Past Board of Directors: Association of California Symphony Orchestras, Center for the Arts in Eagle Rock, CA, and Los Angeles Convention and Visitor’s Bureau (Advisory Board) Mark Coulombe, First Vice-President, Secretary Retired-Sr. Vice President, Wells Fargo Insurance Carlsbad Village Association Saundra Redmond-Moton, Second Vice-President Senior Consultant, SRPro Consultants Six Sigma Greenbelt; Experience includes: Oil, Gas & Petrochemical, Medical Technology & Distribution, Hospitality and Small Businesses and Nonprofit Organizations Michigan State University Alumni Association School of Hospitality/Restaurants Board of Directors Kitchen for Good (San Diego) Board of Directors Mary Kerr, Treasurer Retired, Frances Payne Bolton School of Nursing, Case Western Reserve Deputy Director, National Institute of Nursing Research, National Institutes of Health (NIH) Alex Goodman Non-Voting Member New Village Arts Managing Director John Harelson SVP, Chief Banking Officer, Endeavor Bank Board Member: Canyon Crest Academy Foundation, Coastal Community Foundation Former Board Member: Boys and Girls Clubs of Carlsbad Joy Yvonne Jones Actor, Playwright, Poet Leader of San Diego Black Artists Collective Kristianne Kurner Non-Voting Member New Village Arts Founder & Executive Artistic Director DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A Robert I. Lin, Past President President & CEO, ASC Technology Group Retired-Past President & CEO of MTI Marketing Past Board Member: NTS, Lawrence Family Jewish Community Center and the San Diego Prevention Coalition Sue Loftin Loftin-Bedell Firm, Founding Partner San Diego County Bar Association, Member, Fee Arbitration Committee, 1981 — Present North County Bar Association, 2005 — Present California Bar Association, 1980 — Present California Bar Association, Member, Real Estate Subcommittee, 1995 — Present Carlsbad Chamber of Commerce, 2005 — Present Encinitas Chamber of Commerce, 2008 — Present WMA Western Mobile Home Park Owners Association Christy Rosa Mohler, M.D. (Currently on Furlough due to COVID related work) Emergency Physician, Scripps Health, Chula Vista Fellow, American College of Emergency Physicians Past Chairman, San Diego Fence Past Board of Directors, Torrey Pines Pop Warner Andrea Moriarty Author of Radical Inclusion: What I Learned About Risk, Humility, and Kindness from My Son with Autism and One-Track Mind: 15 Ways to Amplify Your Child’s Special Interest. Cofounder of Banding Together, a music therapy nonprofit Lou Storrow Labor attorney with more than 30 years experience advising and representing small businesses and employees in North County San Diego Board of Directors: Carlsbad Chamber of Commerce Scott White, Past President Retired Boeing Executive Retired, Aerospace Executive, Rockwell International/The Boeing Company Current: Carlsbad Chamber of Commerce: Board of Directors (Treasurer), Carlsbad Arts Commission Past Board Experience: Boy Scouts, Educational Foundations, SCORE, Homeowner Associations, Friends of Art Education and Museums DeMilo Young Executive Director, BIPOC Support Foundation Business Owner, Southern California Green Screens DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A New Village Arts Advisory Board Rosemary Eshelman, Chair Ariel Bedell Mark Caruana Kathy Deering Fred Deutsch Haley DiDonato Mea Hall Walt Hambly Pat Hansen Bobbie Hoder Pat Hurley Emma Jadhav Chelsea Kaufman Richard Kuranda Cassie Langan Richard Lederer Linda Ledesma Gina McBride Dr. Bob Ogle Christine Ileto Pangan Justin Peek Elizabeth Rhodes Shari Roberts Jay Sarno Don & Becky Sciglimpaglia DocuSign Envelope ID: CC333D68-65F0-4200-B534-D865CCCF092A