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Home My WebLink About2021-12-14; City Council; ; Approval of the Purchase for the Renewal of the Palo Alto Firewall Maintenance and LicensingMeeting Date: Dec. 14, 2021 To: Mayor and City Council From: Scott Chadwick, City Manager Staff Contact: Maria Callander, Information Technology Director maria.callander@carlsbadca.gov, 760-602-2454 Subject: Approval of the Purchase for the Renewal of the Palo Alto Firewall Maintenance and Licensing District: All Recommended Action Adopt a resolution authorizing the City Manager to execute documents necessary to procure Palo Alto/ firewall maintenance and licensing through Dec. 30, 2022, from CDW•G LLC in an amount not to exceed $121,247. Executive Summary The city purchases Palo Alto firewall maintenance and licensing for its next generation firewall and security appliances from CDW•G LLC. The plan provides maintenance and licensing for these devices that provide critical security functionality for the city’s networks. The City Council’s approval is required under Carlsbad Municipal Code Section 3.28.060 – Procurement of professional services and services, which requires the City Council’s approval for the procurement of professional services or services for which the cost to the city is more than $100,000 per agreement year. Discussion Palo Alto firewall maintenance and licensing enables these security devices to access software updates to detect emerging cyber threats and provides website filtering capabilities. The maintenance also allows information technology staff access to government specific technical support should any problems occur with these sophisticated devices. The city will purchase this Palo Alto firewall maintenance and licensing under a one-year renewal term. The current Palo Alto firewall maintenance and licensing plan is set to expire on Dec. 29, 2021. Before this year’s renewal, Palo Alto Firewall purchases with CDW•G did not warrant the need for City Council approval. But as technology and threats become more complex and hardware infrastructure ages, the support costs increase. CDW•G is the current reseller through which the city purchases Palo Alto firewall maintenance and licensing plans. This represents the best value to the city because the city can buy it through a cooperative purchasing agreement, in compliance with Carlsbad Municipal Code Section 3.28.100 – Cooperative purchasing. CDW•G is an authorized reseller and provides Dec. 14, 2021 Item #5 Page 1 of 11 products and technology services under the National IPA Technology Solutions Agreement #2018011-01 contract. According to Carlsbad Municipal Code Section 3.28.100 – Cooperative purchasing, the Purchasing Officer has the authority to join with other public or quasi-public agencies in cooperative purchasing plans or programs for the purchase of goods and/or services by contract, arrangement or agreement as allowed by law and as determined by the Purchasing Officer to be in the city’s best interest. The Purchasing Officer may buy directly from a vendor at a price established by another public agency when the other agency has made its purchase in a competitive manner. The agreement price was quoted from the previously noted purchasing agreement. Options The following options are provided for City Council’s consideration: 1. Adopt a resolution authorizing the City Manager to execute documents necessary to procure Palo Alto firewall maintenance and licensing through Dec. 30, 2022, from CDW•G, LLC Pros • The Information Technology Department will be able to continue using the same vendor for firewall maintenance and licensing • The Information Technology Department will be able to continue to have the maintenance and licensing services needed to maintain the city’s information technology infrastructure and computing devices Cons • None identified 2. Do not adopt resolution and discontinue Palo Alto’s firewall maintenance and licensing Pros • None identified Cons • The Information Technology Department will need to contract with another vendor to provide Palo Alto’s firewall maintenance and licensing • The city’s firewall maintenance and licensing agreement will lapse • Security devices will not receive updates of emerging threats creating a cybersecurity risk. 3. Direct staff to research other solutions for firewall support and return to the City Council Pros • There may be potential for cost savings with other vendors and solutions Cons • This option will result in the city’s Palo Alto firewall maintenance and licensing lapsing • Unknown support quality of non-Palo Alto firewall technical support Fiscal Analysis The one-year cost of the Palo Alto firewall maintenance and licensing with CDW•G is not to exceed $121,247. Funding is in the approved fiscal year 2021-22 Information Technology Dec. 14, 2021 Item #5 Page 2 of 11 Department’s Operating Budget. Future years’ funding will be requested during the appropriate fiscal year’s budget process. Next Steps Execute the documents necessary for the purchase of Palo Alto firewall maintenance and licensing with CDW•G. Environmental Evaluation (CEQA) This action does not constitute a “project” within the meaning of the California Environmental Quality Act under California Public Resources Code Section 21065 in that it has no potential to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Public Notification and Outreach This item was noticed in keeping with the Ralph M. Brown Act and it was available for public viewing and review at least 72 hours before the scheduled meeting date. Exhibits 1. City Council resolution 2. Memorandum - Approve the cooperative use of the National IPA Technology Solutions agreement with CDW•G LLC. Dec. 14, 2021 Item #5 Page 3 of 11 RESOLUTION NO. 2021-278 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE DOCUMENTS NECESSARY TO PROCURE PALO ALTO FIREWALL MAINTENANCE AND LICENSING SERVICES THROUGH DEC. 30, 2022 FROM CDW•G, LLC IN AN AMOUNT NOT TO EXCEED $121,247 Exhibit 1 WHEREAS, the City of Carlsbad has firewall and network security devices that require annual maintenance and licensing to support effective operations, and Palo Alto firewall maintenance and licensing services is one of the products that helps to meet this need; and WHEREAS, the City of Carlsbad currently purchases Palo Alto firewall maintenance and licensing services on an annual basis; and WHEREAS, CDW•G, LLC, an authorized Palo Alto firewall reseller, provides maintenance and licensing services for information technology infrastructure and computing devices under the National IPA Technology Solutions Agreement #2018011-01 contract; and WHEREAS, under Carlsbad Municipal Code 3.28.100-Cooperative purchasing, the Purchasing Officer has the authority to join with other public agencies for the purchase of goods or services when it is in the best interest of the city; and · WHEREAS, the Purchasing Officer has reviewed the purchase and agrees the purchase is in the I best interest of the city; and WHEREAS, the budget to procure the maintenance and support services is available in the Information Technology Department's fiscal year 2021-22 Operating Budget; and WHEREAS, the funding for future years' maintenance and support services will be considered on an 'annual basis in the Information Technology Department's annual budget requests. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, CaHfornia, as follows: 1. That the above recitations are true and correct. 2. That City Manager, or a designee, is authorized to execute all required documents necessary to procure Palo Alto firewall maintenance and licensing services through Dec. 30, 2022 from CDW•G, LLC. in· an amount not to exceed $121,247 as reflected in Attachment A. Dec. 14, 2021 Item #5 Page 4 of 11 Page 1 of 4 QUOTE CONFIRMATION DEAR ALEN GEOPFARTH, Thank you for considering CDWG LLC for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE #QUOTE DATE QUOTE REFERENCE CUSTOMER #GRAND TOTAL MKKN088 10/4/2021 PAN RNWL 6387665 $121,247.00 QUOTE DETAILS ITEM QTY CDW#UNIT PRICE EXT. PRICE Palo PANdb URL Filtering for PA-5250 - subscription license renewal (1 year 1 5023128 $12,995.00 $12,995.00 Mfg. Part#: PAN-PA-5250-URL4-HA2-R UNSPSC: 43233205 CONTRACT:National IPA Technology Solutions #2018011-01 Palo Alto Networks Premium Support Program - extended service agreement (re 1 5475741 $195.00 $195.00 Mfg. Part#: PAN-SVC-PREMUSG-220-R UNSPSC: 81111811 CONTRACT: National IPA Technology Solutions #2018011-01 WildFire for PA-5250 for High Availability - subscription license renewal (1 5023123 $12,995.00 $12,995.00 Mfg. Part#: PAN-PA-5250-WF-HA2-R UNSPSC: 43233204 CONTRACT:National IPA Technology Solutions # 2018011-01 Palo PANdb URL Filtering for PA-5250 - subscription license renewal (1 year 1 5023128 $12,995.00 $12,995.00 Mfg. Part#: PAN-PA-5250-URL4-HA2-R UNSPSC: 43233205 CONTRACT:National IPA Technology Solutions # 2018011-01 WildFire for PA-220 - subscription license renewal (1 year) - 1 device in H 1 4731637 $99.00 $99.00 Mfg. Part#: PAN-PA-220-WF-HA2-R UNSPSC: 43233204 CONTRACT:National IPA Technology Solutions #2018011-01 Palo Alto Networks Premium Support Program - extended service agreement (re 1 5872138 $20,950.00 $20,950.00 Mfg. Part#: PAN-SVC-PREMUSG-5250-R ATTACHMENT A Dec. 14, 2021 Item #5 Page 6 of 11 Page 2 of 4 QUOTE DETAILS (CONT.) CONTRACT:National IPA Technology Solutions #2018011-01 Palo Alto Networks Premium Support Program - extended service agreement (re 1 5872138 $20,950.00 $20,950.00 Mfg. Part#: PAN-SVC-PREMUSG-5250-R CONTRACT:National IPA Technology Solutions #2018011-01 Palo Threat Prevention for PA-5250 - subscription license renewal (1 year)1 5023116 $12,995.00 $12,995.00 Mfg. Part#: PAN-PA-5250-TP-HA2-R UNSPSC: 43233204 CONTRACT:National IPA Technology Solutions #2018011-01 WildFire for PA-5250 for High Availability - subscription license renewal (1 5023123 $12,995.00 $12,995.00 Mfg. Part#: PAN-PA-5250-WF-HA2-R UNSPSC: 43233204 CONTRACT:National IPA Technology Solutions #2018011-01 Palo GlobalProtect Gateway for PA-220 - subscription license renewal (1 yea 1 5020519 $99.00 $99.00 Mfg. Part#: PAN-PA-220-GP-HA2-R UNSPSC: 43233204 CONTRACT:National IPA Technology Solutions #2018011-01 Palo Alto Networks Premium Support Program - extended service agreement (re 1 5475741 $195.00 $195.00 Mfg. Part#: PAN-SVC-PREMUSG-220-R UNSPSC: 81111811 CONTRACT:National IPA Technology Solutions #2018011-01 Palo Threat Prevention for PA-220 - subscription license renewal (1 year) -1 4594193 $99.00 $99.00 Mfg. Part#: PAN-PA-220-TP-HA2-R UNSPSC: 43233204 CONTRACT:National IPA Technology Solutions #2018011-01 Palo Threat Prevention for PA-220 - subscription license renewal (1 year) - 1 4594193 $99.00 $99.00 Mfg. Part#: PAN-PA-220-TP-HA2-R UNSPSC: 43233204 CONTRACT:National IPA Technology Solutions #2018011-01 Palo PANdb URL Filtering for PA-220 - subscription license renewal (1 year) 1 4731634 $99.00 $99.00 Mfg. Part#: PAN-PA-220-URL4-HA2-R UNSPSC: 43233205 Dec. 14, 2021 Item #5 Page 7 of 11 Page 3 of 4 QUOTE DETAILS (CONT.) CONTRACT:National IPA Technology Solutions #2018011-01 Palo Alto Networks Premium Support Program - extended service agreement (re 1 5475741 $195.00 $195.00 Mfg. Part#: PAN-SVC-PREMUSG-220-R UNSPSC: 81111811 CONTRACT:National IPA Technology Solutions #2018011-01 WildFire for PA-220 - subscription license renewal (1 year) - 1 device in H 1 4731637 $99.00 $99.00 Mfg. Part#: PAN-PA-220-WF-HA2-R UNSPSC: 43233204 CONTRACT:National IPA Technology Solutions # 2018011-01 Palo Threat Prevention for PA-5250 - subscription license renewal (1 year)1 5023116 $12,995.00 $12,995.00 Mfg. Part#: PAN-PA-5250-TP-HA2-R UNSPSC: 43233204 CONTRACT:National IPA Technology Solutions #2018011-01 Palo PANdb URL Filtering for PA-220 - subscription license renewal (1 year)1 4731634 $99.00 $99.00 Mfg. Part#: PAN-PA-220-URL4-HA2-R UNSPSC: 43233205 CONTRACT:National IPA Technology Solutions #2018011-01 Palo GlobalProtect Gateway for PA-220 - subscription license renewal (1 yea 1 5020519 $99.00 $99.00 Mfg. Part#: PAN-PA-220-GP-HA2-R UNSPSC: 43233204 CONTRACT:National IPA Technology Solutions # 2018011-01 These services are considered Third Party Services, and this purchase is subject to CDWs Third Party Cloud Services Terms and Conditions, unless you have a written agreement with CDW covering your purchase of products and services, in which case this purchase is subject to such other written agreement. The third-party Service Provider will provide these services directly to you pursuant to the Service Providers standard terms and conditions or su ch other terms as agreed upon directly between you and the Service Provider. The Service Provider, not CDW, will be responsible to you for delivery and performance of these services. Except as otherwise set forth in the Service Providers agreement, these services are non-cancellable, and all fees are non-refundable. PURCHASER BILLING INFO SUBTOTAL $121,247.00 Billing Address:CITY OF CARLSBADACCOUNTS PAYABLE1635 FARADAY AVECARLSBAD, CA 92008-7314Phone: (760) 602-2400 Payment Terms: Net 30 Days-Govt State/Local SHIPPING $0.00 SALES TAX $0.00 GRAND TOTAL $121,247.00 DELIVER TO Please remit payments to: Dec. 14, 2021 Item #5 Page 8 of 11 Page 4 of 4 Shipping Address:CITY OF CARLSBADALEN GEOPFARTH1635 FARADAY AVECARLSBAD, CA 92008-7314 Phone: (760) 602-2400 Shipping Method: DROP SHIP-GROUND CDW Government75 Remittance DriveSuite 1515 Chicago, IL 60675-1515 Need Assistance? CDWG LLC SALES CONTACT INFORMATION Jeff Butchko |(877) 853-0557 |jeffbut@cdwg.com This quote is subject to CDW’s Terms and Conditions of Sales and Service Projects athttp://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager ' 2021 CDWG LLC 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239 Dec. 14, 2021 Item #5 Page 9 of 11 Exhibit 2 Information Technology Department 1635 Faraday Ave ° Carlsbad, CA 92008 ° 760-602-2450 t Memorandum November 15, 2021 To: Roxanne Muhlmeister, Assistant Finance Director/Purchasing Officer From: Joe Stephenson, IT Operations Manager Via: Maria Callander, IT Director Re: Approve the cooperative use of the National IPA Technology Solutions agreement with CDW•G, LLC. The IT Department would like to cooperatively use the National IPA Technology Solutions Agreement #2018011-01 contract with CDW•G, LLC to provide for the purchase of the Palo Alto/WildFire Firewall maintenance and licensing services ending December 30, 2022. This request is in the best interest of the City of Carlsbad as the city has standardized on the Palo Alto/WildFire Firewall and CDW•G is a preferred vendor. Additionally, CDW•G has worked with the city on other past projects that provides the company with a unique understanding of our systems and goals. CDW•G is a full-service vendor that provides for the procurement of software, hardware, licenses, support, maintenance and professional services for many of the IT Department’s needs. As per Carlsbad Municipal Code Section 3.28.100 – Cooperative purchasing, “The purchasing officer shall have the authority to join with other public or quasi-public agencies in cooperative purchasing plans or programs for the purchase of goods and/or services by contract, arrangement or agreement as allowed by law and as determined by the purchasing officer to be in the city’s best interest. The purchasing officer may buy directly from a vendor at a price established by another public agency when the other agency has made their purchase in a competitive manner.” Approval for Exemption: Date Signed: __________________________ _________________ Roxanne Muhlmeister Assistant Finance Director/Purchasing Officer Dec. 14, 2021 Item #5 Page 10 of 11 Muhlmeister November 15, 2021 Page 2 CC: Maria Callander, IT Department Director Cindie McMahon, Assistant City Attorney Brent Gerber, Senior Management Analyst Shea Sainz, Senior Contract Administrator Dec. 14, 2021 Item #5 Page 11 of 11